[Federal Register Volume 71, Number 65 (Wednesday, April 5, 2006)]
[Notices]
[Pages 17234-17274]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-3082]



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Part III





Federal Communications Commission





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Privacy Act Systems of Records; Notice

  Federal Register / Vol. 71, No. 65 / Wednesday, April 5, 2006 / 
Notices  

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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act Systems of Records

AGENCY: Federal Communications Commission (FCC).

ACTION: Notice; update of the FCC's Privacy Act systems of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, 5 U.S.C. 552a(e)(4) and OMB Circular A-130, the FCC has 
conducted required reviews of its systems of records and is publishing 
this notice regarding its proposal to introduce ten new systems of 
records, delete four old systems of records, and revise twenty-four 
systems of records.

DATES: Any interested person may submit written comments concerning the 
systems of records on or before May 5, 2006. The Office of Management 
and Budget (OMB), which has oversight responsibility under the Privacy 
Act to review the systems of records, may submit comments on or before 
May 15, 2006. The proposed systems of records will be effective on May 
15, 2006 unless the FCC receives comments that require a contrary 
determination. The Commission will publish a document in the Federal 
Register notifying the public if any changes are necessary.

ADDRESSES: Address comments to Les Smith, Office of Managing Director, 
Room 1-A804, Federal Communications Commission, 445 12th Street, SW., 
Washington, DC 20554, or via the Internet at [email protected]. 
Comments can also be sent to the Kristy LaLonde, Policy Analyst, Office 
of Information and Regulatory Affairs, Office of Management and Budget, 
New Executive Office Building, 725 17th Street, NW., Washington, DC 
20503, or via the Internet at [email protected].

FOR FURTHER INFORMATION CONTACT: Les Smith, Office of Managing 
Director, Room 1-A804, Federal Communications Commission (FCC), 445 
12th Street, SW., Washington, DC 20554, (202) 418-0217, or via the 
Internet at [email protected].

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
the FCC has conducted a review of its Privacy Act systems of records 
and has determined that it needs to introduce ten new systems of 
records, to delete four systems of records that are out-of-date, and to 
revise 24 systems of records. The Commission previously published one 
or more of the FCC's systems of records at various times. These 
publications may be viewed at the FCC's Privacy Act Web page: http://www.fcc.gov/omd/privacyact/records-systems.html. With this notice, the 
Commission is publishing the complete text of all of its systems 
notices but two to provide a current, easily accessible compilation. 
Information about the reasons for these proposed changes is noted 
below:
    NEW--ten new systems of records are proposed to cover information 
that the FCC has begun to collect and maintain since the FCC last 
published its inventory of systems of records. The proposed new systems 
of records are:

FCC/CGB-2: Comment Filing System;
FCC/EB-3: Investigations and Hearings;
FCC/EB-4: Crisis Management Contacts;
FCC/OCBO-1: Small Business Contacts List;
FCC/OET-2: Equipment Authorization Records and Files;
FCC/OMD-11: Continuity of Operations Plan (COOP);
FCC/OMD-12: Integrated Library System (ILS) Records;
FCC/OMD-13: Data Quality Comments;
FCC/OMD-22: Equipment Loan Records; and
FCC/OWD-1: Reasonable Accommodation Requests.

    REVISED--the other twenty-four systems of records are in need of 
revision. There are five types of revisions: (1) Generalized edits to 
make all of the FCC's systems of records easier to read and understand 
through consistent style, formatting, and manner of presentation; (2) 
improved compliance with 5 U.S.C. 552a(e)(1) by listing only statutes 
and Executive Orders in the ``Authorities'' section of each system of 
records; (3) renumbered and/or renamed systems of records to enhance 
consistency and ease of understanding; (4) elaboration of the FCC's 
routine uses by including even occasional routine uses; and (5) 
additions or deletions to the substantive core of the system of 
records.
    In terms of which of these revision types apply:
    (a) All 24 systems of records (FCC/EB-1; FCC/OET-1; FCC/OGC-3, 5, 
and 6; FCC/OIG-1 and 2; FCC/OMD-2, 3, 6, 7, 9, and 14 through 21; and 
FCC/WTB-1, 5, 6, and 7) were impacted by the general editorial and 
consistency revisions described by revision types 1 and 2 above;
    (b) Thirteen of the 24 systems of records were renumbered or 
renamed (type 3 revisions). Eight of 12 were renumbered (FCC/OMD-14 
through 21) due to the elimination of the FCC/Central numbering scheme. 
Five systems of records (FCC/OGC-3 and 5; FCC/OMD-2 and 6; and FCC/WTB-
6) were renamed to bring greater clarity to the content of the system 
of records;
    (c) Sixteen of the 24 systems of records were revised to include 
additional occasional routine uses. The systems of records that 
underwent this type 4 revision were FCC/EB-1; FCC/OET-1; FCC/OGC-3, 5, 
and 6; FCC/OIG-1 and 2; FCC/OMD-2, 3, 6, 7, 9, 15, 17, 19, and 21; and 
FCC/WTB-1;
    (d) Eleven of the 24 systems of records received substantive, core 
changes to either provide information missing in previous versions of 
the system of records (FCC/EB-1 and FCC/OMD-3), revise the list of 
places at which the information is maintained (FCC/OMD-3 and 7), revise 
the types of information covered by the system of records (FCC/OMD-6 
and 20), or to revise the purposes of the system of records (FCC/OMD-7, 
9, 15, 17, and 18).
    DELETED--four systems of records are proposed for deletion for the 
following reasons:

FCC/Central-5: Drug-Free Federal Workplace Program (duplicates OPM/
GOVT-10);
FCC/EB-2: State and Operational Areas Emergency Commissions Committee 
Membership (duplicative of FCC/OMD-3);
FCC/OGC-2: Attorney Misconduct Files (no longer maintained); and
FCC/OMD-8: Revenue Accounting Management Information System (``RAMIS'') 
(information from this system of records was combined with the revised 
FCC/OMD-6).
    The FCC has created a set of standardized routine uses that updates 
and eliminates the variations in language that had characterized the 
routine uses that were used previously in the systems of records. These 
routines uses are as follows:
     Adjudication and Litigation--where by careful review, the 
agency determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
     Committee communication and reporting--a record in this 
system may be used to distribute information to members of each 
committee for purposes of conducting meetings and general committee 
business or to prepare reports on the membership and work of the 
committee;

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     Compliance with Welfare Reform requirements--Names, Social 
Security Numbers, home addresses, dates of birth, dates of hire, 
quarterly earnings, employer identifying information, and state of hire 
of employees may be disclosed to the Office of Child Support 
Enforcement, Administration for Children and Families, Department of 
Health and Human Services for the purposes of locating individuals to 
establish paternity, establishing and modifying orders of child 
support, identifying sources of income, and for other child support 
enforcement actions as required by the Personal Responsibility and Work 
Opportunity Reconciliation Act;
     Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
     Emergency response--A record on an individual in this 
system of records may be disclosed to emergency medical personnel, 
e.g., doctors, nurses, and/or paramedics, or to law enforcement 
officials in case of a medical or other emergency involving the FCC 
employee without the subsequent notification to the individual 
identified in 5 U.S.C. 552a (b)(8);
     Employment, Clearances, Licensing, Contract, Grant, or 
other Benefits Decisions by the agency--disclosure may be made to a 
Federal, State, local, or foreign agency maintaining civil, criminal, 
or other relevant enforcement records, or other pertinent records, or 
to another public authority or professional organization, if necessary 
to obtain information relevant to an investigation concerning the 
retention of an employee or other personnel action (other than hiring), 
the retention of a security clearance, the letting of a contract, or 
the issuance or retention of a grant or other benefit;
     Employment, Clearances, Licensing, Contract, Grant, or 
other Benefits Decisions by other than the agency--disclosure may be 
made to a Federal, State, local, foreign, tribal, or other public 
authority of the fact that this system of records contains information 
relevant to the retention of an employee, the retention of a security 
clearance, the letting of a contract, or the issuance or retention of a 
license, grant, or other benefit. The other agency or licensing 
organization may then make a request supported by the written consent 
of the individual for the entire records if it so chooses. No 
disclosure will be made unless the information has been determined to 
be sufficiently reliable to support a referral to another office within 
the agency or to another Federal agency for criminal, civil, 
administrative, personnel or regulatory action;
     Enforcement--when a record in this system involves an 
informal complaint filed against telecommunications providers, the 
complaint may be forwarded to the defendant provider for a response, 
pursuant to Section 208 of the Communications Act of 1934, as amended 
and other applicable rules. When an order or other Commission-issued 
document that includes consideration of informal complaints filed 
against telecommunications providers is entered by the FCC to implement 
or to enforce the Communications Act, pertinent rule, regulation, or 
order of the FCC, the complainant's name may be made public in that 
order or document. Where a complainant in filing his or her complaint 
explicitly requests that the FCC withhold his or her name from public 
disclosure, such a request will be granted and the complainant's name 
will not be disclosed in the Commission-issued order or document.
     Financial obligations under the Debt Collection Acts--a 
record from this system may be disclosed to other Federal agencies for 
the purpose of collecting and reporting on delinquent debts as 
authorized by the Debt Collection Act of 1982 or the Debt Collection 
Improvement Act of 1996. A record from this system may be disclosed to 
any Federal, state, or local agency to conduct an authorized computer 
matching program in compliance with the Privacy Act of 1974, as 
amended, to identify and locate individuals who are delinquent in their 
repayment of certain debts owed to the U.S. Government. A record from 
this system may be used to prepare information on items considered 
income for taxation purposes to be disclosed to Federal, state, and 
local governments;
     Financial Obligations as required by the National Finance 
Center et al.--when the National Finance Center (the FCC's designated 
payroll office), the Department of the Treasury Debt Management 
Services, and/or a current employer to effect a salary, IRS tax refund, 
or administrative offset to satisfy an indebtedness; and to Federal 
agencies to identify and locate former employees for the purposes of 
collecting such indebtedness, including through administrative, salary, 
or tax refund offsets. Identifying and locating former employees, and 
the subsequent referral to such agencies for offset purposes, may be 
accomplished through authorized computer matching programs. Disclosures 
will be made only when all procedural steps established by the Debt 
Collection Act of 1982 and the Debt Collection Improvement Act of 1996 
or the Computer Matching and Privacy Protection Act of 1988 as 
appropriate, have been taken;
     First Responders--a record from this system of records may 
be disclosed to law enforcement officials, Department of Homeland 
Security (DHS), Federal Emergency Management Agency (FEMA), Department 
of Defense (DOD), National Telecommunications and Information 
Administration (NTIA), White House Communications Agency, other federal 
agencies, and state and local emergency response officials, e.g., fire, 
safety, and rescue personnel, etc., and medical personnel, e.g., 
doctors, nurses, and paramedics, etc., in case of an emergency 
situation at FCC facilities without the subsequent notification to the 
individual identified in 5 U.S.C. 552a(b)(8);
     Government-wide Program Management and Oversight--when 
requested by the National Archives and Records Administration for the 
purpose of records management inspections conducted under authority of 
44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is 
contacted in order to obtain that department's advice regarding 
disclosure obligations under the Freedom of Information Act; or when 
the Office of Management and Budget is contacted in order to obtain 
that office's advice regarding obligations under the Privacy Act.
     Labor Relations--A record from this system may be 
disclosed to officials of labor organizations recognized under 5 U.S.C. 
Chapter 71 upon receipt of a formal request and in accord with the 
conditions of 5 U.S.C. 7114 when relevant and necessary to their duties 
of exclusive representation concerning personnel policies, practices, 
and matters affecting working conditions.
     Law enforcement and Investigation--where there is an 
indication of a violation or potential violation of a statute, 
regulation, rule, or order, records from this system may be shared with 
appropriate Federal, State, or local authorities either for purposes of 
obtaining additional information relevant to a FCC decision or for 
referring the record for investigation, enforcement, or prosecution by 
another agency;
     Program partner--when information is disclosed to the 
Washington Metropolitan Area Transit Authority (WMATA) in connection 
employees participating in their SmarTrip program (http://www.wmata.com/riding/smartrip.cfm); and The FCC is unable to craft 
standardized language for the Public

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Access routine uses, which are employed in several systems of records. 
This is because the diversity of circumstances for Public Access 
disclosures in CGB-2, EB-1, OET-1, OET-2, OGC-5, OGC-6, OMD-3, OMD-6, 
OMD-9, OMD-13, OMD-17, OMD-19, WTB-1, WTB-6, and WTB-7, vary too 
greatly.
    More detailed information on the proposed new and revised systems 
of records may be viewed in the complete text below.
    The FCC also notes that it will provide two further updates to its 
systems of records in the future. First, prior to the full 
implementation of Homeland Security Presidential Directive-12 (HSPD-12) 
in October 2006, the Commission will publish the revised and renamed 
FCC/Central-10, Access Control System, to address the changes related 
to the implementation of HSPD-12 requirements to carry out the plan for 
a government-wide set of identification and badging protocols for all 
Federal employees, contractors, and visitors. Second, the Commission 
will publish a revised and renamed FCC/CIB-1, Informal Complaints and 
Inquiries, when the upgrades to this system of records are completed.

Federal Communications Commission.
Marlene H. Dortch,
Secretary.
FCC/CGB-2

SYSTEM NAME:
    Comment Filing System (ECFS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Chief, Consumer and Governmental Affairs Bureau, Room 5-C758, 
Federal Communications Commission, 445 12th Street, SW., Washington, DC 
20554 and 1270 Fairfield Road, Gettysburg, PA 17325.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed comments relative to Federal 
Communications Commission (FCC) rulemakings and docketed proceedings or 
other matters arising under the Communications Act of 1934, as amended, 
and the Rehabilitation Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Comments received by the FCC, whether electronically through the 
Electronic Comment Filing System (ECFS), via the Internet, e-mail, 
mailed, or delivered by paper copy. This includes information provided 
via FCC Forms 475 and 501.
    2. The system also contains files and records submitted in response 
to Commission rulemakings and docketed proceedings, and by the FCC's 
administrative law staff as the repository for official records arising 
out of the conduct of administrative proceedings.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. Chapter 36; 47 U.S.C. 151 and 154; and Sections 504 and 
508 of the Rehabilitation Act, 29 U.S.C. 794 et al.

PURPOSE(S):
    In order to comply with the requirements of various statutes and 
regulations, the FCC offers multiple avenues through which the public 
can be involved in its decision-making process and can inform the FCC 
of concerns regarding compliance with FCC rules and requirements. 
Collecting and maintaining these types of information allows the FCC to 
be fully informed in decision-making, implementation, and enforcement 
endeavors. Such a system also allows staff access to documents and 
improves staff efficiency. Records in this system are available for 
public inspection.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Additionally, information about individuals in this system of 
records may routinely be disclosed under the following conditions:
    1. Public Access--under the rules of the Commission, public 
comments on rulemakings are routinely available to the public--unless 
confidentiality is requested (47 CFR 0.459)--via either the 
Commission's electronic comment filing system (ECFS) at http://www.fcc.gov/cgb/ecfs/ or the public Reference Information Center (RIC) 
at http://www.fcc.gov/cgb/ric.html;
    2. Enforcement--when a record in this system involves an informal 
complaint filed against telecommunications providers, the complaint may 
be forwarded to the defendant provider for a response, pursuant to 
Section 208 of the Communications Act of 1934, as amended, and other 
applicable rules. When an order or other Commission-issued document 
that includes consideration of informal complaints filed against 
telecommunications providers is entered by the FCC to implement or to 
enforce the Communications Act, pertinent rule, regulation, or order of 
the FCC, the complainant's name may be made public in that order or 
document. Where a complainant in filing his or her complaint explicitly 
requests that the FCC withhold his or her name from public disclosure, 
such a request will be granted and the complainant's name will not be 
disclosed in the Commission-issued order or document;
    3. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    4. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to an FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    5. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    6. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper copies of records in this system of records are maintained in 
file folders. The electronic files are located in computer databases on 
the FCC internal network.

RETRIEVABILITY:
    Records are retrieved by individual name, entity name, rulemaking 
number, and/or docket number.

SAFEGUARDS:
    Records are available over the Internet 24 hours a day, seven days 
a week. Paper copies representing one third of the records are 
maintained in the Reference Information Center (RIC). Back-up of the 
data in ECFS is the responsibility of the FCC's Information Technology 
Center of the Office of Managing Director and is performed nightly.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Reference Information Center, Consumer and Governmental 
Affairs Bureau (CGB), Federal Communications Commission (FCC), 445 12th 
Street, Room CY-B533, SW., Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Commenters and subject entities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/EB-1

SYSTEM NAME:
    Violators File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Primary: Enforcement Bureau (EB), Room 7-C732, Federal 
Communications Commission (EB), 445 12th Street, SW., Washington, DC 
20554.
    Secondary: Various field facilities. See Federal Communication 
Commission (FCC) telephone directory for field office phone numbers. 
The directory can be found at http://www.fcc.gov/fcc-bin/findpeople.pl., or locate local FCC offices in commercial telephone 
directory under ``U.S. Government.'' Information about FCC Field 
Offices can also be found in 47 CFR 0.121 and 0.401. Field office 
mailing addresses can also be found at http://www.fcc.gov/eb/ddadd.html.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Individuals who have been subjects of Federal Communications 
Commission (FCC) field enforcement actions (monitoring, inspection, 
and/or investigation) for violations of radio law, FCC Rules and 
Regulations, or International Treaties; and
    2. Licensees, applicants, and unlicensed persons under parts 80, 
87, 90, 94, 95, and 97 of the FCC rules about whom there are questions 
of compliance with the Commission's rules or the Communications Act of 
1934, as amended.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Inspection reports, complaints, monitoring reports, investigative 
cases, referral memos, correspondence, discrepancy notifications, 
warning notices, and forfeiture actions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 101, 102, 104, 301, 303, 309(e), 312, 315, 318, 362, 364, 
386, 501, 502, 503, 507, and 510.

PURPOSE(S):
    Records from this system are for:
    1. Use in connection with the Commission's field enforcement 
programs to determine levels of compliance among radio users; to issue 
marine certificates of compliance; to document Commission monitoring 
inspections and investigations for enforcement purposes; to provide a 
basis for various administrative, civil, or criminal sanction actions 
taken against violators by the EB or other appropriate Commission 
bureaus or offices; and
    2. A cross-reference, which prevents duplication of enforcement 
actions, and tracking the progress of enforcement cases.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--copies of FCC enforcement actions are available 
for public inspection via the Internet at http://www.fcc.gov/eb/, and 
in the FCC's Reference Information Center at http://www.fcc.gov/cgb/ric.html;
    2. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    3. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal, or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action;
    4. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    5. Law enforcement and investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be

[[Page 17238]]

shared with appropriate Federal, State, or local authorities either for 
purposes of obtaining additional information relevant to a FCC decision 
or for referring the record for investigation, enforcement, or 
prosecution by another agency;
    6. Congressional inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    7. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system of records include both paper and electronic 
records.

RETRIEVABILITY:
    Records are retrieved primarily by case number. Under that 
hierarchy an individual's name, address, and other identifying 
information can be located.

SAFEGUARDS:
    Paper records are maintained in file folders and stored in a secure 
area. Access to files is limited to approved personnel. The electronic 
records are maintained in computer databases, which are secured through 
controlled access and passwords. The databases are backed-up routinely.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Management and Resources, Enforcement Bureau (EB), 7-
C732, Federal Communications Commission (FCC), 445 12th Street, SW., 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its notification procedure for this 
system of records.

RECORD ACCESS PROCEDURES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record access procedure for this 
system of records.

CONTESTING RECORD PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its contesting record procedure for 
this system of records.

RECORD SOURCE CATEGORIES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record sources for this system of 
records.

EXEMPTION FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from sections (c)(3), (d), 
(e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 
552a, and from 47 CFR 0.554--0.557 of the Commission's rules. These 
provisions concern the notification, record access, and contesting 
procedures described above, and also the publication of record sources. 
The system is exempt from these provisions because it contains the 
following types of information:
    1. Investigative material compiled for law enforcement purposes as 
defined in Section (k)(2) of the Privacy Act;
    2. Properly classified information, obtained from another Federal 
agency during the course of a personnel investigation, which pertains 
to national defense and foreign policy, as stated in Section (k)(1) of 
the Privacy Act; and
    3. Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, as described in Section (k)(5) of the Privacy Act, 
as amended.
FCC/EB-3

SYSTEM NAME:
    Investigations and Hearings.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Investigations and Hearings Division, Enforcement Bureau (EB), 
Federal Communications Commission (FCC), 4th Floor, 445 12th Street, 
SW., Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed complaints against Federal 
Communications Commission (FCC) licensees and regulatees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Records are kept in an electronic database associated with this 
system of records containing only the complainants' names.
    2. Paper copies of complaints filed with and maintained by the FCC, 
may contain information provided by complainants (e.g., complainants' 
names, addresses, and telephone numbers). Forms that may be included in 
this system of records include FCC Forms 475, 475B, 485, and 501.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 101, 102, 104, 301, 303, 309(e), 312, 315, 318, 362, 364, 
386, 501, 502, 503, 507, and 510.

PURPOSE(S):
    The information in the electronic database is used for tracking the 
status of enforcement cases. The information in the paper files is 
stored for reference in enforcement actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law enforcement and investigation--where there is an

[[Page 17239]]

indication of a violation or potential violation of a statute, 
regulation, rule, or order, records from this system may be shared with 
appropriate Federal, State, or local authorities either for purposes of 
obtaining additional information relevant to a FCC decision or for 
referring the record for investigation, enforcement, or prosecution by 
another agency;
    3. Congressional inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is maintained in the electronic database and in paper 
files.

RETRIEVABILITY:
    Information in the electronic database information can be retrieved 
by the complainant's name. Information in the central files can be 
retrieved by a unique case number assigned to each case.

SAFEGUARDS:
    Paper records are maintained in file cabinets that are secured at 
the end of each business day. The file cabinets are located in non-
public areas. Access to information in the computer database is 
restricted by use of passwords via terminals that are located in rooms 
in non-public areas. The rooms are secured outside of business hours. 
Data resident on network servers are routinely backed-up onto magnetic 
media. Backup tapes are stored on-site in fireproof safes and at a 
secure off-site storage location.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Enforcement Bureau (EB), Federal Communications Commission 
(FCC), 445 12th Street, SW., Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Complainant and subject entities.

EXEMPTIONS CLAIMS FOR THE SYSTEM:
    None.
FCC/EB-4

SYSTEM NAME:
    Crisis Management Contacts.

SECURITY CLASSIFICATION:
    Unclassified (Non-Public, For Internal Use Only).

SYSTEM LOCATION:
    Enforcement Bureau (EB), Federal Communications Commission (FCC), 
445 12th Street, SW., Room 7-C732, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information includes FCC Employees, Federal Government points of 
contact, State and Local Government points of contact, and 
Communications Industry points of contact.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information includes FCC Employees, Federal Government points of 
contact, State and Local Government points of contact, and 
Communications Industry points of contact name(s), position title, 
business telephone number, business cellphone number(s), business 
pagers, and business address(es), and E-mail address(es), home 
telephone number, personal cellphone number(s), pagers, and home E-mail 
address(es) that are used by FCC crisis incident managers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order (EO) 12472, Assignment of National Security and 
Emergency Preparedness Telecommunications Functions, April 3, 1984; EO 
12656, Assignment of Emergency Preparedness Responsibilities, November 
18, 1988; Federal Preparedness Circular (FPC) 65, Federal Executive 
Branch Continuity of Operations, June 15, 2004; FPC 66, Test, Training, 
and Exercise (TT&E) Program and COOP, April 30, 2001; FPC 67, 
Acquisition for Alternate Facilities for COOP, April 30, 2001 National 
Security Presidential Decision Directive (NSPD) 1, Organization of the 
National Security Council System, February 13, 2001; Presidential 
Decision Directive (PDD) 67, Enduring Constitutional Government and 
Continuity of Government Operations, October 21, 1998; and Homeland 
Security Presidential Directive (PD) 3, March 11, 2002.

PURPOSE(S):
    This information allows FCC crisis incident managers to coordinate 
crisis response activities related to the telecommunications industry 
and the functions of the FCC.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM:
    Including information about individuals in this system of records 
may routinely be disclosed under the following conditions:
    1. First Responders--a record from this system of records may be 
disclosed to law enforcement officials, Department of Homeland Security 
(DHS), Federal Emergency Management Agency (FEMA), Department of 
Defense (DOD), National Telecommunications and Information 
Administration (NTIA), White House Communications Agency, other Federal 
agencies, and state and local emergency response officials, e.g., fire, 
safety, and rescue personnel, etc., and medical personnel, e.g., 
doctors, nurses, and paramedics, etc., in case of an emergency 
situation at FCC facilities without the subsequent notification to the 
individual identified in 5 U.S.C. 552a(b)(8);
    2. Law enforcement and investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional inquiries--when requested by a Congressional 
office in response to an inquiry by an individual

[[Page 17240]]

made to the Congressional office for their own records; and
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are maintained in a network computer database.

RETRIEVABILITY:
    Records are retrieved by the individual's name and/or organization.

SAFEGUARDS:
    Electronic records are maintained in a network computer database, 
which is secured through controlled access and password restricted to a 
limited number of authorized FCC staff.

RETENTION AND DISPOSAL:
    Records kept by the FCC are maintained and disposed of in 
accordance with records schedules issued by the National Archives and 
Records Administration (NARA). Individuals may request a copy of the 
disposition instructions from the FCC Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Enforcement Bureau (EB), Federal Communications Commission 
(FCC), 445 12th Street, SW., Room 7-C732, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Address inquiries to the system manager.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OCBO-1

SYSTEM NAME:
    Small Business Contacts Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Director, Office of Communications Business Opportunities (OCBO), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 4-
A760 Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information includes small, minority, and women-owned 
communications' business owners and employees, as well as other 
individuals who work or communicate with this segment of the 
population.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contact information, where available, such as the individual's 
name, phone number(s), and address(es).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sections 151, 152, 155, 257, 303 of the Communications Act of 1934, 
as amended, 47 U.S.C. 151, 152, 155, 257; and 5 U.S.C. 602(c) and 
609(a)(3).

PURPOSE(S):
    This system of records serves as a repository of contact 
information that FCC employees use to further the FCC's outreach 
mission to small, women, and minority-owned businesses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    This is an electronic system of records that resides on the FCC's 
internal storage servers, which are backed-up daily.

RETRIEVABILITY:
    Records in this system of records can be retrieved by any category 
field, e.g., first name or zip code.

SAFEGUARDS:
    This system of records, which resides on the FCC's internal storage 
servers, is protected by the FCC's firewall and appropriate-level 
security protocols that prevent access to the system of records to all 
but those needing access to the same.

[[Page 17241]]

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Allan K. Manuel, Chief of Staff, Office of Communications Business 
Opportunities (OCBO), Federal Communications Commission (FCC), 445 12th 
Street, SW., Room 4-A665, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to system manager.

RECORD SOURCE CATEGORIES:
    Information provided to the FCC by individuals and gathered during 
the course of outreach activities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OET-1

SYSTEM NAME:
    Experimental Radio Station License Files.

SECURITY CLASSIFICATION:
    There is no specific security classification for this system; 
however, data or records within the system may have national defense/
foreign policy classifications up through secret.

SYSTEM LOCATION:
    Office of Engineering and Technology (OET), Federal Communications 
Commission, 445 12th Street, SW., Room 7-A303, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Those who have been granted a license to operate an experimental 
radio station under Part 5 of the Federal Communications Commission's 
(FCC) rules.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. This system includes the following FCC Forms, any supporting 
exhibits submitted by the applicant(s), and related documentation:
    (a) FCC Form 442, Application for a New or Modified Station;
    (b) FCC Form 405, Application for Renewal of Station License;
    (c) FCC Form 702, Application for Consent to Assignment of Radio 
Station Construction Authorization or License;
    (d) FCC Form 703, Application for Consent to Transfer Control of 
Corporation Holding Station License; and
    (e) Any supporting exhibits submitted by the applicant(s).
    2. This system of records may include experimental project reports 
submitted by the applicant as required by FCC rules, part 5.
    3. The system also includes comments from other Commission bureaus 
on interference potential of operation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 308.

PURPOSE(S):
    FCC employees use these records to determine:
    1. An applicant's eligibility to operate a station in the 
experimental radio service;
    2. Interference potential to other radio services within the 
Commission; and
    3. If the project or experimentation is valid, as well as the 
possible use in rulemakings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public Access--information from this system may be disclosed to 
other FCC bureaus, Federal agencies, or to the public, in response to a 
request, in connection with new experimentation being conducted and the 
impact that this experimentation may have on the public. The 
information may not be disclosed if it is not routinely available for 
public inspection under 47 CFR 0.457(d)(1)(ii) of the Commission's 
rules, or a request that the information be given confidential 
treatment is pending or has been granted under 47 CFR 0.459.
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information in this system of records includes paper records 
maintained in file folders, electronically scanned images of paper 
records, electronic records of data elements of both paper filed and 
electronically filed applications, and electronic copies of licenses 
granted after November 16, 1998. Per 47 CFR 5.55(b) all applications 
for experimental licensing must be filed electronically via the 
Internet.

RETRIEVABILITY:
    Paper files are retrieved by license name. If there is more than 
one station per licensee, then the files may also be retrieved by call 
sign. Scanned images, electronic records of data elements, and 
electronic copies of licenses may be retrieved from the OET 
Experimental Licensing Branch Reports World Wide Web electronic filing 
and reporting site at https://gullfoss2.fcc.gov/prod/oet/cf/els/index.cfm.

[[Page 17242]]

SAFEGUARDS:
    All files are available to the public except files not routinely 
available for public inspection as defined in 47 CFR 0.457(d)(1)(ii) 
and files that have been submitted in compliance with the 
confidentiality request requirements of 47 CFR 0.459. Files not 
routinely available and files pending or granted confidentiality are 
marked ``NOT FOR PUBLIC INSPECTION'' and may only be accessed by FCC 
employees who have a need to know the information. Data resident on 
network servers are backed-up routinely onto magnetic media. These 
back-up tapes are stored both on-site and in secured off-site storage 
locations.

RETENTION AND DISPOSAL:
    These records are maintained for two years after expiration of the 
license. They are then disposed by shredding. Electronic records are 
destroyed physically (electronic storage media) or by electronic 
erasure.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Experimental Licensing Branch, Office of Engineering and 
Technology (OET), Federal Communications Commission, 445 12th Street, 
SW., Room 7-A267, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORDS ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    The majority of information in these records comes from individual 
applicants. Other information comes from coordination with other FCC 
bureaus and from data that are generated with the Spectrum Coordination 
Branch during the normal processing of the application.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OET-2

SYSTEM NAME:
    Equipment Authorization Records and Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Engineering and Technology (OET), Laboratory Division, 
Federal Communications Commission (FCC), 7435 Oakland Mills Road, 
Columbia, MD 21046.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have applied for or been granted an authorization 
to market equipment using the RF spectrum, in accordance with Part 2 of 
the Federal Communications Commission's (FCC) rules.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. This system includes the following FCC Forms, any supporting 
exhibits submitted by the applicant(s), and related documentation:
    (a) FCC Form 731, Application for Equipment Authorization;
    (b) Any supporting exhibits submitted by the applicant(s).
    2. This system of records may include test reports and other 
supporting documentation that demonstrates compliance with the 
technical rules for licensed transmitters and unlicensed devices as 
required by FCC Rules, parts 15 and 18.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 308.

PURPOSE(S):
    These records are used to make a determination of compliance of 
equipment proposed for marketing with the administrative and technical 
requirements of the FCC as they relate to equipment using the RF 
spectrum; and to determine the interference potential of equipment 
proposed for marketing to equipment operating in both the licensed and 
unlicensed radio services.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--information from this system on granted equipment 
authorizations may be disclosed to the public if it is routinely 
available for public inspection under 47 CFR 0.457(d)(1)(ii) and a 
request has not been made or granted to give the information 
confidential treatment under 47 CFR 0.459. Pending equipment 
authorization requests are specifically excluded from disclosure prior 
to the effective date of the authorization, as specified in 
0.457(d)(1)(ii).
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to an FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each case the FCC will determine whether disclosure of the 
records is compatible with the purpose for which the records were 
collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The equipment authorization database is the repository for all 
electronically filed applications for equipment authorization and 
associated information. Per 47 CFR 2.913(a), all applications for 
equipment authorization must be filed electronically via the Internet.

[[Page 17243]]

RETRIEVABILITY:
    Scanned images, electronic records of data elements, and electronic 
copies of granted licenses may be retrieved from the OET Equipment 
Authorization Electronic Filing World Wide Web site at https://gullfoss2.fcc.gov/prod/oet/cf/eas/index.cfm by clicking on the desired 
link in the Reports section on the left hand side of the page.

SAFEGUARDS:
    All files are available to the public except files not routinely 
made publicly available under 47 CFR 0.457 or those where a request for 
confidentiality is pending or has been granted under 47 CFR 0.459. 
Files which are not routinely made publicly available and those with a 
pending or granted request for confidentiality may only be accessed by 
Commission employees who have a need to know the information. Data 
resident on the database server at the OET Laboratory are backed-up 
routinely onto magnetic media. Back-up tapes are stored on-site and at 
the FCC Headquarters location.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Laboratory Division, Office of Engineering and Technology 
(OET), Federal Communications Commission (FCC), 7435 Oakland Mills 
Road, Columbia, MD 21046.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORDS ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Information supplied by individuals wishing to receive equipment 
authorization.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OGC-3

SYSTEM NAME:
    Adjudication of Internal Complaints against Employees.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of General Counsel (OGC), Federal Communications Commission 
(FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any Federal Communications Commission (FCC) employee who is the 
subject of a complaint investigation involving internal personnel 
actions or activities, i.e., discrimination, grievance, political 
activity, separation, or adverse action.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records involve internal personnel disputes that have reached the 
hearing stage, and may include correspondence, memoranda, transcripts 
of hearings, briefs, pleadings, investigative reports, and decisions of 
hearing examiners and Commissioners.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are used by staff attorneys in the General Counsel's 
office in settlement negotiations with opposing parties; records are 
also used in preparation for hearings before an administrative body or 
a court of appropriate jurisdiction.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    5. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal, or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action; and
    7. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the

[[Page 17244]]

conditions of 5 U.S.C. 7114 when relevant and necessary to their duties 
of exclusive representation concerning personnel policies, practices, 
and matters affecting working conditions. In each of these cases, the 
FCC will determine whether disclosure of the records is compatible with 
the purpose for which the records were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The information is stored in file folders.

RETRIEVABILITY:
    Records are retrieved by the name of the subject individual in the 
investigation.

SAFEGUARDS:
    Records are maintained in file cabinets in an office that is 
secured at the end of each business day. Since only one or two staff 
persons routinely access this record system, unauthorized examination 
during business hours would be easily detected.

RETENTION AND DISPOSAL:
    Records are kept for five years after the closure of each case. 
They are then shredded.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of General Counsel (OGC), Federal Communications Commission 
(FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

NOTIFICATION PROCESS:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Claimants, co-workers of subject individual, other supervisors, 
classification experts, and other persons involved in the case.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OGC-5

SYSTEM NAME:
    Pending Civil Cases.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of General Counsel (OGC), Federal Communications Commission 
(FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any individual who has a miscellaneous case involving the Federal 
Communications Commission (FCC) before any District Court, before any 
Court of Appeals, and before the Supreme Court.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters, memoranda, pleadings, briefs, and bankruptcy papers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 401 and 402.

PURPOSE(S):
    Information in this system of records is used by Commission 
attorneys to update information or furnish additional data for the 
Government agency handling the case.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--the records contained in this system are 
available for public inspection to the extent that they do not contain 
information usually exempt from mandatory disclosure under Exemption 5 
of the FOIA, 5 U.S.C. 552(b)(5).
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information in this system of records consists of paper records 
that are stored in file folders.

RETRIEVABILITY:
    Records are retrieved by the name of the individual filing the 
claim.

SAFEGUARDS:
    Records are maintained in file cabinets that are secured at the end 
of each business day.

RETENTION AND DISPOSAL:
    The records are destroyed by shredding when no longer needed or 
after five years, whichever occurs first.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of General Counsel (OGC), Federal Communications Commission 
(FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Address inquiries to the system manager.

[[Page 17245]]

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Justice Department: U.S. Attorneys; other Federal agencies: U.S. 
District Courts; and parties to the proceedings.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OGC-6

SYSTEM NAME:
    Private or Civil Injury Claimants.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of General Counsel (OGC), Federal Communications Commission 
(FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any individual who files a damage claim against the Federal 
Communications Commission (FCC) or commits a tort against a FCC 
employee.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information in this system of records includes accident reports, 
tort claim vouchers, correspondence, memoranda, medical and payment 
receipts, repair and payment receipts, and pictures.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    28 U.S.C. 2672.

PURPOSE(S):
    Information in these records is used by attorneys in the Office of 
General Counsel to determine whether a damage claim filed against the 
FCC should be paid and for reference purposes when similar cases arise. 
If it is determined that the claim should not be paid or if the FCC 
cannot make the final determination whether or not to pay a claim, the 
record is routinely transferred to the appropriate agency charged with 
the responsibility of disposition.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--the records contained in this system are 
available for public inspection to the extent that they do not contain 
information usually exempt from mandatory disclosure under Exemption 5 
of the FOIA, 5 U.S.C. 552(b)(5).
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored in file folders.

RETRIEVABILITY:
    Records are retrieved by the name of the individual who filed the 
claim.

SAFEGUARDS:
    Records are kept in a file cabinet that is locked at the end of 
each business day. Since only one or two office persons routinely 
access this system, unauthorized examination during business hours 
would be easily detected.

RETENTION AND DISPOSAL:
    Records are destroyed by shredding five years after the closure of 
the case.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of General Counsel (OGC), Federal Communications Commission 
(FCC), 445 12th Street, SW., Room 8-C743, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Witnesses: Office of General Counsel; Office of Managing Director: 
claimants; and employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OIG-1

SYSTEM NAME:
    Criminal Investigative Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Inspector General (OIG), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 2-C762, Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    Records on individuals, including present and former Federal 
Communications Commission (FCC) employees, who are or have been the 
subjects of criminal investigations conducted by the Office of 
Inspector General (OIG).

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Case files developed during investigations of known or alleged 
fraud, waste, and abuse, or other irregularities or violations of 
criminal laws and regulations;
    2. Case files related to programs and operations administered or 
financed by

[[Page 17246]]

the FCC, including contractors and others doing business with the FCC;
    3. Investigative files relating to FCC employees' hotline 
complaints and other miscellaneous complaint files; and
    4. Investigative reports and related documents, such as 
correspondence, notes, attachments, and working papers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended by Public Law 100-504, 
October 18, 1988.

PURPOSE(S):
    This system of records maintains information needed to:
    1. Document investigations designed to prevent or detect fraud, 
waste, or abuse;
    2. Conduct and supervise audits and investigations relating to 
programs and operations in the Commission; and
    3. Inform the Chairman about problems and deficiencies in the FCC's 
programs and operations or to suggest corrective action in reference to 
identified irregularities, problems, or deficiencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is contained in paper records maintained in file 
folders or in an automated electronic database maintained on computer 
diskettes or on a computer network.

RETRIEVABILITY:
    Records are filed alphabetically by name of the subject of the 
investigation or by a unique file number assigned to each 
investigation.

SAFEGUARDS:
    Paper and diskette records are kept in locked file cabinets that 
are further secured at the end of each business day. Limited access to 
these records is permitted by those persons whose official duties 
require such access; thus, unauthorized examination during business 
hours would be easily detected. Data resident on network servers are 
backed-up routinely onto magnetic media. Back-up tapes are securely 
stored on-site and at an off-site storage location.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Inspector General, Office of Inspector General (OIG), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 2-C762, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its notification procedure for this 
system of records.

RECORD ACCESS PROCEDURES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record access procedures for this 
system of records.

CONTESTING RECORD PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its contesting record procedures for 
this system of records.

RECORD SOURCE CATEGORIES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record sources for this system of 
records.

EXEMPTION FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from sections (c)(3), (d), 
(e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 
552a, and from 47 CFR 0.554-0.557 of the Commission's rules. These 
provisions concern the notification, record access, and contesting 
procedures described above, and also the publication of record sources. 
The system is exempt from these provisions because it contains the 
following types of information:
    1. Investigative material compiled for law enforcement purposes as 
defined in Section (k)(2) of the Privacy Act;
    2. Properly classified information, obtained from another Federal 
agency during the course of a personnel investigation, which pertains 
to national defense and foreign policy, as stated in Section (k)(1) of 
the Privacy Act; and
    3. Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, as described in Section (k)(5) of the Privacy Act, 
as amended.
FCC/OIG-2

SYSTEM NAME:
    General Investigative Files.

[[Page 17247]]

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Inspector General (OIG), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 2-C762, Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    Information on individuals, including present and former Federal 
Communications Commission (FCC) employees, who are or have been the 
subjects of general investigations conducted by the Office of the 
Inspector General (OIG) relating to allegations raised pertaining to 
fraud, waste, and abuse with respect to programs and operations of the 
Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Case files developed during investigations of known or alleged 
fraud, waste, and abuse, or other irregularities or violations of laws 
and regulations;
    2. Case files related to programs and operations administered or 
financed by the FCC, including contractors and others doing business 
with the FCC;
    3. Investigative files related to FCC employee's hotline 
complaints, and other miscellaneous complaint files; and
    4. Investigative reports and related documents, which may include 
such information as correspondence, notes, attachments, and working 
papers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act of 1978, as amended by P.L. 100-504, October 
18, 1988.

PURPOSE(S):
    These records are collected and maintained for the purposes of:
    1. Preventing or detecting waste, fraud, or abuse;
    2. Conducting and supervising audits and investigations relating to 
programs and operations;
    3. Informing the Chairman about problems and deficiencies in the 
Commission's programs and operations; or
    4. Suggesting corrective action in reference to identified 
irregularities, problems, or deficiencies the FCC's Inspector General 
establishes in this system of records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is contained in paper records maintained in file 
folders or in an automated electronic database maintained on computer 
diskettes or on a computer network.

RETRIEVABILITY:
    Records are filed alphabetically by name of subject of the 
investigation or by a unique file number assigned to each 
investigation.

SAFEGUARDS:
    Paper and diskette records are kept in locked file cabinets that 
are secured at the end of each business day. Limited access of these 
records is permitted by those persons whose official duties require 
such access; thus, unauthorized examination during business hours would 
be easily detected. Data resident on network servers are backed-up 
daily to magnetic media. One week's worth of back-up tapes is stored 
on-site in fireproof safes. Each week, the previous week's backup tapes 
are sent to an off-site storage location. A maximum of ten week's tapes 
are kept and cycled in this fashion.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Inspector General, Office of Inspector General (OIG), Federal 
Communications Commission, 445 12th Street, SW., Room 2-C762, 
Washington, DC.

NOTIFICATION PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its notification procedures for this 
system of records.

RECORD ACCESS PROCEDURES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record access procedures for this 
system of records.

CONTESTING RECORD PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its contesting record procedures for 
this system of records.

RECORD SOURCE CATEGORIES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record sources for this system of 
records.

[[Page 17248]]

EXEMPTION FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from sections (c)(3), (d), 
(e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 
552a, and from 47 CFR 0.554-0.557 of the Commission's rules. These 
provisions concern the notification, record access, and contesting 
procedures described above, and also the publication of record sources. 
The system is exempt from these provisions because it contains the 
following types of information:
    1. Investigative material compiled for law enforcement purposes as 
defined in Section (k)(2) of the Privacy Act;
    2. Properly classified information, obtained from another Federal 
agency during the course of a personnel investigation, which pertains 
to national defense and foreign policy, as stated in Section (k)(1) of 
the Privacy Act; and
    3. Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, as described in Section (k)(5) of the Privacy Act, 
as amended.
FCC/OMD-2

SYSTEM NAME:
    Labor Relations and Employee Performance Files

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Human Resources Management (HRM), Office of Managing Director 
(OMD), Federal Communications Commission (FCC), 445 12th Street, SW., 
Room 1-B104, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Federal Communications Commission (FCC) 
employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains a variety of records relating to formal and 
informal actions based on conduct or performance and also includes 
files dealing with grievances filed under the negotiated or 
administrative grievance procedures, requests for reconsideration, 
arbitrations, appeals, and miscellaneous inquiries and complaints. 
These records may include:
    1. Case number, employee name, Social Security Number, grade, job 
title, and employment history; and
    2. Copies of notices of proposed actions; materials relied on by 
the agency to support the proposed action; statements of witnesses; 
employee responses or appeals; transcripts; and agency decisions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 35, 43, 61, 63, 71, 73, 75, and 77.

PURPOSE(S):
    These records provide a method by which the FCC can maintain 
appropriate information on Commission employees for purposes such as 
litigation, law enforcement, congressional inquiries, labor 
organization inquiries, and government-wide program oversight.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USE:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    5. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant, or other benefit;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal, or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action; and
    7. Labor Relations--a record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions. In each of these cases, the FCC will 
determine whether disclosure of the records is compatible with the 
purpose for which the records were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

[[Page 17249]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in file folders.

RETRIEVABILITY:
    These records are retrieved preliminarily by case number. An 
examination of case logs will disclose the name of an employee 
associated with a case number.

SAFEGUARDS:
    These records are maintained in secured metal filing cabinets to 
which only authorized personnel have access.

RETENTION AND DISPOSAL:
    Records in the following categories are disposed of at the end of 
the first fiscal year following completion of the fiscal year in which 
the action was taken:
    1. Informal actions based on conduct or performance;
    2. Oral admonishments confirmed in writing; and
    3. Written reprimands.
    Records pertaining to the following are disposed of at the end of 
the third fiscal year following completing of the fiscal year in which 
the action was taken:
    1. Grievances processed under the negotiated or administrative 
grievance procedures;
    2. Appeals;
    3. Request for restoration of annual leave; and
    4. Requests for admission to the agency's leave transfer program.
    Records pertaining to the following matters are disposed of at the 
end of the fourth fiscal year following completion of the fiscal year 
in which the action was taken:
    1. Within-grade increase denials/postponements;
    2. Suspensions, removals, furloughs taken under authority of 5 
U.S.C. chapters 35 and 75; and
    3. Requests for reconsideration/review.
    Records pertaining to the following matters are disposed of at the 
end of the fifth fiscal year following completion of the fiscal year in 
which the action was taken:
    1. Removals, demotions, and reassignments based on unacceptable 
performance;
    2. Arbitrations; and
    3. Unfair labor practices.
    Disposal is by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Human Resources Management (HRM), Office of Managing Director 
(OMD), Federal Communications Commission (FCC), 445 12th Street, SW., 
Room 1-B104, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by an individual 
on whom the record is maintained; testimony of witnesses; supervisors 
and managers; union officials; and arbitrators and other third-parties, 
e.g., Department of Labor, Federal Labor Relations Authority, and Merit 
System Protection Board.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-3

SYSTEM NAME:
    Federal Advisory Committee Membership File (FACA).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    1. General Files: Associate Managing Director--PERM, Office of 
Managing Director, Federal Communications Commission, 445 12th Street, 
SW., Room 1-C848, Washington, DC 20554.
    2. Financial Disclosure Files: Office of General Counsel (OGC), 
202-418-1712.
    3. Committee-Specific Files: Files with more specific information 
are kept in the offices of the following Designated Federal Officials 
(DFO):
    a. Advisory Committee for the 2007 World Radiocommunication 
Conference (WRC-2007): Designated Federal Officer (DFO: International 
Bureau; (202-418-7501).
    b. Advisory Committee on Diversity for Communications in the 
Digital Age (Diversity): Designated Federal Officer (DFO: Vacant).
    c. Consumer Advisory Committee (CAC): Designated Federal Officer 
(DFO: Consumer and Governmental Affairs Bureau; 202-418-2809).
    d. Media Security and Reliability Council (MSRC): Designated 
Federal Officer (DFO: Media Bureau; 202-418-1600).
    e. Network Reliability and Interoperability Council (NRIC): 
Designated Federal Officer (DFO: Office of Engineering and Technology; 
202-418-1096).
    f. North American Numbering Council (NANC): Designated Federal 
Officer (DFO: Wireline Competition Bureau; 202-418-0792).
    g. Technological Advisory Council (TAC): Designated Federal Officer 
(DFO: Office of Engineering and Technology; 202-418-1096).
    h. Katrina Independent Panel (Independent Panel): Designated 
Federal Officer (DFO: Enforcement Bureau; 202-418-7452).

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    Individuals who are members of Federal Advisory Committees 
sponsored or co-sponsored by the Federal Communications Commission 
(FCC).

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Individual advisory committee members' names, business 
addresses, e-mail addresses, business telephone numbers, and 
occupations or titles are kept with the members' respective advisory 
committee.
    2. Copies or original financial disclosure forms (OGE-450), 
whenever they are necessary to be filed by committee members.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Advisory Committee Act (5 U.S.C., Appendix).

PURPOSE(S):
    This system of records is maintained in order to have current 
contact information about the members of the FCC's Federal Advisory 
Committees so that the FCC can communicate effectively and promptly 
with these individuals. The information in this system of records may 
also be used to complete mandatory reports to the Congress and GSA 
about Federal Advisory Committee matters. Finally, the information in 
this system of records may also be used by FCC employees to ensure 
compliance with all ethical and conflict-of-interest requirements 
relevant to the members of the FCC's Federal Advisory Committees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Committee communication and reporting--a record in this system 
may be used to distribute information to members of each committee for 
purposes of conducting meetings and general committee business or to

[[Page 17250]]

prepare reports on the membership and work of the committee;
    2. Public Access--the public can access information about the FCC, 
and all other, Federal Advisory Committees with the searchable database 
found on the Government Service Administration's Web site at http://www.gsa.gov/Portal/gsa/ep/contentView.do?P=MC&contentId=14451&contentType=GSA_BASIC;
    3. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    4. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    5. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    6. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are maintained in file folders. Electronic data are 
stored on computer diskettes or in the FCC's computer database system.

RETRIEVABILITY:
    Records are grouped primarily by name of committee or subcommittee. 
Under this filing hierarchy, records can then be retrieved by name of 
committee member.

SAFEGUARDS:
    Paper records are maintained in file cabinets, which are locked at 
the end of each business day. Electronic data are stored on computer 
diskettes in locked cabinets in offices, which are locked at the end of 
the business day, or in the FCC's computer database system, which is 
secured by passwords that are available only to authorized personnel 
whose duties require access.

RETENTION AND DISPOSAL:
    Records are retained for six years following the dissolution of the 
Committee and then destroyed by shredding. Electronic records are 
destroyed physically (electronic storage media) or by electronic 
erasure.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--PERM, Office of Managing Director 
(OMD), Federal Communications Commission (FCC), 445 12th Street, SW., 
Room 1-C848, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Information provided by Committee members; developed as the result 
of the work of the Committees; and Designated Federal Officer (DFO) 
reporting on Committee membership and activities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OMD-6

SYSTEM NAME:
    Financial Accounting Systems (FAS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Financial Operations Center, Associate Managing Director Financial 
Operations (AMD-FO), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information from all Federal Communications Commission (FCC) 
databases that provide financial accounting data. These databases 
include, but are not limited to, the FCC's older Revenue Accounting 
Management Information System (RAMIS) and the newer Federal Financial 
System (FFS). The data include information on:
    1. Individuals making payments to cover forfeitures assessed, fees 
collected, services rendered, and direct loans; refunds for incorrect 
payments or overpayments (including application processing fees, travel 
advances, advanced sick leave, and advanced annual leave);
    2. Individuals receiving payments for services rendered and 
reimbursement of expenses incurred on FCC business, e.g., travel costs;
    3. Billing and collection of bad checks; and
    4. Miscellaneous monies received by the Commission (including 
reimbursement authorized under the Travel Reimbursement Program covered 
by the government-wide systems of records: GSA/GOVT-3 and GSA/GOVT-4).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Record categories include: individual's name, Social Security 
Numbers (SSN), Individual Taxpayer Information Numbers (ITIN), FCC 
Registration Numbers (FRN), telephone numbers, addresses of 
individuals, records of services rendered, loan payment information, 
forfeitures assessed and collected, amounts, dates, check numbers, bank 
deposit information, transaction type information, United States 
Treasury deposit numbers, and information substantiating fees 
collected, refunds issued, and interest, penalties, and administrative 
charges assessed to individuals. Forms associated with this system of 
records are FCC Forms 159, 159-W, and 1070.

[[Page 17251]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Chapter 57; 31 U.S.C. 3302(e); 44 U.S.C. 3101, 3102, and 
3309; the Debt Collection Act as amended by the Debt Collection 
Improvement Act of 1996; Section 639 of the Consolidated Appropriations 
Act of 2005 (P.L. 108-447) 31 U.S.C. 3302(e); Federal Financial 
Management Improvement Act of 1996; Chief Financial Officers Act of 
1990; Federal Managers Financial Integrity Act of 1982; and Executive 
Order 9397.

PURPOSE(S):
    These records are used:
    1. To account for all monies paid and received by the FCC from the 
public and refunded to the public;
    2. To compute vouchers to determine amounts claimed and reimbursed; 
and
    3. To account for all advances given to employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--when using the automated reporting tools of Fee 
Filer and the Red Light Display System, individuals conducting business 
with the FCC can--using their FCC Registration Number and a password--
access their own records in the Financial Accounting Systems to 
determine what fees they owe;
    2. Financial obligations under the Debt Collection Acts--a record 
from this system may be disclosed to other Federal agencies for the 
purpose of collecting and reporting on delinquent debts as authorized 
by the Debt Collection Act of 1982 or the Debt Collection Improvement 
Act of 1996. A record from this system may be disclosed to any Federal, 
state, or local agency to conduct an authorized computer matching 
program in compliance with the Privacy Act of 1974, as amended, to 
identify and locate individuals who are delinquent in their repayment 
of certain debts owed to the U.S. Government. A record from this system 
may be used to prepare information on items considered income for 
taxation purposes to be disclosed to Federal, state, and local 
governments;
    3. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    4. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    5. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    6. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    7. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    8. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal, or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action; and
    9. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions. In each of these cases, the FCC will 
determine whether disclosure of the records is compatible with the 
purpose for which the records were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a (b)(12): The Department of 
Treasury may disclose to a consumer reporting agency information 
regarding a claim by the Commission which is determined to be valid and 
overdue as follows: The name, address, SSN or ITIN, and other 
information necessary to establish the identity of the individual or 
organization responsible for the claim;
    1. The amount, status, and history of the claim; and
    2. The program under which the claim arose.
    The Commission may disclose the information specified in this 
paragraph under 5 U.S.C. 552a (b)(12) and the procedures contained in 
subsection 31 U.S.C. 3711(e). A consumer reporting agency to which 
these disclosures may be made is defined at 31 U.S.C. 3701(a)(3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in paper files, computer printouts, 
microfilm, microfiche, magnetic disc and magnetic tape.

RETRIEVABILITY:
    Records in this system of records can be retrieved by name and/or 
type of transaction, call sign, processing number, SSN, ITIN, FRN, 
vendor code, Soundex number, fee control number, payment ID number, or 
sequential number.

[[Page 17252]]

SAFEGUARDS:
    Records are located in secured metal file cabinets and metal vaults 
in secured rooms or secured premises, with access limited to those 
individuals whose official duties required access. Electronic record 
files are secured by passwords, which are available only to authorized 
personnel whose duties require access.

RETENTION AND DISPOSAL:
    These records are retained at the FCC for two years following the 
end of the current fiscal year. They are then transferred to the 
Federal Records Center and destroyed by shredding when 6 years and 3 
months old. Electronic records are destroyed physically (electronic 
storage media) or by electronic erasure.

SYSTEM MANAGER(S) AND ADDRESS:
    Financial Operations Center, Associate Managing Director--Financial 
Operations (AMD-FO), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Subject individual, Federal Reserve Bank, agent of subject, and 
Attorney-at-Law of the subject individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-7

SYSTEM NAME:
    FCC Employee Transit Benefit and Parking Permit Programs.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Administrative Services Center (ASC), Associate Managing Director--
Administrative Operations (AMD-AO), Office of the Managing Director 
(OMD), Federal Communications Commission (FCC), 445 12th Street, SW., 
Room TW-C201, Washington, DC 20554.
    Information related to those employees who participate in the 
SmarTrip portion of the benefits program is also stored in a database 
administered by the Washington Metropolitan Area Transit Authority, 
headquartered at 600 Fifth Street, NW., Washington, DC 20001.

CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
    FCC employees who apply for and participate in the FCC Transit 
Benefit and Parking Permit Programs, e.g., holders of parking permits 
and members of carpools and vanpools; recipients with handicap status 
for parking assignments; and applicants and recipients of fare 
subsidies issued by FCC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information required to administer the Transit Benefit and Parking 
Permit Programs that serves to determine the applicant's qualification 
based on handicap status, to determine their mode of transportation to 
and from work, and to certify their monthly commuting cost to and from 
work. These records include the following:
    1. Employee Transit Benefit Program applications, Transit Benefit 
certifications, change of information on Employee Transit Benefit 
Program application of the transit benefit recipients, parking 
applications, vanpool and carpool verification, employee parking 
rosters, employee handicap verification, and executive staff 
information.
    2. Data regarding the organizational location, telephone number, 
FCC badge number, home address, vehicle make/model, license plate 
number, handicap status documents, van/carpool information, executive 
status, mode of transportation and monthly cost of transportation of 
any applicant who has submitted an application for the Transit Benefit 
and/or Parking Permit Programs.
    3. Records and reports of disbursements to transit benefit 
recipients, parking permit recipients, handicap status, and information 
on local public mass transit facilities.
    Forms associated with this system of records include A-27, A-75, 
and A-75A.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Statutory authority to provide public transportation, parking 
records, and handicap parking services is derived from 5 U.S.C. 7901 
and 7905, 5 U.S.C. 301, and Executive Order 13105.

PURPOSE(S):
    1. These records are used to support the FCC's program that 
provides allowed transportation and parking subsidies to Federal 
employees.
    2. This information is also used for auditing purposes to ensure 
the accuracy and integrity of the program, to qualify and to certify 
beneficiaries of the program, and to prepare listings and reports for 
use by the FCC and the other Federal, state, and local agencies charged 
with oversight of or contribution to the program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Financial obligations as required by the National Finance Center 
et al.--when the National Finance Center (the FCC's designated payroll 
office), the Department of the Treasury Debt Management Services, and/
or a current employer to effect a salary, IRS tax refund, or 
administrative offset to satisfy an indebtedness; and to Federal 
agencies to identify and locate former employees for the purposes of 
collecting such indebtedness, including through administrative, salary, 
or tax refund offsets. Identifying and locating former employees, and 
the subsequent referral to such agencies for offset purposes, may be 
accomplished through authorized computer matching programs. Disclosures 
will be made only when all procedural steps established by the Debt 
Collection Act of 1982 and the Debt Collection Improvement Act of 1996 
or the Computer Matching and Privacy Protection Act of 1988 as 
appropriate, have been taken;
    2. Program partner--when information is disclosed to the Washington 
Metropolitan Area Transit Authority (WMATA) in connection with 
employees participating in their SmarTrip program (http://www.wmata.com/riding/smartrip.cfm);
    3. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;

[[Page 17253]]

    3. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act; and
    6. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders, in the transit benefit and 
parking permit computer databases, and in the Washington Metropolitan 
Area Transit Authority database associated with the SmartTrip program.

RETRIEVABILITY
    Records are retrieved by the employee's name, or by the FCC Badge 
identification number, tag, and/or permit number.

SAFEGUARDS:
    Records are maintained in a secured area and are available only to 
authorized personnel, e.g., FCC and contract personnel, whose duties 
require access. Computer databases are setup with a secured password. 
File cabinets where the records are stored are controlled by on-site 
personnel when unlocked and locked when not in use. All transit 
benefits and parking permits are kept in a locked cash box contained in 
a (cylinder lock) drawer. At close of business, the cash box is secured 
in a government issued safe with a combination lock.

RETENTION AND DISPOSAL:
    Records under the control of the FCC are retained for three years 
in accordance with the General Records Schedule 6 established by the 
National Archives and Records Administration at http://www.archives.gov/records-mgmt/ardor/grs06.html. Records are then 
shredded. Electronic records are destroyed physically (electronic 
storage media) or by electronic erasure.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrative Services Center (ASC), Associate Managing Director-
Administrative Operations (AMD-AO), Office of the Managing Director 
(OMD), Federal Communications Commission (FCC), 445 12th Street, SW., 
Room TW-C201, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Information is obtained from applications submitted by individuals 
for the Transit Benefit and Parking Permit Programs.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-9

SYSTEM NAME:
    Commission Registration System (CORES).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Financial Operations Center, Associate Managing Director--Financial 
Operations (AMD-FO), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A625, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information on individuals who have requested a Federal 
Communications Commission (FCC) Registration Number (FRN) from the 
Commission Registration System (CORES). A FRN is mandatory for those 
wishing to conduct business with the Federal Communications Commission.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include: names, address(es), Social Security Numbers (SSN), 
Individual Taxpayer Identification Numbers (ITIN), FCC Registration 
Numbers (FRN), telephone number(s), fax number(s), and e-mail 
address(es). The FRN paper-based registration forms are FCC Forms 160, 
161, and 162.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3302(e); 44 U.S.C. 3101, 3102, and 3309; Debt Collection 
Act as amended by the Debt Collection Improvement Act of 1996; the 
Federal Financial Management Improvement Act of 1996; the Chief 
Financial Officers Act of 1990; and the Federal Managers Financial 
Integrity Act of 1982.

PURPOSE(S):
    The primary use of the records contained in this database is to 
develop and maintain a Commission-wide method of recognizing and 
interacting with those individuals who are doing business with the 
Commission as defined in 31 U.S.C. 7701(c)(2) and who incur application 
or regulatory fee obligations. This FRN registration number 
collaterally allows the Commission to ensure that monies paid are 
properly matched with debts and obligations due (see FCC/OMD-6 for the 
system of records covering these activities).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--a search on the Commission's CORES Web site at 
https://svartifoss2.fcc.gov/coresWeb/publicHome.do can be conducted by 
using an individual's last name and would result in a list of all those 
registered with the FCC under that last name, as well as the associated 
FRN, address, and registration date unless

[[Page 17254]]

such information is routinely withheld under 47 CFR 0.457 or a request 
has been made or granted to give the information confidential treatment 
under 47 CFR 0.459;
    2. Financial obligations under the Debt Collection Acts--a record 
from this system may be disclosed to other Federal agencies for the 
purpose of collecting and reporting on delinquent debts as authorized 
by the Debt Collection Act of 1982 or the Debt Collection Improvement 
Act of 1996. A record from this system may be disclosed to any Federal, 
state, or local agency to conduct an authorized computer matching 
program in compliance with the Privacy Act of 1974, as amended, to 
identify and locate individuals who are delinquent in their repayment 
of certain debts owed to the U.S. Government. A record from this system 
may be used to prepare information on items considered income for 
taxation purposes to be disclosed to Federal, state, and local 
governments;
    3. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    4. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    5. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    6. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    CORES is a computer database. Information in this system of records 
is stored primarily on computer hard drives. Secondarily, some 
information from this system of records may also be maintained in paper 
files, computer printouts, or magnetic tape.

RETRIEVABILITY:
    Records in this system of records can be retrieved by name and/or 
type of transaction, processing number, SSN, ITIN, FRN, or sequential 
number.

SAFEGUARDS:
    Records are located in secured metal file cabinets, metal vaults, 
and in metal file cabinets in secured rooms or secured premises, with 
access limited to those individuals whose official duties required 
access. Electronic record files are secured by passwords, which are 
available only to authorized personnel whose duties require access. 
Data resident on network servers are backed-up daily to magnetic media. 
One week's worth of back-up tapes is stored on-site in fireproof safes. 
Each week, the previous week's backup tapes are sent to an off-site 
storage location. A maximum of ten week's tapes are kept and cycled in 
this fashion.

RETENTION AND DISPOSAL:
    Records are retained for two years following the end of the current 
fiscal year; then transferred to the Federal Records Center where they 
are destroyed by shredding when 6 years and 3 months old. Electronic 
records are destroyed physically (electronic storage media) or by 
electronic erasure.

SYSTEM MANAGER(S) AND ADDRESS:
    Financial Operations Center, Associate Managing Director--Financial 
Operations (AMD-FO), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Subject individual, agent of subject, and Attorney-at-Law of the 
subject individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-11

SYSTEM NAME:
    Continuity of Operations Plan (COOP).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Associate Managing Director--Administrative Operations (AMD-AO), 
Office of Managing Director (OMD), Federal Communications Commission 
(FCC), 445 12th Street, SW., Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information on Federal Communications Commission (FCC) employees 
and contractors identified by their organizational units as a COOP 
Emergency Response Group (ERG) Team Member.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The information includes FCC employees' and contractors' names, 
position title, security clearance, home telephone number(s), personal 
cellular telephone number(s), pagers, and work and home e-mail 
addresses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    36 Code of Federal Regulations (CFR) Section 1236, Management of 
Vital Records, May 16, 2001; 47 47 CFR Sections 0.186 and 0.383, 
Emergency Relocation Board, October 1, 2000; Executive Order (EO) 
12472, Assignment of National Security and Emergency Preparedness 
Telecommunications Functions, April 3, 1984; EO 12656, Assignment of 
Emergency Preparedness Responsibilities, November 18, 1988; Federal 
Preparedness Circular (FPC) 65,

[[Page 17255]]

Federal Executive Branch Continuity of Operations, July 26, 1999; FPC 
66, Test, Training, and Exercise (TT&E) Program and COOP, April 30, 
2001; FPC 67, Acquisition for Alternate Facilities for COOP, April 30, 
2001; National Security Presidential Decision Directive (NSPD) 1, 
Organization of the National Security Council System, February 13, 
2001; Presidential Decision Directive (PDD) 67, Enduring Constitutional 
Government and Continuity of Government Operations, October 21, 1998; 
Homeland Security Presidential Directive (PD) 3, March 11, 2002;

PURPOSE(S):
    This information allows FCC management to contact FCC employees and 
contractors at their home or other designated location; to notify him/
her that the FCC COOP has been activated; and to notify them that they 
must report to the FCC's Alternate Operating Facility.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Emergency Response--a record on an individual in this system of 
records may be disclosed to emergency medical personnel, e.g., doctors, 
nurses, and/or paramedics, to law enforcement officials or other first 
responders and emergency officials in case of a medical or other 
emergency involving the FCC employee without the subsequent 
notification to the individual identified in 5 U.S.C. 552a(b)(8);
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to an FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit; and
    7. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are maintained in a network computer database.

RETRIEVABILITY:
    Records are retrieved by the employee's name, Bureau/Office, floor, 
and room number.

SAFEGUARDS:
    Electronic records are maintained in a network computer database, 
which is secured through controlled access and password restricted to 
the COOP Manager, Associate Managing Director--Administrative 
Operations (AMD-AO). These records are only available for review and 
updating by the employees and contractors in the database, Bureau/
Office administrative personnel, and FCC management on a need-to-know 
basis.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--Administrative Operations (AMD-AO), 
Office of Managing Director (OMD), Room 2-A640, Federal Communications 
Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Individual on whom the record is maintained.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-12

SYSTEM NAME:
    Integrated Library System (ILS) Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    FCC Library, Office of the Secretary, Office of Managing Director 
(OMD), 445-12th Street, SW., Room TW-B505, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information on current Federal Communications Commission (FCC)

[[Page 17256]]

employees who have registered as library users.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information on checked-out and/or checked-in items contained in the 
FCC Library collection. The records may include such information as the 
individual's name, organizational unit, telephone number, room number, 
building access badge number, library barcode identifier, and position 
title.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 and 47 U.S.C. 154(I).

PURPOSE(S):
    The information is maintained and used to keep track of items 
borrowed by registered users from the FCC Library's collection and to 
ensure that all items are returned to the FCC Library in a timely 
manner and/or upon a FCC employee's resignation from the Commission.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to an FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained electronically in the Integrated Library 
System (ILS) database. The database is password protected and updated 
daily.

RETRIEVABILITY:
    The system records of borrowed items may be retrieved by the 
patron's name, bureau/office, office telephone number, room number, 
barcode number, and position title.

SAFEGUARDS:
    Information in the Integrated Library System (ILS) is secured 
through controlled access and passwords restricted to administrative 
office personnel. Data resident on network servers are backed-up 
routinely onto magnetic media. Back-up tapes are stored on onsite and 
at an off site storage location.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Secretary, Office of the Secretary, Office of Managing 
Director (OMD), 445 12th Street, SW., Room TW-B505, Washington, DC 
20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    FCC employees who provide contact information in order to checkout 
materials from the FCC library and the FCC Library collection 
inventory.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-13

SYSTEM NAME:
    Data Quality Comments.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Associate Managing Director--Performance Evaluation and Records 
Management (AMD-PERM), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A838, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS IN THE SYSTEM:
    Members of the public who have submitted comments or questions 
through the Data Quality comments process.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Comments received through the FCC's Data Quality Comment process 
and, where appropriate, materials that are associated with the 
resolution of those comments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 515 of the Treasury and General Government Appropriations 
Act for Fiscal Year 2001 (P.L. 106-554).

PURPOSE(S):
    The Data Quality Act of 2001 and OMB's implementing regulations 
mandate that agencies develop and make public guidelines for commenting 
on information disseminated by that Federal agency. Further, OMB 
requires that Federal agencies publicly post on their Web sites the 
comments deemed to meet the agency standards and the resolution of 
those comments. This system of records maintains the comments received 
from the public since the inception of this requirement in FY03.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be

[[Page 17257]]

disclosed under the following conditions:
    1. Public access--in accordance with OMB's requirements (OMB 
Memorandum from John Graham, August 30, 2004, ``Posting of Information 
Quality Correction Requests and Responses'' found at http://www.whitehouse.gov/omb/inforeg/info_quality_posting_083004.pdf), the 
complete set of correspondence with a qualifying Data Quality commenter 
is available on the FCC's Data Quality Internet site at: http://www.fcc.gov/omd/dataquality/.
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The paper copy of comments is kept in a manila folder in a private 
office. The electronic copy of actual comments is posted on the FCC Web 
site.

RETRIEVABILITY:
    Records are retrievable primarily by date of submittal. Under this 
hierarchy, records are retrievable by name of individual requester.

SAFEGUARDS:
    Paper records are kept in a private office that is locked at the 
end of the day. Electronic records are posted on the FCC web site, and 
thus, are publicly available.

RETENTION AND DISPOSAL:
    The retention schedule for this system of records has not yet been 
determined. No records will be destroyed until a disposal schedule is 
approved by the National Archives and Records Administration (NARA).

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--Performance Evaluation and Records 
Management (AMD-PERM), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A838, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Data Quality comments submitted by members of the public; 
correspondence involved in resolving comments; and annual reports to 
OMB.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-14

SYSTEM NAME:
    Pay and Leave Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Human Resources Manager (HRM), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
B104, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Federal Communications Commission (FCC).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains various records, including Social Security 
Numbers, which are required to administer the pay and leave 
requirements of the FCC.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 and 3102; 5 U.S.C. 6331-6340; Federal Employees 
Leave Sharing Act of 1988 and Amendments of 1993 (P.L. 103-103 and P.L. 
100-566); Executive Order 9397, November 22, 1943; and Personal 
Responsibility and Work Opportunity Reconciliation Act of 1996 (P.L. 
104-193).

PURPOSE(S):
    The records within this system are used to:
    1. Authorize payroll deductions for allotments, savings bonds, 
charitable contributions, union dues;
    2. Collect indebtedness for overpayment of salary and unpaid 
Internal Revenue Service taxes;
    3. Pay income tax obligations to the Internal Revenue Service;
    4. Authorize issuing of salary checks by the Treasury Department;
    5. Report gross wages and separation information for unemployment 
compensation;
    6. Pay any uncollected compensation due to the beneficiaries of a 
deceased employee;
    7. Determine eligibility for and/or authorize donations for the 
leave transfer program;
    8. Produce summary descriptive statistics and analytical studies in 
support of the FCC's Human Resource Management functions;
    9. Respond to general requests for statistical information (without 
personal identification of individuals) under the Freedom of 
Information Act; and
    10. Locate specific individuals for Human Resource Management 
functions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be

[[Page 17258]]

disclosed under the following conditions:
    1. Compliance with Welfare Reform requirements--Names, Social 
Security Numbers, home addresses, dates of birth, dates of hire, 
quarterly earnings, employer identifying information, and state of hire 
of employees may be disclosed to the Office of Child Support 
Enforcement, Administration for Children and Families, Department of 
Health and Human Services for the purposes of locating individuals to 
establish paternity, establishing and modifying orders of child 
support, identifying sources of income, and for other child support 
enforcement actions as required by the Personal Responsibility and Work 
Opportunity Reconciliation Act;
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    7. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal, or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action; and
    8. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information includes paper records that are maintained in file 
folders and electronic data that are stored on the FCC's network 
computer database.

RETRIEVABILITY:
    Records are indexed by name and Social Security Number.

SAFEGUARDS:
    Records are maintained in filing cabinets that are secured at the 
end of each business day and/or on computer systems that are protected 
through password access. Both types of records are available only to 
authorized personnel whose duties require access.

RETENTION AND DISPOSAL:
    Records kept by the FCC are maintained and disposed of in 
accordance with General Records Schedule 2 (GRS 2) issued by the 
National Archives and Records Administration (NARA). Under this 
Schedule, records are kept from 3 to 56 years, depending on the type of 
record involved. Paper records are disposed by shredding and electronic 
records are destroyed physically (electronic storage media) or by 
electronic erasure. Individuals may request a copy of the disposition 
instructions from the FCC Privacy Act Officer or access GRS 2 directly 
at http://www.archives.gov/records-mgmt/ardor/grs02.html.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--Human Resources Management (AMD-HRM), 
Office of the Managing Director (OMD), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 
20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Subject employees and FCC managers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-15

SYSTEM NAME:
    Employee Locator System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Assistant Managing Director--Human Resources Management (AMD-HRM), 
Office of the Managing Director (OMD), Federal Communications 
Commission

[[Page 17259]]

(FCC), 445 12th Street, SW., Room 1-A100, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Federal Communications Commission (FCC) and the 
persons they list as their ``emergency contacts.''

CATEGORIES OF RECORDS IN THE SYSTEM:
    The information includes:
    1. The names of FCC employees along with contact information on 
their organizational unit, physical location (floor, room number), and 
work telephone number(s); and
    2. The name(s), e-mail address(es), and telephone number(s) of the 
individual(s) to contact in the event of a medical or other emergency 
involving the FCC employee.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Homeland Security Act of 2002 (P.L. 107-296, 2002); Executive Order 
(EO) 12656, Assignment of Emergency Preparedness Responsibilities, 
November 18, 1988; and Presidential Decision Directive 67, Enduring 
Constitutional Government and Continuity of Government Operations, 
October 21, 1998.

PURPOSE(S):
    The information serves to identify the individual(s) to contact 
should an emergency of a medical or other nature involving the 
Commission employee occur while the employee is on the job.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Emergency Response--A record on an individual in this system of 
records may be disclosed to emergency medical personnel, e.g., doctors, 
nurses, and/or paramedics, or to law enforcement officials in case of a 
medical or other emergency involving the FCC employee without the 
subsequent notification to the individual identified in 5 U.S.C. 
552a(b)(8);
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are maintained in a network computer database.

RETRIEVABILITY:
    Records are retrieved by the employee's name, organizational unit, 
floor, and room number.

SAFEGUARDS:
    Electronic records are maintained in a network computer database, 
which is secured through controlled access and passwords restricted to 
the employee, Human Resources Management employees, administrative 
personnel, and emergency relocation site employees.

RETENTION AND DISPOSAL:
    Records kept by the FCC are maintained and disposed of in 
accordance with General Records Schedule 1 issued by the National 
Archives and Records Administration (NARA). Under terms of this 
Schedule, records are destroyed on separation or transfer of the 
employee by means of shredding. Electronic records are destroyed 
physically (electronic storage media) or by electronic erasure. 
Individuals may request a copy of the disposition instructions from the 
FCC Privacy Act Officer or access this Schedule at http://www.archives.gov/records-mgmt/ardor/grs01.html.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--Human Resources Management (AMD-HRM), 
Office of the Managing Director (OMD), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 1-A100, Washington, DC 
20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Subject employees.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-16

SYSTEM NAME:
    Personnel Investigation Records.

SECURITY CLASSIFICATION:
    There is no specific security classification for this system; 
however, data or records within the system may have national defense/
foreign policy classifications up through secret.

SYSTEM LOCATION:
    Security Operations Center, Assistant Managing Director--
Administrative Offices (AMD-AO), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
B458, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information includes:
    1. Current and former Federal Communications Commission (FCC) 
employees, applicants for employment

[[Page 17260]]

in the Federal service, and contractors of the FCC;
    2. Individuals considered for access to classified information or 
restricted areas and/or security determinations such as contractors, 
experts, instructors, and consultants to Federal programs; and
    3. Individuals who are neither applicants nor employees of the 
Federal Government, but who are or were involved in Federal programs 
under a co-operative agreement.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information includes:
    1. Data needed to identify an individual and his/her security 
clearance, including: individual's last, first, and middle names (filed 
alphabetically by last name); Social Security Number; date of birth; 
place of birth; organizational unit; position title; security 
classification; types and dates of investigations; agency conducting 
investigation, investigation dates, clearance level granted, and 
position sensitivity level; and remarks;
    2. Data needed to investigate an individual's character, conduct, 
and behavior in the community where he or she lives or lived; arrests 
and convictions for violations against the law; reports of interviews 
with present and former supervisors, co-workers, associates, educators, 
etc;
    3. Reports about the individual's qualifications for a position; 
reports of inquiries with law enforcement agencies, employers, and 
educational institutions attended; reports of action after the Office 
of Personnel Management (OPM) or FBI Section 8(d) Full Field 
Investigation; Notices of Security Investigation and other information 
developed from the above described Certificates of Clearance;
    4. In some instances, a photograph of the subject;
    5. Data needed to investigate allegations of misconduct by an FCC 
employee;
    6. Data needed to investigate miscellaneous complaints not covered 
by the FCC's formal or informal grievance procedure;
    7. Data needed to conduct inquiries under the ``President's Program 
to Eliminate Waste and Fraud in Government;'' and
    8. Data needed to investigate violence, threats, harassment, 
intimidation, or other inappropriate behavior that causes an FCC 
employee or contractor to fear for his/her personal safety in the FCC 
workplace: case number, victim's name, office telephone number, room 
number, organizational unit, duty station, position, supervisor, 
supervisor's telephone number, location of incident, activity at time 
of incident, circumstances surrounding the incident, perpetrator, 
name(s) and telephone number(s) of witness(es), injured party(s), 
medical treatment(s), medical report, property damages, report(s) to 
police and/or Federal Protective Services, and other miscellaneous 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1303, 1304, 3301, 7902; Executive Orders 9397, 12196, 
12674, and 12356; and Homeland Security Presidential Directive 12.

PURPOSE(S):
    FCC Security Officer and the Personnel Security Specialist use this 
information as follows:
    1. To determine compliance with Federal regulations and/or to make 
a determination about an individual's suitability and fitness for 
Federal employment, access to classified information or restricted 
areas, position sensitivity, security clearances, evaluations of 
qualifications, and loyalty to the U.S.;
    2. To evaluate qualifications and suitability to perform 
contractual services for the U.S. Government and to document such 
determinations;
    3. To respond to a written inquiry conducted under the 
``President's Program to Eliminate Waste and Fraud in the Government;'' 
and
    4. To take action on, or to respond to a complaint about a threat, 
harassment, intimidation, violence, or other inappropriate behavior 
involving one or more FCC employees and/or contract employees, and to 
counsel employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    5. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal, or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil,

[[Page 17261]]

administrative, personnel, or regulatory action; and
    7. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information includes paper records that are stored in file folders 
in security containers, and electronic records that are maintained in a 
stand-alone computer database.

RETRIEVABILITY:
    Records are retrieved by an individual's name and Social Security 
Number.

SAFEGUARDS:
    Paper records are maintained in file folders and stored in approved 
security containers, within a secure, access-controlled area. Access is 
limited to approved security office and administrative personnel. The 
electronic records are maintained in a stand-alone computer database, 
which is secured through controlled access and passwords restricted to 
security and administrative personnel on a ``need to know'' basis. The 
computers are located in a room with a simplex lock and intrusive alarm 
systems. The computer databases are maintained on a computer that is 
not connected to the FCC computer network. The databases are backed-up 
on a daily basis to floppy disk(s), which are then stored in a secured 
area.

RETENTION AND DISPOSAL:
    Both paper and electronic records are retained during employment or 
while an individual is actively involved in Federal programs. As 
appropriate, records are returned to investigating agencies after 
employment terminates; otherwise, the records are retained for five 
years from the date that the employee leaves the Commission. 
Investigative files and the computer database, which show the 
completion of an investigation, are retained for 15 years, except for 
investigations involving potential actionable issue(s), which will be 
maintained for 25 years plus the current year from the date of the most 
recent investigative activity. Paper records are destroyed by 
shredding. Electronic records are destroyed by electronic erasure. 
Individuals interested in further information about retention and 
disposal may request a copy of the disposition instructions from the 
FCC Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    Security Office, Associate Managing Director--Administrative 
Operations (AMD-AO), Security Operations Center, Office of the Managing 
Director, Federal Communications Commission (FCC), 445 12th Street, 
SW., Room 1-B458, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its notification procedure for this 
system of records.

RECORD ACCESS PROCEDURES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record access procedures for this 
system of records.

CONTESTING RECORD PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its contesting record procedure for 
this system of records.

RECORD SOURCE CATEGORIES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record sources for this system of 
records.

EXEMPTION FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from sections (c)(3), (d), 
(e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 
552a, and from 47 CFR 0.554-0.557 of the Commission's rules. These 
provisions concern the notification, record access, and contesting 
procedures described above, and also the publication of record sources. 
The system is exempt from these provisions because it contains the 
following types of information:
    1. Investigative material compiled for law enforcement purposes as 
defined in Section (k)(2) of the Privacy Act;
    2. Properly classified information, obtained from another Federal 
agency during the course of a personnel investigation, which pertains 
to national defense and foreign policy, as stated in Section (k)(1) of 
the Privacy Act; and
    3. Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, as described in Section (k)(5) of the Privacy Act, 
as amended.
FCC/OMD-17

SYSTEM NAME:
    Freedom of Information Act (FOIA) Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    FOIA Public Liaison, Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-C, 
Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have requested access to inspect and/or copy 
records of the Commission under provisions of the FOIA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include names, addresses, the information 
requested under FOIA, and communications between the Federal 
Communications Commission (FCC) and the individual who makes the FOIA 
request (``requester'').

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Freedom of Information Act (1994 and Supp. II 1996), 5 U.S.C. 552, 
Executive Order (EO) 13392.

PURPOSE(S):
    These records are collected and maintained so that the FCC can 
effectively, efficiently, responsively, and appropriately respond to 
FOIA requests. These records are also crucial for adjudication of FOIA 
appeals and for providing mandatory statistical reports to Congress, 
the Department of Justice, and the Office of Management and Budget. 
These records also advise Commission decisions on what records should 
be routinely made public and thus available with FOIA requests.

[[Page 17262]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--where the appropriate official of the Commission, 
pursuant to the Commission's FOIA Regulations determines that it is in 
the public interest to disclose a record, which is otherwise exempt 
from mandatory disclosure, disclosure may be made from the system of 
records.
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information includes both paper files and electronic data. The 
information is maintained in case files and in databases located in 
both the FOIA Officer's organizational unit and the organizational 
units of the FCC staff providing the substantive answer to the request.

RETRIEVABILITY:
    Records are primarily indexed and retrieved by the FOIA control 
number assigned to each requester. In addition, records can be 
retrieved by name of requester, date of request, subject of request, 
and type of request.

SAFEGUARDS:
    Paper records are maintained in file cabinets located in the 
organizational unit of those involved in responding to the FOIA 
request. Electronic records and databases are secured through 
controlled access and passwords, which is restricted to approved 
personnel in the bureaus and offices.

RETENTION AND DISPOSAL:
    Individual case files are maintained for two years after the date 
of reply. Denied requests and appeals of denials may be retained for 
longer periods (up to six years after final action) in accordance with 
FOIA and FCC records control schedules. Individuals may request a copy 
of the disposition instructions from the FCC Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    FOIA Public Liaison, Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A827, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Individuals making requests under FOIA; communication between FCC 
organizational units and the requester; and investigative materials and 
decisions involved in appeals of FOIA responses.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-18

SYSTEM NAME:
    Telephone Call Detail.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Information Technology Center, Associate Managing Director--
Information Technology (AMD-IT), Office of the Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
C361, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information includes the following:
    1. Individuals, including current and former employees, 
contractors, and visitors, who originate calls from Federal 
Communications Commission (FCC) telephones, including both wireline and 
cellular telephones, and individuals receiving such calls;
    2. Individuals placing calls to or charging calls to FCC telephones 
(wired or cellular);
    3. Individuals receiving such calls, or accepting the charges; and
    4. Employees assigned FCC telephone numbers from both wireline and 
cellular telephones.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system include:
    1. Records of telephone calls placed to and from FCC phones (wired 
or cellular);
    2. Telephone numbers, including both wireline and cellular 
telephones, assigned to current employees;
    3. The physical location of FCC telephones, including both wireline 
and cellular telephones;
    4. Numbers called from, the numbers called to, time and date of 
calls, duration, disposition, and the cost of the call and/or charges 
accepted, and the FCC organizational unit to which the relevant 
telephone numbers are assigned;
    5. Copies of related records, e.g., any periodic summaries which 
may have been compiled to reflect the total number of long distance 
calls; and
    6. Names of employees and their office locations, but no other 
personal identifiers such as social security numbers.

[[Page 17263]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 and 47 U.S.C. 154(I).

PURPOSE(S):
    Information is collected so that the FCC can meet its statutory and 
regulatory duties to ensure that government property is used only for 
allowed purposes and to ensure that the FCC operates efficiently and 
effectively.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Financial obligations as required by the National Finance Center 
et al.--when the National Finance Center (the FCC's designated payroll 
office), the Department of the Treasury Debt Management Services, and/
or a current employer to effect a salary, IRS tax refund, or 
administrative offset to satisfy an indebtedness incurred for 
unofficial telephone and cellular calls; and to Federal agencies to 
identify and locate former employees for the purposes of collecting 
such indebtedness, including through administrative, salary, or tax 
refund offsets. Identifying and locating former employees, and the 
subsequent referral to such agencies for offset purposes, may be 
accomplished through authorized computer matching programs. Disclosures 
will be made only when all procedural steps established by the Debt 
Collection Act of 1982 and the Debt Collection Improvement Act of 1996 
or the Computer Matching and Privacy Protection Act of 1988 as 
appropriate, have been taken;
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    7. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, or tribal or other public authority 
of the fact that this system of records contains information relevant 
to the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire record if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action; and
    8. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in electronic databases, in paper files, and 
on CD-ROM. The electronic databases are password protected and updated 
daily.

RETRIEVABILITY:
    Telephone call records are retrieved by organizational unit, the 
employee name, name of recipient of telephone call, and the telephone 
number.

SAFEGUARDS:
    Paper and CD-ROM records are maintained in file cabinets, which are 
locked at the end of the business day. Information in the electronic 
databases is secured through controlled access and passwords restricted 
to administrative office personnel. Data resident on network servers 
are backed-up daily to magnetic media. Back-up tapes are stored on-site 
and at an off-site storage location.

RETENTION AND DISPOSAL:
    Records kept by the FCC are maintained and disposed of in 
accordance with General Records Schedule 12 issued by the National 
Archives and Records Administration (NARA). Disposition is done by 
shredding when records are from 6 months to 3 years old, depending on 
the Schedule. Electronic records are destroyed physically (electronic 
storage media) or by electronic erasure. Individuals may request a copy 
of the disposition instructions from the FCC Privacy Act Officer or 
directly access the Schedule at http://www.archives.gov/records-mgmt/ardor/grs12.html.

SYSTEM MANAGER(S) AND ADDRESS:
    Information Technology Center, Associate Managing Director--
Information Technology (AMD-IT), Office of the Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
C361, Washington, DC 20554.

[[Page 17264]]

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Telephone assignment records; call detail listings; and the results 
of administrative inquiries relating to assignment of responsibility 
for placement of specific long distance calls.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-19

SYSTEM NAME:
    Denial of Federal Benefits (Drug Debarment List).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Financial Operations Center, Associate Managing Director--Financial 
Operations (AMD-FO), Office of Managing Director (OMD), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 1-A663, 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals convicted of offenses concerning the distribution or 
possession of controlled substances, who have been denied all Federal 
benefits or Federal Communications Commission (FCC) benefits as part of 
their sentence pursuant to Section 5301 of the Anti-Drug Abuse Act of 
1988, and who have also filed applications for any FCC professional or 
commercial license.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records within this system come from a database of individuals 
who have been denied all Federal benefits pursuant to Section 5301 of 
the Anti-Drug Abuse Act of 1988. This database is provided to the FCC 
by the Department of Justice (DOJ). These records include:
    1. DOJ identification number (ID) for the person denied Federal 
benefits;
    2. Name of individual;
    3. Individual Taxpayer Identification Number (ITIN); and
    4. Starting and ending date of the denial of Federal benefits.
    All other data elements in the database are immediately discarded 
by the FCC.
    When there is a preliminary match of name and ITIN from the 
database with the name of an application on file with the FCC, the FCC 
will then obtain from DOJ additional data elements, e.g., address, zip 
code, and, if required by the FCC application, date of birth, in order 
to determine if there is an actual match.
    If manual comparison of the application information with the 
information obtained from DOJ confirms an actual match, the FCC will 
prepare a confirmation report to be attached to the application. The 
confirmation report will reflect the identifying information obtained 
from the DOJ debarment entry, but it will not include the DOJ ID number 
for that debarment entry.
    Upon such a match, the FCC will initiate correspondence with the 
applicant, which will also be associated with the application. The 
confirmation report and any correspondence with the applicant will be 
among the records found in this system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 5301 of the Anti-Drug Abuse Act of 1988 (P.L. 100-690), as 
amended by section 1002(d) of the Crime Control Act of 1990 (P.L. 101-
647), and 47 U.S.C. 154(i) and 154(j).

PURPOSE(S):
    Information is used for the exchange of information between DOJ and 
the FCC in connection with the implementation of section 5301 of the 
Anti-Drug Abuse Act of 1988. This exchange of information permits the 
FCC to perform the General Services Administration (GSA) Debarment List 
check as provided for in the Office of National Drug Control Policy 
plan for implementation of section 5301 through use of information 
generated by DOJ. The automated records obtained from DOJ is only used 
by the FCC to make an initial determination of whether an individual 
applicant is subject to a denial of all Federal benefits or FCC 
benefits imposed under section 5301 of the Anti-Drug Abuse Act of 1988.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public Access--any report resulting from a confirmed match 
between a FCC applicant and an individual on the DOJ Drug Disbarment 
List (not including the DOJ ID Number) and any correspondence with the 
applicant regarding this match will be associated with the applicant's 
application and thus, will be made routinely available (with redactions 
for date of birth and Social Security Number) for public inspection as 
part of the FCC application file;
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

[[Page 17265]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained electronically on a computer database, and a 
paper copy of each record is stored in file folders.

RETRIEVABILITY:
    Records are retrieved by supplying the following information: Name 
of applicant, ITIN, address (in some instances) and zip code, date of 
birth (in some instances), and FCC fee control number for the 
application.

SAFEGUARDS:
    The data are provided to the FCC by the U.S. Department of Justice 
(DOJ) and will be protected from tampering, unauthorized disclosure, 
and will follow these procedures:
    1. The database will be processed to extract the information to be 
used in the automated system, and the data elements not being used in 
the automated system will be electronically erased.
    2. The remaining data will be maintained at the main FCC building 
with a low risk of unauthorized access.
    3. Access points are photo-monitored by security personnel; all 
employees are required to display photo ID badges; and all visitors 
must register and wear a visitor's badge.
    4. Access to the computer system on which the extracted database is 
stored requires use of a unique user ID with personal identifier.
    5. The extracted database is stored in a separate file in that 
system, and a separate password is required for entry to that file.
    6. The password is available to a limited number of persons based 
strictly on a ``need to know'' basis.
    7. The reports of any automated matches containing the DOJ ID 
number will be made available only to the appropriate FCC officials.

RETENTION AND DISPOSAL:
    The match reports are retained by the FCC for only as long as it is 
necessary to obtain the debarment entry information and corresponding 
application for manual confirmation of the match. Thereafter, the match 
reports will be shredded.
    However, periodically, a match report will be randomly retained for 
a period of an additional 90 to 120 days to provide a quality check of 
the verification process. Where the verification process establishes 
that a match does not indicate that the applicant has been denied 
Federal benefits under section 5301, the debarment entry information 
used in that determination will be retained by the FCC for 30 days 
after the application has cleared the debarment check. However, as 
noted above, debarment entry information relating to match reports that 
are retained for quality control purposes will be retained until that 
quality check is completed.
    Where a match is confirmed by the manual verification process, the 
debarment entry information will be retained for a period of at least 
90 days after the date of the letter referred to above. If the 
individual applicant contests the determination that a section 5301 
denial of Federal benefits bars a grant of the application, the 
debarment entry information will be retained until such time as the 
FCC's action on the application is no longer subject to review in any 
court.
    Individuals may request a copy of the disposition instructions from 
the FCC Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--Financial Operations (AMD-FO), Office 
of Managing Director (OMD), Federal Communications Commission (FCC), 
445 12th Street, SW., Room 1-A623, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURE:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    DOJ Drug Disbarment Database; and individuals making applications 
to the FCC who have been matched with the Drug Disbarment Database.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-20

SYSTEM NAME:
    Inter-office and Remote Access Internet E-mail Systems.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Information Technology Center, Associate Managing Director--
Information Technology (AMD-IT), Office of the Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
C266, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and contractors of the Federal Communications Commission 
(FCC).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information includes the names, e-mail addresses, passwords, and 
badge numbers of all FCC employees and contractors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 154(i).

PURPOSE(S):
    These records are used to insure that all users of the FCC's Inter-
office and Internet E-mail systems abide by the FCC's Intranet and 
Internet regulations. The records can also be used to identify possible 
abusers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    4. Government-wide Program Management and Oversight--when

[[Page 17266]]

requested by the National Archives and Records Administration for the 
purpose of records management inspections conducted under authority of 
44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is 
contacted in order to obtain that department's advice regarding 
disclosure obligations under the Freedom of Information Act; or when 
the Office of Management and Budget is contacted in order to obtain 
that office's advice regarding obligations under the Privacy Act;
    5. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action; and
    7. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in an electronic database.

RETRIEVABILITY:
    Records can be retrieved by organizational unit, employee name, and 
employee computer system log-in name.

SAFEGUARDS:
    Information in the database is secured through controlled access 
and passwords restricted to administrative office personnel. Data 
resident on network servers are backed-up daily to magnetic media. 
Back-up tapes are stored on-site and at an off-site storage location.

RETENTION AND DISPOSAL:
    Records kept by the FCC are maintained and disposed of in 
accordance with General Records Schedule 12 issued by the National 
Archives and Records Administration (NARA). Records are retained until 
an employee or contractor leaves the FCC and then shredded. Electronic 
records are destroyed physically (electronic storage media) or by 
electronic erasure. Individuals may request a copy of the disposition 
instructions from the FCC Privacy Act Officer or access the Schedule 
directly at http://www.archives.gov/records-mgmt/ardor/grs12.html.

SYSTEM MANAGER(S) AND ADDRESS:
    Information Technology Center, Associate Managing Director--
Information Technology (AMD-IT), Office of the Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
C266, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Access by employees and contractors to the FCC's Inter-office and 
Internet E-mail systems.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-21

SYSTEM NAME:
    Garnishment and Levy of Wages.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Human Resources Management (HRM), Office of the Managing Director 
(OMD), Federal Communications Commission (FCC), 445 12th Street, SW., 
Room 1-B104, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information on any Federal Communications Commission (FCC) employee 
who is the subject of a garnishment or levy order issued by a court of 
competent jurisdiction or by another government entity authorized to 
issue such order.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Garnishment of levy orders served upon the agency for 
implementation, correspondence, and memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 5520a, 10 U.S.C. 1408, and 42 U.S.C. 659.

PURPOSE(S):
    Records are used to direct the agency's implementation of 
garnishment and levy orders.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law enforcement and Investigation--where there is an

[[Page 17267]]

indication of a violation or potential violation of a statute, 
regulation, rule, or order, records from this system may be shared with 
appropriate Federal, State, or local authorities either for purposes of 
obtaining additional information relevant to a FCC decision or for 
referring the record for investigation, enforcement, or prosecution by 
another agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    5. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action; and
    7. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are stored in file folders.

RETRIEVABILITY:
    Records are retrieved by the name of the individual subject to 
garnishment or levy order.

SAFEGUARDS:
    Records are kept in file cabinets that are secured at the end of 
each business day.

RETENTION AND DISPOSAL:
    Records kept by the FCC are retained until the expiration of the 
garnishment or levy order or until the employee leaves the FCC, 
whichever comes first. They are then shredded. Individuals may request 
a copy of the disposition instructions from the FCC Privacy Act 
Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Managing Director--Human Resources Management (AMD-HRM), 
Office of the Managing Director (OMD), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 1-B104, Washington, DC 
20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURE:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Bankruptcy courts, state domestic relations courts, state public 
health and welfare departments or agencies, Internal Revenue Service, 
and intra-agency memoranda.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OMD-22

SYSTEM NAME:
    Equipment Loan Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Information Technology Center, Associate Managing Director--
Information Technology (AMD-IT), Office of the Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-
C361, Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Information concerning any individual loaned electronic equipment, 
e.g., laptops, pagers, cellular telephones, and RSA Secure Tokens by 
the Federal Communications Commission (FCC) for use in carrying out FCC 
business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information includes the following:
    1. Individual's name, FCC I.D. badge number, and organizational 
unit; and
    2. Loaned equipment's barcode number, serial number, model number, 
and modem number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 3101 and 47 U.S.C. 154(I).

PURPOSE(S):
    These records allow the FCC to meet its statutory and regulatory 
duties to ensure that government property is used only for allowed 
purposes; to ensure that government-purchased property is properly 
inventoried and accounted for; and to ensure that the FCC operates 
efficiently and effectively.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Financial obligations as required by the National Finance Center 
et al.--when the National Finance Center (the FCC's designated payroll 
office), the Department of the Treasury Debt Management Services, and/
or a current employer to effect a salary, IRS tax refund, or 
administrative offset to satisfy an indebtedness incurred for 
unofficial telephone and cellular calls; and to Federal agencies to 
identify and locate former employees for the purposes of collecting 
such indebtedness, including through administrative, salary, or tax

[[Page 17268]]

refund offsets. Identifying and locating former employees, and the 
subsequent referral to such agencies for offset purposes, may be 
accomplished through authorized computer matching programs. Disclosures 
will be made only when all procedural steps established by the Debt 
Collection Act of 1982 and the Debt Collection Improvement Act of 1996 
or the Computer Matching and Privacy Protection Act of 1988 as 
appropriate, have been taken;
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant or other benefit;
    7. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal, or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action; and
    8. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in paper files and in electronic databases. 
The databases are password protected and updated daily.

RETRIEVABILITY:
    Equipment loan records are retrieved by the employee name, 
equipment barcode number, serial number, and model or modem numbers.

SAFEGUARDS:
    Paper and CD-ROM records are maintained in file cabinets that are 
locked at the end of the business day. Information in the databases is 
secured through controlled access and passwords restricted to 
administrative office personnel. Data resident on network servers are 
backed-up daily to magnetic media. Back-up tapes are stored on-site and 
at an off-site storage location.

RETENTION AND DISPOSAL:
    Records kept by the FCC are maintained and disposed of in 
accordance with General Records Schedule 12 issued by the National 
Archives and Records Administration (NARA). Records are retained until 
an employee or contractor leaves the FCC and then shredded. Electronic 
records are destroyed physically (electronic storage media) or by 
electronic erasure. Individuals may request a copy of the disposition 
instructions from the FCC Privacy Act Officer or access the Schedule 
directly at http://www.archives.gov/records-mgmt/ardor/grs12.html.

SYSTEM MANAGER(S) AND ADDRESS:
    Information Technology Center, Associate Managing Director--
Information Technology (AMD-IT), Federal Communications Commission 
(FCC), 445 12th Street, SW., Room 1-C361, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Individual requests to check out loaned equipment; and inventory 
databases tracking current status of loaned equipment.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/OWD-1

SYSTEM NAME:
    Reasonable Accommodation Requests under the Rehabilitation Act of 
1973.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Workplace Diversity (OWD), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 5-C750, Washington, DC 
20554.

[[Page 17269]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal Communications Commission (FCC) employees or contractors 
with disabilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Electronic databases with all records containing the last and first 
name, filed alphabetically by last name, and a corresponding 
identification number, which includes:
    1. FCC employee/temporary hire database contains: first and last 
name, telephone number, organizational unit, room number, date of 
issuance, and property pass privileges, if applicable.
    2. Contractor database contains: first and last name, contractor 
company name, telephone number, FCC point of contact, telephone number, 
and date of issuance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order (EO) 13164, Establishing Procedures to Facilitate 
the Provision of Reasonable Accommodation; EEOC, Enforcement Guidance 
on Reasonable Accommodation and Undue Hardship Under the Americans with 
Disabilities Act, 29 CFR Part 1615; Rehabilitation Act of 1973, 29 
U.S.C. 12101 et seq.; 29 CFR 1630.

PURPOSE(S):
    The system provides a method by which the FCC can identify 
Commission employees who have requested ``reasonable accommodations'' 
in their office, work stations, or to use other FCC facilities. 
Information on the disposition of each request is also maintained in 
this system.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act; and
    5. Labor Relations--A record from this system may be disclosed to 
officials of labor organizations recognized under 5 U.S.C. Chapter 71 
upon receipt of a formal request and in accord with the conditions of 5 
U.S.C. 7114 when relevant and necessary to their duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting working conditions.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in a password protected computer database.

RETRIEVABILITY:
    Records are retrieved by the name of the individual or 
accommodation identity number.

SAFEGUARDS:
    The computer terminals are stored within a secured area. The 
Security Office staff performs a backup operation on these files on a 
weekly and monthly basis on \1/4\ data cartridges, which are 
stored/safeguarded in the Security Office.

RETENTION AND DISPOSAL:
    Records kept by the FCC are retained until an employee or 
contractor leaves the FCC and then shredded. Electronic records are 
destroyed physically (electronic storage media) or by electronic 
erasure.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Workplace Diversity (OWD), 445 12th Street, SW., Room 
5-C750, Washington, DC 20554; or Security Operations Center, Office of 
Managing Director (OMD), Federal Communications Commission (FCC), 445 
12th Street, SW., Room 1-B458, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Individuals requesting accommodation.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/WTB-1

SYSTEM NAME:
    Wireless Services Licensing Records.

SYSTEM LOCATION:
    Wireless Telecommunications Bureau (WTB), Room 3-C122, Federal 
Communications Commission (FCC), 445 12th Street, SW., Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Licensees and applicants (including persons or entities with 
attributable interests therein as described below);
    2. Tower owners; and
    3. Contact persons relating to radio systems licensed or processed 
by the Wireless Telecommunications Bureau under parts 13, 22, 24, 27, 
74, 80, 87, 90, 95, 97, and 101 of the Commission's Rules (Wireless 
Services).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The information includes:
    1. Applications, licenses, and pleadings relating to such

[[Page 17270]]

applications--including Individual Taxpayer Identification Numbers;
    2. Correspondence relating to authorizations, and
    3. Requests for authorizations in the Wireless Services.
    4. FCC Forms 175, 601, 602, 603, 603T, and 605 and any supporting 
exhibits submitted by the applicant(s), and related documentation 
associated with the FCC's processing of these forms.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 7701; and 47 U.S.C. 301, 303, 309, 312, 362, 364, 386, 
507, and 510.

PURPOSE(S):
    Records are kept to administer the Federal Communications 
Commission's (FCC) regulatory responsibilities including licensing, 
enforcement, rulemaking, and other actions necessary to perform 
spectrum management duties, as follows:
    1. To provide public access to pending requests for authorizations 
and information regarding current licensees;
    2. To determine the availability of spectrum for licensing;
    3. To determine when compliance filings, renewal applications, and 
fees are due from licensees;
    4. To resolve disputes between radio operators regarding who has 
certain rights to use particular frequency bands in particular 
geographic areas;
    5. To resolve cross border disputes, on occasion, e.g., dispute(s) 
with entities operating in Canada and Mexico.
    6. To allow licensees to transfer or assign their interests in 
particular licenses or portions of licenses as the rules permit (after 
agency approval);
    7. To evaluate the completeness and sufficiency of requests for new 
or modified authorizations;
    8. To provide reports to a variety of Federal officials on the 
current uses and utilization of the spectrum the FCC is charged with 
regulating; and
    9. To provide public access to license data (except ITIN numbers), 
which promotes the economically efficient allocation of spectrum and 
the resolution of radio interference problems.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--the licensee records will be publicly available 
and routinely used in accordance with Subsection b. of the Privacy Act; 
ITIN Numbers and material which is afforded confidential treatment 
pursuant to a request made under 47 CFR 0.459 will not be available for 
public inspection;
    2. Financial obligations under the Debt Collection Acts--a record 
from this system may be disclosed to other Federal agencies for the 
purpose of collecting and reporting on delinquent debts as authorized 
by the Debt Collection Act of 1982, the Debt Collection Improvement Act 
of 1996, or the Federal Claims Collection Standard. A record from this 
system may be disclosed to any Federal, state, or local agency to 
conduct an authorized computer matching program in compliance with the 
Privacy Act of 1974, as amended, to identify and locate individuals who 
are delinquent in their repayment of certain debts owed to the U.S. 
Government. A record from this system may be used to prepare 
information on items considered income for taxation purposes to be 
disclosed to Federal, state, and local governments;
    3. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    4. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    5. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    6. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a (b) (12), the Department of Treasury may 
disclose to a consumer reporting agency information regarding a claim 
by the FCC that is determined to be valid and overdue as follows:
    1. The name, address, SSN or ITIN, and other information necessary 
to establish the identity of the individual or organization responsible 
for the claim;
    2. The amount, status, and history of the claim; and
    3. The program under which the claim arose.
    The Commission may disclose the information specified in this 
paragraph under 5 U.S.C. 552a (b)(12) and the procedures contained in 
subsection 31 U.S.C. 3711(e). A consumer reporting agency to which 
these disclosures may be made is defined at 31 U.S.C. 3701(a) (3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    All records are stored and accessed electronically:
    1. Records that are submitted on paper are scanned or keyed into 
the computer system as appropriate; and
    2. Paper records are archived after being entered electronically.
    Tape backups of records are periodically created. Records of prior 
licensees are archived.

RETRIEVABILITY:
    Records may be retrieved by searching electronically using a 
variety of parameters including name, a licensee's unique identifier, 
call sign, file number, etc. However, paper records which contain 
ITIN's are not available for public inspection.

SAFEGUARDS:
    Records are protected by passwords and other computer security 
measures including the issuance of unique identifiers after such 
applicant or

[[Page 17271]]

licensee completes the initial registration of such protected data as 
ITIN's. Access to privacy protected data is available only to those 
persons whose jobs require such access. Data resident on network 
servers are backed-up on to magnetic media. Back-up tapes are stored 
on-site and at an off-site storage location.

RETENTION AND DISPOSAL:
    Records are maintained for eleven years after an individual ceases 
to be a licensee. Electronic records are destroyed physically 
(electronic storage media) or by electronic erasure.

SYSTEMS MANAGER(S) AND ADDRESS:
    Chief, Wireless Telecommunications Bureau (WTB), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 3-C122, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Individual conducting business with the FCC.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
FCC/WTB-5

SYSTEM NAME:
    Application Review List for Present or Former Licensees, Operators, 
or Unlicensed Persons Operating Radio Equipment Improperly.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wireless Telecommunications Bureau (WTB), Federal Communications 
Commission (FCC), 445 12th Street, SW., Room 3-C122, Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Individuals who are or have been licensed under parts 13, 22, 
24, 27, 74, 80, 87, 90, 95, 97, and 101 of FCC Rules, and who have 
operated in violation of the Federal Communications Commission's (FCC) 
rules or the Communications Act of 1934, as amended;
    2. Unlicensed persons who have operated radio transmitting 
equipment; and
    3. Persons who have had a license revoked or have had an 
application dismissed or denied, and are prohibited from filing another 
application within one year.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information in this system includes: name, address, date of birth 
(if known), authorization code of staff member who placed name in the 
file, and date the name was placed in the file.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 301, 303, 309(e), and 312.

PURPOSE(S):
    The records are used by selected staff and field employees to 
determine whether the application of these individuals should be 
granted, dismissed, or set for hearing.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    2. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    3. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    4. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on magnetic tape and computer printout(s).

RETRIEVABILITY:
    Information is filed alphabetically by name of individual in a 
computer and is retrieved periodically through computer printout.

SAFEGUARDS:
    Access to the computer database(s) is controlled by passwords; the 
computer(s) is located in a secured office; and the printouts are 
available only to selected staff personnel.

RETENTION AND DISPOSAL:
    The printouts are destroyed by machine shredding when a new list is 
distributed. The computer tapes are retained for four back-up cycles, 
and on the fifth update, the oldest tape is destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Wireless Telecommunications Bureau (WTB), Federal 
Communications Commission (FCC), 445 12th Street, SW., Room 3-C122, 
Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its notification procedure for this 
system of records.

RECORD ACCESS PROCEDURES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC

[[Page 17272]]

has determined (47 CFR 0.561) that this system of records is exempt 
from disclosing its record access procedures for this system of 
records.

CONTESTING RECORD PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its contesting record procedure for 
this system of records.

RECORD SOURCE CATEGORIES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record sources for this system of 
records.

EXEMPTION FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from sections (c)(3), (d), 
(e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 
552a, and from 47 CFR 0.554-0.557 of the Commission's rules. These 
provisions concern the notification, record access, and contesting 
procedures described above, and also the publication of record sources. 
The system is exempt from these provisions because it contains the 
following types of information:
    1. Investigative material compiled for law enforcement purposes as 
defined in Section (k)(2) of the Privacy Act;
    2. Properly classified information, obtained from another Federal 
agency during the course of a personnel investigation, which pertains 
to national defense and foreign policy, as stated in Section (k)(1) of 
the Privacy Act; and
    3. Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, as described in Section (k)(5) of the Privacy Act, 
as amended.
FCC/WTB-6

SYSTEM NAME:
    Archival Radio Operator Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wireless Telecommunications Bureau (WTB), Federal Communications 
Commission (FCC), 1270 Fairfield Road, Gettysburg, Pennsylvania 17325.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who applied for and/or received a radiotelephone 
(wireless) operator license or permit prior to the implementation of 
the Federal Communications Commission's Universal Licensing System 
(ULS) in 2001.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information includes: applications for radiotelephone (wireless) 
operator's license or permit prior to the implementation of the Federal 
Communications Commission's Universal Licensing System in 2001, and 
documents associated with these applications.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    47 U.S.C. 303(l), 303(m), and 318.

PURPOSE(S):
    These archival records are used to:
    1. Administer the Commission's radio operator program including 
applications and determinations of license applicant qualifications. 
Limited file materials concerning licensed radio operators are 
maintained in the FCC's computer database. The information in the 
license database will be available for public inspection.
    2. Refer possible violations of law to the Federal Communication 
Commission's (FCC) Enforcement Bureau, Office of General Counsel (OGC), 
and to the appropriate agency charged with the responsibility of 
investigating or prosecuting such violation(s).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--the licensee records will be publicly available 
and routinely used in accordance with Subsection b. of the Privacy Act; 
ITIN Numbers and material which is afforded confidential treatment 
pursuant to a request made under 47 CFR 0.459 will not be available for 
public inspection;
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records;
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    6. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the agency--disclosure may be made to a Federal, 
State, local, or foreign agency maintaining civil, criminal, or other 
relevant enforcement records, or other pertinent records, or to another 
public authority or professional organization, if necessary to obtain 
information relevant to an investigation concerning the retention of an 
employee or other personnel action (other than hiring), the retention 
of a security clearance, the letting of a contract, or the issuance or 
retention of a grant, or other benefit; and
    7. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by other than the agency--disclosure may be made to 
a Federal, State, local, foreign, tribal, or other public authority of 
the fact that this system of records contains information relevant to 
the retention of an employee, the retention of a security clearance, 
the letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire records if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to support a referral to another

[[Page 17273]]

office within the agency or to another Federal agency for criminal, 
civil, administrative, personnel or regulatory action.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is stored on microfilm and in a computer database.

RETRIEVABILITY:
    All records are retrievable by applicant name.

SAFEGUARDS:
    The microfilm is stored in file cabinets that are secured at the 
close of the business day. Access to the database is secured by 
passwords. Data resident on network servers are backed-up onto magnetic 
media. Back-up tapes are stored on-site and at an off-site storage 
location.

RETENTION AND DISPOSAL:
    Commercial applications are destroyed when eleven years old. 
Electronic records are destroyed physically (electronic storage media) 
or by electronic erasure. Both General and Restricted Permit 
applications are retained for 75 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Database Management Division, Wireless Telecommunications 
Bureau (WTB), Federal Communications Commission (FCC), 1270 Fairfield 
Road, Gettysburg, PA 17325.

NOTIFICATION PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its notification procedure for this 
system of records.

RECORD ACCESS PROCEDURES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record access procedures for this 
system of records.

CONTESTING RECORD PROCEDURE:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its contesting record procedure for 
this system of records.

RECORD SOURCE CATEGORIES:
    Under the authority granted to heads of agencies by 5 U.S.C. 
552a(k), the FCC has determined (47 CFR 0.561) that this system of 
records is exempt from disclosing its record sources for this system of 
records.

EXEMPTION FROM CERTAIN PROVISIONS OF THE ACT:
    This system of records is exempt from sections (c)(3), (d), 
(e)(4)(G), (H), and (I), and (f) of the Privacy Act of 1974, 5 U.S.C. 
552a, and from 47 CFR 0.554-0.557 of the Commission's rules. These 
provisions concern the notification, record access, and contesting 
procedures described above, and also the publication of record sources. 
The system is exempt from these provisions because it contains the 
following types of information:
    1. Investigative material compiled for law enforcement purposes as 
defined in Section (k)(2) of the Privacy Act;
    2. Properly classified information, obtained from another Federal 
agency during the course of a personnel investigation, which pertains 
to national defense and foreign policy, as stated in Section (k)(1) of 
the Privacy Act; and
    3. Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment, as described in Section (k)(5) of the Privacy Act, 
as amended.
FCC/WTB-7

SYSTEM NAME:
    Remedy Action Request System (RARS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wireless Telecommunications Bureau (WTB), Federal Communications 
Commission (FCC), 445 12th Street, SW., Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals requesting help using the Universal Licensing System 
(ULS), Automated Auctions System (AAS), Antenna Registration System 
(ARS), Commission Registration System (CORES), and other subsystems 
included in, or as part of, these systems.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information in the Remedy Action Response System (RARS) system 
include:
    1. Requests for assistance by first name, last name, telephone 
number and extension, alternative telephone number and extension, fax 
number, e-mail address(es), operating system, Web browser, FCC 
Registration Number (FRN), and/or Individual Taxpayer Identification 
Number (ITIN), and personal security question and answer.
    2. Records verifying identity information by first name, last name, 
contact telephone number, FRN and/or ITIN, and personal security 
question and answer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sec. 151, 154, 258, 301, 303, 309(e), 312, 362, 364, 386, 507 of 
the Communications Act of 1934, as amended, 47 U.S.C. 151, 154, 226, 
258, 301, 303, 309(e), 312, 362, 364, 386, 507; and 29 U.S.C. 794 and 
794d.

PURPOSE(S):
    The Federal Communications Commission (FCC) staff use the records 
in this system of records to record and process requests from 
individuals or groups for technical help, i.e., technical questions, 
password requests, etc., using the FCC's Internet-based computer 
applications--licensing and auctions systems. This software is used by 
FCC management to ensure good customer service and problem resolution.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Information about individuals in this system of records may 
routinely be disclosed under the following conditions:
    1. Public access--records in this system will be made available 
upon request for public inspection after redaction of information that 
could identify the correspondent, i.e., name, telephone number, ITIN, 
and e-mail address. Limited public access to certain records may be 
available via the Internet. This information includes the status of 
request, request ID number, and the agent's number who took the call or 
electronic request for support. Public users who have contacted FCC 
personnel via telephone, e-mail, or electronic submission may access 
the system to retrieve a status on the ticket assigned to their 
request. They will be given this ticket/request number generated by the 
Remedy Action Request System (RARS) upon submission of a request. This 
number may be entered into the appropriate field on the FCC Web site to 
check the status of the ticket. Only the status of that ticket will be 
released to the public by entering the ticket number--no

[[Page 17274]]

personal or confidential information is available to the public;
    2. Adjudication and Litigation--where by careful review, the agency 
determines that the records are both relevant and necessary to 
litigation and the use of such records is deemed by the agency to be 
for a purpose that is compatible with the purpose for which the agency 
collected the records, these records may be used by a court or 
adjudicative body in a proceeding when: (a) The agency or any component 
thereof; or (b) any employee of the agency in his or her official 
capacity; or (c) any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee; or (d) 
the United States Government is a party to litigation or has an 
interest in such litigation;
    3. Law Enforcement and Investigation--where there is an indication 
of a violation or potential violation of a statute, regulation, rule, 
or order, records from this system may be shared with appropriate 
Federal, State, or local authorities either for purposes of obtaining 
additional information relevant to a FCC decision or for referring the 
record for investigation, enforcement, or prosecution by another 
agency;
    4. Congressional Inquiries--when requested by a Congressional 
office in response to an inquiry by an individual made to the 
Congressional office for their own records; and
    5. Government-wide Program Management and Oversight--when requested 
by the National Archives and Records Administration for the purpose of 
records management inspections conducted under authority of 44 U.S.C. 
2904 and 2906; when the U.S. Department of Justice is contacted in 
order to obtain that department's advice regarding disclosure 
obligations under the Freedom of Information Act; or when the Office of 
Management and Budget is contacted in order to obtain that office's 
advice regarding obligations under the Privacy Act;
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper copies of records in this system are maintained in file 
folders, and electronic files are located in computer databases on the 
FCC internal secured network.

RETRIEVABILITY:
    Records may be retrieved by searching electronically using a 
variety of parameters including: name, entity name, licensee, applicant 
or unlicensed individual, call sign, file number, problem type, FRN, 
ITIN, e-mail address, or subject matter.

SAFEGUARDS:
    Individual records may only be retrieved by authorized FCC 
personnel and contractors with a secured login ID and password 
maintained in the Remedy Action Request System (RARS) system. Computer 
systems are stored within secure areas. Records are stored in locked 
cabinets, which are secured in the office at the close of the business 
day. Data resident on network servers are backed-up onto magnetic 
media, which are kept locally and at an off-site storage location.

RETENTION AND DISPOSAL:
    Records are maintained for eleven years after an individual ceases 
to be a user of the system. Electronic records are destroyed physically 
(electronic storage media) or by electronic erasure.

SYSTEMS MANAGER(S) AND ADDRESS:
    Chief, Wireless Telecommunications Bureau (WTB), Federal 
Communications Commission (FCC), 445 12th Street, SW., Washington, DC 
20554.

NOTIFICATION PROCEDURE:
    Address inquiries to the system manager.

RECORD ACCESS PROCEDURES:
    Address inquiries to the system manager.

CONTESTING RECORD PROCEDURES:
    Address inquiries to the system manager.

RECORD SOURCE CATEGORIES:
    Information provided by RARS users customers requesting assistance 
with the FCC's Internet based computer licensing, auctions, and related 
systems and subsystems.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. 06-3082 Filed 4-4-06; 8:45 am]
BILLING CODE 6712-01-P