[Federal Register Volume 71, Number 116 (Friday, June 16, 2006)]
[Notices]
[Pages 34899-34900]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-5453]


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DEPARTMENT OF DEFENSE

[DOD-2006-OS-0145]


Office of the Inspector General; Privacy Act of 1974; System of 
Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to add systems of records.

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SUMMARY: The Office of the Inspector General (OIG) proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on July 17, 2006 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, 
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, were submitted on June 6, 2006, to the House Committee 
on Government Reform, the Senate Committee on Homeland Security and 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: June 12, 2006.
C.R. Choate,
Alternative OSD Federal Register Liaison Officer, Department of 
Defense.
CIG-24

System name:
    Office Functional Files.

System Location:
    Office of the General Counsel and Assistant Inspector General for 
the Office of Legal Counsel, Office of the Inspector General, 
Department of Defense, 400 Army Navy Drive, Suite 1076, Arlington, 
Virginia 22202-4704.

Categories of individuals covered by the system:
    Any individual who has filed a claim, a complaint, pleading or 
instituted litigation against the Department of Defense, Office of the 
Inspector General; or any individual who is under investigation by the 
Department of Defense, Office of the Inspector General.

Categories of records in the system:
    Records in the system may contain some or all of the following 
information about an individual: Name, social security number, position 
description, grade, salary, work history, and complaint. The system may 
also contain other records such as: Case history files, copies of 
applicable law(s), working papers of attorneys, testimony of witnesses, 
background investigation materials, correspondence, damage reports, 
contracts, accident reports, pleadings, affidavits, estimates of repair 
costs, invoices, litigation reports, financial reports, financial data, 
and other data.

Authority for maintenance of the system:
    The Inspector General Act of 1978 (Pub. L. 95-452), as amended; DoD 
Directive 5106.1; 5 U.S.C. 301; DoD

[[Page 34900]]

Directive 5145.4, Defense Legal Services Agency; and E.O. 9397 (SSN).

Purpose:
    The records are used to answer, evaluate, adjudicate, defend, 
prosecute, or settle claims, complaints, lawsuits, or criminal and 
civil investigations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Inspector General's compilation of systems of records notices apply to 
this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Automated and paper records stored in file cabinets and 
computerized database.

RETRIEVABILITY:
    Name of litigant or subject.

SAFEGUARDS:
    Paper and automated records are stored in rooms with restricted 
access in a secure building. Access is limited to General Counsel Staff 
in performance of their official duties. Computer systems in which 
records reside are protected through the use of assigned user or 
identification(s) and multiple levels of passwords restricting access. 
A risk assessment has been performed and will be made available on 
request.

RETENTION AND DISPOSAL:
    Disposition pending until the National Archives and Records 
Administration has approved the retention and disposal schedule for 
these records, treat the records as permanent.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of the General Counsel and Assistant Inspector General for 
the Office of Legal Counsel, Office of the Inspector General, 
Department of Defense, 400 Army Navy Drive, Suite 1076, Arlington, 
Virginia 22202-4704.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, Department of Defense, Office of the Inspector General, 400 
Army Navy Dr, Arlington VA 22202-4704.
    The request should contain the individual's full name, address, and 
telephone number. These items are necessary for the retrieval of 
information. Requests submitted on behalf of other persons must include 
their written authorization.

RECORD ACCESS PROCEDURES:
    Individuals seeking to access to records about themselves contained 
in this system of records should address written inquiries to the 
Freedom of Information Act Requester Service Center/Privacy Act Office, 
Department of Defense, Office of the Inspector General, 400 Army Navy 
Dr, Arlington VA 22202-4704.
    The request should contain the individuals's full name, address, 
and telephone number. These items are necessary for the retrieval of 
information. Requests submitted on behalf of other persons must include 
their written authorization.

CONTESTING RECORD PROCEDURES:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:
    From all sources with information which may impact upon actual or 
anticipated litigation, claims or investigations such as administrative 
boards, other records systems with DoD OIG and other DoD agencies and 
third parties who provide information voluntarily or response to 
discovery.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5453 Filed 6-15-06; 8:45 am]
BILLING CODE 5001-06-M