[Federal Register Volume 71, Number 104 (Wednesday, May 31, 2006)]
[Notices]
[Pages 30878-30881]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-4959]


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DEPARTMENT OF DEFENSE

[DoD-2006-OS-0102]


Office of the Inspector General; Privacy Act of 1974; System of 
Records

AGENCY: Office of the Inspector General, DoD.

ACTION:  Notice to alter a system of records.

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SUMMARY: The Office of the Inspector General (OIG) is altering a system 
of records to its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on June 30, 2006 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to Chief, FOIA/BA Office, Inspector General,

[[Page 30879]]

Department of Defense, 400 Army Navy Drive, Room 201, Arlington, VA 
22202-4704.

FOR FURTHER INFORMATION CONTACT: Mr. Darryl R. Aaron at (703) 604-9785.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted May 23, 2006 to the 
House Committee on Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: May 24, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
CIG-04

System name:
    Case Control System--Investigative (February 22, 1993, 58 FR 
10213).

Changes:
* * * * *

System location:
    Delete entry and replace with: ``Primary location: Office of the 
Inspector General, Department of Defense, Office of the Deputy 
Inspector General for Investigations, Defense Criminal Investigative 
Service (DCIS), 400 Army Navy Drive, Arlington, VA 22202-4704.
    Decentralized locations: Office of the Deputy Inspector General for 
Investigations/Defense Criminal Investigative Service Field Offices, 
Resident Agencies, and Posts of Duty have temporary control over 
portions of the records.''

Categories of individuals covered by the system:
    Delete entry and replace with: ``Any person or activity which is or 
has been the subject of an OIG investigation.''

Categories of records in the system:
    Delete entry and replace with: ``The file is composed of records of 
investigations to include Reports of Investigation, Information Reports 
and Case Summaries, which are being or have been conducted by the 
OIG.''
* * * * *

Purpose(s):
    Delete entry and replace with: ``The file contains open and closed 
case listings used to manage investigations, to produce statistical 
reports, and to control various aspects of the investigative process. 
Users are OIG employees. Used to determine the existence, location, and 
status of cases, control workload, and to prepare statistical reports. 
The records in this system are used for the following purposes: 
Suitability, loyalty, eligibility, and general trustworthiness of 
individuals for access or continued access to classified information 
and suitability for access to government facilities or industrial firms 
engaged in government projects/contracts; contractor responsibility and 
suspension/debarment determinations; suitability for awards or similar 
benefits; use in current law enforcement investigation or program of 
any type; use in judicial or adjudicative proceedings including 
litigation or in accordance with a court order; to identify offenders, 
to provide facts and evidence upon which to base prosecution, to 
provide information to other investigative elements of the Department 
of Defense having jurisdiction over the substance of the allegations or 
a related investigative interest in criminal law enforcement 
investigations including statutory violations, counter-intelligence, 
counter-espionage and counter-terrorist activities and other security 
matters; to effect corrective administrative action and to recover 
money and property which has been wrongfully used or misappropriated; 
to make statistical evaluations and reports; to make decisions 
affecting personnel actions concerning members of the Armed Forces and/
or Federal employees; and to respond to other complaint investigations 
and congressional inquires as appropriate.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with: ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To the U.S. Secret Service in conjunction with the protection of 
persons under its jurisdiction.
    To other Federal, State, or local agencies having jurisdiction over 
the substance of the allegations or a related investigative interest in 
criminal law enforcement investigations including statutory violations, 
counter-intelligence, counter-espionage and counter-terrorist 
activities and other security matters.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or other Federal law enforcement 
agencies for the purpose of coordinating and conducting administrative 
inquiries and civil and criminal investigations, or when responding to 
such offices, Council, and agencies in connection with the 
investigation of potential violations of law, rule, and/or regulation.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or the Department of Justice for 
purposes of conducting external reviews to ensure that adequate 
internal safeguards and management procedures continue to exist within 
the Office of the Inspector General of the Department of Defense.
    The `Blanket Routine Uses' set forth at the beginning of the OIG's 
compilation of systems of records notices also apply to this system.''
* * * * *

Retention and disposal:
    Delete entry and replace with: ``Electronic records are retained 
indefinitely for statistical purposes. Paper records are destroyed 
after one year.''

System manager(s) and address:
    Delete entry and replace with: ``Office of the Deputy Inspector 
General for Investigations, Defense Criminal Investigative Service, 400 
Army Navy Drive, Arlington, VA 22202-4704.''
* * * * *

Notification procedure:
    Delete entry and replace with: ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Freedom of Information Act Requester 
Service Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 
22202-4704.
    Written request should contain the individual's full name 
(including former names and aliases), date and place of birth, Social 
Security Number, current home address, telephone number and the request 
must be signed.''

[[Page 30880]]

Record access procedures:
    Delete entry and replace with: ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Freedom of Information Act Requester Service 
Center/Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202-
4704.
    Written request should contain the individual's full name 
(including former names and aliases), date and place of birth, Social 
Security Number, current home address, telephone number and the request 
must be signed.''

Record source categories:
    Delete entry and replace with ``OIG System Administrators.''
* * * * *
CIG-04

System name:
    Case Control System--Investigative.

System location:
    Primary location: Office of the Inspector General, Department of 
Defense, Office of the Deputy Inspector General for Investigations, 
Defense Criminal Investigative Service (DCIS), 400 Army Navy Drive, 
Arlington, VA 22202-4704.
    Decentralized locations: Office of the Deputy Inspector General for 
Investigations/Defense Criminal Investigative Service Field Offices, 
Resident Agencies, and Posts of Duty have temporary control over 
portions of the records.

Categories of individuals covered by the system:
    Any person or activity which is or has been the subject of an OIG 
investigation.

Categories of records in the system:
    The file is composed of records of investigations to include 
Reports of Investigation, Information Reports and Case Summaries, which 
are being or have been conducted by the OIG.

Authority for maintenance of the system:
    Inspector General Act of 1978, (Pub. L. 452), as amended; and DoD 
Directive 5106.1.

Purpose(s):
    The file contains open and closed case listings used to manage 
investigations, to produce statistical reports, and to control various 
aspects of the investigative process. Users are OIG employees. Used to 
determine the existence, location, and status of cases, control 
workload, and to prepare statistical reports. The records in this 
system are used for the following purposes: Suitability, loyalty, 
eligibility, and general trustworthiness of individuals for access or 
continued access to classified information and suitability for access 
to government facilities or industrial firms engaged in government 
projects/contracts; contractor responsibility and suspension/debarment 
determinations; suitability for awards or similar benefits; use in 
current law enforcement investigation or program of any type; use in 
judicial or adjudicative proceedings including litigation or in 
accordance with a court order; to identify offenders, to provide facts 
and evidence upon which to base prosecution, to provide information to 
other investigative elements of the Department of Defense having 
jurisdiction over the substance of the allegations or a related 
investigative interest in criminal law enforcement investigations 
including statutory violations, counter-intelligence, counter-espionage 
and counter-terrorist activities and other security matters; to effect 
corrective administrative action and to recover money and property 
which has been wrongfully used or misappropriated; to make statistical 
evaluations and reports; to make decisions affecting personnel actions 
concerning members of the Armed Forces and/or federal employees; and to 
respond to other complaint investigations and congressional inquires as 
appropriate.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Secret Service in conjunction with the protection of 
persons under its jurisdiction.
    To other Federal, State, or local agencies having jurisdiction over 
the substance of the allegations or a related investigative interest in 
criminal law enforcement investigations including statutory violations, 
counter-intelligence, counter-espionage and counter-terrorist 
activities and other security matters.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or other Federal law enforcement 
agencies for the purpose of coordinating and conducting administrative 
inquiries and civil and criminal investigations, or when responding to 
such offices, Council, and agencies in connection with the 
investigation of potential violations of law, rule, and/or regulation.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or the Department of Justice for 
purposes of conducting external reviews to ensure that adequate 
internal safeguards and management procedures continue to exist within 
the Office of the Inspector General of the Department of Defense.
    The ``Blanket Routine Uses'' set forth at the beginning of the 
OIG's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and automated data system.

Retrievability:
    By name, Social Security Number, military service number or case 
control number and complete text retrieval by single word or word 
groups for some records.

Safeguards:
    Files are maintained in locked cabinets accessible only to those 
with an official need-to-know and electronic data system is pass word 
protected.

Retention and disposal:
    Electronic records are retained indefinitely for statistical 
purposes. Paper records are destroyed after one year.

System manager(s) and address:
    Office of the Deputy Inspector General for Investigations, Defense 
Criminal Investigative Service, 400 Army Navy Drive, Arlington, VA 
22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Freedom of Information Act Requester Service Center/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written request should contain the individual's full name 
(including former names and aliases) date and place of birth, Social 
Security Number, current home address, telephone number and the request 
must be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written

[[Page 30881]]

inquiries to the Freedom of Information Act Requester Service Center/
Privacy Act Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written request should contain the individual's full name 
(including former names and aliases) date and place of birth, Social 
Security Number, current home address, telephone number and the request 
must be signed.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories:
    OIG System Administrators.

Exemptions claimed for the system:
    Portions of this system may be exempt pursuant to 5 U.S.C. 
552(j)(2), as applicable.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 312. For additional 
information contact the system manager.

[FR Doc. 06-4959 Filed 5-30-06; 8:45 am]
BILLING CODE 5001-06-M