[Federal Register Volume 70, Number 211 (Wednesday, November 2, 2005)]
[Notices]
[Pages 66470-66472]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-21810]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 19, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Acting Director, 
Life Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note the New Address for Requesting Schedules Using 
E-Mail)

    1. Department of Defense, Office of the Inspector General (N1-509-
05-1, 7 items, 5 temporary items). Records of the Defense Criminal 
Investigative Service relating to sources of information for criminal 
investigations. Included are agreements, fingerprints, polygraphs, 
status reports, payment information, and general correspondence. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of policy files and source files established in conjunction with 
investigative case files approved for permanent retention.
    2. Department of Defense, Defense Threat Reduction Agency (N1-374-
03-1, 15 items, 9 temporary items). Audiovisual work orders, unedited 
silent explosion phenomenology and effects, routine and non-mission 
related photographic material, duplicate training materials, routine 
briefings and presentations, and indexes to records proposed for 
disposal. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of technical films of U.S. and foreign nuclear 
test events, master copies of agency training materials, important 
briefings and presentations, audiovisual news releases and indexes to 
historic audiovisual materials.
    3. Department of Defense, Defense Threat Reduction Agency (N1-374-
05-3, 2 items, 1 temporary item). Electronic copies of records created 
using electronic mail and word processing that pertain to an electronic 
catalog of scientific and technical information. The recordkeeping copy 
of the catalog is proposed for permanent retention.
    4. Department of Defense, Defense Threat Reduction Agency (N1-374-
05-4, 2 items, 1 temporary item). Electronic copies of records created 
using electronic mail and word processing that pertain to an electronic 
imaging system of scientific and technical information. Proposed for 
permanent retention are the recordkeeping copies of the electronic 
images and technical documentation of nuclear weapons effects testing 
and weapons testing.

[[Page 66471]]

    5. Department of Defense, Defense Threat Reduction Agency (N1-374-
05-5, 2 items, 2 temporary items). Records relating to testing the 
effects of radiation on parts manufactured for spacecraft and 
satellites. Also included are electronic copies of records created 
using electronic mail and word processing.
    6. Department of Defense, National Security Agency/Central Security 
Service (N1-457-05-3, 5 items, 5 temporary items). Case files relating 
to psychological evaluations. This schedule authorizes the agency to 
apply the proposed disposition instruction to any recordkeeping medium.
    7. Department of Defense, National Security Agency/Central Security 
Service (N1-457-05-4, 1 item, 1 temporary item). Public key 
infrastructure certificates of acceptance and acknowledgement of 
responsibilities.
    8. Department of Homeland Security, U.S. Coast Guard (N1-26-05-2, 3 
items, 3 temporary items). Records of the Great Lakes Pilotage Program 
relating to pilot personnel files. Included are such records as 
application forms, fingerprinting and background documentation, 
photographs, reports of medical examination, violations and incident 
reports, correspondence, and certificates of registration. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    9. Department of Homeland Security, U.S. Coast Guard (N1-26-05-5, 3 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that pertain to high level 
correspondence. Proposed for permanent retention are recordkeeping 
copies of this correspondence involving commanding officers and high 
level or high profile events.
    10. Department of Homeland Security, U.S. Coast Guard (N1-26-05-19, 
4 items, 3 temporary items). Case files pertaining to the development, 
operation, and repair of aids to navigation classified as minor aids, 
such as buoys. Included are such records as establishment files and 
authorizations, damage and repair reports, location charts, 
photographs, structural drawings, and correspondence. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of case files for major aids to navigation, such as lighthouses.
    11. Department of the Interior, U.S. Fish and Wildlife Service, 
(N1-22-05-1, 262 items, 212 temporary items). A comprehensive schedule 
covering 21 agency functions, including administration, Alaska, 
archaeology, audits, conservation, technical assistance, endangered 
species, enforcement, environmental contaminants, facilities, fiscal 
matters, grants, litigation, permits, personnel, policy and 
legislation, program management, publications and public relations, 
realty, research, and safety. Included are such records as routine 
policy and procedures files, working papers, background and reference 
materials, archaeological permit files, audit case files, complaint 
files and violation logs, conservation agreements and easements, 
endangered species consultation files, critical habitat case files, 
biological and habitat assessments, technical assistance files, special 
operations case files, engineering drawings and specifications, work 
orders, administrative records, permit files, duck stamp contest 
agreements, public relations project files, escrow files, acquisition 
and disposal files, land status determinations, land and mineral case 
files, fish and wildlife surveys, and electronic tracking systems. Also 
included are records created using electronic mail and word processing 
applications. Proposed for permanent retention are recordkeeping copies 
of briefing statements, substantive policy documents, Alaska 
subsistence fisheries and hunting case files, Federal regional advisory 
council records, archaeological resource inventory and information 
files, conservation and restoration plans, endangered and threatened 
species files, historical project and grant product files, tagging 
certificates, historical project and property maps, mission-related 
motion pictures and recordings, photographs, news releases, 
publications, high-level speeches, and wilderness studies.
    12. Department of Transportation, Federal Aviation Administration 
(N1-237-02-3, 3 items, 2 temporary items). Aeronautical charting 
products and the records used to compile them. Proposed for permanent 
retention are recordkeeping copies of unique aeronautical charts, 
including visual navigation charts, instrument navigation charts, and 
supplementary publications. This schedule authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    13. Department of the Treasury, Internal Revenue Service (N1-58-05-
9, 2 items, 2 temporary items). Completed and incomplete applications 
for enrollment in the Health Coverage Tax Credit Program.
    14. Department of the Treasury, Internal Revenue Service (N1-58-05-
10, 8 items, 8 temporary items). Records relating to the granting and 
administration of personnel security clearances. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    15. Department of the Treasury, Office of the Comptroller of the 
Currency (N1-101-05-1, 66 items, 47 temporary items). A comprehensive 
schedule that includes official files of a routine or administrative 
nature, working files, transitory files, schedules of daily activities 
of senior staff and other employees, corporate licensing files and 
records of supervisory activities associated with active banks, 
litigation and enforcement case files, annual oaths of national bank 
directors, consumer files, criminal referral forms, collective 
investment fund files, country exposure reports, municipal securities 
dealer applications, delegation of authority files, agency office lease 
files, routine training materials, and general files relating to the 
Uniform Commission Examination. Also included are electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of official agency 
policy and program files, precedential opinion files, the Comptroller 
of the Currency's schedule of daily activities, corporate history 
files, special case files, inactive bank case files, administrative 
hearing files, securities disclosure filings made under 12 CFR Part 11, 
closing banks, publications, agency-developed training materials for 
bank examiners, and Uniform Commission Examinations. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    16. Armed Forces Retirement Home, Agency-wide (N1-231-05-1, 121 
items, 116 temporary items). Records relating to mission and 
organization, program and services, and administration and management. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of legislation case files, Congressional 
testimonies, and museum exhibit planning, lending, and educational 
materials files. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    17. Morris K. Udall Scholarship and Excellence in National 
Environmental Policy Foundation, Agency-wide (N1-508-05-1, 39 items, 20 
temporary items). Records include administrative and reference files of 
advisory

[[Page 66472]]

committees, compliance reports, routine correspondence and subject 
files, recipient files and non-winner applications for education 
awards, routine photographs, project contract files, member and non-
member applications, referral case files, project evaluation 
development records and tracking databases. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of executive leadership files, including board of trustees meeting 
minutes, program and policy reports, high level correspondence, subject 
files, organizational records of advisory committees, executive 
management team files, records of the legal counsel, publications, 
speeches, news releases, and video recordings. Also proposed for 
permanent retention are recordkeeping copies of photographs at official 
events, subject files of the education program, correspondence and 
subject files of the director of the United States Institute for 
Environmental Conflict Resolution, project case files, records relating 
to roster development for the National Roster of the Environmental 
Dispute Resolution and Consensus Building Professionals, and evaluation 
reports.
    18. National Archives and Records Administration, Office of 
Regional Records Services (N1-64-05-9, 6 items, 6 temporary items). 
Inputs, master files, documentation, and electronic mail and word 
processing copies associated with an electronic information system used 
to collect data and bill agencies for the storage and servicing of 
records at federal records centers.
    19. Small Business Administration (N1-309-05-16, 8 items, 8 
temporary items). Inputs, outputs, master files, backups, 
documentation, and electronic mail and word processing copies 
associated with an electronic system used by the Office of Capital 
Access to capture and track information on small business investment 
companies.
    20. Tennessee Valley Authority, Fossil Power Group (N1-142-04-9, 4 
items, 4 temporary items). Forms used to set relays and other 
protective devices at fossil power plants. Also included are electronic 
copies of records created using electronic mail and word processing.
    21. Tennessee Valley Authority, TVA Nuclear (N1-142-05-3, 3 items, 
3 temporary items). Electronic copies of records created using 
electronic mail and word processing that are associated with nuclear 
power recorder charts. This schedule reduces the retention period for 
recordkeeping copies of these files, which were previously approved for 
disposal, as the same information is retained in quality assurance 
records for 75 years. This schedule also extends the retention period 
for recordkeeping copies of nuclear power plant work orders, which were 
previously approved for disposal.

    Dated: October 18, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-21810 Filed 11-1-05; 8:45 am]
BILLING CODE 7515-01-P