[Federal Register Volume 70, Number 215 (Tuesday, November 8, 2005)]
[Notices]
[Pages 67704-67705]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-22083]


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FARM CREDIT ADMINISTRATION


Privacy Act of 1974; Altering a System of Records

AGENCY: Farm Credit Administration.

ACTION: Notice of altering a system of records maintained on 
individuals; request for comments.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a), notice is hereby given that the Farm Credit 
Administration (FCA) is publishing an amended system notice pertaining 
to financial management records. The system notice provides information 
on the existence and character of the system of records. This amended 
system notice reflects minor changes, which clearly identify the types 
of Agency records maintained in this system, the purposes for this 
system of records, and the sources of information.

DATES: Written comments should be received by December 8, 2005. This 
notice will become effective without further publication on December 
23, 2005, unless modified by a subsequent notice to incorporate 
comments received from the public.

ADDRESSES: Mail written comments to Debra Buccolo, Privacy Act Officer, 
Farm Credit Administration, McLean, Virginia 22102-5090. You may send 
comments by e-mail to [email protected]. Copies of all communications 
received will be available for examination by interested parties in the 
offices of the FCA.

FOR FURTHER INFORMATION CONTACT: 

Debra Buccolo, Privacy Act Officer, Farm Credit Administration, McLean, 
Virginia 22102-5090, (703) 883-4022, TTY (703) 883-4020, or
Jane Virga, Office of General Counsel, Farm Credit Administration, 
McLean, Virginia, 22102-5090, (703) 883-4071, TTY (703) 883-4020.

SUPPLEMENTARY INFORMATION: This publication satisfies the requirement 
of the Privacy Act of 1974 that an agency publish a system notice in 
the Federal Register when there is a revision, change, or addition to 
the system of records. The FCA did not file a System Report with 
Congress and the Office of Management and Budget because the changes 
were minor. There were no significant changes to this system of 
records. The amended system notice reflects minor changes, which 
clearly identify the types of Agency records maintained in this system, 
the purposes for this system of records, and the sources of 
information.
    The amended system of records is: FCA-2, Financial Management 
Records. The notice is published in its entirety below.
FCA-2

SYSTEM NAME:
    Financial Management Records--FCA.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090 and field offices listed in Appendix A.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCA employees and persons that provide or may 
provide supplies or services to FCA by contract or purchase order.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains paper files and a computerized database 
supporting the FCA financial management system, including: Employee 
travel advance records; travel vouchers; vendor vouchers and purchase 
orders; requisitions; FCA administrative

[[Page 67705]]

expenses; collections; purchase, travel, and fleet credit cards; and 
other pertinent written information related to financial records and 
purchase transactions. Also included are bids, offers, and lease 
agreements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    12 U.S.C. 2243, 2252; 40 U.S.C. 471 et seq.

PURPOSE(S):
    We use information in this system of records to provide records of 
reimbursement to and collections from employees for expenses incurred 
while in official travel status, to provide payments to vendors and 
other Government agencies, to maintain control over the collection and 
disbursement of Agency funds and to limit the opportunity for fraud, to 
prepare reports for management and other Government agencies, to obtain 
necessary information for the issuance and payment of credit cards, and 
to assist in any audits of purchases of supplies and services.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See the ``General Statement of Routine Uses.''

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    We maintain records in file folders or on a computerized database.

RETRIEVABILITY:
    We arrange file folders by: (1) SF 1166a (Voucher and Schedule of 
Payments) voucher number within each year, (2) employee name, (3) 
purchase order number or contract number, or (4) name of the vendor. We 
retrieve information on the computerized database by employee name, 
vendor number, or Social Security Number, as applicable.

SAFEGUARDS:
    We maintain file folders in a cabinet in an area that is secured 
after business hours. Only authorized personnel have access to the 
computerized database.

RETENTION AND DISPOSAL:
    In accordance with National Archives and Records Administration 
General Records Schedule requirements for financial records and 
procurement records.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Management Services, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090.

NOTIFICATION PROCEDURE:
    Address inquiries about this system of records to: Privacy Act 
Officer, Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 
22102-5090.

RECORD ACCESS PROCEDURES:
    To obtain a record, contact: Privacy Act Officer, Farm Credit 
Administration, 1501 Farm Credit Drive, McLean, VA 22102-5090, as 
provided in 12 CFR part 603.

CONTESTING RECORD PROCEDURES:
    Direct requests for amendments to a record to: Privacy Act Officer, 
Farm Credit Administration, 1501 Farm Credit Drive, McLean, VA 22102-
5090, as provided in 12 CFR part 603.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from: (1) The 
individual to whom the record applies; (2) persons, corporations, or 
governmental entities that make bids or offers to FCA or enter into 
leases or other agreements with FCA; (3) credit reporting agencies, and 
(4) FCA employees who prepare or audit contractual actions.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: November 1, 2005.
Jeanette C. Brinkley,
Secretary, Farm Credit Administration Board.
[FR Doc. 05-22083 Filed 11-7-05; 8:45 am]
BILLING CODE 6705-01-P