[Federal Register Volume 71, Number 116 (Friday, June 16, 2006)]
[Notices]
[Pages 34898-34899]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-5451]
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DEPARTMENT OF DEFENSE
[DOD-2006-OS-0121]
Defense Finance and Accounting Service; Privacy Act of 1974;
Systems of Records
AGENCY: Defense Finance and Accounting Service.
ACTION: Notice to add a new system of records.
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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing
to add a system of records notice to its inventory of record systems
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This Action will be effective without further notice on July 17,
2006 unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate
Communications and Legislative Liaison, Defense Finance and Accounting
Service, 6760 E. Irvington Place, Denver, CO 90279-8000.
FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.
SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address above.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 6, 2006, to the
House Committee on Government Reform, the Senate Committee on
Governmental Affairs, and the Office of Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130,
``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated December 12, 2000, 65 FR 239.
Dated: June 12, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7336
System name:
MyPay System.
System location:
Defense Finance and Accounting Service--Cleveland, 1240 East Ninth
Street, Cleveland, OH 44199.
Office of Personnel Management, 4685 Log Cabin Drive, Macon, GA
31204-6317.
Categories of individuals covered by the system:
Active Duty and Reserve military personnel, members of the National
Guard, military academy cadets, Naval Reserve Officer Training Corps
students, and Armed Forces Health Professions Scholarship Program
(AFHPSP) students.
All DoD civilian employees paid by appropriated funds.
All Army nonappropriated fund instrumentalities employees paid by
nonappropriated funds.
Military retirees, their former spouses (Former Spouse Protection
Act (FSPA) Claimants), and annuitants.
Executive Office of the President employees.
Department of Health and Human Services employees.
Department of Energy employees.
Categories of records in the system:
Individual's Name, Social Security Number, employing DoD and other
Federal agencies, military branch of service, status (as appropriate),
and e-mail addresses are maintained in the Master PIN Database (MPDB).
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Chapter 53, 55,
and 81; and E.O. 9397 (SSN).
Purpose(s):
The MyPay System is a combination Internet (WEB) based and
interactive voice response telephonic system (IVRS) designed to allow
authorized individuals the ability to retrieve, review and update
payroll information from their specific payroll system(s). Records are
also used for extraction or compilation of data and reports for
management studies and statistical analyses for use internally or
externally as required by DoD or other government agencies.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal, State, and local agencies for the purpose of conducting
computer
[[Page 34899]]
matching programs regulated by the Privacy Act of 1974, as amended, (5
U.S.C. 552a).
To individuals authorized to receive retired and annuitant payments
on behalf of retirees or annuitants.
To former spouses for purposes of providing information, consistent
with requirements of 10 U.S.C. 1050(f)(3).
The `Blanket Routine Uses' published at the beginning of the DFAS
compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Maintained in file folders and electronic databases.
RETRIEVABILITY:
Retrieved by name and Social Security Number of the individual.
SAFEGUARDS:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, guards, and is accessible only to
authorized personnel. Access to records is limited to person(s)
responsible for servicing the records in performance of their official
duties and who are properly screened and cleared for need-to-know.
Access to computerized data is restricted by passwords, which are
changed according to agency security policy.
RETENTION AND DISPOSAL:
Records may be temporary in nature and destroyed when actions are
completed, they are superseded, obsolete, or no longer needed. Other
records may be cut off at the end of the payroll year, destroyed up to
6 years and 3 months after cutoff.
SYSTEM MANAGER(S) AND ADDRESS:
System Manager, Defense Finance and Accounting Service--Cleveland,
(DFAS-TSBCA/CL), 1240 East Ninth Street, Cleveland, OH 44199-2055.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this record system should address written
inquiries to the Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
Individuals should furnish full name, Social Security Number,
current address, and telephone number.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Individuals should furnish full name, Social Security Number,
current address, and telephone number.
Contesting record procedures:
The DFAS rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense
Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 6760
E. Irvington Place, Denver, CO 80279-8000.
Record source categories:
From the individual concerned, Federal other DoD Components.
Exemptions claimed for the system:
None.
[FR Doc. 06-5451 Filed 6-15-06; 8:45 am]
BILLING CODE 5001-06-M