[Federal Register Volume 71, Number 80 (Wednesday, April 26, 2006)]
[Notices]
[Pages 24704-24707]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-6232]


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EQUAL EMPLOYMENT OPPORTUNITY COMMISSION


Privacy Act of 1974; Publication of Notice of Proposed New 
Systems of Records and Amendment of Systems To Add New System Managers

AGENCY: Equal Employment Opportunity Commission.

ACTION: Notice; publication of notice of proposed new systems of 
records and amendment of systems to add new system managers and new 
routine uses.

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SUMMARY: This notice proposes two new systems of records, amends three 
existing systems of records to include a new system manager, amends one 
existing system to add two new routine uses and amends Appendix A to 
reflect current office names and addresses.

DATES: The changes to the existing systems of records are effective on 
April 26, 2006. The proposed new systems of records and routine uses 
will become effective, without further notice, on June 26, 2006 unless 
comments dictate otherwise.

ADDRESSES: Written comments may be sent to the Office of Executive 
Secretariat, Equal Employment Opportunity Commission, Room 10402, 1801 
L Street, NW., Washington, DC 20507. Copies of this notice are 
available in the following alternate formats: large print, braille, 
electronic file on computer disk, and audio-tape. Copies may be 
obtained from the Publications Center by calling 1-800-699-3362.

FOR FURTHER INFORMATION CONTACT: Thomas J. Schlageter, Assistant Legal 
Counsel (202) 663-4668 (voice) or Kathleen Oram, Senior Attorney (202) 
663-4681 (voice) or (202) 663-7026 (TDD).

SUPPLEMENTARY INFORMATION: The Equal Employment Opportunity Commission 
recently implemented a new electronic tracking system for its 
employment discrimination charge data. As part of that implementation, 
the Commission is amending three existing systems of records, EEOC-1, 
Age and Equal Pay Act Discrimination Case Files, EEOC-3, Title VII and 
Americans With Disabilities Act Discrimination Case Files, and EEOC/
GOVT-1, Equal Employment Opportunity in the Federal Government 
Complaint and Appeal Records, to add the Director of the Office of 
Field Programs as a system manager. This addition provides a 
Headquarters system manager for EEOC-1 and EEOC-3 who will address 
questions concerning access to tracking data at EEOC headquarters. In 
addition, the Director of the Office of Field Programs has managerial 
authority over the federal sector hearings process at EEOC, and is 
added as a system manager in EEOC/GOVT-1 of the hearings records and 
the hearings data in the new database.
    The Commission proposes to add two new routine uses to EEOC-16, 
Office of Inspector General Investigative Files. The President's 
Council on Integrity and Efficiency (PCIE) and the Executive Council on 
Integrity and Efficiency (ECIE) are establishing peer review processes 
that are designed to provide qualitative measurement against the 
Inspector General community standards to ensure that adequate internal 
and management procedures are maintained. The peer reviews are designed 
to foster high quality investigations and investigative processes and 
promote consistency in investigative standards and practices within the 
Inspector General community. EEOC's Office of Inspector General intends 
to participate in the peer review processes. Proposed routine use g. 
would allow disclosure of information to authorized officials within 
the PCIE, the ECIE, the Department of Justice and the Federal Bureau of 
Investigation for the purpose of conducting qualitative assessment 
reviews of the Office of Inspector General's investigative operations. 
Proposed routine use h. would allow the disclosure of information to 
the PCIE and the ECIE for their preparation of

[[Page 24705]]

reports to the President and Congress on the activities of the 
Inspectors General.
    The Commission proposes to add a new system of records, EEOC-19, 
Revolving Fund Registrations. The Commission's Revolving Fund was 
established by Congress to permit EEOC to provide equal employment 
opportunity training and technical assistance at cost to employers and 
individuals and use the proceeds for further training and technical 
assistance. The Revolving Fund proposes to keep a database of 
information about the persons who have attended its training or 
technical assistance programs. The registration information is used by 
Revolving Fund staff for the program in connection with which it was 
received and for mailings about future programs. Three routine uses are 
proposed for the new system.
    The Commission also proposes to add a new system of records, EEOC-
20, RESOLVE Program Records. RESOLVE is EEOC's internal alternative 
dispute resolution program. The RESOLVE Program provides a forum to 
EEOC employees for the informal resolution of a variety of workplace 
disputes as an alternative to the procedures that employees 
traditionally use to resolve disputes, such as the EEO complaint 
process and the negotiated and administrative grievance procedures. 
RESOLVE covers a variety of common workplace disputes and issues, such 
as terms and conditions of employment, requests for reasonable 
accommodation and allegations of employment discrimination. Three 
routine uses are proposed for this new system.
    The proposed routine uses for EEOC-16, Office of Inspector General 
Investigative Files, and the two proposed new systems of records meet 
the compatibility criteria since the information involved is collected 
for the purpose of the applicable routine uses. We anticipate that any 
disclosure pursuant to these routine uses will not result in any 
unwarranted adverse effects on personal privacy.
    Finally, the Commission has amended Appendix A to reflect the 
current names and addresses of its offices in the field.

    For the Commission.
Cari M. Dominguez,
Chair.
    Accordingly, it is proposed that:
    1. EEOC-1, Age and Equal Pay Act Discrimination Case Files, most 
recently published at 67 FR 49338, 49339 (July 30, 2002), is amended as 
set forth below.
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the office in the field where the charge was filed (see 
Appendix A). Director of the Office of Field Programs, 1801 L Street, 
NW., Washington, DC 20507. Director of the Office of Federal 
Operations, 1801 L Street, NW., Washington, DC 20507 (only for 
complaints filed under section 321 of the Government Employees Right 
Act of 1991).
    2. EEOC-3, Title VII and Americans With Disabilities Act 
Discrimination Case Files, most recently published at 67 FR 49338, 
49341 (July 30, 2002), is amended as set forth below.
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the office in the field where the charge was filed (see 
Appendix A). Director of the Office of Field Programs, 1801 L Street, 
NW., Washington, DC 20507.
    3. EEOC-16, Office of Inspector General Investigative Files, most 
recently published at 67 FR 49338, 49351 (July 30, 2002), is amended as 
set forth below.
* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
* * * * *
    g. To disclose information to authorized officials of the 
President's Council on Integrity and Efficiency (PCIE) and the 
Executive Council on Integrity and Efficiency (ECIE), the Department of 
Justice, and the Federal Bureau of Investigation for the purpose of 
conducting qualitative assessment reviews of the Office of Inspector 
General's investigative operations.
    h. To disclose information to authorized officials of the PCIE and 
the ECIE for their preparation of reports to the President and the 
Congress on the activities of the Inspectors General.
    4. EEOC/GOVT-1, Equal Employment Opportunity in the Federal 
Government Complaint and Appeal Records, most recently published at 67 
FR 49338, 49354 (July 30, 2002), is amended as set forth below.

SYSTEM MANAGER(S) AND ADDRESS:
    Within the agency or department where the complaint of 
discrimination was filed, the system manager is the Director of the 
Office of Equal Employment Opportunity or other official designated as 
responsible for the administration and enforcement of equal employment 
opportunity laws and regulations within the agency or department.
    Where an individual has requested a hearing, the system manager of 
hearing records is the Director of the Office of Field Programs, 1801 L 
Street, NW., Washington, DC 20507.
    Where an EEO complaint or final negotiated grievance decision has 
been appealed to EEOC or an individual has petitioned EEOC for review 
of a decision of the Merit Systems Protection Board, the system manager 
of the appeal or petition file is the Director, Office of Federal 
Operations, 1801 L Street, NW., Washington, DC.
    5. EEOC-19, Revolving Fund Registrations, is added as set forth 
below:
EEOC-19

SYSTEM NAME:
    Revolving Fund Registrations.

SYSTEM LOCATION:
    Revolving Fund Division, Office of Field Programs, Equal Employment 
Opportunity Commission, 1801 L Street, NW., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who register for or attend EEOC Revolving Fund 
programs, courses and conferences and who purchase publications and 
products.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains the names, job titles, company, organization or 
agency names, business addresses and phone numbers, email addresses, 
any reasonable accommodation requested, and attendance or purchase 
dates. Some of the records may contain payment information, the 
industry of the company, and the size of the establishment.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2000e-4(k).

PURPOSE(S):
    These records are maintained for the purpose of administering 
Revolving Fund programs and publicizing future programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to:
    a. Send mailings to registrants and attendees advertising future 
Revolving Fund programs.
    b. To provide information to a congressional office from the record 
of the individual in response to an inquiry from that congressional 
office made at the request of that individual.
    c. To disclose information to another federal agency, to a court, 
or to a party in litigation before a court or in an

[[Page 24706]]

administrative proceeding being conducted by a federal agency when the 
government is a party to the judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in a computer database.

RETRIEVABILITY:
    These records are indexed by the names of the registrants or 
attendees and by company, organization or agency name.

SAFEGUARDS:
    Access to and use of these records is limited, through use of 
access codes and entry logs, to those whose official duties require 
access.

RETENTION AND DISPOSAL:
    These records are kept in the computer database indefinitely.

SYSTEM MANAGER AND ADDRESS:
    Director, Revolving Fund Division, Office of Field Programs, Equal 
Employment Opportunity Commission, 1801 L Street, NW., Washington, DC 
20507.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system of records should be addressed to 
the system manager. All inquiries should furnish the full name of the 
individual and the mailing address to which the reply should be mailed.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORDS PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the 
registrant or attendee.
    6. EEOC-20, RESOLVE Program Records, is added as set forth below:
EEOC-20

SYSTEM NAME:
    RESOLVE Program Records.

SYSTEM LOCATION:
    Office of the Chief Mediation Officer, Equal Employment Opportunity 
Commission, 1801 L Street, NW., Washington, DC 20507.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    EEOC employees and applicants who request alternative dispute 
resolution during the counseling or investigative process of their EEO 
complaints against EEOC and EEOC employees who contact the RESOLVE 
program for alternative dispute resolution of disputes occurring in 
their EEOC employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains the records generated in the course of 
receiving and attempting to resolve disputes brought to the RESOLVE 
program, including, as appropriate, intake interview notes, mediation 
scheduling notices, the mediator's outcome form, and settlement 
agreements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 571-574; 44 U.S.C. 3101; 29 CFR part 1614.

PURPOSE(S)
    These records are maintained for the purpose of administering 
EEOC's RESOLVE Program, which provides a forum for the informal 
resolution of a variety of workplace disputes as an alternative to the 
formal procedures that employees traditionally use to resolve disputes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used to:
    a. To disclose pertinent information to the appropriate federal, 
state or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, when 
the EEOC becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    b. To provide information to a congressional office from the record 
of the individual in response to an inquiry from that congressional 
office made at the request of that individual.
    c. To disclose information to another federal agency, to a court, 
or to a party in litigation before a court or in an administrative 
proceeding being conducted by a federal agency when the government is a 
party to the judicial or administrative proceeding.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in file folders and on a computer 
database.

RETRIEVABILITY:
    These records are indexed by the names of the employee or 
applicant.

SAFEGUARDS:
    The records are maintained in locked metal filing cabinets to which 
only authorized personnel have access. Access to and use of 
computerized records is limited, through use of access codes and entry 
logs, to those whose official duties require access.

RETENTION AND DISPOSAL:
    These records are maintained for one year after the complaint or 
dispute matter brought to RESOLVE is closed and then transferred to the 
Federal Records Center where they are destroyed after three years.

SYSTEM MANAGER AND ADDRESS:
    Chief Mediation Officer, Equal Employment Opportunity Commission, 
1801 L Street, NW., Washington, D.C. 20507.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system of records should be addressed to 
the system manager. All inquiries should furnish the full name of the 
individual and the mailing address to which the reply should be mailed.

RECORD ACCESS PROCEDURES:
    Same as above.

CONTESTING RECORDS PROCEDURES:
    Same as above.

RECORD SOURCE CATEGORIES
    Information contained in this system is obtained from the employee 
or applicant, the Office of Equal Opportunity, and the mediator.

Appendix A:

U.S. EEOC Albuquerque Area Office (Phoenix District), 505 Marquette, 
NW., Suite 900, Albuquerque, NM 87102.
U.S. EEOC Atlanta District Office, 100 Alabama Street, SW., Suite 
4R30, Atlanta, GA 30303.
U.S. EEOC Baltimore Field Office (Philadelphia District), City 
Crescent Building, 10 South Howard Street, 3rd Floor, Baltimore, MD 
21201.
U.S. EEOC Birmingham District Office, Ridge Park Place, 1130 22nd 
Street South (Suite 2000), Birmingham, AL 35205-2397.
U.S. EEOC Boston Area Office (New York District), John F. Kennedy 
Federal Building, Government Center, Fourth Floor, Room 475, Boston, 
MA 02203-0506.
U.S. EEOC Buffalo Local Office (New York District), 6 Fountain 
Plaza, Suite 350, Buffalo, NY 14202.
U.S. EEOC Charlotte District Office, 129 West Trade Street, Suite 
400, Charlotte, NC 28202.
U.S. EEOC Chicago District Office, 500 West Madison Street, Suite 
2800, Chicago, IL 60661.
U.S. EEOC Cincinnati Area Office (Indianapolis District), 550 Main 
Street, Suite 10019, Cincinnati, OH 45202-5202.

[[Page 24707]]

U.S. EEOC Cleveland Field Office (Philadelphia District), 1240 E. 
9th Street, Suite 3001, Cleveland, OH 44199.
U.S. EEOC Dallas District Office, 207 S. Houston Street, 3rd Floor, 
Dallas, TX 75202-4726.
U.S. EEOC Denver Field Office (Phoenix District), 303 E. 17th 
Avenue, Suite 510, Denver, CO 80203.
U.S. EEOC Detroit Field Office (Indianapolis District), 477 Michigan 
Avenue, Room 865, Detroit, MI 48226-2523.
U.S. EEOC El Paso Area Office (Dallas District), 300 East Main 
Street (Suite 500), El Paso, TX 79901-1331.
U.S. EEOC Fresno Local Office (Los Angeles District), 1265 West Shaw 
Avenue, Suite 103 Fresno, CA 93711.
U.S. EEOC Greensboro Local Office (Charlotte District), 2303 West 
Meadowview Road (Suite 201), Greensboro, NC 27405.
U.S. EEOC Greenville Local Office (Charlotte District), 301 North 
Main Street (Suite 1402) Greenville, SC 29601.
U.S. EEOC Honolulu Local Office (Los Angeles District), 300 Ala 
Moana Boulevard, Room 7-127, PO Box 50082, Honolulu, HI 96850-0051.
U.S. EEOC Houston District Office, 1919 Smith Street, 7th Floor, 
Houston, TX 77002-8049.
U.S. EEOC Indianapolis District Office, 101 West Ohio Street, Suite 
1900, Indianapolis, IN 46204-4203.
U.S. EEOC Jackson Area Office (Birmingham District), 100 West 
Capitol Street (Suite 207), Jackson, MS 39269.
U.S. EEOC Kansas City Area Office (St. Louis District), 400 State 
Avenue, Suite 905, Kansas City, KS 66101.
U.S. EEOC Little Rock Area Office (Memphis District), 820 Louisiana 
Street, Suite 200, Little Rock, AR 72201.
U.S. EEOC Los Angeles District Office, 255 E. Temple Street, 4th 
Floor, Los Angeles, CA 90012.
U.S. EEOC Louisville Area Office (Indianapolis District), 600 Dr. 
Martin Luther King Jr. Place, Suite 268, Louisville, KY 40202.
U.S. EEOC Memphis District Office, 1407 Union Avenue, Suite 621, 
Memphis, TN 38104.
U.S. EEOC Miami District Office, One Biscayne Tower, 2 South 
Biscayne Boulevard, Suite 2700, Miami, FL 33131.
U.S. EEOC Milwaukee Area Office (Chicago District), 310 West 
Wisconsin Avenue, Suite 800, Milwaukee, WI 53203-2292.
U.S. EEOC Minneapolis Area Office (Chicago District), 330 South 
Second Avenue, Suite 430, Minneapolis, MN 55401-2224.
U.S. EEOC Nashville Area Office (Memphis District), 50 Vantage Way, 
Suite 202, Nashville, TN 37228-9940.
U.S. EEOC Newark Area Office (New York District), 1 Newark Center, 
21st Floor, Newark, NJ 07102-5233.
U.S. EEOC New Orleans Field Office (Houston District), 701 Loyola 
Avenue, Suite 600, New Orleans, LA 70113-9936.
U.S. EEOC New York District Office, 33 Whitehall Street, 5th Floor, 
New York, NY 10004.
U.S. EEOC Norfolk Local Office (Charlotte District), Federal 
Building, 200 Granby Street (Suite 739), Norfolk, VA 23510.
U.S. EEOC Oakland Local Office (San Francisco District), 1301 Clay 
Street, Suite 1170-N, Oakland, CA 94612-5217.
U.S. EEOC Oklahoma City Area Office (St. Louis District), 210 Park 
Avenue, Suite 1350, Oklahoma City, OK 73102.
U.S. EEOC Philadelphia District Office, 21 South 5th Street, Suite 
400, Philadelphia, PA 19106-2515.
U.S. EEOC Phoenix District Office, 3300 N. Central Avenue, Suite 
690, Phoenix, AZ 85012-2504.
U.S. EEOC Pittsburgh Area Office (Philadelphia District), 1001 
Liberty Avenue, Suite 300, Pittsburgh, PA 15222-4187.
U.S. EEOC Raleigh Area Office (Charlotte District), 1309 Annapolis 
Drive, Raleigh, NC 27608-2129.
U.S. EEOC Richmond Local Office (Charlotte District), 830 East Main 
Street (Suite 600), Richmond, VA 23219.
U.S. EEOC San Antonio Field Office (Dallas District), 5410 
Fredericksburg Road, Suite 200, San Antonio, TX 78229-3555.
U.S. EEOC San Diego Local Office (Los Angeles District), 401 B 
Street (Suite 510), San Diego, CA 92101.
U.S. EEOC San Francisco District Office, 350 Embarcadaro (Suite 
500), San Francisco, CA 94105-1687.
U.S. EEOC San Jose Local Office (San Francisco District), 96 North 
3rd Street (Suite 200), San Jose, CA 95112.
U.S. EEOC San Juan Local Office (Miami District), 525 F.D. Roosevelt 
Ave., Plazas Las Americas, Suite 1202, San Juan, Puerto Rico 00918-
8001.
U.S. EEOC Savannah Local Office (Atlanta District), 410 Mall 
Boulevard, Suite G, Savannah, GA 31406-4821.
U.S. EEOC Seattle Field Office (San Francisco District), Federal 
Office Building, 909 First Avenue (Suite 400), Seattle, WA 98104-
1061.
U.S. EEOC St. Louis District Office, Robert A. Young Building, 1222 
Spruce Street, Room 8.100, St. Louis, MO 63103.
U.S. EEOC Tampa Field Office (Miami District), 501 East Polk Street 
(Room 1000), Tampa, FL 33602.
U.S. EEOC Washington Field Office, 1801 L Street, NW., Suite 100, 
Washington, DC 20507.

 [FR Doc. E6-6232 Filed 4-25-06; 8:45 am]
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