[Federal Register Volume 70, Number 216 (Wednesday, November 9, 2005)]
[Notices]
[Pages 67994-67995]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-21920]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to Amend Systems of Records.

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SUMMARY: The Department of the Air Force is amending a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 9, 2005 unless comments are received which result in a 
contrary determination.

ADDRESSES: Send comments to the Air Force Privacy Act Manager, Office 
of the Chief Information Officer, AF-CIO/P, 1155 Air Force Pentagon, 
Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Eugenia Harms at (703) 696-6280.

SUPPLEMENTARY INFORMATION: The Department of the Air Force systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: October 28, 2005.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AETC I

System name:
    Cadet Records (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

System location:
    Delete ``20 North Pine Street'' and replace with: ``551 East 
Maxwell Boulevard''
* * * * *

Categories of Records in the System:
    Delete second paragraph and replace with: ``Field training 
administration records consist of student performance reports.''

Authority for Maintenance of the System:
    Delete paragraph and replace with: ``10 U.S.C. Chapter 33, Original 
Appointments of Regular Officers in Grades Above Warrant Officers; 10 
U.S.C. Chapter 103, Senior Reserve Officers' Training Corps; E.O. 9397 
(SSN); Air Force Instruction 36-2011, Air Force Reserve Officers 
Training Corps (AFROTC); and Air Force Officer Accession and Training 
School Instruction 36-2011, Administration of Senior Air Force 
Cadets.''
* * * * *

System Manager(s) and Address:
    Delete ``20 North Pine Street'' and replace with: ``551 East 
Maxwell Boulevard''

Notification Procedure:
    Delete ``20 North Pine Street'' and replace with: ``551 East 
Maxwell Boulevard''

Record Access Procedures:
    Delete ``20 North Pine Street'' and replace with: ``551 East 
Maxwell Boulevard''

Contesting Record Procedures:
    Delete ``37-132'' and replace with: ``33-332''
* * * * *

Exemptions claimed for the system:
    Delete first paragraph and replace with: ``Parts of this system may 
be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that 
disclosure would reveal the identity of a confidential source.''
* * * * *
F036 AETC I

System Name:
    Cadet Records.

System location:
    Air Force Reserve Officer Training Corps, 551 East Maxwell 
Boulevard, Maxwell Air Force Base, AL 36112-6110, and portions 
pertaining to each Reserve Officer Training Corps detachment located at 
respective detachments. Official mailing addresses are published as an 
appendix to the Air Force's compilation of systems of records notices.

Categories of individuals covered by the system:
    Air Force Reserve Office Training Corps (AFROTC) cadets applying 
for, or enrolled or previously enrolled within the past three years, in 
the professional officers course or the general military course, if the 
latter participation was in a scholarship status.

Categories of records in the system:
    Applications for enrollment in the Air Force Reserve Officers' 
Training Corps (AFROTC) courses, applications for the AFROTC 
scholarship program, substantiation records of qualification for the 
courses or programs, acceptances of applications, awards of 
scholarships, records attesting to medical, academic, moral and civic 
qualifications, records recording progress in flying instruction, Euro-
NATO Joint Jet Pilot Training (ENJJPT) application data, academic 
curriculum and leadership training,

[[Page 67995]]

counseling summaries, records of disenrollment from other officer 
candidate training; records of separation or discharge from officer 
candidate training; records of separation or discharge of prior service 
members; financial record data, certification of degree requirements; 
regular appointment nomination data, records tendering and accepting 
commissions, records verifying national agency checks or background 
investigation, records required or proffered during investigations for 
disenrollment, legal opinions, letters of recommendations, 
corroboration by civil authorities, awards, citations; and allied 
papers.
    Field training administration records consist of student 
performance reports.

Authority for maintenance of the system:
    10 U.S.C. Chapter 33, Original Appointments of Regular Officers in 
Grades Above Warrant Officers; 10 U.S.C. Chapter 103, Senior Reserve 
Officers' Training Corps; E.O. 9397 (SSN); Air Force Instruction 36-
2011, Air Force Reserve Officers Training Corps (AFROTC); and Air Force 
Officer Accession and Training School Instruction 36-2011, 
Administration of Senior Air Force Cadets.

Purpose(s):
    Used for recruiting and qualifying a candidate for acceptance as an 
AFROTC cadet, continuing the cadet in the program and awarding an Air 
Force commission.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: `The Blanket Routine Uses' 
published at the beginning of the Air Force's compilation of record 
system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, notebooks/binders, in computers and on 
computer output products.

Retrievability:
    Retrieved by name, Social Security Number and detachment number.

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. 
Records are stored in locked rooms and cabinets. Those in computer 
storage devices are protected by computer system software.

Retention and disposal:
    Records at unit of assignment are destroyed one year after 
acceptance of commission or one year after disenrollment. Records at HQ 
AFROTC for disenrolled cadets are destroyed after three years. Computer 
records are destroyed when no longer needed. Records are destroyed by 
tearing into pieces, shredding, pulping, macerating or burning. 
Computer records are destroyed by erasing, deleting or overwriting.

System manager(s) and address:
    Director of Senior Program, Air Force Reserve Officer Training 
Corps, 551 East Maxwell Boulevard, Maxwell Air Force Base, AL 36112-
6110, and Commander of appropriate AFROTC detachment.
    Official mailing addresses are published as an appendix to the Air 
Force's compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on them should address inquiries to the AFROTC 
Detachment Commander at location of assignment. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notices.
    Request for information involving an investigation for 
disenrollment should be addressed to Commander, Air Force Reserve 
Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force 
Base, AL 36112-6110. Requests should include full name and SSN.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the AFROTC Detachment Commander 
at location of assignment. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.
    Request for information involving an investigation for 
disenrollment should be addressed to Commander, Air Force Reserve 
Officer Training Corps, 551 East Maxwell Boulevard, Maxwell Air Force 
Base, AL 36112-6110. Requests should include full name and SSN.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contests and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Sources of records in the system are educational institutions, 
secondary and higher learning; government agencies; civilian 
authorities; financial institutions; previous employers; individual 
recommendations, interviewing officers; and civilian medical 
authorities.

Exemptions claimed for the system:
    Portions of this system may be exempt under the provisions of 5 
U.S.C. 552a(k)(5), as applicable, but only to the extent that 
disclosure would reveal the identity of a confidential source.
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that disclosure would reveal the identity of a 
confidential source.

[FR Doc. 05-21920 Filed 11-8-05; 8:45 am]
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