[Federal Register Volume 70, Number 249 (Thursday, December 29, 2005)]
[Notices]
[Pages 77191-77192]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E5-7996]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 13, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note the New Address for Requesting Schedules Using 
E-Mail)

    1. Department of Defense, Defense Logistics Agency (N1-361-05-3, 2 
items, 2 temporary items). An agency-wide schedule that consists of 
records used in preparing press releases for distribution to hometown 
newspapers and broadcast stations concerning the activities and 
accomplishments of agency personnel. Also included are electronic 
copies of records created using electronic mail and word processing.
    2. Department of Health and Human Services, Centers for Disease 
Control and Prevention (N1-442-05-3, 2 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing relating to or associated with administrative and support 
services, research projects, training, the National Center for Health 
Statistics, the Office on Safety and Health, and agency automated 
information systems. Recordkeeping copies of these files are covered by 
previously approved disposition authorities.
    3. Department of Health and Human Services, Centers for Medicare 
and Medicaid Services, (N1-440-04-3, 4 items, 4 temporary items). 
Inputs, data, documentation, and electronic mail and word processing 
copies associated with an electronic information system used to process 
Medicare claims. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    4. Department of Health and Human Services, Food and Drug 
Administration (N1-88-06-1, 8 items, 8 temporary items). Program 
management files, and inputs, outputs, master files, and electronic 
mail and word processing copies associated with an electronic 
information system used to monitor institutional compliance with

[[Page 77192]]

mammography quality standards. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    5. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-9, 4 items, 4 temporary items). Records of 
the Office of Model Workplace Program. Included are such records as 
agendas, evaluations, and other materials for workshops and 
conferences, and mediation case files relating to non-EEO complaints. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    6. Department of Homeland Security, Transportation Security 
Administration (N1-560-05-1, 16 items, 11 temporary items). Records of 
the Office of Transportation Security Operations Center. Included are 
working copies of incident management guidance, documentation of 
training and analytical exercises, watch logs, and incident reports, 
voice and video recordings of a routine nature. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of incident management plans, major incident reports, and voice and 
video recordings relating to an investigation or major incident.
    7. Department of Homeland Security, Transportation Security 
Administration (N1-560-06-2, 6 items, 6 temporary items). Inputs, 
outputs, master files, system documentation, and electronic mail and 
word processing copies associated with an electronic information system 
used to schedule Federal air marshals on commercial airline flights.
    8. Department of Homeland Security, Transportation Security 
Administration (N1-560-06-3, 6 items, 6 temporary items). Inputs, 
outputs, master files, system documentation, and electronic mail and 
word processing copies associated with an electronic information system 
used to maintain personnel data on Federal Air Marshal Service 
employees.
    9. Department of Homeland Security, U.S. Citizenship and 
Immigration Service (N1-563-04-6, 7 items, 4 temporary items). Inputs, 
outputs, and electronic mail and word processing copies associated with 
an electronic information system used to manage the applications of 
individuals seeking affirmative asylum in the United States. Proposed 
for permanent retention are the recordkeeping copies of the system 
master files and documentation.
    10. Department of Homeland Security, U.S. Citizenship and 
Immigration Service (N1-563-04-7, 7 items, 4 temporary items). Inputs, 
outputs, and electronic mail and word processing copies associated with 
an electronic information system used to manage the applications of 
individuals seeking defensive asylum in the United States. Proposed for 
permanent retention are the recordkeeping copies of the system master 
files and documentation.
    11. Department of Homeland Security, U.S. Coast Guard (N1-26-05-7, 
3 items, 3 temporary items). Law enforcement chronological files 
consisting of copies of outgoing correspondence, whale safety 
broadcasts, fishery management reports, and law enforcement taskings. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    12. Department of Homeland Security, U.S. Coast Guard (N1-26-05-13, 
7 items, 7 temporary items). Records relating to the registration of 
undocumented vessels. Included are such records as registration 
applications and an associated electronic tracking system, annual State 
boating registration statistics, and pre-2001 bills of sale and an 
electronic tracking system for undocumented vessels in Alaska. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    13. Department of Homeland Security, U.S. Coast Guard (N1-26-05-17, 
3 items, 3 temporary items). Shipping documents for sensitive 
conventional arms, ammunition, explosives, and classified items. 
Included are such records as shipping orders, bills of lading, and 
manifests. Also included are electronic copies of records created using 
electronic mail and word processing.
    14. Department of Homeland Security, U.S. Coast Guard (N1-26-05-18, 
3 items, 3 temporary items). Individual employee hazardous materials 
training records, including training dates and descriptions, test 
results, certifications of completion, and other related information. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    15. Small Business Administration, Agency-wide (N1-309-04-8, 5 
items, 5 temporary items). Master files, outputs, documentation, and 
electronic mail and word processing copies associated with a web site 
used by businesses, Federal agencies, and others to post subcontracting 
opportunities, solicitations, and related notices.
    16. Small Business Administration, Office of the Chief Financial 
Officer (N1-309-05-15, 4 items, 4 temporary items). Inputs, outputs, 
master files, and documentation associated with an electronic 
information system used by the Denver Finance Center to reconcile and 
report cash activity.
    17. James Madison Memorial Fellowship Foundation (N1-220-06-2, 6 
items, 5 temporary items). Approved and unsuccessful fellowship 
applications, and related administrative files. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of the records of the Board of Trustees, including meeting minutes, 
reports, briefing books, publications, and organization establishment 
records.

    Dated: December 21, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. E5-7996 Filed 12-28-05; 8:45 am]
BILLING CODE 7515-01-P