[Federal Register Volume 71, Number 77 (Friday, April 21, 2006)]
[Notices]
[Pages 20647-20649]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-3801]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[DOS-2006-OS-0068]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary of Defense is altering a system of 
records to its existing inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

[[Page 20648]]


DATES: The changes will be effective on May 22, 2006 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 696-4940.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted April 14, 2006, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: April 17, 2006.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.
DODDS 23

System name:
    Educator Certification/Recertification Files (May 14, 1997, 62 FR 
26483).

Changes:
* * * * *

System identifier:
    Delete entry and replace with: ``DODEA 23.''
* * * * *

System location:
    Delete entry and replace with: ``Records are maintained at the 
schools and the Human Resources Regional Service Center, Department of 
Defense Education Activity, 4040 North Fairfax Drive, Arlington, VA 
22203-1634.''

Categories of individuals covered by the system:
    Delete entry and replace with: ``Department of Defense Education 
Activity (DoDEA) teachers, as the term `teacher' is defined in 20 
U.S.C. 901, and to all DoDEA excepted service and educators classified 
in the TP-1710 or related series.''

Categories of records in the system:
    Delete ``DoDDS'' and replace with: ``DoDEA.''

Authority for maintenance of the system:
    Delete entry and replace with: ``20 U.S.C. 901-907; 20 U.S.C. 931; 
10 U.S.C. 2164; DoD Directive 1342.20, Department of Defense Education 
Activity; and E.O. 9397 (SSN).''

Purpose(s):
    Delete ``Department of Defense Dependents Schools'' and replace 
with: ``Department of Defense Education Activity.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete the third paragraph and replace with: ``Records may be 
disclosed to educational accrediting institutions and organizations 
during review of a school or schools and North Central Association of 
Colleges and Schools (NCA), one of six regional accrediting 
associations in the United States, which accredits DoDEA schools.''

Storage:
    Delete entry and replace with: ``Paper records are stored in file 
folders and electronic information in data bases.''

Retrievability:
    Delete entry and replace with: ``The files are indexed by the 
educator's full name and Social Security Number.''

Safeguards:
    Delete entry and replace with: ``Paper records and automated 
records are maintained in files which are accessible only to authorized 
personnel. The offices are secured during non-business hours. Access to 
automated data files is controlled by a user ID and password system.''

Retention and disposal:
    Delete entry and replace with: ``Records are maintained for the 
current as well as the upcoming certification cycles. Records for an 
expired certification cycle are retained for 3 years; then they are 
destroyed. If a teacher leaves the system, except in the case of an 
educator who is participating in the DoDEA Administrative Re-employment 
Rights Program, the file is maintained for three years following the 
current expiration date of the certificate.''

System manager(s) and address:
    Delete ``Chief, Personnel Division, Department of Defense 
Dependents Schools'' and replace with: ``Human Resources Director, 
Human Resources Regional Service Center, Department of Defense 
Education Activity.''

Notification procedure:
    Delete ``Department of Defense Dependent Schools'' and replace 
with: ``Department of Defense Education Activity.''

Record access procedures:
    Delete ``Department of Defense Dependent Schools'' and replace 
with: ``Department of Defense Education Activity.''
* * * * *
DODEA 23

System name:
    Educator Certification/Recertification Files.

System location:
    Records are maintained at the schools and the Human Resources 
Regional Service Center, Department of Defense Education Activity, 4040 
North Fairfax Drive, Arlington, VA 22203-1634.

Categories of individuals covered by the system:
    Department of Defense Education Activity (DoDEA) teachers, as the 
term `teacher' is defined in 20 U.S.C. 901, and to all DoDEA excepted 
service and educators classified in the TP-1710 or related series.

Categories of records in the system:
    Records consist of transcripts and/or other documentary evidence 
needed to substantiate the certification status of a DoDEA educator. 
Records include correspondence relating to amendment, renewal, 
correction, maintenance, and revocation of the individual educator's 
certification status.

Authority for maintenance of the system:
    20 U.S.C. 901-907; 20 U.S.C. 931; 10 U.S.C. 2164; DoD Directive 
1342.20, Department of Defense Education Activity; and E.O. 9397 (SSN).

Purpose(s):
    Department of Defense Education Activity administrators use this 
information to determine the eligibility of applicable employees to be 
certified/recertified.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:

[[Page 20649]]

    The information may be supplied to state or professional 
organizations, such as the National Association of State Directors of 
Teacher Education and Certification (NASDTEC), with whom the DoDEA has 
reciprocal agreements affecting certificates issued or revoked by the 
respective systems.
    Records may be disclosed to educational accrediting institutions 
and organizations during review of a school or schools and North 
Central Association of Colleges and Schools (NCA), one of six regional 
accrediting associations in the United States, which accredits DoDEA 
schools.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in file folders and electronic information 
in data bases.

Retrievability:
    The files are indexed by the educator's full name and Social 
Security Number.

Safeguards:
    Paper records and automated records are maintained in files which 
are accessible only to authorized personnel. The offices are secured 
during non-business hours. Access to automated data files is controlled 
by a user ID and password system.

Retention and disposal:
    Records are maintained for the current as well as the upcoming 
certification cycles. Records for an expired certification cycle are 
retained for 3 years; then they are destroyed. If a teacher leaves the 
system, except in the case of an educator who is participating in the 
DoDEA Administrative Re-employment Rights Program, the file is 
maintained for three years following the current expiration date of the 
certificate.

System manager(s) and address:
    Human Resources Director, Human Resources Regional Service Center, 
Department of Defense Education Activity, Department of Defense 
Education Activity, 4040 North Fairfax Drive, Arlington, VA 22203-1634.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Privacy Act Officer, Department of Defense Education Activity, 
4040 North Fairfax Drive, Arlington, VA 22203-1635.
    The request should include the educator's full name, Social 
Security Number, and be signed. Former employees must also include 
dates and places of employment.

Record access procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written requests to the Privacy 
Act Officer, Department of Defense Education Activity, 4040 North 
Fairfax Drive, Arlington, VA 22203-1635.
    The request should include the educator's full name, Social 
Security Number, and be signed. Former employees must also include 
dates and places of employment.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from the individuals concerned.

Exemptions claimed for the system:
    None.

[FR Doc. 06-3801 Filed 4-20-06; 8:45 am]
BILLING CODE 5001-06-M