[Federal Register Volume 71, Number 113 (Tuesday, June 13, 2006)]
[Notices]
[Pages 34163-34165]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-9158]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 28, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. FAX: 
301-837-3698. Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Bureau of Industry and Security (N1-476-
06-1, 3 items, 3 temporary items). Inputs, master files, and 
documentation associated with an electronic information system used to 
generate alphanumeric identification numbers for the exporting 
community seeking licenses for dual-use technologies.
    2. Department of Commerce, Bureau of Industry and Security (N1-476-
06-2, 4 items, 4 temporary items). Inputs, outputs, master files, and 
documentation associated with an electronic information system used for 
the submission of export license

[[Page 34164]]

applications, commodity classification requests, and high performance 
computer notices.
    3. Department of Commerce, Bureau of Industry and Security (N1-476-
06-3, 4 items, 4 temporary items). Inputs, outputs, master files, and 
documentation associated with an electronic imaging system used to 
create and make available to the export community electronic images of 
all export and classification requests and supporting documentation.
    4. Department of Commerce, Bureau of Industry and Security (N1-476-
06-4, 4 items, 4 temporary items). Inputs, outputs, master files, and 
documentation associated with an electronic imaging system used to 
create and manage electronic images of export license applications.
    5. Department of Commerce, Bureau of Industry and Security (N1-476-
06-5, 4 items, 4 temporary items). Inputs, outputs, master files, and 
documentation associated with an electronic information system used to 
track anti-boycott compliance by U.S. exporters.
    6. Department of Commerce, Bureau of Industry and Security (N1-476-
06-6, 4 items, 4 temporary items). Inputs, outputs, master files, and 
documentation associated with an electronic information system used to 
track anti-boycott enforcement actions relating to U.S. exporters.
    7. Department of Homeland Security, Federal Emergency Management 
Agency (N1-311-06-2, 2 items, 2 temporary items). Routine photographs 
and mission-related photographs that lack historical value. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    8. Department of Homeland Security, U.S. Coast Guard (N1-26-05-21, 
4 items, 4 temporary items). Records of the Health Services Program 
including inventory logs and prescription records for controlled 
substances administered by U.S. Coast Guard pharmacies. Also included 
are electronic copies of records created using electronic mail and word 
processing.
    9. Department of Homeland Security, U.S. Coast Guard (N1-26-06-4, 7 
items, 5 temporary items). Inputs, outputs, and electronic mail and 
word processing copies associated with an electronic information system 
used to describe and maintain marine navigational aids. Proposed for 
permanent retention are the master files and documentation.
    10. Department of the Interior, National Park Service (N1-79-06-1, 
2 items, 2 temporary items). Law enforcement commission case files 
maintained by the Visitor and Resource Protection Office. Also included 
are electronic copies of records created using electronic mail and word 
processing applications.
    11. Department of Labor, Administrative Review Board (N1-174-06-2, 
8 items, 8 temporary items). Records involving labor-related legal 
cases, including adjudicative case files, working papers, decision 
files, chronological files, and correspondence files. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    12. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-2, 63 items, 63 temporary items). Records 
created and maintained by the Office of Chief Counsel. Included are 
such records as budget background files, reference files, monthly 
reports, legal opinions, litigation files, enforcement files, subpoena 
files, rulemaking files, and legislative files. Also included are 
electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    13. Department of the Treasury, Internal Revenue Service (N1-58-06-
4, 1 item, 1 temporary item). Quarterly certification documents 
required of supervisors to demonstrate compliance with the Revenue 
Restructuring Act of 1998.
    14. Environmental Protection Agency, Agency-wide (N1-412-06-7, 3 
items, 2 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to directive and policy guidance 
documents issued by specific programs and regions, regardless of 
recordkeeping medium. Paper recordkeeping copies of directives and 
policy guidance documents that are unpublished and related background 
materials were previously approved for disposal. Paper recordkeeping 
copies of directives and policy guidance documents that are published 
and/or released to the public and related background materials that are 
necessary to fully document the development of the directive or 
guidance were previously approved as permanent. Also covered by this 
schedule are electronic copies of records created using electronic 
mail.
    15. Environmental Protection Agency, Agency-wide (N1-412-06-8, 3 
items, 2 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to speeches and testimony, 
regardless of recordkeeping medium. Paper recordkeeping copies of 
speeches and testimony by employees other than senior officials were 
previously approved for disposal. Paper recordkeeping copies of 
speeches and testimony by senior officials were previously approved as 
permanent. Also covered by this schedule are electronic copies of 
records created using electronic mail.
    16. Environmental Protection Agency, Agency-wide (N1-412-06-9, 4 
items, 3 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to publications and promotional 
items, regardless of recordkeeping medium. Paper recordkeeping copies 
of routine publications and promotional items, and paper recordkeeping 
copies of working papers and background materials for all publications 
and promotional materials were previously approved for disposal. Paper 
recordkeeping copies of publications or promotional items depicting 
mission activities were previously approved as permanent. Also covered 
by this schedule are electronic copies of records created using 
electronic mail.
    17. Environmental Protection Agency, Agency-wide (N1-412-06-10, 3 
items, 2 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to controlled and major 
correspondence, regardless of recordkeeping medium. Paper recordkeeping 
copies of controlled and major correspondence of the offices of 
Division Directors and other personnel were previously approved for 
disposal. Paper recordkeeping copies of controlled and major 
correspondence of specified senior-level officials were previously 
approved as permanent. Also covered by this schedule are electronic 
copies of records created using electronic mail.
    18. Environmental Protection Agency, Agency-wide (N1-412-06-11, 5 
items, 3 temporary items). This schedule authorizes the agency to apply 
the existing disposition instructions to training materials, regardless 
of recordkeeping medium. Paper and audiovisual recordkeeping copies of 
routine training course plans and materials used for personnel and 
management training unrelated to the agency's environmental mission 
were previously approved for disposal. Paper and audiovisual 
recordkeeping copies of mission-related training course plans and 
materials used for training in functions or activities related to the 
agency's environmental goals and programs were previously approved as 
permanent. Also covered by this

[[Page 34165]]

schedule are electronic copies of records created using electronic 
mail.

    Dated: June 6, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E6-9158 Filed 6-12-06; 8:45 am]
BILLING CODE 7515-01-P