[Federal Register Volume 70, Number 155 (Friday, August 12, 2005)]
[Rules and Regulations]
[Pages 47079-47085]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-15985]


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NUCLEAR WASTE TECHNICAL REVIEW BOARD

10 CFR Part 1303


Rule Implementing the Freedom of Information Act

AGENCY: U.S. Nuclear Waste Technical Review Board.

ACTION: Final act.

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SUMMARY: This document institutes the Board's final rule to implement a 
set of procedural regulations under the Freedom of Information Act 
(FOIA) in accordance with 5 U.S.C. 552, the Freedom of Information Act, 
and Public Law 104-231, the Electronic Freedom of Information Act 
Amendments of 1996. These regulations were written to conform to the 
statutory provisions in the Acts, to expedite the processing of FOIA 
requests received by the Board, and to ensure the proper dissemination 
of information to the public.

DATES: Effective August 12, 2005.

FOR FURTHER INFORMATION CONTACT: Victoria Reich at (703) 235-4473.

SUPPLEMENTARY INFORMATION: The proposed rule was published in the 
December 29, 2004 Federal Register (69 FR 77956) for a six-week public 
comment period. A copy of the proposed rule was also posted on the 
Board's Web site and on the Federal Rulemaking Portal.
    This rule sets forth the procedures for members of the public to 
request records from the U.S. Nuclear Waste Technical Review Board 
under both the Freedom of Information Act and the Electronic Freedom of 
Information Act Amendments of 1996. The rule also describes the 
procedures that the Board will use when responding to such requests. It 
sets up the time frames for responses and the current fee schedule for 
applicable charges for information. The rule also supplies information 
about Board materials available to the public through both the Board's 
reading room and its Web site.
    The Board received several comments on the proposed rule. Its 
responses to those comments are detailed below.
    1. The Board modified Sec.  1303.106 Responsibility, form, and 
content of responses. To ensure that its record search was not 
inappropriately limited, the Board substituted ``When determining which 
records are responsive to a request, the Board will include only 
records in its possession as of the date of the search.'' for ``When 
determining which records are responsive to a request, the Board will 
include only records in its possession as of the date receipt of the 
request.''
    2. The Board added additional language to Sec.  1303.106(c) 
Responsibility, form, and content of responses to clarify its procedure 
for dealing with records containing nonpublic information obtained from 
other federal agencies.
    3. The Board modified Sec.  1303.107(e)(3) Timing of responses to 
requests. To make explicit its intent to expedite a broad range of 
requests, the Board substituted ``[A] requestor under Sec.  1303.108 
must demonstrate that their professional activity involves news 
reporting or otherwise disseminating information to the public,'' for 
``[A] requestor under Sec.  1303.108 must establish that his/her 
professional activity is news reporting.''
    4. The board modified Sec.  1303.109(a) Restrictions of charging 
fees. To clarify that it would not charge fees for certain searches, 
the Board substituted ``No search or review fee shall be charged for 
requests by educational institutions, noncommercial scientific 
institutions, and representatives of the news media.'' for ``No review 
fee shall be charged for requests by educational institutions, 
noncommercial scientific institutions, and representatives of the news 
media.''
    The Board has made two additional changes to the rule not 
considered to be substantive.
    1. The mailing address for Sec.  1303.105(a)(2) Requests for Board 
records was incorrect. It has been corrected to read, ``Send an e-mail 
request to [email protected].''
    2. Because of problems with the receipt of excessive e-mails to 
[email protected] not relating to the regulation, the Board has decided to 
amend Sec.  130.105(a)(2) Requests for Board records and Sec.  
1303.114(a)(ii) Appeals by specifying that the acronym FOIA or words 
Freedom of Information Act must appear in the subject line.

Executive Order No. 12866

    These proposed regulations do not meet the criteria for a 
significant regulatory action under Executive Order 12866. Thus, review 
by the Office of Management and Budget is not required.

Regulatory Flexibility Act

    These proposed regulations will not have a significant economic 
impact on a substantial number of small entities.

[[Page 47080]]

Therefore, a regulatory flexibility analysis as provided by the 
Regulatory Flexibility Act, as amended, is not required.

List of Subjects in 10 CFR Part 1303

    Administrative practice and procedure, Freedom of Information, 
Reporting and recordkeeping requirements.

0
Therefore, the Board establishes Chapter XIII in Title 10 of the Code 
of Federal Regulations, consisting of part 1303, to read as follows:

CHAPTER XIII--NUCLEAR WASTE TECHNICAL REVIEW BOARD

PART 1303--PUBLIC INFORMATION AND REQUESTS

Sec.
1303.101 Scope.
1303.102 Definitions.
1303.103 Public reading area.
1303.104 Board records exempt from public disclosure.
1303.105 Requests for Board records.
1303.106 Responsibility, form, and content of responses.
1303.107 Timing of responses to requests.
1303.108 Fees.
1303.109 Restriction on charging fees.
1303.110 Notice of anticipated fees.
1303.111 Requirements for waiver or reduction of fees.
1303.112 Denials.
1303.113 Business information.
1303.114 Apeals.
1303.115 Preservation of records.
1303.116 Other rights and services.

    Authority: 5 U.S.C. 301, 5 U.S.C. 552 as amended, Executive 
Order 12600 (3 CFR 1988 Comp., p. 235)


Sec.  1303.101  Scope

    This part sets forth the policies and procedures of the U.S. 
Nuclear Waste Technical Review Board (Board) regarding public access to 
documents under the Freedom of Information Act (FOIA), 5 U.S.C. 552. 
The provisions in the Act shall take precedence over any part of the 
Board's regulations in conflict with the Act. This part gives the 
procedures the public may use to inspect and obtain copies of Board 
records under the FOIA, including administrative procedures which must 
be exhausted before a request invokes the jurisdiction of an 
appropriate United States District Court for the Board's failure to 
respond to a proper request within the statutory time limits, for a 
denial of Board records or challenges to the adequacy of a search, or 
for denial of fee waiver.


 1303.102  Definitions.

    For words used in this part, unless the context varies otherwise, 
singular includes the plural, plural includes the singular, present 
tense includes the future tense, and words of one gender include the 
other gender.
    (a)(1) Agency records--include materials that are in the control of 
the Board and associated with Board business, as follows:
    (i) Materials produced by the Board.
    (ii) Materials produced a consultant for the Board.
    (iii) Materials distributed by presenters at a Board meeting.
    (2) All references to records, include both the entire record, or 
any part of the record.
    (b) Board--The U.S. Nuclear Waste Technical Review Board.
    (c) Chairman--The Chairman of the Board as designated by the 
President.
    (d) Designated FOIA Officer--The person named by the Board to 
administer the Board's activities in regard do the regulations in this 
part. The FOIA Officer also shall be:
    (1) The Board officer having custody of, or responsibility for, 
agency records in the possession of the Board.
    (2) The Board officer having responsibility for authorizing or 
denying production of records from requests filed under the Freedom of 
Information Act.
    (e) Executive Director--The chief operating officer of the Board.
    (f) Member--An individual appointed to serve on the Board by the 
President of the United States.
    (g) Days--Standard working days, excluding weekends and federal 
holidays.


Sec.  1303.103  Public reading area.

    (a) A public reading area is available at the Board office located 
at 2300 Clarendon Blvd., Suite 1300, Arlington, Virginia 22201. To use 
the reading area, contact the Director of Administration by:
    (1) Letter to the address in this paragraph (a):
    (2) Telephone: 703-235-4473;
    (3) A request to the Board's Web site at http://www.nwtrb.gov; or
    (4) Fax: 703-532-4495.
    (b) Documents also may be requested through the Board's Web site or 
by letter or fax. Please ensure that the records sought are clearly 
described. Materials produced by the Board are in the public domain 
unless otherwise noted.
    (c) Many Board records are available electronically at the Board's 
Web site (http://www.nwtrb.gov).
    (d) Records of the Board available for inspection and copying 
include:
    (1) The rules and regulations of the Board.
    (2) Statements of policy adopted by the Board.
    (3) Board reports to the U.S. Congress and the U.S. Secretary of 
Energy.
    (4) Board correspondence with Congress and the Department of Energy 
(DOE).
    (5) Transcripts of Board meetings.
    (6) Biographical information about current Board members.
    (7) Copies of records released in response to FOIA requests.
    (e) The cost of copying information available in the Board office 
shall be imposed in accordance with the provisions of Sec.  1303.108.


Sec.  1303.104  Board records exempt from public disclosure.

    5 U.S.C. 552 provides that the requirements of the FOIA do not 
apply to matters that are:
    (a) Specifically authorized under the criteria established by an 
executive order to be kept secret in the interest of national defense 
or foreign policy and in fact are properly classified pursuant to such 
an executive order.
    (b) Related solely to the internal personnel rules and practices of 
the Board.
    (c) Specifically exempted from disclosure by another federal 
statute, provided that such statute:
    (1) Requires that records be withheld from the public in such a 
manner that leaves no discretion on the issue; or
    (2) Establishes criteria for withholding or refers to particular 
types of matters to be withheld.
    (d) Trade secrets, and commercial or financial information obtained 
from a person and privileged or confidential.
    (e) Interagency or intra-agency memoranda or letters that would not 
be available by law to a party other than an agency in litigation with 
the Board.
    (f) Personnel, medical, or similar files that disclosing would 
constitute a clearly unwarranted invasion of personal privacy.
    (g) Records or information compiled for law enforcement purposes. 
Buy only to the extent that the production of such law enforcement 
records or information:
    (1) Could reasonably be expected to interfere with enforcement 
proceedings:
    (2) Would deprive a person of a right to a fair trial or an 
impartial adjudication;
    (3) Could reasonably be expected to constitute an unwarranted 
invasion of personal privacy;
    (4) Could reasonably be expected to disclose the identity of any 
confidential source, including a State, local, or foreign agency or 
authority, or any private institution which furnished information on a 
confidential basis, and in the case of a record or information compiled 
by a criminal law enforcement

[[Page 47081]]

agency in the course of a criminal investigation or by an agency 
conducting a lawful security intelligence investigation, information 
furnished by a confidential source;
    (5) Would disclose techniques and procedures for law enforcement 
investigations or prosecutions, or would disclose guidelines for law 
enforcement investigations or prosecutions if such disclosure could 
reasonably be expected to risk circumvention of the law; or
    (6) Could reasonably be expected to endanger the life or physical 
safety of any individual.
    (h) Contained in or related to examination, operating, or condition 
reports, prepared by, on behalf of, or for the use of an agency 
responsible for the regulation or supervision of financial 
institutions.
    (i) Geological and geophysical information and data, including 
maps, concerning wells.


Sec.  1303.105  Requests for Board records.

    (a) A written FOIA request must be submitted. You may:
    (1) Write: NWTRB Designated FOIA Officer, 2300 Clarendon Boulevard, 
Suite 1300, Arlington, VA 22201;
    (2) Send an e-mail request to [email protected] and specify that this 
is a FOIA request in the subject line; or
    (3) Fax: 703-235-4495.
    (b) When making a request for records about a person, Privacy Act 
regulations also may apply. Please check the regulations for additional 
requirements before submitting a request. When making a request for 
records about someone other than yourself, you must include either:
    (1) Written authorization signed by the person permitting you to 
see the records; or
    (2) Proof that the individual is deceased (e.g., a death 
certificate or an obituary).
    (c) A request will be considered received for purposes of Sec.  
1303.107 on the date that it is received by the Board's FOIA office. 
For prompt handling, write ``Freedom of Information Act Request'' on 
the letter and envelope or in the subject line of the Web request or 
fax.
    (d) Each request must clearly describe the desired records in 
sufficient detail to enable Board personnel to locate them with 
reasonable effort. Response to requests may be delayed if the records 
are not clearly described.
    (e) Whenever possible, requests should include specific information 
about each record sought, such as date, title or name, author, 
recipient, and subject.
    (f) If the FOIA Officer determines that the request does not 
clearly describe the records sought, he or she will either advise you 
of the additional needed to locate the record or otherwise state why 
the request is insufficient. The requestor will then be given the 
opportunity to provide additional information or to modify their 
request.
    (g) Submitting a FOIA request shall be considered a commitment by 
the requestor to pay all applicable fees required under Sec.  1303.108 
unless the requestor seeks a waiver of fees. When making a request, you 
may specify a willingness to pay fees up to a specific amount.
    (h) The FOIA does not require the Board to:
    (1) Compile or create records solely for the purpose of satisfying 
a request for records.
    (2) Provide records not yet in existence, even if such records may 
be expected to come into existence at some time in the future.
    (3) Restore records destroyed or otherwise disposed of, except that 
the FOIA Officer must notify the requestor that the records have been 
destroyed or otherwise disposed of.


Sec.  1303.106  Responsibility, form, and content of responses.

    The Board's Executive Director of his/her designated FOIA Officer 
is authorized to grant or deny any request for a record and determine 
appropriate fees. When determining which records are responsive to a 
request, the Board will include only records in its possession as of 
the date of the search.
    (a) If no records are responsive to the request, the FOIA Officer 
will notify the requestor in writing.
    (b) When a FOIA Officer denies a request in whole or in part he/she 
will notify the requestor in writing. The response will be signed by 
the FOIA Officer and will include:
    (1) The name and title or position of the person making the denial;
    (2) A brief statement of the reasons for the denial, including the 
FOIA exemption(s) that the FOIA Officer has relied on the denying the 
request; and
    (3) A statement that the denial may be appealed under Sec.  
1303.114 and a description of the requirements of that section.
    (c) Consultations and referrals. When a request for a record not 
produced by the Board is received, the Board shall refer the requestor 
to the issuing agency in writing. The Board may hold records that 
contain or refer to non-public information obtained from other federal 
agencies (co-mingled records). If those co-mingled records are 
requested, the Board shall determine whether the portion of those 
records produced by the Board can be released. Before any portion of a 
co-mingled record is released, the Board shall redact the non-public 
information obtained from other federal agencies. The Board shall 
inform the requestor of the reason for the redaction and shall refer 
the requestor to the issuing agency in writing.
    (d) Notice of referral. When the Board refers all or part of a 
request to another agency, it shall give the requestor the address of 
the agency contact and the section(s) referred.
    (e) Timing of responses to requests sent to other agencies. The 
Board shall provide, within the FOIA deadline, responses only to those 
parts of the request not referred. Requests will be referred to other 
agencies and the requestor notified as soon as it is determined that a 
referral is appropriate.
    (f) Agreements on consultations and referrals. The Board may make 
agreements with other agencies to eliminate the need for consultations 
or referrals for particular types of records.


Sec.  1303.107  Timing of responses to requests.

    (a) General. The Board shall normally respond to requests in the 
order of their receipt.
    (b) Acknowledgement of requests. On receipt of a request, the Board 
shall send an acknowledgment letter or an e-mail confirming the 
requestor's agreement to pay fees under Sec.  1303.108 and providing a 
request number for further reference.
    (c) Granting requests. The Board shall have 20 business days from 
when a request is received to determine whether to grant or deny it. 
Once the Board determines whether it can grant a request entirely or in 
part, it shall notify the requestor in writing. The Board shall advise 
the requestor of any fees to be charged under Sec.  1303.108 and shall 
disclose records promptly on payment of the fees. Records disclosed in 
part shall be marked or annotated to show the amount of information 
deleted unless doing so would harm an interest protected by an 
applicable exemption. The location of the information deleted also 
shall be indicated on the record when technically feasible.
    (d) Unusual circumstances:
    (1) If the statutory time limits for processing a request cannot be 
met because of ``usual circumstances'' as defined in the FOIA, the 
Board shall promptly notify the requestor in writing, explaining the 
circumstances and giving the date by which the request can be completed 
or if the Board cannot complete the request. If the extension is for 
more than 10 working days, the Board shall provide the requestor with 
an opportunity either to:

[[Page 47082]]

    (i) Modify the request so that it can be processed within the time 
limits; or
    (ii) Arrange an alternative time period for processing the original 
request.
    (2) If the Board believes that multiple requests submitted by a 
requestor or by requestors acting in concert constitute a single 
request that would otherwise involve unusual circumstances, and if the 
requests involve clearly related matters, they may be aggregated. 
Multiple requests involving unrelated matters will not be aggregated.
    (e) Expedited processing:
    (1) Requests and appeals shall be taken out of order and given 
expedited processing whenever it is determined that they involve:
    (i) Circumstances that could reasonably be expected to pose an 
imminent threat to the life or physical safety of an individual; or
    (ii) An urgency to inform the public about an actual or alleged 
activity if made by a person primarily engaged in disseminating 
information.
    (2) Requests for expedited processing may be made either at the 
time of the initial request or at a later time.
    (3) Requests for expedited processing must include a statement 
explaining in detail the basis for requesting expedited processing. For 
example, a requestor under Sec.  1303.108 must demonstrate that their 
professional activity involves news reporting or otherwise 
disseminating information to the public, although this need not be 
their sole occupation. A requestor also must establish a particular 
urgency to inform the public about government activity involved in the 
request, beyond the public's right to know about government activity 
generally.
    (4) Within 10 calendar days of receipt of a request for expedited 
processing, the Board shall decide whether to grant the request and 
notify the requestor of its decision. If a request for expedited 
treatment is granted, the request shall be processed as soon as 
practicable. If a request for expedited processing is denied, an appeal 
of that decision shall be acted on expeditiously.


Sec.  1303.108  Fees.

    (a) General. The Board shall charge for processing requests the 
FOIA in accordance with paragraph (c) of this section, except where 
fees are limited under Sec.  1303.109 or where a waiver or reduction of 
fees is granted under Sec.  1303.111. Fees must be paid before the 
copies of records are sent. Fees may be paid by check or money order 
payable to the Treasury of the United States.
    (b) Definitions for this section:
    (1) Commercial use request--A request from, or on behalf of, a 
person who seeks information for a purpose that furthers their 
commercial, trade, or profit interests including furthering those 
interests through litigation. The Board shall try to determine the use 
to which a record will be put. When the Board believes that a request 
is for commercial use either because of the nature of the request or 
because the Board has cause to doubt the stated use, the Board shall 
ask the requestor for clarification.
    (2) Direct costs--Expenses that the Board incurs in searching for, 
duplicating, and, for some requests, reviewing records in response to a 
FOIA. Direct costs include the full salary of the employee performing 
the work and the cost of duplication of the records. Overhead expenses, 
such as the costs of space, heating, and lighting, are not included.
    (3) Duplication--Making a copy of a record or the information in 
the record, to respond to a FOIA. Copies can be in paper, microform, 
electronic, or other format. The Board shall honor a requestor's 
preference for format if the record is readily reproducible in that 
format at a reasonable cost.
    (4) Educational institution--A public or private school, an 
undergraduate, graduate, professional or vocational school, that has a 
program of scholarly research. For a request to be in this category, a 
requestor must show that the request is authorized by and made under 
the auspices of the qualifying institution and that the records will be 
used for scholarly research.
    (5) Noncommercial scientific institution--An institution that is 
not operated on a commercial basis, as defined in paragraph (b)(1) of 
this section and is operated solely for conducting scientific research 
that does not promote any particular product or industry. For a request 
to be in this category, the requestor must show that the request is 
authorized by and made under the auspices of the qualifying institution 
and that the records will be used to further scientific research.
    (6) Representative of the news media--Any person actively reporting 
for an entity that provides news to the public. The term ``news'' means 
information about current events or of current interest to the public. 
Examples include: Television and radio stations broadcasting to the 
public; and publishers of periodicals who make their news products 
available to the general public. For freelance journalists to be 
regarded as working for a news organization, they must demonstrate a 
sold basis for expecting publication through that organization. The 
Board may use a publication contract or past publication records to 
make their determination. The requestor must not be seeking records for 
a commercial use; however, a request solely supporting the news-
dissemination function is not considered a commercial use.
    (7) Review--Examining a record to determine whether any part of its 
is exempt from disclosure, and processing a record for disclosure. 
Review costs are recoverable even if a record is to disclosed. Review 
time includes time spent considering any formal objection to disclosure 
made by a business submitter under paragraph (c)(3) of this section but 
does not include time spent resolving general legal or policy issues 
regarding the application of exemptions.
    (8) Search--The process of looking for and retrieving records, 
including page-by-page or line-by-line identification of information 
within records and reasonable efforts to locate and retrieve 
information from records maintained in electronic form. The Board shall 
ensure that searches are done in the most efficient and least expensive 
way that is reasonably possible.
    (c) Fees. In responding to FOIA requests, the Board shall charge 
the following fees unless a waiver or a reduction of fees has been 
granted under Sec.  1303.111:
    (1) Search
    (i) Search fees shall be charged for all requests subject to the 
limitations of Sec.  1303.109. The Board may charge for time spent 
searching even if no responsive record is located, or if the record(s) 
located are withheld as exempt from disclosure.
    (ii) For each quarter hour spent by clerical personnel in searching 
for and retrieving a requested record, the fee will be $5. If a search 
and retrieval requires the use of professional personnel the fee will 
be $8 for each quarter hour. If the time of managerial personnel is 
required, the fee will be $10 for each quarter hour.
    (iii) For computer searches of records, requestors will be charged 
the direct costs of conducting the search, although certain requestors 
(see Sec.  1303.109(a)) will be charged no search fee and certain other 
requestors (see Sec.  1303.109(b)) will be entitled to two hours of 
manual search time without charge. Direct costs include the cost of 
operating a computer for the search time for requested records and the 
operator salary for the search.
    (2) Duplication. Duplication fees for paper copies of a record will 
be 10 cents per page for black and white and 20 cents per page for 
color. For all other forms of duplication, the Board shall charge the 
direct costs of producing the copy. All charges are subject to the

[[Page 47083]]

limitations of Sec.  1303.109 and Sec.  1303.111.
    (3) Review. When a commercial use request is made, review fees 
shall be charged as stated in paragraph (c)(1) of this section. These 
fees apply only to the initial record review, when the Board determines 
whether an exemption applies to a particular record. Charges shall not 
be imposed for review at the administrative appeal level if an 
exemption is applied. However, records withheld under an exemption that 
is subsequently determined not to apply may be reviewed again to 
determine whether any other exemption not previously considered 
applies. The cost of that review shall be charged. All review fees 
shall be charged at the same rates as those charged in paragraph (c)(1) 
of this section.


Sec.  1303.109  Restrictions on charging fees.

    (a) When determining search or review fees:
    (1) No search or review fee shall be charged for requests by 
educational institutions, noncommercial scientific institutions, and 
representatives of the news media.
    (2) The Board shall provide without charge, to all but commercial 
users.
    (i) The first 100 pages of black and white duplication (or the cost 
equivalent); and
    (ii) The first two hours of search by a clerical staff member (or 
the cost equivalent).
    (3) When the total fee for a request will be $14.00 or less for any 
request, no fee shall be charged.
    (b) The Provisions of paragraphs (a)(2) and (a)(3) of this section 
work together. All requestors seeking records for a non-commercial use 
shall not be charged unless the total cost for the request exceeds by 
more than $14.00, the cost of a two hour clerical search, plus the cost 
of duplication over the 100 page exemption.


Sec.  1303.110  Notice of anticipated fees.

    (a) General. The Board shall advise the requetor in writing of any 
applicable fees. If only a part of the fee can be estimated readily, 
the Board shall advise the requestor that this may be only a part of 
the total fee. After the requestor has been sent a fee estimate, the 
request shall not be considered received until the requestor makes a 
firm commitment to pay the anticipated total fee. Any such agreement 
must be made by the requestor in writing and must be received within 60 
days of the Board's notice. If the requestor does not provide a firm 
commitment to pay the anticipated fee within 60 days of the notice, the 
request shall be closed. The requestor may be given an opportunity to 
work with the Board to change the requests and lower the cost.
    (b) Charges for other services. When the Board chooses as a matter 
of administrative discretion to provide a special service, such as 
certifying that records are true copies or sending them by other than 
ordinary mail, the Board shall pay the costs of providing the service 
unless previous arrangements have been made with the requestor.
    (c) Charging interest. The Board may charge interest on any unpaid 
bill starting on the 31st day following the date of billing. Interest 
charges shall be assessed at the rate provided in 31 U.S.C. 3717 and 
shall accrue from the date of the billing until payment is received by 
the Board. The Board shall follow the provisions of the Debt Collection 
Act of 1982 (Pub. L. 97-365, 96 Stat. 1749), as amended.
    (d) Aggregating requests. If the Board reasonably believes that a 
requestor or a group of requestors acting together is trying to divide 
a request into a series of smaller requests for the purpose of avoiding 
fees, the Board may aggregate the requests and charge accordingly. The 
Board shall assume that multiple requests of the same type made within 
a 30-day period have been made in order to avoid fees. If requests are 
separated by a longer period, the Board shall aggregate them only if 
there is a solid basis for determining that aggregation is warranted. 
Multiple requests involving unrelated matters shall not be aggregated.
    (e) Advance payments. Where a requestor has previously failed to 
pay promptly a properly charged FOIA fee to the Board or another 
agency, the Board shall require proof that full payment has been made 
to that agency before it begins to process that requestor's FOIA. The 
Board shall also require advance payment of the full amount of the 
anticipated fee. When advance payment is required, the request is not 
considered received until payment has been made.


Sec.  1303.111  Requirements for waiver or reduction of fees.

    (a) Records shall be furnished without charge or at a reduced 
charge if the Board determined that:
    (1) Disclosure is in the public interest and the information is 
likely to contribute significantly to public understanding of the 
activities of the government; and
    (2) Disclosure is not primarily in the commercial interest of the 
requestor.
    (b) In determining whether the first requirement is met, the Board 
shall consider:
    (1) Subject: Do the requested records concern identifiable 
activities of the federal government?
    (2) Informative value: Will the disclosure contribute to an 
understanding of government activities? Do records contain information 
on activities ``likely to contribute'' to an increased public 
understanding? If the information or similar information is already in 
the public domain, the record(s) would not increase the public's 
understanding.
    (3) Would the disclosure contribute to the understanding of a 
reasonably broad audience, as opposed to the individual understanding 
of the requestor? A requestor's expertise in the subject and intention 
to convey information to the public shall be considered. Being a valid 
representative of the news media shall satisfy this consideration.
    (4) Is the disclosure likely to contribute significantly to public 
understanding of government activities? The level of understanding 
after the disclosure versus that before the disclosure must be enhanced 
to a significant extent. However, the Board shall not make value 
judgments about whether information contributing to public 
understanding of government activities is important enough to release.
    (c) In determining whether the second requirement is met, the Board 
shall consider:
    (1) The existence and extent of the commercial interest: Would a 
commercial interest be substantially furthered by the disclosure? The 
Board shall consider the commercial interest (see paragraph (a)(2) of 
this section) of either the requestor or of any person on whose behalf 
they may be acting that would be furthered by the disclosure. During 
the administrative process, requestors shall be given an opportunity to 
provide additional information about this concern.
    (2) The primary interest for disclosure: Whether the commercial 
interest of the requestor is sufficiently large in comparison to the 
public interest, that disclosure is ``primarily in the commercial 
interest of the requestor.'' A fee waiver is justified if the public 
interest standard under paragraph (b) of this section is satisfied and 
if that public interest is greater than any commercial interest. The 
Board shall presume that when news media requestors satisfy this 
standard, primarily the public interest is served.
    (d) If only some of the records to be released satisfy the 
requirements for a

[[Page 47084]]

waiver of fees, a waiver shall be granted only for those records.
    (e) Requests for a waiver or a reduction of fees must address the 
factors listed in paragraphs (a) and (b) of this section only as they 
apply to each request. The Board also shall consider their 
administrative resources when responding to requests and may negotiate 
with the requestor to find the best way to optimize their resources in 
responding to the request when deciding whether to grant waivers or 
reductions of fees.


Sec.  1303.112  Denials.

    (a) When denying a request in any respect, the Board shall notify 
the requestor of that determination in writing. The types of denials 
include:
    (1) Denials of requests, consisting of a determination:
    (i) To withhold any requested record in whole or in part;
    (ii) That a requested record does not exist or cannot be located;
    (iii) That a record is not readily reproducible in the form or 
format sought;
    (iv) That what has been requested is not a record subject to the 
FOIA; and
    (v) That the material requested is not a Board record (e.g., 
material produced by another agency or organization).
    (2) A determination on any disputed fee matter, including a denial 
of a request for a fee waiver.
    (3) A denial of a request for expedited processing.
    (b) The denial letter shall be signed by the Director of 
Administration, the Deputy Director, or their designee, and shall 
include all of the following:
    (1) The name and title of the person responsible for the denial.
    (2) A brief statement of the reason(s) for the denial, including 
any FOIA exemptions applied in denying the request.
    (3) An estimate of the volume of records withheld, in number of 
pages or in some other reasonable form of estimation. This estimate 
does not need to be provided if it would harm an interest protected by 
an applicable exemption.
    (4) A statement that the denial may be appealed under Sec.  
1303.114 and a description of the requirements of Sec.  1303.114.


Sec.  1303.113  Business information.

    (a) In general. Business information obtained by the Board from a 
submitter shall be disclosed under the FOIA only under this section.
    (b) Definitions. For purposes of this section:
    (1) Business information--commercial or financial records obtained 
by the Board that may be protected from disclosure under Exemption 4 of 
the Freedom of Information Act (FOIA).
    (2) Submitter--any person or entity from which the Board obtains 
business records, either directly or indirectly. The term includes, but 
is not limited to, corporations, and state, local, tribal, and foreign 
governments.
    (c) Designation of business information. Submitters of business 
information shall designate any part of the record considered to be 
protected from disclosure under Exemption 4 of the FOIA by 
appropriately marking the material. This may be done either at the time 
the record is submitted or at a reasonable time thereafter. This 
designation lasts for 10 years after submittal unless the submitter 
requests and provides justification for a longer period.
    (d) Notice to submitters. The Board shall provide a business 
submitter with prompt written notice of any FOIA request or appeal that 
seeks its business information under paragraph (e) of this section, 
except as provided in paragraph (h) of this section, to give the 
submitter an opportunity to object to that disclosure under paragraph 
(f) of this section. The notice shall either describe the records 
requested or include copies of the records.
    (e) Required notice. Notice shall be given to a submitter when:
    (1) The submitter has designated that the information is considered 
protected from disclosure under Exemption 4 of the FOIA; or
    (2) The Board has reason to believe that the information may be 
protected from disclosure under Exemption 4 of the FOIA.
    (f)(1) Objecting to disclosure. A submitter shall have 30 days to 
respond to the notice described in paragraph (d) of this section. If a 
submitter has an objection to disclosure, they are required to submit a 
detailed written statement including:
    (i) All grounds for withholding any of the information under any 
exemption of the FOIA, and
    (ii) In the case of Exemption 4, the reason why the information is 
a trade secret, commercial, or financial information that is privileged 
or confidential.
    (2) If a submitter fails to respond to the notice in paragraph (d) 
of the section within 30 days, the Board shall assume that the 
submitter has no objection to disclosure. The Board shall not consider 
information not received by the Board until after a disclosure decision 
has been made. Information provided by a submitter under this paragraph 
might itself be subject to disclosure under the FOIA.
    (g) Notice of intent to disclose. The Board shall consider a 
submitter's objections and specific grounds for nondisclosure in 
deciding whether to disclose the business records. Whenever the Board 
decides to disclose business records over the objection of a submitter, 
it shall give the submitter written notice, that will include:
    (1) A statement of the reason(s) the submitter's objections were 
not sustained;
    (2) A description of the business records to be disclosed; and
    (3) A specified disclosure date at a reasonable time subsequent to 
the notice.
    (h) Exceptions to notice requirements. The notice requirements in 
paragraphs (d) and (g) of this section shall not apply if:
    (1) The Board determines that the information should not be 
disclosed;
    (2) The information has been published legally or has been 
officially made available to the public;
    (3) Disclosure of the information is required by another statute or 
by a regulation issued in accordance with Executive Order 12600 (3 CFR, 
1988 Comp., p. 235); or
    (4) The objection made by the submitter under paragraph (f) of this 
section appears frivolous. In such a case, the Board shall promptly 
notify the submitter of its decision using the guidelines in paragraph 
(g) of this section.
    (i) Notice of FOIA lawsuit. When a requestor files a lawsuit 
seeking to compel the disclosure of business information, the Board 
shall promptly notify the submitter.
    (j) Corresponding notice to requestors. When the Board provides a 
submitter with either notice and an opportunity to object to disclosure 
under paragraph (d) of this section or with its intent to disclose 
requested information under paragraph (g) of this section, the Board 
also shall notify the requestor(s). When a submitter files a lawsuit 
seeking to prevent the disclosure of business information, the Board 
shall notify the requestor(s).


Sec.  1303.114  Appeals.

    (a)(1) Appeals of adverse determinations. If you are dissatisfied 
with the Board's response to your request, you may appeal to the 
Board's Executive Director:
    (i) By mail to: U.S. Nuclear Waste Technical Review Board, 2300 
Clarendon Boulevard, Suite 1300, Arlington, VA 22201;

[[Page 47085]]

    (ii) By e-mail to: [email protected] specifying that this is a FOIA 
request in the subject line; or
    (iii) By fax to: 703-235-4495.
    (2) The appeal must be in writing and must be received within 30 
days of the date of the Board's response. The appeal letter, e-mail, or 
fax may include as much or as little related information as you wish, 
as long is it clearly identifies the Board determination that you are 
appealing, including the assigned request number, if known. For prompt 
handling, please mark your appeal ``Freedom of Information Act 
Appeal.''
    (b) Responses to appeals. Requestors shall be notified in writing 
of the decision on the appeal. A decision affirming an adverse 
determination shall include a statement of the reason(s) for the 
affirmation, including any FOIA exemption(s) applied, and shall include 
the FOIA provisions for court review of the decision. If the adverse 
determination is reversed or modified on appeal, the request shall be 
reprocessed in accordance with that appeal decision.
    (c) When appeal is required. If a review by a court or any adverse 
determination is desired, the determination must first be appealed 
under this section.
    (d) Denial of appeal. An adverse determination by the Executive 
Director shall be the final action of the Board.
    (e) Unacceptable appeals. An appeal will not be acted on if the 
request becomes a matter of FOIA litigation.


Sec.  1303.115  Preservation of records.

    The Board shall preserve all correspondence pertaining to the 
requests that it receives under this part, as well as copies of all 
requested records, until disposition or destruction is authorized by 
title 44 of the United States Code or the National Archives and Records 
Administration's General Records Schedule 14. Records will not be 
disposed of while they are the subject of a pending request, appeal, or 
lawsuit.


Sec.  1303.116  Other rights and services.

    Nothing in this part shall be construed to entitle any person, as a 
right, to any service or to the disclosure of any record to which such 
person is not entitled under the FOIA.

    Dated: August 8, 2005.
William D. Barnard,
Executive Director, U.S. Nuclear Waste Technical Review Board.
[FR Doc. 05-15985 Filed 8-11-05; 8:45 am]
BILLING CODE 6820-AM-M