[Federal Register Volume 71, Number 1 (Tuesday, January 3, 2006)]
[Notices]
[Pages 142-143]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E5-8199]


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DEPARTMENT OF JUSTICE

[AAG/A Order No. 020-2005]


Privacy Act of 1974; System of Records

    Pursuant to the provisions of the Privacy Act of 1974 (5 U.S.C. 
552a), notice is given that the Department of Justice proposes to 
modify a Departmentwide system of records entitled ``Accounting Systems 
for the Department of Justice (DOJ), DOJ-001.'' This system of records 
was last published on June 3, 2004 at 69 FR 31406. The major 
modification of the system involves the addition of certain Federal 
Bureau of Investigation (FBI) accounting records resulting in a new 
security classification. The system now contains classified documents 
as well as Sensitive But Unclassified (SBU) documents. Other 
modifications include: Minor edits to the Safeguards section regarding 
access; a new system manager for the Justice Management Division; 
additions to the Categories of Individuals Covered by the System; an 
addition to the Categories of Records in the System; and a minor 
correction to the section on Disclosure to Consumer Reporting Agencies, 
and non-substantive edits.
    In accordance with 5 U.S.C. 552a(e) (4) and (11), the public is 
given a 30-day period in which to comment on this notice; and the 
Office of Management and Budget (OMB), which has oversight 
responsibility under the Act, requires a 40-day period in which to 
conclude its review of the system. Therefore, please submit any 
comments by February 13, 2006. The public, OMB, and the Congress are 
invited to submit any comments to Mary E. Cahill, Management and 
Planning Staff, Justice Management Division, Department of Justice, 
Washington, DC 20530 (Room 1400, National Place Building).
    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report to OMB and the Congress.


[[Page 143]]


    Dated: December 15, 2005.
Paul R. Corts,
Assistant Attorney General for Administration.
Department of Justice--001

System Name:
    Accounting Systems for the Department of Justice (DOJ).

Security Classification:
    The DOJ Accounting Systems may be Sensitive But Unclassified (SBU) 
or Classified.
* * * * *

Categories of Individuals Covered by the System:
    Individuals/persons (including DOJ employees; and including current 
and former inmates under the custody of the Attorney General) who are 
in a relationship, or who seek a relationship, with the DOJ or a 
component thereof--a relationship that may give rise to an accounts 
receivable, an accounts payable, or to similar accounts such as those 
resulting from a grantee/grantor relationship; and federal debtors, 
including those who have received overpayments through direct financial 
assistance, those who owe debts of restitution based on civil or 
criminal judgments entered by federal courts, and those who have 
obtained insured or guaranteed loans from federal agencies, and whose 
delinquent debts have been sent by client federal agencies to the DOJ 
for enforced collection through litigation. Included may be:
    (a) * * *
    (b) * * *
    (c) * * *
    (d) * * *
    (e) Those who have made partial or full payments to be applied to 
their federal debt.

Categories of Records in the System:
    (1) All documents used to reserve, obligate, process, and effect 
collection or payment of funds, e.g., vouchers (excluding payroll 
vouchers), invoices, purchase orders, travel advances, travel/transfer 
vouchers and other such documentation reflecting information about: (a) 
Payments due or made to, (b) claims made or debts owed by the 
individuals covered by this system, including fees, fines, penalties, 
overpayments, and/or other assessments; all documents used to comply 
with reporting regulations of the Internal Revenue Service of the 
Department of Treasury; and (3) all documentation and information 
pertaining to the receipt of payments made by or on the behalf of 
federal debtors against their debts and the disbursement or transfer of 
those payments by DOJ to the appropriate recipients.
* * * * *

Disclosure to Consumer Reporting Agencies:
    Only as noted in Routine Use 20(b) and Routine Use 23 in the 
Federal Register notice of June 3, 2004 (69 FR 31406).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
* * * * *

Safeguards:
    All data will be protected in accordance with applicable DOJ and 
federal guidance, policies, and directives based on the security 
classification of the information/system. Access is limited to DOJ 
personnel with a need to know. Access to computerized information is 
controlled by passwords, or similar safeguards, which are issued only 
to authorized personnel. Records are retained in the form of digitized 
images on a server to which limited workstations have access. Passwords 
control access to the server from these workstations. Paper records, 
and some computerized media, are kept in locked files of locked offices 
during off duty hours. In addition, servers, workstations, and offices 
are located in controlled-access buildings.
* * * * *

System Manager(s) and Addresses:
    DAAG/Controller, Finance Staff, Justice Management Division (JMD), 
U.S. Department of Justice, 950 Pennsylvania Ave., NW., Washington, DC 
20530.
    * * *
    * * *
    * * *
    * * *
    * * *
    * * *
* * * * *
[FR Doc. E5-8199 Filed 12-30-05; 8:45 am]
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