[Federal Register Volume 70, Number 239 (Wednesday, December 14, 2005)]
[Notices]
[Pages 74032-74034]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E5-7323]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA)

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publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 30, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001,
    E-mail: [email protected], FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note the New Address for Requesting Schedules Using 
E-Mail)

    1. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-7, 11 items, 7 temporary items). Records 
accumulated in the Office of International Affairs, including copies of 
correspondence relating to international aviation matters, foreign 
assistance country files, background materials relating to 
international agreements, routine foreign airport assessments, and 
related records associated with activities involving foreign countries 
and international air carriers. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of files relating to the 
advisement and policy coordination of international transportation 
security issues and foreign policy matters, final agreements and 
technical analysis, and foreign airport assessments resulting in 
negative actions.
    2. Department of Homeland Security, U.S. Citizenship and 
Immigration Service (N1-566-05-1, 4 items, 4 temporary items). Inputs, 
outputs, master files, and documentation associated with an electronic 
information system used to track and control administrative inquiries, 
criminal referrals, and national security cases related to fraudulent 
immigration claims.
    3. Department of Homeland Security, U.S. Coast Guard (N1-26-05-1, 
11 items, 9 temporary items). Inputs, master files, outputs, and system 
documentation associated with an electronic system used to manage the 
training activities of Coast Guard personnel, course development, 
funding, and instruction. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are unique or significant training and course 
development materials, and related system documentation.
    4. Department of Homeland Security, U.S. Coast Guard (N1-26-05-11, 
6 items, 6 temporary items). Inputs, master files, outputs, system 
documentation, and electronic mail and word processing copies 
associated with an electronic system used to process, screen, and store 
data relating to ship arrival and departure notifications at U.S. 
seaports.
    5. Department of Homeland Security, U.S. Coast Guard (N1-26-05-20, 
3 items, 3 temporary items). Electronic mail and word processing copies 
associated with routine medical and dentistry correspondence. This 
schedule also extends the retention period for recordkeeping copies of 
this correspondence, which were previously approved for disposal.
    6. Department of Homeland Security, U.S. Coast Guard (N1-26-05-23, 
5 items, 5 temporary items). Electronic mail and word processing copies 
associated with laboratory and immunology tests and logs, and 
prosthetic case files. This schedule also extends the retention period 
for recordkeeping copies of these files,

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which were previously approved for disposal.
    7. Department of the Interior, Office of the Secretary (N1-48-05-4, 
11 items, 2 temporary items). Photographic records, including inputs 
associated with a digital imaging system and routine photographs. 
Proposed for permanent retention are recordkeeping copies of 
historically significant photographs, including a master file of 
digital images from historically significant shoots with related system 
documentation and outputs. Select photographs of senior officials and 
logbooks of photography sessions are also proposed as permanent.
    8. Department of the Interior, Office of the Secretary (N1-48-05-5, 
9 items, 9 temporary items). Records associated with legal discovery 
and document production. Included are copies of agency documents 
collected from bureaus and offices in response to congressional 
committee and subcommittee requests, and court subpoenas. Also included 
are guidance memoranda and coordination plans, adequacy of search 
certifications, and electronic copies of records created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    9. Department of the Interior, Office of the Secretary (N1-48-05-7, 
16 items, 9 temporary items). Records of the Office of Communications, 
including drafts and clearance files of public information releases and 
speeches of senior officials, Web versions of the employee news 
magazine and magazine planning and publication files, press clippings 
in hardcopy format, and electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of public information releases and speeches in 
hardcopy format and electronic format as posted on the agency's Web 
site. This schedule modifies descriptions of these records previously 
approved as permanent. Also proposed as permanent are recordkeeping 
copies of the employee news magazine in hardcopy and electronic 
formats, and daily compilations of news articles and editorials in 
electronic format.
    10. Department of the Interior, Office of the Secretary (N1-48-05-
8, 3 items, 3 temporary items). Records relating to the administration 
of the agency's public web site and electronic recordkeeping copies of 
Web site content, not including English-language versions of speeches 
and public information releases, which are proposed for permanent 
retention in a separate schedule. Also included are electronic copies 
of records created using electronic mail and word processing.
    11. Department of State, Bureau of Diplomatic Security (N1-59-06-4, 
1 item, 1 temporary item). Hard copies of notification messages 
relating to travel by foreign officials in the United States.
    12. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-21, 4 items, 4 temporary items). Records relating 
to requests from air carriers for compensation resulting from business 
losses after the events of September 11, 2001. Included are such 
records as applications for compensation, correspondence, working 
papers, and other documentation associated with the calculation of 
compensation. Also included are electronic copies of records created 
using electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    13. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-05-3, 10 items, 10 temporary items). Records of the 
Research and Innovative Technology Administration consisting of patent, 
trademark, and copyright case files. Also included are electronic 
copies of records using electronic mail and word processing. The 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    14. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-5, 26 items, 24 temporary items). Records 
accumulated by the Office of Management Information and Services, 
including budget background records, chronological files, directives 
files, property and supplies files, and employee safety program files. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of internal directives relating to significant 
policy issues. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    15. Department of the Treasury, Bureau of Public Debt (N1-53-06-1, 
4 items, 4 temporary items). Activity analysis records of the Financial 
Management Division consisting of spreadsheets of financial data 
detailing the costs of Bureau services. Also included are electronic 
copies of records created using electronic mail or word processing.
    16. Department of the Treasury, Financial Management Service (N1-
425-06-1, 4 items, 4 temporary items). Project files relating to 
terminated, obsolete, or superseded electronic information systems, and 
records relating to the planning, preparing, and conducting of 
electronic information system training programs. Also included are 
electronic copies of records created using electronic mail or word 
processing.
    17. Department of the Treasury, Internal Revenue Service (N1-58-05-
2, 58 items, 56 temporary items). Records of the Division of Government 
Liaison and Disclosure relating to controlling access to taxpayer 
information. Included are disclosure accounting forms, disclosure 
certification documents, government information exchange agreements, 
requests for information, and an electronic tracking system for 
disclosure cases. Also included are electronic copies created using 
electronic mail and word processing applications. Proposed for 
permanent retention are Congressional reports and related background 
files. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    18. Environmental Protection Agency, Office of the Chief Financial 
Officer (N1-412-05-10, 5 items, 5 temporary items). Inputs, outputs, 
master files, documentation, and software associated with an 
administrative data warehouse consisting of read-only copies of data 
from various agency financial management systems.
    19. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-05-7, 6 items, 4 temporary 
items). Inputs, outputs, and software associated with an electronic 
system used to provide statistics on pesticide accidents involving 
human, animal, and environmental injuries. Master files and supporting 
documentation are proposed for permanent retention.
    20. District Courts of the United States (N1-21-06-1, 3 items, 3 
temporary items). Electronic and paper inputs into the Case Management 
and Electronic Case Filing System. Case files in electronic and paper 
form are covered by previously approved schedules.

    Dated: December 8, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
 [FR Doc. E5-7323 Filed 12-13-05; 8:45 am]
BILLING CODE 7515-01-P