[Federal Register Volume 70, Number 225 (Wednesday, November 23, 2005)]
[Notices]
[Pages 70795-70796]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-23127]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency.

ACTION: Notice to add a system of records.

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SUMMARY: The Defense Logistics Agency proposes to add a system of 
records notice to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on December 
23, 2005 unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on October 5, 2005, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 17, 2005.
L.M. Bynum,
OSD Federal Register Liaison Officer, Department of Defense.

System name:
    Information Technology Access and Control Records.

System location:
    Director, Information Operations, Headquarters Defense Logistics 
Agency, ATTN: J-6, 8725 John J. Kingman Road, Stop 6226, Fort Belvoir, 
VA 22060-6221, and the Defense Logistics Agency field activities. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Defense Logistics Agency (DLA) civilian and military personnel, 
contractor employees, and individuals requiring access to DLA-
controlled networks, computer systems, and databases.

Categories of records in the system:
    System contains documents relating to requests for and grants of 
access to DLA computer networks, systems, or databases. The records 
contain the individual's name; social security number; citizenship; 
physical and electronic addresses; work telephone numbers; office 
symbol; contractor/employee status; computer logon addresses, 
passwords, and user identification codes; type of access/permissions 
required; verification of need to know; dates of mandatory

[[Page 70796]]

information assurance awareness training; and security clearance data. 
The system also captures details about programs, databases, functions, 
and sites accessed and/or used; dates and times of use; and information 
products created, received, or altered during use. The records may also 
contain details about access or functionality problems telephoned in 
for technical support along with resolution. For individuals who 
telecommute from home or a telework center, the records may contain the 
electronic address and telephone number at that location. For 
contractors, the system also contains the company name, contract 
number, and contract expiration date.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Delegation of 
Authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition 
and Technology; 18 U.S.C. 1029, Access device fraud; E.O. 9397 (SSN); 
and E.O. 10450 (Security Requirements for Government Employees) as 
amended.

Purpose(s):
    The system is maintained by DLA information Operations to control 
and track access to DLA-controlled networks, computer systems, and 
databases. The records may also be used by law enforcement officials to 
identify the occurrence of and assist in the prevention of computer 
misuse and/or crime. Statistical data, with all personal identifiers 
removed, may be used by management for system efficiency, workload 
calculation, or reporting purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Data is retrieved by name, Social Security Number, or user 
identification code.

Safeguards:
    Records are maintained in secure, limited access, or monitored work 
areas accessible only to authorized personnel. Electronic records are 
stored on computer systems employing software programs that monitor 
network traffic to identify unauthorized attempts to upload or change 
information. Access to computer systems is password and/or Public Key 
Infrastructure controlled. Electronic records are stored in encrypted 
form.

Retention and disposal:
    Records are deleted when no longer needed for administrative, 
legal, audit, or other operational purposes. Records relating to 
contractor access are destroyed 3 years after contract completion or 
termination.

System manager(s) and address:
    Director, Information Operations, ATTN: J-6, 8725 John J. Kingman 
Road, Stop 6226, Fort Belvoir, VA 22060-6221, and the Information 
Operations offices of DLA field activities. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Headquarters Defense Logistics Agency, 
ATTN: DP, 8725 John J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-
6221, or the Privacy Act Officer of the field activity involved. 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Headquarters Defense Logistics Agency, ATTN: DP, 8725 John 
J. Kingman Road, Stop 2533, Fort Belvoir, VA 22060-6221, or the Privacy 
Act Officer of the field activity involved. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in 32 CFR part 
323, or may be obtained from the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DP, 8725 John J. Kingman Road, Stop 
2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is supplied by record subjects, their supervisors, and 
the personnel security staff. Some data, such as user identification 
codes, is supplied by the Information Technology staff. Details about 
access times and functions used are provided by the system.

Exemptions claimed for the system:
    None.

[FR Doc. 05-23127 Filed 11-22-05; 8:45 am]
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