[Federal Register Volume 71, Number 107 (Monday, June 5, 2006)]
[Notices]
[Pages 32310-32312]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-5087]


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DEPARTMENT OF DEFENSE

[DOD-2006-OS-0112]


Office of the Inspector General; Privacy Act of 1974; System of 
Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Office of the Inspector General (OIG) is amending a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1973, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 5, 2006 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, 
Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as

[[Page 32311]]

amended, published in its entirety. The proposed amendments are not 
within the purview of subsection (r) of the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, which requires the submission of a new or 
altered system report.

    Dated: May 26, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-18

System name:
    Grievance Records (June 16, 2003, 68 FR 35636).

Changes:
* * * * *

System location:
    Delete entry and replace with: ``Records are maintained by 
Department of Defense Office of the Inspector General, Human Capital 
Management Directorate, Workforce Relations Division, 400 Army Navy 
Drive, Suite 115, Arlington, VA 22202-4704.''
* * * * *

Purpose(s):
    Delete entry and replace with: ``The information will be issued by 
the Department of Defense Office of the Inspector General to control 
and process grievances; to investigate the allegations; conduct 
interviews; and render the final decision.''
* * * * *

Safeguards:
    Delete entry and replace with: ``Records are maintained in locked 
metal file cabinets, to which only DoD OIG authorized personnel have 
access.''
* * * * *

System manager(s) and address:
    Delete entry and replace with: ``Human Capital Management 
Directorate, Department of Defense Office of the Inspector General, 400 
Army Navy Drive, Arlington, VA 22202-4707.''

Notification procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the Freedom of Information Act 
Requester Service Center/Privacy Act Office, 400 Army Navy Drive, 
Arlington, VA 22202-4707.
    Written requests for information should include the full name.''

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the Freedom of Information Act Requester 
Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 
22202-4704.
    Written requests for information should include the full name.''
* * * * *
CIG-18

System name:
    Grievance Records.

System location:
    Records are maintained by Department of Defense Office of the 
Inspector General, Human Capital Management Directorate, Workforce 
Relations Division, 400 Army Navy Drive, Suite 115, Arlington, VA 
22202-4704.

Categories of individuals covered by the system:
    Current or former Inspector General, Department of Defense 
employees who have submitted grievances in accordance with 5 CFR Part 
771, DoD Directive 1400.25-M Subchapter 771 and DoD Inspector General 
Instruction 1400.5.

Categories of records in the system:
    The case files contains all documents related to grievances 
including reports of interviews and hearings, examiner's findings and 
recommendations, copy of the original and final decision, and related 
correspondence and exhibits.

Authority for maintenance of the system:
    5 U.S.C. 2302, Prohibited personnel practices; 5 U.S.C. 7121, 
Grievance procedures; 5 CFR part 771; DoD 1400.25-M, Subchapter 771, 
Administrative Grievance System; DoD Inspector General Instruction 
1400.5; and E.O. 9397 (SSN).

Purpose(s):
    The information will be used by the Department of Defense Office of 
the Inspector General to control and process grievances; to investigate 
the allegations; conduct interviews; and render the final decision.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(a)(b)(3) as follows:
    To disclose information to any source from which additional 
information is requested in the course of processing a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested.
    To disclose in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending or judicial or administrative proceeding.
    To provide information to officials of labor organization 
reorganized under the Civil Service Reform Act when relevant and 
necessary to their duties, exclusive representation concerning 
personnel policies, practices, and mater affecting work conditions.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records are stored in paper form.

Retrievability:
    Records are retrieved by names of the individuals on whom the 
records are maintained.

Safeguards:
    Records are maintained in locked metal file cabinets, to which only 
DoD OIG authorized personnel have access.

Retention and disposal:
    Records are destroyed four years after the case is closed.

System manager(s) and address:
    Human Capital Management Directorate, Department of Defense Office 
of the Inspector General, 400 Army Navy Drive, Arlington, VA 22202-
4704.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests for information should include the full name.

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquires to the Freedom of Information Act Requester 
Service Center/Privacy Act Office, 400 Army

[[Page 32312]]

Navy Drive, Arlington, VA 22202-4704.''
    Written requests for information should include the full name.

Contesting record procedures:
    The OIG's rules for addressing records, and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 and may be obtained from the system manager.

Record source categories:
    Information is provided by the individual on whom the record is 
maintained; by testimony of witnesses; by Agency officials; or from 
related correspondence from organizations or persons.

Exemptions claimed for the system:
    None.

[FR Doc. 06-5087 Filed 6-2-06; 8:45 am]
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