[Federal Register Volume 70, Number 152 (Tuesday, August 9, 2005)]
[Notices]
[Pages 46194-46195]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-15667]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 23, 2005. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001. 
E-mail: [email protected]. FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Acting Director, 
Life Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note the New Address for Requesting Schedules Using 
E-Mail)

    1. Department of Agriculture, National Agricultural Statistics 
Service (N1-355-05-1, 1 item, 1 temporary item). Completed 1998 Farm 
and Ranch Irrigation Survey questionnaires, which were used in a census 
sampling of farms and ranches in order to obtain irrigation data.
    2. Department of the Army, Agency-wide (N1-AU-05-2, 2 items, 2 
temporary items). Records relating to aviation accident prevention, 
including files relating to safety education, awards, and safety 
information sharing. Also included are electronic copies of records 
created using electronic mail and word processing. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    3. Department of the Air Force, Agency-wide (N1-AFU-03-16, 3 items, 
3 temporary items). Litigation case files relating to such subjects as 
civilian employment discrimination, military promotions and benefits, 
Freedom of Information Act requests, contracts, environmental 
pollution, land use, and foreign civil matters. Also included are 
electronic copies of records created using electronic mail and word 
processing. This schedule provides on-going disposal authority for this 
series. Records accumulated prior to ca. 1993 were previously approved 
for disposal.
    4. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-04-2, 14 items, 9 temporary items). Imagery and intelligence 
program records accumulated by offices not responsible for the related 
programs or projects. Also included are electronic copies of documents 
created using word processing and electronic mail. Proposed for 
permanent retention are recordkeeping copies of such records as 
priority files, conference files, and publications as well as studies, 
requirements, plans, and project files

[[Page 46195]]

that are maintained by the office assigned functional program 
responsibility. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    5. Department of Justice, Bureau of Prisons (N1-129-05-14, 4 items, 
4 temporary items). Electronic copies of records created using 
electronic mail and word processing that are associated with personnel 
files relating to agency medical staff as well as records relating to 
National Health Service Corps participants. This schedule also reduces 
the retention periods for recordkeeping copies of these files, which 
were previously approved for disposal.
    6. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and 
Explosives (N1-436-05-4, 3 items, 3 temporary items). Files containing 
contact information for Federal, state, and local chief law enforcement 
officers maintained in connection with semi-annual notifications of the 
current firearms licensee population. Also included are electronic 
copies of documents created using electronic mail and word processing.
    7. Department of State, Bureau of Political and Military Affairs 
(N1-59-05-8, 12 items, 4 temporary items). Tracking and control logs 
and electronic spreadsheets of the Political-Military Action Team. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of substantive records, including situation reports, inter-
agency clearance records, and crisis reports.
    8. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-05-13, 4 items, 4 temporary items). Records accumulated by the 
Office of the Executive Director relating to managing grants and to the 
Bureau's day-to-day administrative operations. Also included are 
electronic copies of records accumulated by this office that are 
created using electronic mail and word processing.
    9. Department of Transportation, Federal Aviation Administration 
(N1-237-05-4, 4 items, 3 temporary items). Scanned images of records 
relating to the events of September 11, 2001. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are original recordkeeping 
copies of these records, which include flight strips, maps, charts, 
radar data, press releases, correspondence, and voice recordings.
    10. Department of the Treasury, Bureau of the Public Debt (N1-53-
05-2, 12 items, 11 temporary items). Auction files of the Office of 
Financing, including such records as allotment notices, routine 
violation files, compliance records, and issue folders. Also included 
are electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of auction violation files that affect auction policies.
    11. Federal Communications Commission, Office of Legislative 
Affairs (N1-173-03-2, 4 items, 3 temporary items). Paper versions of 
the chairman's congressional correspondence and paper and electronic 
versions of congressional correspondence accumulated by bureau and 
office chiefs. Proposed for permanent retention are electronic versions 
of the chairman's congressional correspondence.
    12. National Archives and Records Administration, Policy and 
Communications Staff (N1-64-05-5, 12 items, 7 temporary items). Records 
of the Lifecycle Coordination Staff relating to lifecycle management 
data standards, especially those related to archival description, 
records management initiatives, the Electronic Records Archives, and 
other activities designed to increase the effectiveness of lifecycle 
processes. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of policy documents and project files, charter 
documents, formal comments/rulings, and meeting minutes.
    13. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N2-15-05-1, 1 item, 1 temporary item). 
Microfilm copies of Department of Veterans Affairs' Veterans Benefits 
Administration Forms 10-2593 (Record of Hospitalization), 1918-1957. 
These records, which lack historical value, were mistakenly accessioned 
into the National Archives.
    14. Small Business Administration, Office of the Chief Information 
Officer (N1-309-05-18, 4 items, 4 temporary items). Inputs, master 
files, backups, and documentation associated with an electronic system 
that is used to assist with migrating changes to agency automated 
systems.

    Dated: July 28, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-15667 Filed 8-8-05; 8:45 am]
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