[Federal Register Volume 71, Number 33 (Friday, February 17, 2006)]
[Proposed Rules]
[Pages 8551-8556]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E6-2303]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION

36 CFR Part 1206

RIN 3095-AB45


National Historical Publications and Records Commission Grant 
Program

AGENCY: National Archives and Records Administration (NARA).

ACTION: Proposed rule.

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SUMMARY: NARA proposes to revise the regulations relating to the 
National Historical Publications and Records Commission (NHPRC) grant 
program to reflect changes in the operation of the NHPRC and to clarify 
provisions. Beginning in FY 2005, the NHPRC began publishing online 
grant announcements (linked to Grants.gov). This proposed rule will 
affect State and local government agencies; United States nonprofit 
organizations and institutions, including institutions of higher 
education; Federally acknowledged and State-recognized American Indian 
tribes or groups; and United States citizens applying for NHPRC grants 
as individuals.

DATES: Comments are due by April 18, 2006.

ADDRESSES: NARA invites interested persons to submit comments on this 
proposed rule. Please include ``Attn: RIN 3095-AB45'' and your name and 
mailing address in your comments. Comments may be submitted by any of 
the following methods:
     E-mail: http://www.regulations.gov. Follow the 
instructions for submitting comments.
     Fax: Submit comments by facsimile transmission to 301-837-
0319.
     Mail: Send comments to Regulations Comments Desk (NPOL), 
Room 4100, Policy and Communications Staff, National Archives and 
Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
     Hand Delivery or Courier: Deliver comments to 8601 Adelphi 
Road, College Park, MD.

FOR FURTHER INFORMATION CONTACT: Nancy Allard at 301-837-1477 or fax 
number 301-713-7270.

SUPPLEMENTARY INFORMATION: The NHPRC grants program regulations were 
last updated in 2002. This proposed rule makes the following 
substantive changes to those regulations:
     Clarifying and expanding the scope of eligible 
publications projects to include electronic editions;
     Clarifying the NHPRC's partnership with the States, 
including specific provisions for grant awards to the states to support 
statewide archival- and records-related services and regrants; and
     Changing application instructions to reflect the 
Government's e-grant initiatives, particularly the use of Web-based 
grant opportunity announcements and Grants.gov as a way to prepare and 
submit applications.
    We have also removed or revised outdated provisions and other 
specific details of the application process that are covered in the 
grant announcements.
    This proposed rule is a not significant regulatory action for the 
purposes of Executive Order 12866 and has not been reviewed by the 
Office of Management and Budget. As required by the Regulatory 
Flexibility Act, I certify that this rule will not have a significant 
impact on a substantial number of small entities. In fiscal year 2005 
the NHPRC made grants to only 88 organizations and entities as defined 
in the Act, from the 137 applications submitted. The dollar value of 
all FY 2005 grants ranged from $2,419 to $264,887.

List of Subjects in 36 CFR Part 1206

    Archives and records, Grants, Publications.

    For the reasons set forth in the preamble, NARA proposes to revise 
part 1206 of title 36, Code of Federal Regulations, to read as follows:

Part 1206--NATIONAL HISTORICAL PUBLICATIONS AND RECORDS COMMISSION

Subpart A--General
Sec.
1206.1 How are these Questions and Answers formatted?
1206.2 What does this part cover?
1206.3 What terms have you defined?
1206.4 What is the purpose of the Commission?
1206.5 Who serves on the Commission?
1206.6 How do you organize the grant program?
1206.8 How do you operate the grant program?
1206.10 How do you make grant opportunities known?
1206.11 How may an applicant apply for an NHPRC grant?
1206.12 What are my responsibilities once I have received a grant?
Subpart B--Publications Grants
1206.20 What are the scope and purpose of publications grants?
1206.22 What type of proposal is eligible for a publications grant?
1206.24 What type of proposal is ineligible for a publications 
grant?
Subpart C--Records Grants
1206.30 What is the scope and purpose of records grants?
1206.32 What type of proposal is eligible for a records grant?
1206.34 What type of proposal is ineligible for a records grant?
Subpart D--State Records Program
1206.40 What is a State records program?
1206.41 What is a state historical records advisory board and how is 
it constituted?
1206.42 What is a State Coordinator?
1206.43 What are the duties of the deputy state coordinator?
1206.44 Who is eligible for subgrants?
1206.45 What rules govern subgrant distribution, cost sharing, grant 
administration, and reporting?
Subpart E--Applying for NHPRC Grants
1206.50 What types of funding and cost sharing arrangements does the 
Commission make?
1206.52 Does the Commission ever place conditions on its grants?
1206.54 Who may apply for NHPRC grants?
1206.56 When are applications due?
1206.58 How do I apply for a grant?
1206.60 What must I provide as a formal grant application?
1206.62 Who reviews and evaluates grant proposals?
1206.64 What formal notification will I receive, and will it contain 
other information?

[[Page 8552]]

Subpart F--Grant Administration
1206.70 Who is responsible for administration of NHPRC grants?
1206.72 Where can I find the regulatory requirements that apply to 
NHPRC grants?
1206.74 Do I need prior written approval for changes to the grant 
project?
1206.76 How do I obtain written approval for changes in my grant 
project?
1206.80 What reports am I required to make?
1206.82 What is the format and content of the financial report?
1206.84 What is the format and content of the narrative report?
1206.86 What additional materials must I submit with the final 
narrative report?
1206.88 Does the NHPRC have any liability under a grant?
1206.90 Must I acknowledge NHPRC grant support?

    Authority: 44 U.S.C. 2104(a); 44 U.S.C. 2501-2506.

Subpart A--General


Sec.  1206.1  How are these Questions and Answers formatted?

    As if you, the reader, were asking us, the National Historical 
Publications and Records Commission, these questions.


Sec.  1206.2  What does this part cover?

    This part prescribes the procedures and rules governing the 
operation of the grant program of the National Historical Publications 
and Records Commission.


Sec.  1206.3  What terms have you defined?

    (a) The terms Commission and NHPRC mean members of the National 
Historical Publications and Records Commission acting as a body.
    (b) The term NHPRC staff refers to the Executive Director and the 
staff of the Commission or the Executive Director of the Commission.
    (c) The term guidance refers to a non-binding document published on 
the NHPRC Web site to clarify or explain Commission policy or to 
provide procedural details.
    (d) The term The Manual of Suggested Practices refers to The Manual 
of Suggested Practices for State Historical Records Advisory Boards. It 
is a type of guidance.
    (e) The term grant opportunity announcement refers to a document 
published on the NHPRC Web site, on the Grants.gov Web site, and in the 
Federal Register that describes a type of grant offered, eligibility 
requirements, and application instructions.
    (f) The term historical records means documentary material having 
permanent or enduring value, including manuscripts, personal papers, 
official records, maps, audiovisual materials, and electronic files.
    (g) The term historical records repository means organizations 
whose mission is to acquire, preserve, and promote the use of 
historical records. They include archives, special collections, 
museums, and historical societies.
    (h) The term State in Sec. Sec.  1206.40 through 1206.42, means all 
50 States of the Union, plus the District of Columbia, Puerto Rico, the 
U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the 
Northern Mariana Islands.
    (i) The term cost sharing means the financial contribution the 
applicant pledges to the total cost of a project. Cost sharing can 
include both direct and indirect expenses, provided by the applicant or 
by third-parties as in-kind or cash contributions, and any income 
earned directly by the project.
    (j) The term direct costs means expenses that are attributable 
directly to the cost of a project, such as salaries, project supplies, 
travel expenses, equipment rented or purchased for the project or 
services procured for the project.
    (k) The term indirect costs means costs incurred for common or 
joint objectives of an applicant's organization and therefore not 
attributable to a specific project or activity. Typically, indirect 
costs include items such as overhead for facilities maintenance and 
accounting services.
    (l) The term board refers to a State historical records advisory 
board.
    (m) The term coordinator means the coordinator of a State 
historical records advisory board.


Sec.  1206.4  What is the purpose of the Commission?

    The National Historical Publications and Records Commission, a 
statutory body affiliated with the National Archives and Records 
Administration, supports a wide range of activities to preserve, 
publish, and encourage the use of primary documentary sources. Through 
our grant programs, training programs, and special projects, we offer 
advice and assistance to state and local government agencies, non-
Federal nonprofit organizations and institutions, Federally-
acknowledged or State-recognized Native American tribes or groups, and 
individuals committed to the preservation, publication, or use of 
United States documentary resources.


Sec.  1206.5  Who serves on the Commission?

    Established by Congress in 1934, the Commission is a 15-member 
body, chaired by the Archivist of the United States and comprised of 
representatives of the three branches of the Federal Government and of 
professional associations of archivists, historians, documentary 
editors, and records administrators.


Sec.  1206.6  How do you organize the grant program?

    We offer grants to support publications projects (Subpart B), and 
records projects (Subpart C). State grants (Subpart D) are made to 
designated state agencies for statewide archival services and may 
include subgrants to individuals and institutions. We also support a 
variety of professional development opportunities.


Sec.  1206.8  How do you operate the grant program?

    (a) The Executive Director manages the program under Commission 
guidance and the immediate administrative direction of its Chairman, 
the Archivist of the United States.
    (b) The Commission establishes grant program priorities as 
reflected in its Grant Opportunity Announcements and, from time-to-
time, issues non-binding, clarifying guidance documents through the 
NHPRC Web site.
    (c) To assure fair treatment of every application, all members of 
the Commission and its staff follow conflict-of-interest rules.
    (d) The purpose and work plan of all NHPRC-funded grant projects 
must be in accord with current Commission program guidance as reflected 
in the Grant Opportunity Announcements.
    (e) The Archivist of the United States makes the final grant award 
upon the recommendation of the Commission.


Sec.  1206.10  How do you make grant opportunities known?

    (a) The Commission annually determines which grant opportunities it 
will offer, and establishes eligibility, application deadlines, and 
programmatic requirements.
    (b) The NHPRC staff prepares grant opportunity announcements 
consisting of all information necessary to apply for each grant and 
publishes the announcements on the NHPRC Web site (http://www.archives.gov/nhprc) at least four months before the final 
application due date.
    (c) The NHPRC staff also publishes notice of each announcement in 
the Federal Register and on http://www.Grants.gov, a Federal government 
Internet site widely available to the public, at least four months 
before the final application due date.

[[Page 8553]]

Sec.  1206.11  How may an applicant apply for an NHPRC grant?

    Applicants may apply for a grant using Grants.gov or by using other 
electronic or paper forms and documents, according to the instructions 
in each announcement.


Sec.  1206.12  What are my responsibilities once I have received a 
grant?

    (a) Comply with all Federal regulations related to grants 
administration.
    (b) Comply with NHPRC grant announcements and other Commission 
guidance.
    (c) Meet performance requirements defined in your grant 
application.
    (d) Report on performance requirements defined in your grant 
application and other performance measures specified in the grant 
award.
    (e) Comply with conditions set by the Commission according to Sec.  
1206.52.

Subpart B--Publications Grants


Sec.  1206.20  What are the scope and purpose of publications grants?

    Publications grants support projects intended to make widely 
available those documentary source materials important to the study and 
understanding of United States history. In order to receive a 
publications grant, a project must intend to publish historical records 
of national value and interest.


Sec.  1206.22  What type of proposal is eligible for a publications 
grant?

    (a) The Commission provides grants for publishing papers of United 
States leaders and historical records relating to outstanding events, 
topics, themes, or movements of national significance in United States 
history. These projects include the production of:
    (1) Documentary editions that involve collecting, compiling, 
transcribing, editing, annotating, and publishing, either selectively 
or comprehensively, historical papers and records;
    (2) Microfilm editions consisting of organized collections of 
images of original sources, usually without transcription and 
annotations;
    (3) Electronic editions consisting of organized collections of 
images of original editions. Electronic editions may include 
transcriptions and/or annotations and other data to facilitate document 
discovery;
    (4) Electronic editions of transcribed and annotated documents, 
including electronic republications of hard copy editions; and
    (5) Any combination of editions specified in paragraphs (a)(1) 
through (a)(4) of this section.
    (b) The Commission may also support projects to develop methods, 
tools, techniques, and practices to improve and advance the documentary 
editing profession in the United States, and to support projects that 
apply information technology to publishing projects.
    (c) The Commission may also support subvention grants to nonprofit 
presses to help defray publication costs of NHPRC-supported or endorsed 
editions.
    (d) The Commission may also support fellowships, institutes, and 
other professional development opportunities related to this program.
    (e) Detailed programmatic requirements established by the 
Commission are found in the grant opportunity announcements.


Sec.  1206.24  What type of proposal is ineligible for a publications 
grant?

    (a) We do not support:
    (1) Historical research apart from what is necessary for editing 
documentary publications; or
    (2) Documentary editing projects to publish the papers of someone 
who has been deceased for fewer than ten years.
    (b) Other programmatic limitations established by the Commission 
are found in the grant opportunity announcements.

Subpart C--Records Grants


Sec.  1206.30  What is the scope and purpose of records grants?

    (a) Records grants support projects designed to preserve and 
facilitate use of historical records of national, state, or local 
significance for the purpose of furthering an understanding and 
appreciation of United States history and assuring the rights of 
American citizens to free and equal access to government records.
    (b) The Commission also supports projects to develop methods, 
tools, techniques, and practices to improve and advance the archival 
profession in the United States, and to support continuing education of 
archivists, records managers, and other keepers of historical records.


Sec.  1206.32  What type of proposal is eligible for a records grant?

    (a) The Commission provides grants to historical records 
repositories for locating, preserving and encouraging use of records 
held by state, local, and other governmental units and private archives 
and collections of papers maintained in nonfederal, nonprofit 
repositories and special collections relating to the study of American 
history.
    (b) The Commission provides support to historical records 
repositories, other institutions, and individuals for:
    (1) Advancing the state of the art in archival and records 
management and in the long-term maintenance of, and easy access to, 
authentic electronic records;
    (2) Promoting cooperative efforts among institutions and 
organizations in archival and records management;
    (3) Improving the knowledge, performance, and professional skills 
of those who work with historical records; and
    (4) Continuing archival education, including fellowships, 
institutes, and symposia.


Sec.  1206.34  What type of proposal is ineligible for a records grant?

    In addition to other programmatic limitations established by the 
Commission as found in the grant opportunity announcements, we do not 
support proposals:
    (a) For building projects;
    (b) To purchase manuscripts or historical records;
    (c) For projects involving substantial work with artifacts, library 
materials, or works of art; or
    (d) For exhibits or celebrations, reenactments, and other 
observations of historical events.

Subpart D--State Records Program


Sec.  1206.40  What is a State records program?

    (a) Each State is eligible to receive NHPRC grants to support the 
work of the State Historical Records Advisory Board (Board); to operate 
statewide historical records services; and to make subgrants to 
eligible organizations and individuals within the state in support of 
historical records activities.
    (b) Boards review and comment on applications for NHPRC records 
projects grants submitted from their states, according to The Manual of 
Suggested Practices.


Sec.  1206.41  What is a state historical records advisory board and 
how is it constituted?

    (a) Responsibilities. The Board is the central advisory body for 
historical records coordination within the state and for NHPRC state 
and local records projects within the state. The Board engages in 
planning; it develops, revises, and submits to the Commission a state 
plan including priorities for state historical records projects 
following The Manual of Suggested Practices. The Board reviews all 
state and local records projects within the state and makes 
recommendations for state projects to the Commission.

[[Page 8554]]

    (b) Appointments. Each state participating in the NHPRC state 
program must adopt an appointment process and appoint a Board following 
The Manual of Suggested Practices. The appointment process and 
membership must be reported at least annually to the Commission. A 
majority of members should have recognizable experience in the 
administration of records, manuscripts, or archives. The Board should 
be as broadly representative as possible of the public and private 
archives, records offices, and research institutions and organizations 
in the state.


Sec.  1206.42  What is a State Coordinator?

    (a) Duties. The state coordinator (coordinator) is the officer 
responsible for the NHPRC state program. He or she reports the state 
Board appointment process, membership and recommendations to the NHPRC 
at least on an annual basis and may serve as chair of the Board and may 
perform other duties following applicable state statute or regulation 
and The Manual of Suggested Practices.
    (b) Appointment. The coordinator should be the full-time 
professional official in charge of the state archival program or 
agency, unless otherwise specified in state statute or regulation. The 
coordinator serves ex officio, unless otherwise specified in state 
statute or regulation. The coordinator is not deemed to be an official 
or employee of the Federal Government and receives no Federal 
compensation for such service.
    (c) Replacement. In the event that the coordinator position is 
vacant or the coordinator is otherwise unable to serve, a deputy 
coordinator, if one has been designated, serves as acting coordinator 
until another coordinator is appointed. In the absence of a deputy 
coordinator, the state board may select an acting coordinator until 
another coordinator is appointed, in order to conduct the necessary 
business of the Board.


Sec.  1206.43  What are the duties of the deputy state coordinator?

    The coordinator may designate a deputy state coordinator to assist 
in carrying out the duties and responsibilities of the coordinator and 
to serve as an acting coordinator at the coordinator's direction or 
upon the coordinator's resignation or inability to serve.


Sec.  1206.44  Who is eligible for subgrants?

    All organizations and individuals located within a State that has 
an active State Historical Records Board and defined in Sec.  1206.54 
may be eligible as determined by the Board.


Sec.  1206.45  What rules govern subgrant distribution, cost sharing, 
grant administration, and reporting?

    (a) The Commission will annually establish guidance published in 
the grant opportunity announcement for State grants regarding:
    (1) The distribution of regrant funds;
    (2) Cost sharing and matching requirements; and
    (3) Reporting.
    (b) Each participating state is responsible for ensuring that the 
subgrantees comply with Federal grant administration and reporting 
requirements.
    (c) Each participating state must annually prepare a report to the 
NHPRC on its subgrant program, following the requirements outlined in 
Sec.  1206.80.

Subpart E--Applying for NHPRC Grants


Sec.  1206.50  What types of funding and cost sharing arrangements does 
the Commission make?

    (a) Types of grants.
    (1) Matching grant. A matching grant is a Federal grant awarded 
only after the applicant raises its share of nonfederal support for a 
project. We will only match funds raised from nonfederal sources, 
either monies provided by the applicant's own institution specifically 
for the project or from a nonfederal third-party source. The Commission 
does not ordinarily make matching grants.
    (2) Outright grant. Outright grants are those awards we make 
without any matching requirement. However, outright grants usually 
include a cost-sharing requirement.
    (b) Cost sharing.
    (1) Cost sharing consists of the applicant's contribution to the 
cost of the project. The Commission ordinarily expects the applicant to 
provide cost sharing in an amount equal to the amount of the Federal 
grant award. Exceptions to the one-to-one cost sharing requirement may 
be set by the Commission in specific grant opportunity announcements.
    (2) Cost sharing may include cash or in-kind contributions provided 
by the applicant or by a non-Federal third party.
    (3) We prefer the applicant cover indirect costs through cost 
sharing.


Sec.  1206.52  Does the Commission ever place conditions on its grants?

    Yes, the Commission may place certain conditions on its grants. We 
describe applicable conditions in each grant opportunity announcement.


Sec.  1206.54  Who may apply for NHPRC grants?

    The Commission will consider applications from State government 
agencies in states where there is an active Board, local government 
agencies, United States nonprofit organizations and institutions, 
including institutions of higher education, Federally-acknowledged and 
State-recognized American Indian tribes or groups, and United States 
citizens applying as individuals. Federal agencies are not eligible to 
apply.


Sec.  1206.56  When are applications due?

    (a) The Commission generally meets twice a year, and we consider 
grant proposals postmarked by the deadlines set by the Commission and 
published in each grant opportunity and through Grants.gov. All 
proposals must be postmarked or submitted by those deadlines.
    (b) Some State boards have established pre-submission review 
deadlines for records proposals; further information is available from 
each state coordinator.


Sec.  1206.58  How do I apply for a grant?

    (a) Contact the NHPRC staff. We encourage you to discuss your 
proposal through correspondence, by phone, or in person with NHPRC 
staff.
    (b) Contact your State Historical Records Advisory Board as 
appropriate. We encourage you to discuss your proposal with your State 
historical records coordinator at all stages of your proposal's 
development and before you submit the proposal.
    (1) Contact is not necessary if:
    (i) Your proposal is for national publications or subvention 
projects;
    (ii) You are an American Indian applying as an individual or 
applying as an American Indian tribe; or
    (iii) Your project will largely take place in more than one state, 
or your project is primarily of national significance.
    (2) You will find the staff contacts and a list of State historical 
records coordinators on our Web site at http://www.archives.gov/nhprc.
    (3) The Commission encourages you to submit electronic applications 
and may at its discretion require electronic applications. Application 
options are included with each grant opportunity announcement.


Sec.  1206.60  What must I provide as a formal grant application?

    The forms and other documents you must submit are listed with each 
grant opportunity announcement on the NHPRC Web site. OMB Control 
Number

[[Page 8555]]

3095-0013 has been assigned to this information collection.


Sec.  1206.62  Who reviews and evaluates grant proposals?

    (a) State boards. State historical records advisory boards may 
evaluate your proposal according to Commission grant opportunity 
announcements.
    (b) Peer reviewers. The NHPRC staff may ask external peer reviewers 
to evaluate the proposal according to Commission grant announcements.
    (c) Other reviewers. The Commission staff may require additional 
reviews.
    (d) NHPRC staff. NHPRC staff analyzes the reviewers' comments, and 
considers the appropriateness of the project toward fulfilling 
Commission goals, the proposal's completeness and conformity to 
application requirements. The staff, through a questions letter or e-
mail to you, raises issues and concerns and allows you the opportunity 
to respond. The staff makes recommendations to the Commission.
    (e) The Commission. The Commission deliberates on all eligible 
proposals and recommends to the Archivist of the United States what 
action to take on each (fund, partially fund, endorse, reject, 
resubmit). By statute the Archivist chairs the Commission and has final 
authority to make or deny a grant.


Sec.  1206.64  What formal notification will I receive, and will it 
contain other information?

    (a) The formal grant award document is sent to successful 
applicants from the Archivist of the United States. The document and 
attachments specify terms of the grant. NHPRC staff notifies project 
directors informally of awards and any conditions soon after the 
Commission recommends the grant to the Archivist of the United States.
    (b) The grant period begins and ends on the dates specified in the 
award document.

Subpart F--Grant Administration


Sec.  1206.70  Who is responsible for administration of NHPRC grants?

    The grantee institution and the institution-designated project 
director share primary responsibility for the administration of grants. 
In the case of grants made to individuals, the project director has 
sole responsibility for the administration of the grant.


Sec.  1206.72  Where can I find the regulatory requirements that apply 
to NHPRC grants?

    (a) In addition to this part 1206, NARA has issued other 
regulations that apply to NHPRC grants in 36 CFR ch. XII, subchapter A. 
NARA also applies the principles and standards in the following Office 
of Management and Budget (OMB) Circulars for NHPRC grants:
    (1) OMB Circular A-21, ``Cost Principles for Educational 
Institutions'';
    (2) OMB Circular A-87, ``Cost Principles for State, Local and 
Indian Tribal Governments'';
    (3) OMB Circular A-122, ``Cost Principles for Nonprofit 
Organizations''; and
    (4) OMB Circular A-133, ``Audits of States, Local Governments, and 
Nonprofit Organizations.''
    (b) The OMB Circulars are available at http://www.whitehouse.gov/omb/circulars/index.html.
    (c) Additional policy guidance related to Title VI of the Civil 
Rights Act of 1964, regarding persons with limited English proficiency, 
is provided in Commission guidance at http://www.archives.gov/nhprc/ 
and from the NHPRC staff.


Sec.  1206.74  Do I need prior written approval for changes to the 
grant project?

    You must obtain prior written approval from the Commission for most 
changes in the grant project and terms of the grant. Detailed 
instructions are found in How to Administer an NHPRC Grant available at 
http://www.archives.gov/NHPRC or from the NHPRC staff.


Sec.  1206.76  How do I obtain written approval for changes in my grant 
project?

    (a) Requests for changes in the project must be submitted in 
writing and signed by grantee's authorized representative. The signed, 
written response of the Commission's Executive Director, or the 
Executive Director's designee, will constitute approval for the change.
    (b) Requests for extensions of the grant period should be signed by 
the grantee's authorized representative and submitted not more than two 
months before the scheduled end of the grant period. We will not allow 
extensions unless a project is up-to-date in its submission of 
financial and narrative reports.


Sec.  1206.80  What reports am I required to make?

    (a) Grant recipients are generally required to submit annual 
financial status reports and semi-annual narrative progress reports, as 
well as final financial and narrative reports at the conclusion of the 
grant period. The grant award document will specify the dates on which 
your reports are due. In order to fulfill its oversight and monitoring 
responsibilities, the NHPRC or Commission may require additional 
reports or information at any time during the grant. OMB Control Number 
3095-0013 has been assigned to this information collection.
    (b) Detailed reporting requirements are found in How to Administer 
an NHPRC Grant available at http://www.archives.gov/NHPRC or from the 
NHPRC staff.


Sec.  1206.82  What is the format and content of the financial report?

    Grant recipients must submit financial reports on Standard Form 
269, if there is program income to report, or Standard Form 269A (Short 
Form), and have them signed by the grantee's authorized representative 
or by an appropriate institutional fiscal officer. If cost-sharing 
figures are less than 80 percent of the amount anticipated in the 
project budget, you must explain the reason for the difference.


Sec.  1206.84  What is the format and content of the narrative report?

    (a) Interim narrative reports should state briefly the performance 
objectives and activities for the entire grant and then focus on those 
accomplished during the reporting period. The report should include a 
summary of project activities; whether the project proceeded on 
schedule; any revisions of the work plan, staffing pattern, or budget; 
any Web address created by the project; and any other press releases 
articles or presentations relating to the grant project or its 
products. It should include an analysis of the objectives met during 
the reporting period and any objectives for the period that were not 
accomplished. For documentary editing projects, it also must include 
information about the publication of volumes and the completion of 
finding aids, as well as any work that is pending with publishers.
    (b) The final report must provide a detailed assessment of the 
entire project, following the format in paragraph (a) of this section, 
including whether the performance objectives and goals set in the 
original proposal were realistic; whether there were unpredicted 
results or outcomes; whether the project encountered unexpected 
problems and how you faced them; and how you could have improved the 
project. You must discuss the project's impact, if any, on the grant-
receiving institution and others. You must indicate whether all or part 
of the project activities will be continued after the end of the grant, 
whether any of these activities will be supported by institutional 
funds or by grant funds, and if the NHPRC grant was instrumental in 
obtaining these funds.
    (c) The project director must sign final narrative reports.

[[Page 8556]]

Sec.  1206.86  What additional materials must I submit with the final 
narrative report?

    You must submit the materials determined by the Commission as found 
in the NHPRC grant announcements or specified in the grant award.


Sec.  1206.88  Does the NHPRC have any liability under a grant?

    No, the National Archives and Records Administration (NARA) and the 
Commission cannot assume any liability for accidents, illnesses, or 
claims arising out of any work undertaken with the assistance of the 
grant.


Sec.  1206.90  Must I acknowledge NHPRC grant support?

    Yes, grantee institutions, grant project directors, or grant staff 
personnel may publish results of any work supported by an NHPRC grant 
without review by the Commission; however, publications or other 
products resulting from the project must acknowledge the assistance of 
the NHPRC grant and all copies paid for by grant funds must be 
distributed at a reasonable cost.

    Dated: February 10, 2006.
Allen Weinstein,
Archivist of the United States.
[FR Doc. E6-2303 Filed 2-16-06; 8:45 am]
BILLING CODE 7515-01-P