[Federal Register Volume 70, Number 199 (Monday, October 17, 2005)]
[Notices]
[Pages 60389-60390]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-20693]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary


Privacy Act of 1974: System of Records

AGENCY: Office of the Secretary, DOT.

ACTION: Notice to establish a system of records.

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SUMMARY: DOT intends to establish a system of record under the Privacy 
Act of 1974.

DATES: This notice will be effective, without further notice, on 
November 28, 2005, unless modified by a subsequent notice to 
incorporate comments received by the public. Comments must be received 
by November 16, 2005 to be assured consideration.

ADDRESSES: Send comments to Steven Lott, Departmental Privacy Officer, 
United States Department of Transportation, Office of the Secretary, 
400 7th Street, SW., Room 6106, Washington DC 20590 or 
[email protected].

FOR FURTHER INFORMATION CONTACT: Robert A. Monniere, Office of the 
Chief Counsel, Department of Transportation, Research and Innovative 
Technology Administration (RITA), Room 3105, 400 7th Street, SW., 
Washington DC, 20590, 202-366-5498 (voice), 202-366-3759 (fax), or 
[email protected].

SUPPLEMENTARY INFORMATION: The Department of Transportation system of 
records notice subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, has been published in the Federal Register and is available 
from the above mentioned address.

System number:
    DOT/RITA 016.

System name:
    TSI's Online Catalog and Learning Management System.

Security classification:
    Sensitive, unclassified.

System location:
    This system of record is in the Research and Innovative Technology 
Administration, Transportation Safety Institute, U.S. Department of 
Transportation, 6500 South MacArthur Boulevard, Oklahoma City, OK 
73169.

Categories of individuals covered by the system:
    The system consists of information on individuals who have enrolled 
in one or more TSI courses.

Categories of records in the system:
    The information in the system consists of personally identifiable 
information on each student such as full name, home and work address, 
all phone numbers, e-mail address, employer, and job title.

Authority for maintenance of the system:
    49 U.S.C. 112(d)(1).

Purpose(s):
    To monitor training programs provided by TSI for all DOT modes and 
industry.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such as:
    (1) TSI may disclose information from this system of records to:
    a. Authorized representatives of the United States Government for 
the purposes of building class schedules, statistical information, and 
determining qualifications
    b. Student supervisors for purposes of building class schedules and 
transcripts
    c. Contacting universities for the purpose of continuing education 
credits
    (2) TSI may use information from this system of records to 
determine:
    Type of payment for classes
    a. Category of student
    b. If student has completed prerequisites or class eligibility
    c. If student has completed necessary classes for available 
certifications
    d. Potential contacts for instructors
    e. Students that have taken a specific course or class
    f. Successful class completion
    g. The employer of a student and the region the student resides
    h. Student enrollment priority level
    i. Qualification expiration date
    j. Continuing education units awarded to students
    k. Statistical information
    (3) See Prefatory Statement of General Routine Uses, 65 FR 19477 
(April 11, 2000).

Disclosure to consumer reporting agencies:
    None.

[[Page 60390]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Documents are stored in electronic form and as paper records.

Retrievability:
    Electronic records are retrievable by student's name, personal 
identifier, class, course, division student registered with, category 
of student, employer, location, job, e-mail address, student's 
supervisor, student's city, state, or zip. Paper records are 
retrievable by class, course, or student name.

Safeguards:
    Access to records is limited to those who process the records for 
the specific routine uses stated above (e.g., personnel in TSI and 
various federal agencies that have a specific need for the 
information). Various methods of computer security limit access to 
records in the automated database. Recent paper records are stored in 
file cabinets in their respective division. Archived paper records are 
stored in a TSI long term storage facility. Access to this facility is 
limited to TSI's Operations Support Division.

Retention and disposal:
    Most paper records are destroyed after 10 years. Electronic records 
are stored for an indefinite period of time.

System manager(s) and address:
    Operations Support Division, Transportation Safety Institute, U.S. 
Department of Transportation, 6500 South MacArthur Boulevard, Oklahoma 
City, OK 73169. E-mail [email protected].

Notification procedure:
    Same as ``System Manager''.

Record access procedures:
    Same as ``System Manager''.

Contesting records procedures:
    Same as ``System Manager''.

Record source categories:
    Information contained in this system is provided by individuals or 
on behalf of individuals, through electronic submission, telephone, fax 
or mail form, rosters provided by other federal or state agencies, and 
rosters provided by foreign entities received by TSI.

Exemption claimed for the system:
    None.

OMB Control number:
    None.

    Dated: October 6, 2005.
Steven Lott,
Departmental Privacy Officer.
[FR Doc. 05-20693 Filed 10-14-05; 8:45 am]
BILLING CODE 4910-62-P