[Federal Register Volume 71, Number 103 (Tuesday, May 30, 2006)]
[Notices]
[Pages 30697-30699]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-8200]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA,

[[Page 30698]]

records schedules provide mandatory instructions on what happens to 
records when no longer needed for current Government business. They 
authorize the preservation of records of continuing value in the 
National Archives of the United States and the destruction, after a 
specified period, of records lacking administrative, legal, research, 
or other value. Notice is published for records schedules in which 
agencies propose to destroy records not previously authorized for 
disposal or reduce the retention period of records already authorized 
for disposal. NARA invites public comments on such records schedules, 
as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 14, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-05-2, 3 items, 3 temporary items). Master files and electronic mail 
and word processing copies of documents associated with an electronic 
information system used by schools and institutional food buyers to 
purchase food from producers and distributors. This schedule authorizes 
the agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    2. Department of Agriculture, Agricultural Marketing Service (N1-
136-05-4, 7 items, 7 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used to collect and 
report on the grading and inspection of processed fruits and vegetables 
along with related billing data. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    3. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-2, 9 items, 9 temporary items). Inputs, outputs, master files, 
documentation, and electronic mail and word processing copies 
associated with an electronic information system used to track results 
of egg handler inspections performed under the authority of the Egg 
Products Inspection Act. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    4. Department of the Air Force, Community College of the Air Force 
(N1-AFU-04-3, 2 items, 2 temporary items). Master files and electronic 
mail and word processing copies associated with an electronic 
information system used to maintain student transcript information 
relating to the agency's two-year academic degree program for Air Force 
enlisted members.
    5. Department of the Army, Agency-wide, (N1-AU-03-22, 1 item, 1 
temporary item). Master files associated with an electronic information 
system used to track basic human resource information from multiple 
sources. Data includes names, social security numbers, addresses, 
promotions, and assignments.
    6. Department of Defense, Defense Finance and Accounting Service 
(N1-507-06-1, 2 items, 2 temporary items). Records relating to property 
management and the acquiring, building, or discontinuance of real 
property. Included are such records as receipts, vouchers, forms, work 
orders, and completion reports.
    7. Department of Homeland Security, U.S. Citizenship and 
Immigration Services (N1-566-06-1, 6 items, 6 temporary items). Inputs, 
outputs, master files, documentation, and electronic mail and word 
processing copies associated with an electronic information system used 
to track files relating to persons who are not a citizen or national of 
the United States.
    8. Department of Housing and Urban Development, Office of 
Multifamily Housing (N1-207-06-2, 14 items, 12 temporary items). 
Inputs, outputs, master files, and documentation associated with an 
electronic information system used to collect and maintain tenant data 
and payment history of all project-based subsidy contracts for 
multifamily housing projects. Proposed for permanent

[[Page 30699]]

retention are master files and documentation relating to tenant data. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    9. Department of the Interior, Office of the Secretary (N1-48-05-
11, 18 items, 14 temporary items). Records of the Office of 
Congressional and Legislative Affairs including daily legislative 
summary files, confirmation files, congressional and legislative files 
prepared for and promulgated on the agency's public Web site, White 
House legislative reports, and congressional request or discovery 
document production files. Also included are electronic copies of 
records created using electronic mail and word processing applications. 
Proposed for permanent retention are recordkeeping copies of 
legislative history files in electronic and paper formats along with an 
electronic tracking system for those files.
    10. Department of the Interior, Office of the Secretary (N1-48-05-
12, 11 items, 7 temporary items). Records relating to the Take Pride in 
America program including files relating to nominees not selected for 
awards, media notebook files, copies of event photographs already 
approved as permanent as part of the Secretary's historical photograph 
collection, and routine correspondence with the public and supporters 
of the program. Also included are electronic copies of records created 
using electronic mail and word processing applications. Proposed for 
permanent retention are recordkeeping copies of awards files, 
promotional materials files, public Web site records, and program 
history files.
    11. Department of the Interior, Office of the Secretary (N1-48-06-
1, 23 items, 19 temporary items). Records created and maintained by the 
Appraisal Services Directorate of the National Business Center. 
Included are such records as policy and guidance files of a routine 
nature, policy drafts and clearance files, appraisal request files and 
records associated with an electronic information system used to track 
real property appraisal services. Also included are compliance files, 
certification and training files, public Web site records, and 
electronic copies of records created using electronic mail and word 
processing applications. Proposed for permanent retention are 
recordkeeping copies of policy and guidance files issued by the Office 
of Chief Appraiser, and appraisal services case files, compliance 
files, and certification and training files identified as Indian 
Fiduciary Trust files.
    12. Department of Justice, Bureau of Prisons (N1-129-06-6, 9 items, 
9 temporary items). Inputs, outputs, master files, and system 
documentation associated with an obsolete DOS-based electronic 
information system and the new Web-based system used to collect and 
analyze background investigations of agency staff. Also included are 
electronic copies of records using electronic mail and word processing.
    13. Department of Justice, Bureau of Prisons (N1-129-06-8, 7 items, 
7 temporary items). Inputs, outputs, master files, and system 
documentation associated with an electronic information system used by 
inmates to exchange electronic messages with approved contacts.
    14. Department of Justice, Bureau of Prisons (N1-129-06-9, 2 items, 
2 temporary items). Staff physical fitness records consisting of 
respiratory-related test results and other documentation required for 
participation in a Disturbance Control Team. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    15. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-06-1, 1 item, 1 temporary item). Records related to inquiries or 
investigations into allegations of official misconduct of personnel, 
separate from criminal or counterintelligence investigations. This 
schedule reduces the retention period for recordkeeping copies of these 
files, which were previously approved for disposal. This schedule also 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    16. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-06-2, 3 items, 3 temporary items). Operational records relating 
to currency production. Included are such records as product 
accountability and load forms, in-process inspection data, and a 
variety of daily printing and processing statistical reports.
    17. Department of the Treasury, Bureau of Public Debt (N1-53-06-2, 
5 items, 5 temporary items). Inputs, outputs, master files, 
documentation, and backups associated with a web site used by investors 
to view and manage their Treasury security holdings.
    18. Nuclear Regulatory Commission, Office of Information Sources 
(N1-431-05-1, 2 items, 2 temporary items). Records associated with 
superseded electronic information system programs, master files, 
software, and coding.
    19. Nuclear Waste Technical Review Board (N1-220-05-2, 4 items, 1 
temporary item). Electronic copies of records created using electronic 
mail and word processing that pertain to board meeting records, 
executive correspondence, and publications. Proposed for permanent 
retention are recordkeeping copies of these files. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    20. Railroad Retirement Board, Office of Equal Opportunity (N1-184-
06-1, 3 items, 1 temporary item). Working files including reference 
materials, extra copies of official files, and general administrative 
documents. Proposed for permanent retention are recordkeeping copies of 
the Director's program and policy subject files, and annual reports to 
agencies that provide oversight of Equal Employment Opportunity 
programs.
    21. Small Business Administration (N1-309-05-21, 5 items, 5 
temporary items). Master files, outputs, documentation, backups, and 
electronic mail and word processing copies associated with an 
electronic information system used to maintain contact and background 
information on the agency's lenders and partners.

    Dated: May 19, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E6-8200 Filed 5-26-06; 8:45 am]
BILLING CODE 7515-01-P