[Federal Register Volume 71, Number 34 (Tuesday, February 21, 2006)]
[Notices]
[Pages 8883-8884]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 06-1625]


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DEPARTMENT OF STATE

[Public Notice 5318]


State-69 WebMove Records

SUMMARY: Notice is hereby given that the Department of State proposes 
to create a new system of records, STATE-69, pursuant to the Provisions 
of the Privacy Act of 1974 as amended (5 U.S.C.(r)), and the Office of 
Management and Budget Circular No. A-130, Appendix I. The Department's 
report was filed with the Office of Management and Budget on February 
9, 2006.
    It is proposed that the new system will be named ``WebMove 
Records.'' This system description is proposed in order to reflect more 
accurately the Office of Logistics Management Transportation Management 
Office and the General Services Officers at Posts' record-keeping 
system, activities and operations. Any persons interested in commenting 
on this new system of records may do so by submitting comments in 
writing to Margaret P. Grafeld, Director; Office of Information 
Programs and Services; A/RPS/IPS;

[[Page 8884]]

Department of State, SA-2; Washington, DC 20522-6001. This system of 
records will be effective 40 days from the date of publication, unless 
we receive comments that will result in a contrary determination.
    This new system description, ``WebMove Records, State-69'' will 
read as set forth below.

    Dated: February 8, 2006.
Frank Coulter,
Acting Assistant Secretary for the Bureau of Administration, Department 
of State.
STATE-69

SYSTEM NAME:
    WebMove Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Department of State; 2201 C Street, NW., Washington, DC 20520.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All employees of the Department of State who are undergoing a job 
transfer, retirement or supplemental shipment that involves a 
Department of State funded relocation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    POV transfer, Home Service Transfer Allowance, Foreign Transfer 
Allowance, Travel Authorization forms. Shipment Request--name, social 
security number, travel authorization number, billing, shipment types 
and expenses, vendor name and travel dates.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    22 U.S.C. 4081, Travel and Related Expenses; 22 U.S.C. 5724a, 
Relocation Expenses of Employees Transferred or Reemployed; 5 U.S.C. 
301, 302, Management of the Department of State; 22 U.S.C. 2581, 
General Authority; 22 U.S.C. 2651a, Organization of the Department of 
State; 22 U.S.C. 2677, Availability of Funds for the Department of 
State; 22 U.S.C. 3921, Management of the Foreign Service; 22 U.S.C. 
3927, Responsibility of Chief of Mission; Executive Order 9397 
(Numbering System for Federal Accounts Relating to Individual Persons); 
Executive Order 9830 (as amended) (Amending the Civil Service Rules and 
Providing for Federal Personnel Administration); and Executive Order 
12107 (as amended) (Relating to the Civil Service Commission and Labor-
Management in the Federal Service).

PURPOSE(s):
    The information contained in this system of records is collected 
and maintained by the Office of Logistics Management Transportation 
Management Office and General Service Officers at Posts in the 
administration of their responsibility for maintaining the State 
Department's centralized relocation and transportation management 
office. The information contained in this system of records assists in 
facilitating Department of State employee move requests. This 
information is maintained in a database and is accessible only by the 
employee and other appropriate personnel. Home and designated contact 
information not publicly accessible is solicited for travel-related 
matters only.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Records in the system of records are used for relocation purposes. 
The principal users of this system of records are Department personnel 
and their agents involved in processing a move. This information may 
also be released on a need-to-know basis to other government agencies 
when the information is necessary for services regarding a relocation. 
See also the ``Routine Uses'' paragraphs from the Department's 
Prefatory Statement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic media only.

RETRIEVABILITY:
    Individual name.

SAFEGUARDS:
    All employees of the Department of State have undergone a thorough 
background security investigation. Access to the Department and its 
annexes is controlled by security guards and admission is limited to 
those individuals possessing a valid identification card or individuals 
under proper escort. All records containing personal information are 
maintained in secured file cabinets or in restricted areas, access to 
which is limited to authorized personnel. Access to computerized files 
is password-protected and under the direct supervision of the system 
manager. The system manager has the capability of printing audit trails 
of access from the computer media, thereby permitting regular and ad 
hoc monitoring of computer usage. To ensure that your data is private 
and secure, we use a government computer system that employs industry 
standard encryption technology. All access to data is provided via 
secure features that require a log-in with a user ID and password.

RETENTION AND DISPOSAL:
    These records will be maintained until they become inactive, at 
which time they will be retired or destroyed in accordance with 
published records schedules of the Department of State and as approved 
by the National Archives and Records Administration. More specific 
information may be obtained by writing to the Director; Office of 
Information Programs and Services; SA-2; Department of State; 515 22nd 
Street, NW., Washington, DC 20522-8100.

SYSTEM MANAGER AND ADDRESS:
    Office Director, Program Management and Policy (A/LM/PMP); 
Department of State; 2201 C Street, NW., Washington, DC 20522.

NOTIFICATION PROCEDURE:
    Individuals who have reason to believe that the Office of Logistics 
Management might have records pertaining to themselves should write to 
the Director; Office of Information Programs and Services; SA-2; 
Department of State; 515 22nd Street, NW., Washington, DC 20522-8100. 
The individual must specify that he/she wishes the WebMove system to be 
checked. At a minimum, the individual should include: Name; date and 
place of birth; current mailing address and zip code; signature; and 
preferably his/her social security number; if appropriate add: A brief 
description of the circumstances, including the city and/or country and 
approximate dates, which gives the individual cause to believe that the 
Office of Logistics Management has records pertaining to him or her 
that is listed in the WebMove system.

RECORD ACCESS AND AMENDMENT PROCEDURES:
    Individuals who wish to gain access to or amend records pertaining 
to them should write to the Director; Office of Information Programs 
and Services; SA-2; Department of State; 515 22nd Street, NW., 
Washington, DC 20522-8100.

RECORD SOURCE CATEGORIES:
    These records contain information obtained primarily from the 
individual who is the subject of these records and his/her spouse and/
or dependent(s).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[FR Doc. 06-1625 Filed 2-17-06; 8:45 am]
BILLING CODE 4710-24-P