[Federal Register Volume 71, Number 107 (Monday, June 5, 2006)]
[Notices]
[Pages 32309-32310]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-5086]


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DEPARTMENT OF DEFENSE

[DOD-2006-OS-0111]


Office of the Inspector General; Privacy Act of 1974; System of 
Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Office of the Inspector General (OIG) is amending a system 
of records notice in its existing inventory of record systems subject 
to the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
July 5, 2005 unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to Chief, FOIA/PA Office, Inspector General, 
Department of Defense, 400 Army Navy Drive, Room 2001, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 605-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General (OIG) 
systems of records notices subject to the Privacy Act of 1974, (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: May 26, 2006.
C.R. Choate,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-17

System name:
    Voluntary Leave Transfer Program Record (June 16, 2003, 68 FR 
35636).

Changes:
* * * * *

System location:
    Delete entry and replace with: ``Human Capital Management 
Directorate, Department of Defense Office of the Inspector General, 400 
Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *

Purpose(s):
    Delete entry and replace with: ``The file is used in managing the 
Department of Defense Office of the Inspector General, Voluntary Leave 
Transfer Program. The recipient's name, position data, organization, 
and a brief hardship description are published internally for passive 
solicitation purposes. The Social Security Number is sought to 
effectuate the transfer of leave from the donor's account to the 
recipient's account.''
* * * * *

System manager(s) and address:
    Delete entry and replace with: ``Human Capital Management 
Directorate, Department of Defense Office of the Inspector General, 400 
Army Navy Drive, Arlington, VA 22202-4704.''

Notification procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquires to the Freedom of Information Act 
Requester Service Center/Privacy Act Office, 400 Army Navy Drive, 
Arlington, VA 22202-4704.
    Individual should provide full name and Social Security Number.''

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
records about themselves contained in this system of records should 
address

[[Page 32310]]

written inquires to the Freedom of Information Act Requester Service 
Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202-
4704.
    Individual should provide full name and Social Security Number.''
* * * * *
CIG-17

System name:
    Voluntary Leave Transfer Program Records.

System location:
    Human Capital Management Directorate, Department of Defense Office 
of the Inspector General, 400 Army Navy Drive, Arlington, VA 22202-
4704.

Categories of individuals covered by the system:
    Individuals who have volunteered to participate in the leave 
transfer program as either a donor or a recipient.

Categories of records in the system:
    Leave recipient records contain the individual's name, 
organization, office telephone number, Social Security Number, position 
title, grade, pay level, leave balances, number of hours requested, 
brief description of the medical or personal hardship which qualifies 
the individual for inclusion in the program, and the status of that 
hardship.
    The file may also contain medical or physician certifications and 
agency approvals or denials.
    Donor records include the individual's name, organization, office 
telephone number, Social Security Number, position title, grade, and 
pay level, leave balances, number of hours donated and the name of the 
designated recipient.

Authority for maintenance of the system:
    5 U.S.C. 6331 et seq., Leave; 5 CFR part 630, Absence and Leave; IG 
Instruction 1424.630, Leave Administration Policy and Procedures; and 
E.O. 9397 (SSN).

Purpose(s):
    The file is used in managing the Department of Defense Office of 
the Inspector General, Voluntary Leave Transfer Program. The 
recipient's name, position data, organization, and a brief hardship 
description are published internally for passive solicitation purposes. 
The Social Security Number is sought to effectuate the transfer of 
leave from the donor's account to the recipient's account.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(a)(b)(3) as follows:
    To the Department of Labor in connection with a claim filed by an 
employee for compensation due to a job-connected injury or illness; 
where leave donor and leave recipient are employed by different Federal 
agencies, to the personnel and pay offices of the Federal agency 
involved to effectuate the leave transfer.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
OIG's compilation of systems of records notices also apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in paper and computerized form.

RETRIEVABILITY:
    Records are retrieved by name of Social Security Number.

SAFEGUARDS:
    Records are accessed by custodian of the records or by persons 
responsible for servicing the record system in performance of their 
official duties. Records are stored in locked cabinets or rooms and are 
controlled by personnel screening and computer software.

RETENTION AND DISPOSAL:
    Records are destroyed one year after the end of the year in which 
the file is closed.

SYSTEM MANGER(S) AND ADDRESS:
    Human Capital Management Directorate, Department of Defense Office 
of the Inspector General, 400 Army Navy Drive, Arlington, VA 22202-
4704.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Individual should provide full name and Social Security Number.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Freedom 
of Information Act Requester Service Center/Privacy Act Office, 400 
Army Navy Drive, Arlington, VA 22202-4704.
    Individual should provide full name and Social Security Number.

CONTESTING RECORD PROCEDURES:
    The OIG's rules for accessing records, and for contesting contents 
are appealing initial agency determinations are published in 32 CFR 
part 312 and may be obtained from the system manager.

RECORD SOURCE CATEGORIES:
    Information is provided primarily by the record subject; however, 
some data may be obtained from personnel and leave records.

exemptions claimed for the system:
    None.

[FR Doc. 06-5086 Filed 6-2-06; 8:45 am]
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