[Federal Register Volume 71, Number 116 (Friday, June 16, 2006)]
[Notices]
[Pages 34898-34899]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-5451]


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DEPARTMENT OF DEFENSE

[DOD-2006-OS-0121]


Defense Finance and Accounting Service; Privacy Act of 1974; 
Systems of Records

AGENCY: Defense Finance and Accounting Service.

ACTION: Notice to add a new system of records.

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SUMMARY: The Defense Finance and Accounting Service (DFAS) is proposing 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This Action will be effective without further notice on July 17, 
2006 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the FOIA/PA Program Manager, Corporate 
Communications and Legislative Liaison, Defense Finance and Accounting 
Service, 6760 E. Irvington Place, Denver, CO 90279-8000.

FOR FURTHER INFORMATION CONTACT: Ms. Linda Krabbenhoft at (303) 676-
6045.

SUPPLEMENTARY INFORMATION: The Defense Finance and Accounting Service 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 6, 2006, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated December 12, 2000, 65 FR 239.

    Dated: June 12, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T7336

System name:
    MyPay System.

System location:
    Defense Finance and Accounting Service--Cleveland, 1240 East Ninth 
Street, Cleveland, OH 44199.
    Office of Personnel Management, 4685 Log Cabin Drive, Macon, GA 
31204-6317.

Categories of individuals covered by the system:
    Active Duty and Reserve military personnel, members of the National 
Guard, military academy cadets, Naval Reserve Officer Training Corps 
students, and Armed Forces Health Professions Scholarship Program 
(AFHPSP) students.
    All DoD civilian employees paid by appropriated funds.
    All Army nonappropriated fund instrumentalities employees paid by 
nonappropriated funds.
    Military retirees, their former spouses (Former Spouse Protection 
Act (FSPA) Claimants), and annuitants.
    Executive Office of the President employees.
    Department of Health and Human Services employees.
    Department of Energy employees.

Categories of records in the system:
    Individual's Name, Social Security Number, employing DoD and other 
Federal agencies, military branch of service, status (as appropriate), 
and e-mail addresses are maintained in the Master PIN Database (MPDB).

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Chapter 53, 55, 
and 81; and E.O. 9397 (SSN).

Purpose(s):
    The MyPay System is a combination Internet (WEB) based and 
interactive voice response telephonic system (IVRS) designed to allow 
authorized individuals the ability to retrieve, review and update 
payroll information from their specific payroll system(s). Records are 
also used for extraction or compilation of data and reports for 
management studies and statistical analyses for use internally or 
externally as required by DoD or other government agencies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, State, and local agencies for the purpose of conducting 
computer

[[Page 34899]]

matching programs regulated by the Privacy Act of 1974, as amended, (5 
U.S.C. 552a).
    To individuals authorized to receive retired and annuitant payments 
on behalf of retirees or annuitants.
    To former spouses for purposes of providing information, consistent 
with requirements of 10 U.S.C. 1050(f)(3).
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in file folders and electronic databases.

RETRIEVABILITY:
    Retrieved by name and Social Security Number of the individual.

SAFEGUARDS:
    Records are maintained in a controlled facility. Physical entry is 
restricted by the use of locks, guards, and is accessible only to 
authorized personnel. Access to records is limited to person(s) 
responsible for servicing the records in performance of their official 
duties and who are properly screened and cleared for need-to-know. 
Access to computerized data is restricted by passwords, which are 
changed according to agency security policy.

RETENTION AND DISPOSAL:
    Records may be temporary in nature and destroyed when actions are 
completed, they are superseded, obsolete, or no longer needed. Other 
records may be cut off at the end of the payroll year, destroyed up to 
6 years and 3 months after cutoff.

SYSTEM MANAGER(S) AND ADDRESS:
    System Manager, Defense Finance and Accounting Service--Cleveland, 
(DFAS-TSBCA/CL), 1240 East Ninth Street, Cleveland, OH 44199-2055.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this record system should address written 
inquiries to the Defense Finance and Accounting Service, Freedom of 
Information/Privacy Act Program Manager, Corporate Communications and 
Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.
    Individuals should furnish full name, Social Security Number, 
current address, and telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense 
Finance and Accounting Service, Freedom of Information/Privacy Act 
Program Manager, Corporate Communications and Legislative Liaison, 6760 
E. Irvington Place, Denver, CO 80279-8000.

Record source categories:
    From the individual concerned, Federal other DoD Components.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5451 Filed 6-15-06; 8:45 am]
BILLING CODE 5001-06-M