[Federal Register Volume 70, Number 225 (Wednesday, November 23, 2005)]
[Notices]
[Pages 70887-70888]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-23144]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 9, 2006. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Laurence Brewer, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1539. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note the New Address for Requesting Schedules Using 
E-Mail)

    1. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-10, 6 items, 6 temporary items). Inputs, master files, 
outputs, system documentation, and electronic mail and word processing 
copies associated with an electronic system used to collect and report 
consumer input on food safety concerns regarding meat, poultry, and egg 
products.
    2. Department of Agriculture, Food Safety and Inspection Service 
(N1-462-04-22, 8 items, 8 temporary items). Inputs, master files, 
outputs, system documentation, and electronic mail and

[[Page 70888]]

word processing copies associated with an electronic system that 
schedules and tracks laboratory test results for contaminants found in 
meat, poultry, and egg products at domestic meat and poultry plants. 
Test results were previously approved as permanent as part of other 
laboratory and enforcement electronic systems.
    3. Department of Health and Human Services, Food and Drug 
Administration (N1-88-05-2, 36 items, 29 temporary items). Records of 
the Center for Drug Evaluation and Research relating to research, 
compliance, manufacturing, efficacy testing, approval, and inspection 
activities associated with regulating drug products. Included are such 
records as case management tracking data, monthly lists of approved 
drugs, company proprietary manufacturing data file, drug reviewer 
working files, product name analysis database, post-marketing 
commitments quarterly reports, and post-approval commitments for 
abbreviated new drug applications. This schedule updates the 
descriptions for some of these recordkeeping files previously approved 
for disposal. Also included are electronic copies of documents created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of product efficacy reviews and 
annual approved drug lists which were previously approved for disposal. 
Also proposed for permanent retention are recordkeeping copies of 
historical database records relating to approved drug products, post-
marketing commitment tracking system and documentation, and 
documentation relating to components of a database management system 
previously scheduled as permanent. This schedule authorizes the agency 
to apply the proposed disposition instructions to any recordkeeping 
medium.
    4. Department of State, Permanent Mission of the U.S.A. to the 
Organization of American States (N1-84-05-1, 15 items, 11 temporary 
items). Principal Officers' files relating to routine matters and 
schedules of daily activities, extra copies of outgoing correspondence, 
public speaking and other news media files, and Mission program plans. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
Principal Officers' files pertaining to policy development and the 
setting of precedents, briefing books, Inter-American Commission on 
Human Rights petition and case files, and Mission subject and country 
files.
    5. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-05-2, 5 items, 4 temporary items). Unpublished 
internal directives and guidance, and copies of published internal 
directives maintained for reference. Also included are electronic 
copies of records created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of internal 
directives. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    6. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-11, 14 items, 14 temporary items). Records 
accumulated by the Associate Administrator for Administration, 
including administrative files, budget background records, 
chronological files, and reference files. Also included are electronic 
copies of records created using electronic mail and word processing. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    7. Department of the Treasury, Office of the Deputy Assistant 
Secretary for Human Resources (N1-56-06-1, 3 items, 3 temporary items). 
Records relating to awards of special achievement or accomplishment 
during or at the conclusion of an individual's agency career. Included 
are such records as nomination forms, concurrences, professional 
biographies, and copies of award certificates. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    8. Department of the Treasury, U.S. Mint (N1-104-05-2, 3 items, 2 
temporary item). Electronic copies of records created using electronic 
mail and word processing that pertain to the daily activities of senior 
officials, including schedules, calendars, appointment books, and logs. 
Proposed for permanent retention are recordkeeping copies of these 
files.
    9. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-05-3, 11 items, 11 temporary items). Inputs, outputs, master 
files, backups, documentation, and electronic mail and word processing 
copies associated with an electronic system used to store and track 
data about Administration employees' and other workers' occupational 
injuries and illnesses.
    10. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-05-9, 5 items, 5 temporary 
items). Toxic Substances Control Act Section 12(b) Notice of Export 
Files, with related tracking system. Also included are electronic 
copies of records created using electronic mail and word processing.
    11. Federal Reserve System, Board of Governors (N1-82-05-1, 13 
items, 4 temporary items). Inputs, outputs, and restricted master files 
associated with an electronic system used to collect and report data on 
residential loan applications. Proposed for permanent retention are 
recordkeeping copies of non-restricted ultimate, final, panel, and 
combined census master files, aggregate reports, and system 
documentation. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.

    Dated: November 17, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-23144 Filed 11-22-05; 8:45 am]
BILLING CODE 7515-01-P