[Federal Register Volume 71, Number 41 (Thursday, March 2, 2006)]
[Notices]
[Pages 10721-10723]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-2937]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 17, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):

Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
E-mail: [email protected].
FAX: 301-837-3698.

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle

[[Page 10722]]

Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note the New Address for Requesting Schedules Using 
E-Mail)

    1. Department of Agriculture, Agricultural Marketing Service (N1-
136-05-6, 8 items, 8 temporary items). Inputs, outputs, master files, 
system documentation, and electronic mail and word processing copies 
associated with an electronic system used to collect, analyze, and 
report on pesticide residues and food-borne pathogens found in 
agricultural commodities and the water supply. Test results were 
previously approved as permanent as part of other electronic systems.
    2. Department of Agriculture, Agricultural Marketing Service (N1-
136-06-10, 7 items, 6 temporary items). Inputs, master files, routine 
or ad hoc reports, system documentation, and electronic mail and word 
processing copies associated with an electronic system used to track 
federal recordkeeping compliance by certified private applicators of 
restricted use pesticides. Proposed for permanent retention are 
recordkeeping copies of annual summary reports.
    3. Department of the Air Force, Agency-wide (N1-AFU-05-2, 6 items, 
6 temporary items). Directives, instructions, correspondence, and other 
records, including electronic data that supplements these records, 
relating to a structured program to improve performance of mission 
essential tasks. Also included are electronic copies of records created 
using electronic mail and word processing.
    4. Department of the Army, Army Review Boards Agency (N1-AU-06-1, 2 
items, 2 temporary items). Case files relating to reviews of personnel 
actions such as the correction of military records, discharge, grade 
determination, disability, clemency and parole. Also included are 
electronic copies of records created using electronic mail and word 
processing. Records relating to changes of status are retained in the 
individual's official personnel file and approved as permanent. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    5. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-05-1, 27 items, 12 temporary items). Poor quality and duplicate 
overhead, airborne, experimental, and commercial imagery, and spectral 
data not used in support of agency intelligence and analysis 
production. Proposed for permanent retention are recordkeeping copies 
of good quality overhead, airborne, ground, experimental, and 
commercial imagery, and spectral data used in support of agency 
intelligence and analysis production.
    6. Department of Health and Human Services, Centers for Disease 
Control and Prevention, (N1-442-05-2, 4 items, 4 temporary items). 
Recorded telephone messages and associated tracking systems in paper 
and electronic format relating to calls received at the emergency 
operations center regarding public health concerns. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    7. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-13, 20 items, 8 temporary items). Records 
relating to the development of transportation security policy, 
including information systems security files, emergency planning files, 
routine case files, Inspector General local office audit files, and 
policy development files for special events. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of general transportation security policy, and policy development files 
for mass transit, aviation, rail, postal, shipping, maritime, pipeline, 
highway, motor carrier, and cross modal security programs. Also 
proposed for permanent retention are case files of historical 
significance, research and development precedent-setting case files, 
case files concerning specific threats, and the records of security and 
intelligence boards.
    8. Department of Homeland Security, Transportation Security 
Administration (N1-560-06-1, 14 items, 12 temporary items). Records 
commonly created across the agency relating to program planning, policy 
and guidance, marketing and customer outreach, customer service, and 
special event security. Included are such records as work plans, 
standard operating procedures, correspondence, chronological and 
reading files, reports and statistics, and intra-agency agreement 
files. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of mission-related committee records and 
records created in compliance with the provisions of the Sunshine Act.
    9. Department of Homeland Security, U.S. Coast Guard (N1-26-05-9, 
12 items, 6 temporary items). Records of the International Ice Patrol, 
including iceberg sightings reports, air reconnaissance logs, radar 
film, reference requests, and electronic copies

[[Page 10723]]

of records created using electronic mail and word processing. Proposed 
for permanent retention are master files, system documentation, ice 
charts, and annual reports associated with an electronic system used to 
estimate iceberg drift and deterioration. Also proposed for permanent 
retention are recordkeeping copies of agency-directed research and 
development records relating to icebergs.
    10. Department of Homeland Security, U.S. Coast Guard (N1-26-06-2, 
4 items, 4 temporary items). Records relating to consultations on the 
environmental impact of deploying underwater defensive equipment. 
Included are such records as correspondence, justifications, expert 
opinions, recommendations, environmental assessments, and remediation 
plans. Also included are electronic copies of records created using 
electronic mail and word processing.
    11. Department of the Interior, U.S. Geological Survey (N1-57-05-1, 
106 items, 106 temporary items). Records of the Water Resources 
Division, including research and investigative project case files, 
technical reviews, equipment plans and specifications, records relating 
to research and data collection activities along international border 
areas of the United States, and records relating to the collection and 
analysis of observational data on surface water, ground water, water 
quality, sediment, biology, stream-channel and geomorphology, water 
use, and hydrology, exclusive of data entered into the National Water 
Information System and the Laboratory Information Management System. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    12. Department of Justice, Federal Bureau of Investigation (N1-65-
06-3, 3 items, 3 temporary items). Records relating to requests for 
arrest and conviction records by the subjects of those records. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    13. Department of State, Executive Secretariat (N1-59-06-5, 6 
items, 2 temporary items). Daily and weekly reports generated by the 
Secretariat Tracking and Retrieval System. Proposed for permanent 
retention are the system inputs, master files, and documentation.
    14. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-06-1, 3 items, 3 temporary items). Records relating to tests of 
laboratory equipment and materials. Included are such records as 
calibration and verification log books, quality of production materials 
log books, and reports on test results.
    15. Veterans Health Administration, Office of Research Oversight 
(N1-15-06-1, 3 items, 3 temporary items). Investigative case files, 
including electronic copies of records created using electronic mail 
and word processing.

    Dated: February 24, 2006.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E6-2937 Filed 3-1-06; 8:45 am]
BILLING CODE 7515-01-P