[Federal Register Volume 71, Number 92 (Friday, May 12, 2006)]
[Rules and Regulations]
[Pages 27636-27640]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-4430]



41 CFR Part 102-34

[FMR Amendment 2006-03; FMR Case 2006-102-1]
RIN 3090-AH68

Federal Management Regulation; Motor Vehicle Management

AGENCY: Office of Governmentwide Policy, General Services 
Administration (GSA).

ACTION: Interim rule with request for comments.


SUMMARY: The General Services Administration (GSA) is amending the 
Federal Management Regulation (FMR) by updating requirements and 
information on motor vehicle management. This interim rule makes 
changes to vehicle identification requirements. Specifically, it allows 
agencies to have limited identification exemptions for motor vehicles 
that are regularly used for common administrative purposes. Some 
agencies have expressed a need to exempt even their administrative 
vehicles from displaying Government identification for situations with 
specifically identified security risks. Agencies will still need to 
have a certification of need signed by the agency head or designee 
before authorizing limited identification exceptions.
    This interim rule provides information for obtaining U.S. 
Government license plates from UNICOR, Federal Prison Industries Inc., 
the current license plate supplier. This interim rule further updates 
Federal motor vehicle management regulations by replacing the 
requirement for agencies to provide certain motor vehicle information 
to GSA on the Standard Form 82 with the requirement to use the Federal 
Automotive Statistical Tool (FAST), an Internet-based reporting tool.
    This interim rule also requires agencies to have an agency-wide 

[[Page 27637]]

management information system that will link all fleet data throughout 
the agency and interface with the Federal Automotive Statistical Tool 
(FAST). This new FMR requirement implements 40 U.S.C. 17503 that gives 
the Administrator with others, the authority to prescribe data 
collection requirements for data on the costs and uses of motor 
vehicles by executive agencies. Furthermore, the requirement for an 
agency-wide management information system was a keystone report 
recommendation for improving agency fleet management made by the 
Federal Fleet Policy Council's interagency team of fleet professionals 
following their review of agencies' fleet management programs in 2002. 
The FMR and any corresponding documents may be accessed at GSA's Web 
site at http://www.gsa.gov/fmr.

DATES: Effective Date: This interim rule is effective May 25, 2006.
    Comment Date: Comments must be received on or before June 12, 2006.

ADDRESSES: Submit comments identified by FMR case 2006-102-1 by any of 
the following methods:
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Agency Web Site: http://www.gsa.gov/fmr. Click on FMR 
Interim Rules, and the FMR case number to submit comments.
     E-mail: [email protected]. Include FMR case 2006-
102-1 in the subject line of the message.
     Fax: 202-501-4067.
     Mail: General Services Administration, Regulatory 
Secretariat (VIR), 1800 F Street, NW., Room 4035, ATTN: Laurieann 
Duarte, Washington, DC 20405.
    Instructions: Please submit comments only and cite FMR case 2006-
102-1 in all correspondence related to this case. All comments received 
will be posted without change to http://www.gsa.gov/fmr, including any 
personal information provided. Click on FMR Public Comments.

FOR FURTHER INFORMATION CONTACT: The Regulatory Secretariat, Room 4035, 
GSA Building, Washington, DC, 20405, (202) 208-7312, for information 
pertaining to status or publication schedules. For clarification of 
content, contact James Vogelsinger, Office of Governmentwide Policy, 
Office of Travel, Transportation, and Asset Management (MT), at (202) 
501-1764 or e-mail at [email protected]. Please cite FMR case 


A. Background

    Part 102-34 of the Federal Management Regulation (FMR) (41 CFR part 
102-34) is being amended to update the regulation in the following 
areas: The Fleet Average Economy Standards for FY 2000 and beyond; the 
preferred location for displaying motor vehicle identification; the 
source for obtaining official U.S. Government license plates; and the 
process for receiving exemptions from the requirement to display U.S. 
Government license plates and other motor vehicle identification.
    Also, Federal agencies located in the District of Columbia (DC) 
should now use Federal license plates provided by UNICOR for all their 
vehicles, even those vehicles operating in DC. The requirement for 
Government vehicles operating in DC to obtain U.S. Government license 
plates from the DC Department of Motor Vehicles is removed by this 
interim rule. This change standardizes the license plate ordering 
process and allows Federal agencies in DC to use the same type of 
license plates as Federal agencies use in the rest of the country. The 
list of approved U.S. Government license plate codes has been removed 
from section 102-34.160 and placed in GSA Bulletin FMR B-11. Also, the 
list of agencies having unlimited exemptions from displaying U.S. 
Government license plate and motor vehicle identification has been 
removed from section 102-34.195 and placed in GSA Bulletin FMR B-12. 
(FMR bulletins are located at www.gsa.gov/bulletin.)
    Subpart I of 41 CFR part 102-34 is being revised to require 
agencies to have a vehicle management information system (VMIS) in 
accordance with 40 U.S.C. 17503. In April 2002, the Office of 
Management and Budget (OMB) requested all Executive Branch agencies to 
take a closer look at their fleet management operations, particularly 
the size of their fleets and costs of operations. Many agencies were 
unable to accurately evaluate their fleet operations because of a lack 
of data on vehicle inventory and operational costs. Agencies also 
lacked internal performance metrics to ensure their fleets were being 
replaced in a timely manner and operating at their optimal performance 
level. An interagency review team from the Federal Fleet Policy Council 
(FEDFLEET) recommended that agencies be required to have a VMIS. There 
are two main reasons for this requirement. First, with a VMIS agencies 
can more efficiently and accurately collect agency information on their 
actual motor vehicle fleet: vehicle cost, fuel costs, projected vehicle 
inventories and vehicle disposals; and then use that information to 
better manage their fleets. Secondly, agencies can more easily provide 
that information to the Internet-based reporting system called FAST 
(Federal Automotive Statistical Tool) in lieu of the paper SF 82. The 
data reported to FAST will be used by GSA, the Department of Energy, 
and the Office of Management and Budget to monitor Federal fleets and 
identify those agency motor vehicle management programs that are 
effective as well as identify those programs that need to improve.
    In addition, some sections of this regulation were rewritten for 
clarity. Editorial changes were made to the entire regulation to remove 
outdated information in tables and to make the regulation consistent 
with current practices. For example, in subpart F ``crash'' replaces 
``accident'' when referring to motor vehicle collisions to be 
consistent with the National Highway and Safety Administration, the 
lead Federal agency for the assurance of safe, secure, and efficient 
automotive travel.

B. Executive Order 12866

    The General Services Administration (GSA) has determined that this 
interim rule is not a significant regulatory action for the purposes of 
Executive Order 12866 of September 30, 1993.

C. Regulatory Flexibility Act

    A Regulatory Flexibility Analysis is not required under the 
Regulatory Flexibility Act, 5 U.S.C. 601, et seq., because there is no 
requirement that this interim rule be published in the Federal Register 
for notice and comment.

D. Paperwork Reduction Act

    The Paperwork Reduction Act does not apply because this interim 
rule does not contain any information collection requirements that 
require the approval of the OMB under 44 U.S.C. 3501, et seq.

E. Small Business Regulatory Enforcement Fairness Act

    This interim rule is also exempt from Congressional review 
prescribed under 5 U.S.C. 801 since it relates solely to agency 
management and personnel.

List of Subjects in 41 CFR Part 102-34

    Energy conservation, Government property management, Motor 
vehicles, Reporting and recordkeeping requirements.

[[Page 27638]]

    Dated: February 1, 2006.
David L. Bibb,
Acting Administrator of General Services.

For the reasons set forth in the preamble, 41 CFR part 102-34 is 
amended as follows:


1. The authority citation for part 102-34 is amended to read as 

    Authority: 40 U.S.C. 121(c); 40 U.S.C. 17503.
2. Revise Sec.  102-34.55 to read as follows:

Sec.  102-34.55  What are the minimum fleet average fuel economy 

    The minimum fleet average fuel economy standards appear in the 
following table:

                Fleet Average Fuel Economy Standards \1\
                           Passenger automobile
      Fiscal year                  \2\               Light truck \3,4\
2005...................  27.5                     21.0
2006...................  27.5                     21.6
2007...................  27.5                     22.2
\1\ These figures represent miles/gallon.
\2\ Established by section 49 U.S.C. 32902 and the Secretary of
\3\ Fleet average fuel economy standard set by the Secretary of
  Transportation and mandated by Executive Order 12375 beginning in
  fiscal year 1982.
\4\ Fleet average fuel economy for light trucks is the combined fleet
  average fuel economy for all 4 x 2 and 4 x 4 light trucks.

3. Revise Sec.  102-34.110 to read as follows:

Sec.  102-34.110  What motor vehicle identification must we put on 
motor vehicles we purchase or lease?

    Unless exempted under sections Sec.  102-34.180, Sec.  102-34.195 
or Sec.  102-34.200, motor vehicles must display the following 
    (a) ``For Official Use Only'',
    (b) ``U.S. Government'', and
    (c) Identification that readily identifies the agency owning the 
4. Amend Sec.  102-34.120 by revising paragraph (a), removing paragraph 
(b) and redesignating paragraph (c) as new paragraph (b), and adding a 
note at the end of the section to read as follows:

Sec.  102-34.120  Where is motor vehicle identification placed on 
purchased and leased motor vehicles?

    (a) For most motor vehicles, the location in preferred order is as 
    (1) On the official U.S. Government license plate.
    (2) On a decal in the rear window, or centered on both front doors 
if the vehicle is without a rear window or where identification on the 
rear window would not be easily seen.
* * * * *
    Note to Sec.  102-34.120: Each agency or activity that uses 
decals to identify its motor vehicles is responsible for acquiring 
its own decals and for replacing them when necessary due to damage 
or wear.
5. Add Sec.  102-34.131 to read as follows:

Sec.  102-34.131  Can official U.S. Government license plates be used 
on motor vehicles not owned or leased by the Government?

    No, official U.S. Government license plates may only be used on 
motor vehicles that are owned or leased by the Government.
6. Revise Sec.  102-34.135 to read as follows:

Sec.  102-34.135  Do we need to register motor vehicles owned or leased 
by the Government?

    If the vehicles display U.S. Government license plates and motor 
vehicle identification, you do not need to register motor vehicles 
owned or leased by the Government in the jurisdiction where the vehicle 
is operated. However, motor vehicles exempted under Sec.  102-34.180, 
Sec.  102-34.195, or Sec.  102-34.200 of this part must be registered 
and inspected in accordance with the laws of the jurisdiction where the 
motor vehicle is regularly operated.
7. Revise Sec.  102-34.140 to read as follows:

Sec.  102-34.140  Where may we obtain U.S. Government license plates?

    You may obtain U.S. Government license plates--
    (a) For motor vehicles operated in any State, Commonwealth, 
territory or possession of the United States, and the District of 
Columbia by contacting: U.S. Department of Justice, UNICOR, Federal 
Prison Industries, Inc., 400 First Street, NW., Room 6010, Washington, 
DC 20534.
    (b) For all other motor vehicles by contacting the following office 
for assistance: General Services Administration, ATTN: MT, Washington, 
DC 20405, Email: [email protected].
    Note to Sec.  102-34.140: The General Services Administration 
(GSA) has established a Memorandum of Understanding (MOU) on behalf 
of all Federal agencies with Federal Prison Industries (UNICOR) for 
the procurement of official U.S. Government license plates. Each 
agency must execute an addendum to this MOU providing plate design 
and specific ordering and payment information before ordering 
license plates. Agency field activities should contact their 
national level Agency Fleet Manager for assistance.
8. Revise Sec.  102-34.160 to read as follows:

Sec.  102-34.160  How are U.S. Government license plates coded and 

    U.S. Government license plates will be numbered serially for each 
executive agency, beginning with ``101'', and preceded by a letter code 
that designates the owning agency for the motor vehicle. The agency 
letter codes are listed in GSA Bulletin FMR B-8 (FMR bulletins are 
located at www.gsa.gov/bulletin).

Sec.  102-34.170  [Removed and Reserved]

9. Remove and reserve Sec.  102-34.170.

Sec.  102-34.180  [Amended]

10. Amend Sec.  102-34.180 by removing the note at the end of the 
11. Revise Sec.  102-34.195 to read as follows:

Sec.  102-34.195  What agencies have an unlimited exemption from 
displaying U.S. Government license plates and motor vehicle 

    The Federal agencies, or activities within agencies, listed in FMR 
Bulletin B-12 (located at www.gsa.gov/bulletin) are granted an 
unlimited exemption for vehicles that meet the requirements in the 
12. Amend Sec.  102-34.200 by revising the section heading and adding a 
note to the end of the section to read as follows:

Sec.  102-34.200  What agencies have a special exemption from 
displaying U.S. Government license plates and motor vehicle 
identification on some of their vehicles?

* * * * *
    Note to Sec.  102-34 200: The Executive departments are: The 
Department of State, the Department of the Treasury, the Department 
of Defense, the Department of Justice, the Department of the 
Interior, the Department of Agriculture, the Department of Commerce, 
the Department of Labor, the Department of Health and Human 
Services, the Department of Homeland Security, the Department of 
Housing and Urban Development, the Department of Transportation, the 
Department of Energy, the Department of Education, and the 
Department of Veterans Affairs.
13. Revise Sec.  102-34.210 to read as follows:

Sec.  102-34.210  What special requirements apply to exempted motor 
vehicles using District of Columbia or State license plates?

    If your agency wants to use regular District of Columbia (DC) 
license plates or State license plates for motor vehicles

[[Page 27639]]

exempt from displaying U.S. Government license plates and motor vehicle 
identification, your agency head must designate an official to 
authorize such use. Provide the name and facsimile signature of that 
official to the DC Department of Transportation annually, or to the 
equivalent State vehicle motor vehicle department, as required. 
Agencies must pay the DC and the States for these license plates in 
accordance with DC or state policy. Also, for motor vehicles leased 
from the GSA Fleet, send a list of the new plates to: General Services 
Administration, ATTN: FFF, Washington, DC 20406.
14. Revise Sec.  102-34.255 to read as follows:

Sec.  102-34.255  Who pays for parking fees?

    You must pay parking fees while operating a motor vehicle owned or 
leased by the Government. However, you can expect to be reimbursed for 
parking fees incurred while performing official duties.
15. Add Sec.  102-34.256 to read as follows:

Sec.  102-34.256  Who pays for parking fines?

    If you are fined for a parking violation while operating a motor 
vehicle owned or leased by the Government, you are responsible for 
paying the fine and will not be reimbursed.
16. Revise Sec.  102-34.260 to read as follows:

Sec.  102-34.260  Do Federal employees in motor vehicles owned or 
leased by the Government have to use all safety devices and follow all 
safety guidelines?

    Yes, Federal employees in motor vehicles owned or leased by the 
Government have to use all safety devices including safety belts and 
follow all appropriate motor vehicle manufacturer safety guidelines.
17. Revise Sec.  102-34.300 to read as follows:

Sec.  102-34.300  What forms do I use to report a crash involving a 
motor vehicle owned or leased by the Government?

    The General Services Administration (GSA) requires that you use the 
following forms to report a crash in any State, Commonwealth, territory 
or possession of the United States and the District of Columbia. The 
forms should be carried in any motor vehicle owned or leased by the 
    (a) Standard Form 91, Motor Vehicle Accident Report. The motor 
vehicle operator should complete this form at the time and scene of the 
crash if possible, even if damage to the motor vehicle is not 
    (b) Standard Form 94, Statement of Witness. This form should be 
completed by any witness to the crash.
18. Revise Sec.  102-34.305 to read as follows:

Sec.  102-34.305  To whom do we send crash reports?

    Send crash reports as follows:
    (a) If the motor vehicle is owned or leased by your agency, follow 
your internal agency directives.
    (b) If the motor vehicle is managed by the GSA Fleet, report the 
crash to GSA in accordance with subpart 101-39.4 of this title.

Sec.  102-34.310  [Amended]

19. Amend Sec.  102-34.310 by removing ``101-45 and 101-46 of this 
title'' in the last sentence of the section paragraph and adding ``102-
38 and 102-39 of this subchapter B'' in its place.
20. Amend Sec.  102-34.315 by revising the note to Sec.  102-
34.315(a)(2) to read as follows:

Sec.  102-34.315  What forms do we use to transfer ownership when 
selling a motor vehicle?

* * * * *
    Note to Sec.  102-34.315(a)(2): Do not use Standard Form (SF) 97 
if the Government-owned motor vehicle is either not designed or not 
legal for operation on highways. Examples are construction 
equipment, farm machinery, and certain military-design motor 
vehicles and motor vehicles that are damaged beyond repair in 
crashes and intended to be sold as salvage only. Instead, use an 
appropriate bill of sale or award document. Examples are Optional 
Form 16, Sales Slip-Sale of Government Personal Property, and 
Standard Form 114, Sale of Government Property--Bid and Award.
* * * * *
21. Amend Sec.  102-34.330 by adding a note at the end of the section 
to read as follows:

Sec.  102-34.330  What Government-issued charge cards may I use to 
purchase fuel and motor vehicle related services?

* * * * *
    Note to Sec.  102-34.330: OMB Circular A-123, Appendix B, 
contains additional specific guidance on the management, issuance, 
and usage of Government charge cards. The Appendix B guidance 
consolidates and updates current Governmentwide charge card program 
requirements and guidance issued by the Office of Management and 
Budget, General Services Administration, Department of the Treasury, 
and other Federal agencies. Appendix B provides a single document to 
incorporate changes, new guidance, or amendments to existing 
guidance, and establishes minimum requirements and suggested best 
practices for Government charge card programs that may be 
supplemented by individual agency policy procedures.
22. Revise Sec.  102-34.345 to read as follows:

Sec.  102-34.345  What is the Federal Fleet Report?

    The Federal Fleet Report (FFR) is an annual summary of Federal 
fleet statistics based upon fleet composition at the end of each fiscal 
year and vehicle use and cost during the fiscal year. The FFR is 
compiled by the General Services Administration (GSA) from information 
submitted by Federal agencies. The FFR is designed to provide essential 
statistical data for worldwide Federal motor vehicle fleet operations. 
Review of the report assists Government agencies, including GSA, in 
evaluating the effectiveness of the operation and management of 
individual fleets to determine whether vehicles are being utilized 
properly and to identify high cost areas where fleet expenses can be 
reduced. The FFR is posted on the GSA, Federal Vehicle Policy Division 
Internet website (http://www.gsa.gov/vehiclepolicy).
23. Add Sec.  102-34.346 to read as follows:

Sec.  102-34.346  How do I submit information to the General Services 
Administration (GSA) for the Federal Fleet Report (FFR)?

    (a) Annually, agencies must submit to the General Services 
Administration (GSA) the information needed to produce the Federal 
Fleet Report (FFR) through the electronic Standard Form (SF) 82, Agency 
Report of Motor Vehicle Data. Agencies must use the Federal Automotive 
Statistical Tool (FAST), an Internet-based reporting tool, to report 
required information to GSA. To find out how to submit motor vehicle 
data to GSA through FAST, go to http://fastweb.inel.gov/.
    (b) Specific reporting categories, by agency, included in the FFR 
    (1) Inventory;
    (2) Acquisitions;
    (3) Operating costs;
    (4) Miles traveled; and
    (5) Fuel used.
    Note to Sec.  102-34.346: The FAST system is also used by agency 
Fleet Managers to provide the Department of Energy with information 
required by the Energy Policy Act and Executive Order 13149. In 
addition, the Office of Management and Budget (OMB) requires agency 
Fleet Managers and budget officers to submit annual agency motor 
vehicle budgeting information to OMB through FAST. (See OMB Circular 
A-11, Preparation, Submission, and Execution of the Budget.)
24. Add Sec.  102-34.347 to read as follows:

Sec.  102-34.347  Do we need a fleet management information system?

    Yes, you must have a fleet management information system that--

[[Page 27640]]

    (a) Identifies and collects accurate inventory, cost, and use data;
    (b) Provides the information necessary to satisfy both internal and 
external reporting requirements;
    (c) Collects all costs incurred in the operation, maintenance, 
acquisition, and disposition of motor vehicles used for official 
purposes; and
    (d) Is capable of providing the data required for external 
reporting, such as FAST (see Sec.  102-34.346).
[FR Doc. 06-4430 Filed 5-11-06; 8:45 am]