[Federal Register Volume 70, Number 152 (Tuesday, August 9, 2005)]
[Notices]
[Pages 46268-46301]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-15420]



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Part II





Department of the Treasury





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Privacy Act of 1974; Systems of Records; Notice

  Federal Register / Vol. 70, No. 152 / Tuesday, August 9, 2005 / 
Notices  

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DEPARTMENT OF THE TREASURY


Privacy Act of 1974; Systems of Records

AGENCY: Departmental Offices, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Departmental Offices (DO) is 
publishing its Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB) Circular No. 
A-130, the Department has completed a review of its Privacy Act systems 
of records notices to identify minor changes that will more accurately 
describe these records. Such changes throughout the document are 
editorial in nature and consist principally of changes to system 
locations and system manager addresses, and revisions to organizational 
titles. Other changes include the deletion of a routine use from DO 
.144-General Counsel Litigation Referral and Reporting System, and the 
title of DO .060 being changed from ``Correspondence Files and Records 
on Employee Complaints and/or Dissatisfaction'' to ``Correspondence 
Files and Records on Dissatisfaction.''
    This publication also incorporates the amendments to several 
systems of records maintained by the Departmental Offices that were 
published on October 4, 2002, and March 31, 2003, at 67 FR 62290 and 68 
FR 15555 respectively.
    Twelve systems of records have been added to the Department's 
inventory of Privacy Act notices since February 19, 2002, as follows:

DO .214-D.C. Pensions Retirement Records (October 9, 2002, at 67 FR 
63012).
DO .311-TIGTA Office of Investigations Files (May 22, 2003, at 68 FR 
28046).

    On September 22, 2003, systems of records for the Treasury 
Inspector General for Tax Administration (TIGTA) were published 
beginning at 68 FR 55086:

DO .301-TIGTA General Personnel and Payroll,
DO .302-TIGTA--Medical Records,
DO .303-TIGTA--General Correspondence,
DO .304-TIGTA--General Training,
DO .305-TIGTA--Personal Property Management Records,
DO .306-TIGTA--Recruiting and Placement Records,
DO .307-TIGTA--Employee Relations Matters, Appeals, Grievances, and 
Complaint Files,
DO .308-TIGTA--Data Extracts,
DO .309-TIGTA--Chief Counsel Case Files,
DO .310-TIGTA--Chief Counsel Disclosure Section.

    Prior to October 26, 2001, The Financial Crimes Enforcement Network 
(FinCEN) was an office located within the Departmental Offices of the 
Department of the Treasury. Pursuant to Section 361 of the USA Patriot 
Act, Pub. L. 107-56, FinCEN was established as a separate Treasury 
bureau. The following systems of records were transferred to FinCEN and 
renumbered on November 25, 2003, (see 68 FR 66159):

DO .200--FinCEN Data Base
DO .212--Suspicious Activity Reporting System (SARS)
DO .213--Bank Secrecy Act Reports System
    The following systems of records are being removed from the 
Department's inventory of Privacy Act notices:

DO .183--Private Relief Tax Bill Files
DO .201--Fitness Center Records

    The systems notices are reprinted in their entirety following the 
Table of Contents.
    This notice covers all systems of records adopted up to July 1, 
2005.

    Dated: July 28, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters Operations.y

Table of Contents

Departmental Offices (DO)
DO .003--Law Enforcement Retirement Claims Records
DO .007--General Correspondence Files
DO .010--Office of Domestic Finance, Actuarial Valuation System
DO .015--Political Appointee Files.
DO .060--Correspondence Files and Records on Dissatisfaction 
(formerly: Correspondence Files and Records On Employee Complaints 
and/or Dissatisfaction)
DO .111--Office of Foreign Assets Control Census Records
DO .114--Foreign Assets Control Enforcement Records
DO .118--Foreign Assets Control Licensing Records
DO .144--General Counsel Litigation Referral and Reporting System
DO .149--Foreign Assets Control Legal Files
DO .190--Investigation Data Management System
DO .191--Human Resources and Administrative Records System
DO .193--Employee Locator and Automated Directory System
DO .194--Circulation System
DO .196--Security Information System
DO .202--Drug-Free Workplace Program Records
DO .207--Waco Administrative Review Group Investigation
DO .209--Personal Services Contracts (PSC)
DO .214--D.C. Pensions Retirement Records
DO .216--Treasury Security Access Control and Certificates Systems
DO .301--TIGTA--General Personnel and Payroll
DO .302--TIGTA--Medical Records
DO .303--TIGTA--General Correspondence
DO .304--TIGTA--General Training
DO .305--TIGTA--Personal Property Management Records
DO .306--TIGTA--Recruiting and Placement Records
DO .307--TIGTA--Employee Relations Matters, Appeals, Grievances, and 
Complaint Files
DO .308--TIGTA--Data Extracts
DO .309--TIGTA--Chief Counsel Case Files
DO .310--TIGTA--Chief Counsel Disclosure Section
DO .311--TIGTA--Office of Investigations Files
TREASURY/DO .003

System name:
    Law Enforcement Retirement Claims Records--Treasury/DO.

System location:
    These records are located in the Office of Human Resources Strategy 
and Solutions, Suite 1200, 1750 Pennsylvania Avenue, NW., Department of 
the Treasury, Washington, DC 20220.

Categories of individuals covered by the system:
    Current or former Federal employees who have submitted claims for 
law enforcement retirement coverage (claims) with their bureaus in 
accordance with 5 U.S.C. 8336(c)(1) and 5 U.S.C. 8412(d).

Categories of records in the system:
    The system contains records relating to claims filed by current and 
former Treasury employees under 5 U.S.C. 8336(c)(1) and 5 U.S.C. 
8412(d). These case files contain all documents related to the claim 
including statements of witnesses, reports of interviews and hearings, 
examiner's findings and recommendations, a copy of the original and 
final decision, and related correspondence and exhibits.

Authority for maintenance of the system:
    5 U.S.C. 8336(c)(1), 8412(d), 1302, 3301, and 3302; E.O. 10577; 3 
CFR 1954-1958 Comp., p. 218 and 1959-1963 Comp., p. 519; and E.O. 
10987.

Purpose(s):
    The purpose of the system is to make determinations concerning 
requests by Treasury employees that the position he or she holds 
qualifies as a law enforcement position for the purpose of 
administering employment and retirement benefits.

[[Page 46269]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used:
    (1) To disclose pertinent information to the appropriate Federal, 
state, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) To disclose information to any source from which additional 
information is requested in the course of processing a claim, to the 
extent necessary to identify the individual whose claim is being 
adjudicated, inform the source of the purpose(s) of the request, and 
identify the type of information requested;
    (3) To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an individual, 
the issuance of a security clearance, the conducting of a security or 
suitability investigation of an individual, the classifying of jobs, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to requesting the agency's 
decision on the matter;
    (4) To provide information to a congressional office in response to 
an inquiry made at the request of the individual to whom the record 
pertains;
    (5) To disclose information which is necessary and relevant to the 
Department of Justice or to a court when the Government is party to a 
judicial proceeding before the court;
    (6) To provide information to the National Archives and Records 
Administration for use in records management inspections conducted 
under authority of 44 U.S.C. 2904 and 2908;
    (7) To disclose information to officials of the Merit Systems 
Protection Board, the Office of the Special Counsel, the Federal Labor 
Relations Authority, the Equal Employment Opportunity Commission, or 
the Office of Personnel Management when requested in performance of 
their authorized duties;
    (8) To disclose information to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing Counsel or witnesses in the course of civil 
discovery, litigation or settlement negotiations in response to a 
subpoena where relevant or potentially relevant to a proceeding, or in 
connection with criminal law proceedings; and
    (9) To provide information to officials of labor organizations 
recognized under the Civil Service Reform Act when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting work conditions.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and electronic media.

Retrievability:
    By the names of the individuals on whom they are maintained.

Safeguards:
    Lockable metal filing cabinets to which only authorized personnel 
have access. Automated databases are password protected.

Retention and disposal:
    Disposed of after closing of the case in accordance with General 
Records Schedule 1, Civilian Personnel Records, Category 7d.

System manager(s) and addresses:
    Director, Office of Human Resources Strategy and Solutions, Suite 
1200, 1750 Pennsylvania Avenue, NW., Department of the Treasury, 
Washington, DC 20220.

Notification procedure:
    It is required that individuals submitting claims be provided a 
copy of the record under the claims process. They may, however, contact 
the agency personnel or designated office where the action was 
processed, regarding the existence of such records on them. They must 
furnish the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record access procedures:
    It is required that individuals submitting claims be provided a 
copy of the record under the claims process. However, after the action 
has been closed, an individual may request access to the official copy 
of the claim file by contacting the system manager. Individuals must 
provide the following information for their records to be located and 
identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Contesting record procedures:
    Review of requests from individuals seeking amendment of their 
records which have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determining if the record accurately 
documents the action of the agency ruling on the case, and will not 
include a review of the merits of the action, determination, or 
finding. Individuals wishing to request amendment to their records to 
correct factual errors should contact the system manager. Individuals 
must furnish the following information for their records to be located 
and identified: (1) Name, (2) date of birth, (3) approximate date of 
closing of the case and kind of action taken, (4) organizational 
component involved.

Record source categories:
    Information in this system of records is provided: (1) By the 
individual on whom the record is maintained, (2) by testimony of 
witnesses, (3) by agency officials, (4) from related correspondence 
from organizations or persons.

Exemptions claimed for the system:
    None.
TREASURY/DO .007

System name:
    General Correspondence Files--Treasury/DO.

System location:
    Departmental Offices, Department of the Treasury, 1500 Pennsylvania 
Ave., NW., Washington, DC 20220. Components of this record system are 
in the following offices within the Departmental Offices:
    1. Office of Foreign Assets Control.
    2. Office of Tax Policy.
    3. Office of International Affairs.
    4. Office of the Executive Secretariat.
    5. Office of Legislative Affairs.

Categories of individuals covered by the system:
    Members of Congress, U.S. Foreign Service officials, officials and 
employees of the Treasury Department, officials of municipalities and 
state governments, and the general public, foreign nationals, members 
of the news media, businesses, officials and employees of other Federal 
Departments and agencies.

Categories of records in the system:
    Incoming correspondence and replies pertaining to the mission, 
function, and operation of the Department, tasking sheets, and internal 
Treasury memorandum.

Authority for maintenance of the system:
    5 U.S.C. 301.

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Purpose(s):
    The manual systems and/or electronic databases (e.g., Treasury 
Automated Document System (TADS)) used by the system managers are to 
manage the high volume of correspondence received by the Departmental 
Offices and to accurately respond to inquiries, suggestions, views and 
concerns expressed by the writers of the correspondence. It also 
provides the Secretary of the Treasury with sentiments and statistics 
on various topics and issues of interest to the Department.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (2) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (3) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (4) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (5) Provide information to appropriate Federal, State, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license;
    (6) Provide information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Paper records, file folders and magnetic media.

Retrievability:
    By name of individual or letter number, address, assignment control 
number, or organizational relationship.

Safeguards:
    Access is limited to authorized personnel with a direct need to 
know. Rooms containing the records are locked after business hours. 
Some folders are stored in locked file cabinets in areas of limited 
accessibility except to employees. Others are stored in electronically 
secured areas and vaults. Access to electronic records is by password.

Retention and disposal:
    Some records are maintained for three years, then destroyed by 
burning. Other records are updated periodically and maintained as long 
as needed. Some electronic records are periodically updated and 
maintained for two years after date of response; hard copies of those 
records are disposed of after three months in accordance with the NARA 
schedule. Paper records of the Office of the Executive Secretary are 
stored indefinitely at the Federal Records Center.

System manager(s) and addresses:
    1. Director, Office of Foreign Assets Control, U.S. Treasury 
Department, Room 2233, Treasury Annex, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    2. Freedom of Information Act Officer, Office of Tax Policy, U.S. 
Treasury Department, Room 5037G-MT, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.
    3. Manager, International Affairs Business Office, U.S. Treasury 
Department, Room 4456-MT, 1500 Pennsylvania Ave., NW., Washington, DC 
20220.
    4. Director, VIP Correspondence, Office of the Executive 
Secretariat, U.S. Treasury Department, Room 3419-MT, Washington, DC 
20220.
    5. Deputy to the Assistant Secretary, Office of Legislative 
Affairs, U.S. Treasury Department, Room 3464-MT, Washington, DC 20220.

Notification Procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in this system may 
inquire in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix A. Individuals must submit a written request 
containing the following elements: (1) Identify the record system; (2) 
identify the category and type of records sought; and (3) provide at 
least two items of secondary identification (date of birth, employee 
identification number, dates of employment or similar information). 
Address inquiries to Director, Disclosure Services (see ``Record access 
procedures'' below).

Record Access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting Record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Members of Congress or other individuals who have corresponded with 
the Departmental Offices, other governmental agencies (Federal, state 
and local), foreign individuals and official sources.

Exemptions claimed for the system:
    None.
TREASURY/DO .010

System name:
    Office of Domestic Finance, Actuarial Valuation System--Treasury/
DO.

System location:
    Departmental Offices, Office of Government Financing, Office of 
Policy and Legislative Review, 1120 Vermont Avenue, NW., Washington, DC 
20005.

Categories of individuals covered by the system:
    Participants and beneficiaries of the Foreign Service Retirement 
and Disability System and the Foreign Service Pension System. Covered 
employees are located in the following agencies: Department of State, 
Department of Agriculture, Agency for International Development, Peace 
Corps, and the Department of Commerce.

Categories of records in the system:
    Information in the system is as follows: Active Records: Name; 
social security number; salary; category-grade; pay-plan; department-
class; year of entry into system; service computation date; year of 
birth; year of resignation or year of death, and refund if any.
    Retired Records: Same as actives; annuity; year of separation; 
cause of separation (optional, disability, deferred, etc.); years and 
months of service by type of service; marital status; spouse's year of 
birth; annuitant type; principal's year of death; number of children on 
annuity roll; children's years of birth and annuities.

Authority for maintenance of the system:
    22 U.S.C. 4058 and 22 U.S.C. 4071h.

Purpose(s):
    22 U.S.C. 4058 and 22 U.S.C. 4071h require that the Secretary of 
the Treasury prepare estimates of the

[[Page 46271]]

annual appropriations required to be made to the Foreign Service 
Retirement and Disability Fund. The Secretary of the Treasury is also 
required, at least every five years, to prepare valuations of the 
Foreign Pension System and the Foreign Service Retirement and 
Disability System. In order to satisfy this requirement, participant 
data must be collected so that liabilities for the Foreign Service 
Retirement and Disability System and the Foreign Service Pension System 
can be actuarially determined.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Data regarding specific individuals is released only to the 
contributing agency for purposes of verification.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Data is stored electronically.

Retrievability:
    Alphabetically.

Safeguards:
    Access is restricted to select employees of the Office of 
Government Financial Policy. Passwords are required to access the data.

Retention and disposal:
    Records are retained on a multiple year basis in order to perform 
actuarial experience studies.

System manager(s) and address:
    Director, Office of Policy and Legislative Review, Departmental 
Offices, 1500 Pennsylvania Ave., NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Assistant 
Director, Disclosure Services (see ``Record access procedures'' below).

Record Access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting Record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Data for actuarial valuation are provided by organizations 
responsible for pension funds and pay records, namely the Department of 
State and the National Finance Center.

Exemptions claimed for the system:
    None.
TREASURY/DO .015

System name:
    Political Appointee Files--Treasury/DO.

System location:
    Department of the Treasury, Departmental Offices, 1500 Pennsylvania 
Avenue, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Individuals who may possibly be appointed to political positions in 
the Department of the Treasury, consisting of Presidential appointees 
requiring Senate confirmation; non-career Senior Executive Service 
appointees; and Schedule C appointees.

Categories of records in the system:
    Files may consist of the following: Referral letters; White House 
clearance letters; information about an individual's professional 
licenses (if applicable); IRS results of inquiries; notation of 
National Agency Check (NAC) results (favorable or otherwise); internal 
memoranda concerning an individual; Financial Disclosure Statements 
(Standard Form 278); results of inquiries about the individual; 
Questionnaire for National Security Positions Standard Form 86; 
Personal Data Statement and General Counsel Interview sheets; published 
works including books, newspaper and magazine articles, and treatises 
by the individual; newspaper and magazine articles written about or 
referring to the individual; and or articles containing quotes by the 
individual, and other correspondence relating to the selection and 
appointment of political appointees.

Authority for maintenance of the system:
    5 U.S.C. 3301, 3302 and E.O. 10577.

Purpose(s):
    These records are used by authorized personnel within the 
Department to determine a potential candidate's suitability for 
appointment to non-career positions within the Department of the 
Treasury.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be disclosed to:
    (1) The Office of Personnel Management, Merit Systems Protection 
Board, Equal Employment Opportunity Commission, and General Accounting 
Office for the purpose of properly administering Federal personnel 
systems or other agencies' systems in accordance with applicable laws, 
Executive Orders, and regulations;
    (2) A Federal, state, local or foreign agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information which has requested information relevant to or necessary to 
the requesting agency's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation or settlement 
negotiations in response to a subpoena where relevant or potentially 
relevant to a proceeding, or in connection with criminal law 
proceedings;
    (4) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation; 
and
    (6) Appropriate Federal, state, local or foreign agencies 
responsible for investigating or prosecuting the violation of, or for 
implementing a statute, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Correspondence and forms in file folders. Records are also 
maintained in electronic media.

Retrievability:
    Information accessed by last name of individual and Social Security 
Number.

Safeguards:
    Building employs security guards. Data is kept in locked file 
cabinets and is accessible to authorized personnel only. Electronic 
media is password protected.

[[Page 46272]]

Retention and disposal:
    Records are destroyed at the end of the Presidential administration 
during which the individual is hired. For non-selectees, records of 
individuals who are not hired are destroyed one year after the file is 
closed, but not later than the end of the Presidential administration 
during which the individual is considered.

System manager(s) and address:
    White House Liaison, Department of the Treasury, Rm 3024, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be informed if they are named in this system 
or gain access to records maintained in the system must submit a 
written, signed request containing the following elements: (1) Identify 
the record system; (2) identify the category and type of records 
sought; and (3) provide at least two items of secondary identification 
(date of birth, employee identification number, dates of employment, or 
similar information). Address inquiries to: Director, Disclosure 
Services, Department of the Treasury, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220.

Record access procedures:
    See ``Record Notification procedure'' above.

Contesting record procedures:
    See ``Record Notification procedure'' above.

Record source categories:
    Records are submitted by the individuals and compiled from 
interviews with those individuals seeking non-career positions. 
Additional sources may include The White House, Office of Personnel 
Management, Internal Revenue Service, Department of Justice and 
international, state, and local jurisdiction law enforcement components 
for clearance documents, and other correspondence and public record 
sources.

Exemptions claimed for the system:
    None.
TREASURY/DO .060

System name:
    Correspondence Files and Records on Dissatisfaction--Treasury/DO.

System location:
    Office of Human Resources Strategy and Solutions, Suite 1200, 1750 
Pennsylvania Avenue, NW., Department of the Treasury, Washington, DC 
20220.

Categories of individuals covered by the system:
    Former and current Department employees who have submitted 
complaints to the Office of Human Resources Strategy and Solutions 
(HRSS) or whose correspondence concerning a matter of dissatisfaction 
has been referred to HRSS.

Categories of records in the system:
    Correspondence dealing with former and current employee complaints.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    To maintain a record of correspondence related to inquiries filed 
with the Departmental Office of Human Resources Strategy and Solutions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, state, 
and local, or foreign agencies responsible for investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, or license, where the disclosing 
agency becomes aware of an indication of a violation or potential civil 
or criminal law or regulation;
    (2) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (3) Provide information to unions recognized as exclusive 
bargaining representatives under the Civil Service Reform Act of 1978, 
5 U.S.C. 7111 and 7114;
    (4) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders, file cabinets.

Retrievability:
    By bureau and employee name.

Safeguards:
    Maintained in filing cabinet and released only to Office of 
Personnel staff or other Treasury officials on a need-to-know basis.

Retention and disposal:
    Records are maintained and disposed of in accordance with 
Department of the Treasury Directive 25-02, ``Records Disposition 
Management Program'' and the General Records Schedule.

System manager(s) and address:
    Director, Office of Human Resources Strategy and Solutions, 
Department of the Treasury, Washington, DC 20220.

Notification procedure:
    Persons inquiring as to the existence of a record on themselves may 
contact: Director, Office of Human Resources Strategy and Solutions, 
Suite 1200, 1750 Pennsylvania Avenue, NW., Department of the Treasury, 
Washington, DC 20220. The inquiry must include the individual's name 
and employing bureau.

Record access procedures:
    Persons seeking access to records concerning themselves may 
contact: Office of Human Resources Strategy and Solutions, Suite 1200, 
1750 Pennsylvania Avenue, NW., Department of the Treasury, Washington, 
DC 20220. The inquiry must include the individual's name and employing 
bureau.

Contesting record procedures:
    Individuals wishing to request amendment to their records to 
correct factual error should contact the Director, Office of Human 
Resources Strategy and Solutions at the address shown in Access, above. 
They must furnish the following information: (a) Name; (b) employing 
bureau; (c) the information being contested; (d) the reason why they 
believe information is untimely, inaccurate, incomplete, irrelevant, or 
unnecessary.

Record source categories:
    Current and former employees, and/or representatives, employees' 
relatives, general public, Congressmen, the White House, management 
officials.

Exemptions claimed for the system:
    None.
TREASURY/DO .111

System name:
    Office of Foreign Assets Control Census Records--Treasury/DO.

System location:
    Office of Foreign Assets Control Treasury Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Although most reporters in the Census in this system of records are 
not individuals, such censuses reflect some small number of U.S. 
individuals as

[[Page 46273]]

holders of assets subject to U.S. jurisdiction which are blocked under 
the various sets of Treasury Department regulations involved.

Categories of records in the system:
    Reports of several censuses of U.S.-based, foreign-owned assets 
which have been blocked at any time since 1940 under Treasury 
Department regulations found under 31 CFR part 1, subpart B, Chapter V.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 50 U.S.C. 1701 et seq.; 
and 31 CFR Ch. V.

Purpose(s):
    This system of records is used to identify and administer assets of 
blocked foreign governments, groups or persons. Censuses are undertaken 
at various times for specific sanction programs to identify the 
location, type, and value of property frozen under OFAC administered 
programs. The information is obtained by requiring reports from all 
U.S. holders of blocked property subject to the reporting requirements. 
The reports normally contain information such as the name of the U.S. 
holder, the foreign account party, location of the property and a 
description of the type and value of the asset. In some instances, 
adverse claims by U.S. persons against the blocked property are also 
reported.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to appropriate state agencies which are 
concerned with or responsible for abandoned property;
    (2) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (3) Provide information to a Congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (5) Provide certain information to appropriate senior foreign-
policy-making officials in the Department of State.
    (6) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosure to 
opposing counsel or witnesses, in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena or in 
connection with criminal law proceedings when the United States or any 
agency or subdivision thereof is a party to any of the above 
proceedings and such information is determined to be arguably relevant 
to the proceeding.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records stored on magnetic media and/or as hard copy documents.

Retrievability:
    By name of holder or custodian or owner of blocked property.

Safeguards:
    Locked room, or in locked file cabinets located in areas in which 
access is limited to Foreign Assets Control employees. Computerized 
records are password-protected.

Retention and disposal:
    Records are periodically updated and maintained as long as needed. 
When no longer needed, records are retired to Federal Records Center or 
destroyed in accordance with established procedures.

System Manager and address:
    Director, Office of Foreign Assets Control, Department of the 
Treasury, NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in the system, must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and type of 
record sought; and (3) Provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Director, 
Disclosure Services (See ``Record access procedures'' below.)

Record access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting Record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Custodians or other holders of blocked assets.

Exemptions claimed for the system:
    None.
TREASURY/DO .114

System name:
    Foreign Assets Control Enforcement Records--Treasury/DO.

System location:
    Office of Foreign Assets Control, Treasury Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Individuals who have engaged in or who are suspected of having 
engaged in transactions and activities prohibited by Treasury 
Department regulations found at 31 CFR Part 1, subpart B, Chapter V.

Categories of records in the system:
    Documents related to suspected or actual violations of relevant 
statutes and regulations administered by the Office of Foreign Assets 
Control.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 50 U.S.C. 1701 et. seq.; 22 U.S.C. 287(c); 22 
U.S.C. 2370(a); and 31, CFR, Chapter V; Pub. L. 99-440, 100 Stat. 1086, 
as amended by Pub. L. 99-631, 100 Stat. 3515.

Purpose(s):
    This system of records is used to document investigation and 
administrative action taken with respect to individuals and 
organizations suspected of violating statutes and regulations 
administered and enforced by the Office of Foreign Assets Control. 
Possible violations may relate to financial, commercial or other 
transactions with foreign governments, entities or special designated 
nationals. Suspected criminal violations are investigated primarily by 
the U.S. Customs Service. Non-criminal cases are pursued 
administratively for civil penalty consideration. This system is also 
used to generate statistical information on the number of 
investigative, criminal and civil cases upon which action has been 
taken.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to appropriate Federal agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order or 
license;
    (2) Disclose information to a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's official functions;

[[Page 46274]]

    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosure to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in response to a subpoena or 
in connection with criminal law proceedings when the United States or 
any agency or subdivision thereof is a party to any of the above 
proceedings and such information is determined to be arguably relevant 
to the proceeding;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a Congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and magnetic media.

Retrievability:
    By name of individual.

Safeguards:
    Folders in locked file cabinets are located in areas of limited 
accessibility. Computerized records are password-protected.

Retention and disposal:
    Records are periodically updated and are maintained as long as 
necessary. When no longer needed, records are retired to Federal 
Records Center or destroyed in accordance with established procedures.

System manager(s) and address:
    Director, Office of Foreign Assets Control, U.S. Treasury 
Department, Washington, DC 20220.

Notification procedure:
    This system of records may not be accessed for purposes of 
determining if the system contains a record pertaining to a particular 
individual.

Record Access procedures:
    This system of records may not be accessed for purposes of 
inspection or for contest of content of records.

Contesting Record procedures:
    See ``Record access procedures'' above.

Record source categories:
    From the individual, from the Office of Foreign Assets Control 
investigations, and from other federal, state or local agencies.

exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4), (G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2).
TREASURY/DO .118

System name:
    Foreign Assets Control Licensing Records--Treasury/DO.

System location:
    Office of Foreign Assets Control, Treasury Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Applicants for permissive and authorizing licenses under Treasury 
Department regulations found at 31 CFR part 1 subpart B, Chapter V.

Categories of records in the system:
    Applications for Treasury licenses--together with related and 
supporting documentary material and copies of licenses issued.

Authority for maintenance of the system:
    50 U.S.C., App. 5(b); 22 U.S.C. 2370(a); 22 U.S.C. 287(c); 50 
U.S.C. 1701 et seq. 31 CFR, Chapter V; Pub. L. 99-440, 100 Stat. 1086, 
as amended by Pub. L. 99-631, 100 Stat. 3515.

Purpose(s):
    This system of records contains requests from U.S. and foreign 
persons or entities for licenses to engage in commercial transactions, 
travel to foreign countries, to unblock property and bank accounts or 
to engage in other activities otherwise prohibited under economic 
sanctions administered by the Office of Foreign Assets Control. This 
system is also used during enforcement investigations, when applicable, 
and to generate information used in required reports to the Congress by 
the President on the number and types of licenses granted or denied 
under particular sanction programs.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violation of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license;
    (2) Disclose information to the Department of State, Commerce, 
Defense or other federal agencies, in connection with Treasury 
licensing policy or other matters of mutual interest or concern;
    (3) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's official functions;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosure to 
opposing counsel or witnesses, in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena or in 
connection with criminal law proceedings when the United States or any 
agency or subdivision thereof is a party to any of the above 
proceedings and such information is determined to be arguably relevant 
to the proceeding;
    (5) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (6) Provide information to a Congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders and magnetic media.

Retrievability:
    The records are retrieved by license or letter number.

Safeguards:
    Folders in locked filed cabinets are located in areas of limited 
accessibility. Computerized records are password-protected.

Retention and disposal:
    Records are periodically updated to reflect changes and maintained 
as long as needed. When no longer needed, records are retired to 
Federal Records Center or destroyed in accordance with established 
procedures.

System manager(s) and addresses:
    Director, Office of Foreign Assets Control, Department of the 
Treasury, Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in the system of 
records, must submit a written request containing the following 
elements: (1)

[[Page 46275]]

Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information). Address inquiries to Director, 
Disclosure Services (See ``Record access procedures'' below).

Record access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Applicants for Treasury Department licenses under regulations 
administered by the Office of Foreign Assets Control.

Exemptions claimed for the system:
    None.
TREASURY/DO .144

System name:
    General Counsel Litigation Referral and Reporting System--Treasury/
DO.

System location:
    U.S. Department of the Treasury, Office of the General Counsel, 
1500 Pennsylvania Avenue NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Persons who are parties, plaintiff or defendant, in civil 
litigation or administrative proceedings involving or concerning the 
Department of the Treasury or its officers or employees. The system 
does not include information on every civil litigation or 
administrative proceeding involving the Department of the Treasury or 
its officers and employees.

Categories of records in the system:
    This system of records consists of a computer data base containing 
information related to litigation or administrative proceedings 
involving or concerning the Department of the Treasury or its officers 
or employees.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 301.

Purpose(s):
    The purposes of this system are: (1) To record service of process 
and the receipt of other documents relating to litigation or 
administrative proceedings involving or concerning the Department of 
the Treasury or its officers or employees, and (2) to respond to 
inquiries from Treasury personnel, personnel from the Justice 
Department and other agencies, and other persons concerning whether 
service of process or other documents have been received by the 
Department in a particular litigation or proceeding.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
or foreign agencies responsible for investigating or prosecuting the 
violations of, or for implementing, a statute, rule, regulation, order, 
or license, where the disclosing agency becomes aware of an indication 
of a violation or potential violation of civil or criminal law or 
regulation;
    (2) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an individual, or issuance of a security 
clearance, license, contract, grant, or other benefit;
    (3) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena or in 
connection with criminal law proceedings;
    (4) Disclose information to foreign governments in accordance with 
formal or informal international agreements;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The computerized records are maintained in computer data banks. 
Printouts of the data may be made.

Retrievability:
    The computer information is accessible by the name of the non-
government party involved in the case, and case number and docket 
number (when available).

Safeguards:
    Access is limited to employees who have a need for such records in 
the course of their work. Background checks are made on employees. All 
facilities where records are stored have access limited to authorized 
personnel.

Retention and disposal:
    The computer information is maintained for up to ten years or more 
after a record is created.

System manager(s) and address:
    Office of the General Counsel, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) An 
identification of the record system; and (2) an identification of the 
category and type of records sought. This system contains records that 
are exempt under 31 CFR l.36; 5 U.S.C. 552a(j)(2); and (k)(2). Address 
inquiries to: Director, Disclosure Services, Department of the 
Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220.

Record access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Treasury Department Legal Division, Department of Justice Legal 
Division.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(d), (e)(1), (e)(3), 
(e)(4)(G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 
552a(k)(2).
TREASURY/DO .149

System name:
    Foreign Assets Control Legal Files--Treasury/DO

System location:
    U.S. Department of the Treasury, Room 3133-Annex, Washington, DC 
20220.

Categories of individuals covered by the system:
    Persons who are or who have been parties in litigation or other 
matters

[[Page 46276]]

involving the Office of Foreign Assets Control or involving statutes 
and regulations administered by the agency found at 31 CFR part 1 
subpart B, chapter V.

Categories of records in the system:
    Information and documents relating to litigation and other matters 
involving the Office of Foreign Assets Control or statutes and 
regulations administered by the agency.

Authority for maintenance of the system:
    31 U.S.C. 301; 50 U.S.C. App. 5(b); 50 U.S.C. 1701 et seq; 22 
U.S.C. 278(c); and other statutes relied upon by the President to 
impose economic sanctions.

Purpose(s):
    These records are maintained to assist in providing legal advice to 
the Office of Foreign Assets Control and the agency regarding issues of 
compliance, enforcement, investigation, and implementation of matters 
related to the Office of Foreign Assets Control and the statutes and 
regulations administered by the agency. These records are also 
maintained to assist in litigation related to the Office of Foreign 
Assets Control and the statutes and regulations administered by the 
agency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Prosecute, defend, or intervene in litigation related to the 
Office of Foreign Assets Control and statutes and regulations 
administered by the agency, (2) Disclose pertinent information to 
appropriate Federal, State, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order or license;
    (3) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's official functions;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Folders in file cabinets and magnetic media.

Retrievability:
    By name of private plaintiff or defendant.

Safeguards:
    Folders are in lockable file cabinets located in areas of limited 
public accessibility. Where records are maintained on computer hard 
drives, access to the files is password-protected.

Retention and disposal:
    Records are periodically updated and maintained as long as needed.

System manager(s) and address:
    Chief Counsel, Foreign Assets Control, U.S. Treasury Department, 
1500 Pennsylvania Ave., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or gain access to records maintained in this system must 
submit a written request containing the following elements: (1) 
Identify the record system; (2) identify the category and type of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information).

Record access procedures:
    Address inquiries to: Director, Disclosure Services, Department of 
the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 20220.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    Pleadings and other materials filed during course of a legal 
proceeding, discovery obtained pursuant to applicable court rules; 
materials obtained by Office of Foreign Assets Control investigation; 
material obtained pursuant to requests made to other Federal agencies; 
orders, opinions, and decisions of courts.

Exemptions claimed for the system:
    None.
TREASURY/DO .190

System name:
    Investigation Data Management System--Treasury/DO.

System location:
    Office of Inspector General (OIG), Assistant Inspector General for 
Investigations, 740 15th St., NW., Suite 500, Washington, DC 20220.

Categories of individuals covered by the system:
    (A) Current and former employees of the Department of the Treasury 
and persons whose association with current and former employees relate 
to the alleged violations of the rules of ethical conduct for employees 
of the Executive Branch, the Department's supplemental standards of 
ethical conduct, the Department's rules of conduct, merit system 
principles, or any other criminal or civil misconduct, which affects 
the integrity or facilities of the Department of Treasury. The names of 
individuals and the files in their names may be: (1) Received by 
referral; or (2) initiated at the discretion of the Office of the 
Inspector General in the conduct of assigned duties.
    (B) Individuals who are: Witnesses; complainants; confidential or 
non-confidential informants; suspects; defendants; parties who have 
been identified by the Office of the Inspector General, constituent 
units of the Department of Treasury, other agencies, or members of the 
general public in connection with the authorized functions of the 
Inspector General.
    (C) Current and former senior Treasury and bureau officials who are 
the subject of investigations initiated and conducted by the Office of 
the Inspector General.

Categories of records in the system:
    (A) Letters, memoranda, and other documents citing complaints of 
alleged criminal or administrative misconduct.
    (B) Investigative files which include: (1) Reports of 
investigations to resolve allegations of misconduct or violations of 
law with related exhibits, statements, affidavits, records or other 
pertinent documents obtained during investigations; (2) transcripts and 
documentation concerning requests and approval for consensual 
(telephone and consensual non-telephone) monitoring; (3) reports from 
or to other law enforcement bodies; (4) prior criminal or noncriminal 
records of individuals as they relate to the investigations; and (5) 
reports of actions taken by management personnel regarding misconduct 
and reports of legal actions resulting from violations of statutes 
referred to the Department of Justice for prosecution.

Authority for maintenance of the system:
    The Inspector General Act of 1978, as amended, 5 U.S.C.A. App.3; 5 
U.S.C. 301; 31 U.S.C. 321.

[[Page 46277]]

Purpose(s):
    The records and information collected and maintained in this system 
are used to (a) receive allegations of violations of the standards of 
ethical conduct for employees of the Executive Branch (5 CFR part 
2635), the Treasury Department's supplemental standards of ethical 
conduct (5 CFR part 3101), the Treasury Department's rules of conduct 
(31 CFR part 0), the Office of Personnel Management merit system 
principles, or any other criminal or civil law; and to (b) prove or 
disprove allegations which the OIG receives that are made against 
Department of the Treasury employees, contractors and other individuals 
associated with the Department of the Treasury.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to the Department of Justice in connection 
with actual or potential criminal prosecution or civil litigation;
    (2) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (3) Disclose information to a Federal, State, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or the issuance of a security 
clearance, license, contract, grant, or other benefit;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena or in 
connection with criminal law proceedings;
    (5) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (6) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2 which relate to an agency's 
functions relating to civil and criminal proceedings;
    (7) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.
    (8) Provide information to the Office of Inspector General of the 
Department of Justice with respect to investigations involving the 
Bureau of Alcohol, Tobacco and Firearms; and to the Office of Inspector 
General of the Department of Homeland Security with respect to 
investigations involving the Secret Service, Customs Service, and 
Federal Law Enforcement Training Center, for such OIGs' use in carrying 
out their obligations under the Inspector General Act of 1978, as 
amended, 5 U.S.C.A. Appendix 3 and other applicable laws; and
    (9) Provide information to other OIGs, the President's Council on 
Integrity and Efficiency, and the Department of Justice, in connection 
with their review of Treasury OIG's exercise of statutory law 
enforcement authority, pursuant to section 6(e) of the Inspector 
General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file jackets are maintained in a secured locked 
room. Electronic records are password protected; backup media are 
maintained in a locked room.

Retrievability:
    Paper: Alphabetically by name of subject or complainant, by case 
number, and by special agent name and/or employee identifying number. 
Electronic: by complainant, subject, victim, or witness case number, 
and by special agent name.

Safeguards:
    Paper records and word processing disks are maintained in locked 
safes and all access doors are locked when offices are vacant. Building 
has guard; entrance to building, elevators, and other spaces are all 
keycard-controlled. Automated records are controlled by computer 
security programs which limit access to authorized personnel who have a 
need for such information in the course of their duties. The records 
are available to Office of Inspector General personnel who have an 
appropriate security clearance on a need-to-know basis.

Retention and disposal:
    Investigative files are stored on-site for 3 years at which time 
they are retired to the Federal Records Center, Suitland, Maryland, for 
temporary storage. In most instances, the files are destroyed when 10 
years old. However, if the files have significant or historical value, 
they are retained on-site for 3 years, then retired to the Federal 
Records Center for 22 years, at which time they are transferred to the 
National Archives and Records Administration for permanent retention. 
In addition, an automated investigative case tracking system is 
maintained on-site; the case information deleted 15 years after the 
case is closed, or when no longer needed, whichever is later.

System manager(s) and address:
    Assistant Inspector General for Investigations, 740 15th St., NW., 
Suite 500, Washington, DC 20220.

Notification procedure:
    Pursuant to 5 U.S.C. 552a(j)(2) and (k)(2), this system of records 
may not be accessed for purposes of determining if the system contains 
a record pertaining to a particular individual, or for contesting the 
contents of a record.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    See ``Categories of individuals'' above. This system contains 
investigatory material for which sources need not be reported.

Exemptions claimed for the system:
    This system is exempt from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), 
(d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), 
(e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 
5 U.S.C. 552a(j)(2) and (k)(2). See 31 CFR 1.36.
TREASURY/DO .191

System name:
    Human Resources and Administrative Records System.

System location:
    Office of Inspector General (OIG), all headquarters, and field 
offices. (See appendix A.)

Categories of individuals covered by the system:
    Current and former employees of the Office of Inspector General.

Categories of records in the system:
    (1) Personnel system records contain OIG employee name, positions, 
grade and series, salaries, and related information pertaining to OIG 
employment; (2) Tracking records contain status information on audits,

[[Page 46278]]

investigations and other projects; (3) Timekeeping records contain 
hours worked and leave taken;
    (4) Equipment inventory records contain information about 
government property assigned to employees; (5) Travel records contain 
information regarding dates, locations, costs, and purpose of official 
travel conducted by employees; (6) Training records contain information 
about dates, locations, subjects, and costs of training provided to 
employees.

Authority for maintenance of the system:
    Inspector General Act of 1978, as amended; (5 U.S.C. Appendix 3) 5 
U.S.C. 301; and 31 U.S.C. 321.

Purpose(s):
    The purpose of the system is to: (1) Manage effectively OIG 
resources and projects; (2) capture accurate statistical data for 
mandated reports to the Secretary of the Treasury, the Congress, the 
Office of Management and Budget, the General Accounting Office, the 
President's Council on Integrity and Efficiency and other Federal 
agencies; and (3) provide accurate information critical to the OIG's 
daily operation, including employee performance and conduct.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    (1) A record from the system of records, which indicates, either by 
itself or in combination with other information, a violation or 
potential violation of law, whether civil or criminal, and whether 
arising by statute, regulation, rule or order issued pursuant thereto, 
may be disclosed to a Federal, State, local, or foreign agency or other 
public authority that investigates or prosecutes or assists in 
investigation or prosecution of such violation, or enforces or 
implements or assists in enforcement or implementation of the statute, 
rule, regulation or order.
    (2) A record from the system of records may be disclosed to a 
Federal, State, local, or foreign agency or other public authority, or 
to private sector (i.e., non-Federal, State, or local government) 
agencies, organizations, boards, bureaus, or commissions, which 
maintain civil, criminal, or other relevant enforcement records or 
other pertinent records, such as current licenses in order to obtain 
information relevant to an agency investigation, audit, or other 
inquiry, or relevant to a decision concerning the hiring or retention 
of an employee or other personnel action, the issuance of a security 
clearance, the letting of a contract, the issuance of a license, grant 
or other benefit, the establishment of a claim, or the initiation of 
administrative, civil, or criminal action. Disclosure to the private 
sector may be made only when the records are properly constituted in 
accordance with agency requirements; are accurate, relevant, timely and 
complete; and the disclosure is in the best interest of the Government.
    (3) A record from the system of records may be disclosed to a 
Federal, State, local, or foreign agency or other public authority, or 
private sector (i.e., non-Federal, State, or local government) 
agencies, organizations, boards, bureaus, or commissions, if relevant 
to the recipient's hiring or retention of an employee or other 
personnel action, the issuance of a security clearance, the letting of 
a contract, the issuance of a license, grant or other benefit, the 
establishment of a claim, or the initiation of administrative, civil, 
or criminal action. Disclosure to the private sector may be made only 
when the records are properly constituted in accordance with agency 
requirements; are accurate, relevant, timely and complete; and the 
disclosure is in the best interest of the Government.
    (4) A record from the system of records may be disclosed to any 
source, private or public, to the extent necessary to secure from such 
source information relevant to a legitimate agency investigation, 
audit, or other inquiry.
    (5) A record from the system of records may be disclosed to the 
Department of Justice when the agency or any component thereof, or any 
employee of the agency in his or her official capacity, or any employee 
of the agency in his or her individual capacity where the Department of 
Justice has agreed to represent the employee, or the United States, 
where the agency determines that litigation is likely to affect the 
agency or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation and the use of such records by the 
Department of Justice is therefore deemed by the agency to be for a 
purpose that is compatible with the purpose for which the agency 
collected the records.
    (6) A record from the system of records may be disclosed in a 
proceeding before a court or adjudicative body, when the agency, or any 
component thereof, or any employee of the agency in his or her official 
capacity, or any employee of the agency in his or her individual 
capacity where the agency has agreed to represent the employee, or the 
United States, where the agency determines that litigation is likely to 
affect the agency or any of its components, is a party to litigation or 
has an interest in such litigation, and the agency determines that use 
of such records is relevant and necessary to the litigation and the use 
of such records is therefore deemed by the agency to be for a purpose 
that is compatible with the purpose for which the agency collected the 
records.
    (7) A record from the system of records may be disclosed to a 
Member of Congress from the record of an individual in response to an 
inquiry from the Member of Congress made at the request of that 
individual.
    (8) A record from the system of records may be disclosed to the 
Department of Justice and the Office of Government Ethics for the 
purpose of obtaining advice regarding a violation or possible violation 
of statute, regulation, rule or order or professional ethical 
standards.
    (9) A record from the system of records may be disclosed to the 
Office of Management and Budget for the purpose of obtaining its advice 
regarding agency obligations under the Privacy Act, or in connection 
with the review of private relief legislation.
    (10) A record from the system of records may be disclosed in 
response to a subpoena issued by a Federal agency having the power to 
subpoena records of other Federal agencies if, after careful review, 
the OIG determines that the records are both relevant and necessary to 
the requesting agency's needs and the purpose for which the records 
will be used is compatible with the purpose for which the records were 
collected.
    (11) A record from the system of records may be disclosed to a 
private contractor for the purpose of compiling, organizing, analyzing, 
programming, or otherwise refining records subject to the same 
limitations applicable to U.S. Department of Treasury officers and 
employees under the Privacy Act.
    (12) A record from the system of records may be disclosed to a 
grand jury agent pursuant either to a Federal or State grand jury 
subpoena, or to a prosecution request that such record be released for 
the purpose of its introduction to a grand jury provided that the Grand 
Jury channels its request through the cognizant U.S. Attorney, that the 
U.S. Attorney has been delegated the authority to make such requests by 
the Attorney General, that she or he actually signs the letter 
specifying both the information sought and the law enforcement purpose

[[Page 46279]]

served. In the case of a State Grand Jury subpoena, the State 
equivalent of the U.S. Attorney and Attorney General shall be 
substituted.
    (13) A record from the system of records may be disclosed to a 
Federal agency responsible for considering suspension or debarment 
action where such record would be relevant to such action.
    (14) A record from the system of records may be disclosed to an 
entity or person, public or private, where disclosure of the record is 
needed to enable the recipient of the record to take action to recover 
money or property of the United States Department of the Treasury, 
where such recovery will accrue to the benefit of the United States, or 
where disclosure of the record is needed to enable the recipient of the 
record to take appropriate disciplinary action to maintain the 
integrity of the programs or operations of the Department of the 
Treasury.
    (15) A record from the system of records may be disclosed to a 
Federal, state, local or foreign agency, or other public authority, for 
use in computer matching programs to prevent and detect fraud and abuse 
in benefit programs administered by an agency, to support civil and 
criminal law enforcement activities of any agency and its components, 
and to collect debts and over payments owed to any agency and its 
components.
    (16) A record from the system of records may be disclosed to a 
public or professional licensing organization when such record 
indicates, either by itself or in combination with other information, a 
violation or potential violation of professional standards, or reflects 
on the moral, educational, or professional qualifications of an 
individual who is licensed or who is seeking to become licensed.
    (17) A record from the system of records may be disclosed to the 
Office of Management and Budget, the General Accounting Office, the 
President's Council on Integrity and Efficiency and other Federal 
agencies for mandated reports.

Disclosure to consumer reporting agencies:
    Debtor information may also be furnished, in accordance with 5 
U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to consumer reporting agencies 
to encourage repayment of an overdue debt.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    Most files are accessed by OIG employee name, employee identifying 
number, office, or cost center. Some records may be accessed by 
entering equipment or project information.

Safeguards:
    Access is limited to OIG employees who have a need for such 
information in the course of their work. Offices are locked. A central 
network server is password protected by account name and user password. 
Access to records on electronic media is controlled by computer 
passwords. Access to specific system records is further limited and 
controlled by computer security programs limiting access to authorized 
personnel.

Retention and disposal:
    Records are periodically updated to reflect changes and are 
retained as long as necessary.

System manager(s) and address:
    Assistant Inspector General for Management, 740 15th St. NW., Suite 
510, Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in this system may 
inquire in accordance with instructions appearing in 31 CFR part 1, 
subpart C, appendix A. Individuals must submit a written request 
containing the following elements: (1) Identify the record system; (2) 
identify the category and type of records sought; and (3) provide at 
least two items of secondary identification (date of birth, employee 
identifying number, dates of employment or similar information). 
Address inquiries to Director, Disclosure Services (see ``Record access 
procedures'' below).

Record access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting records Procedures:
    See ``Record access procedures'' above.

Record source categories:
    Current and former employees of the OIG.

Exemptions claimed for the system:
    None.

Appendix A--Addresses of OIG Offices

Headquarters:

    Department of the Treasury, Office of Inspector General, Office 
of the Assistant Inspector General for Management Services, 740 15th 
Street, NW., Suite 510, Washington, DC 20220.

Field Locations:

    Contact System Manager for addresses.
    Department of the Treasury, Office of Inspector General, Office 
of Audit, San Francisco, CA 94105.
    Department of the Treasury, Office of Inspector General, Office 
of Audit, Boston, MA 02110-3350.
TREASURY/DO .193

System name:
    Employee Locator and Automated Directory System--Treasury/DO.

System location:
    Main Treasury Building, 1500 Pennsylvania Ave., NW., Washington, DC 
20220.

Categories of individuals covered by the system:
    Information on all employees of the Department is maintained in the 
system if the proper locator card is provided.

Categories of records in the system:
    Name, office telephone number, bureau, office symbol, building, 
room number, home address and phone number, and person to be notified 
in case of emergency.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    The Employee Locator and Automated Directory System is maintained 
for the purpose of providing current locator and emergency information 
on all DO employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures are not made outside of the Department.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Hard copy and magnetic media.

Retrievability:
    Indexed by name.

Safeguards:
    All records, including computer system and all terminals are 
located within secure space. Only authorized personnel have access.

[[Page 46280]]

Retention and disposal:
    Records are kept as long as needed, updated periodically and 
destroyed by burning.

System manager(s) and address:
    Manager, Telephone Operator Services Branch, 1500 Pennsylvania 
Ave., NW., Washington, DC 20220.

Notification procedure:
    See ``System manager'' above.

Record Access procedures:
    See ``System manager'' above.

Contesting Record procedures:
    See ``System manager'' above.

Record source categories:
    Information is provided by individual employees. Necessary changes 
made if requested.

Exemptions claimed for the system:
    None.
TREASURY/DO .194

System name:
    Circulation System--Treasury.

System location:
    Department of the Treasury, Library, Room 1318-MT, 1500 
Pennsylvania Avenue, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Employees who borrow library materials or receive library materials 
on distribution. The system also contains records concerning 
interlibrary loans to local libraries which are not subject to the 
Privacy Act.

Categories of records in the system:
    Records of items borrowed from the Treasury Library collection and 
patron records are maintained on central computer. Records are 
maintained by name of borrower, office locator information, and title 
of publication.

Authority for maintenance of the system:
    5 U.S.C. 301.

Purpose(s):
    Track circulation of library materials and their borrowers.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic media.

Retrievability:
    Data can be retrieved from the system by borrower name or bar code 
number and publication title or its associated bar code number.

Safeguards:
    Access to the system requires knowledge of password identification 
codes and protocols for calling up the data files. Access to the 
records is limited to staff of the Readers Services Branch who have a 
need-to-know the information for the performance of their duties.

Retention and disposal:
    Only current data are maintained on-line. Records for borrowers are 
deleted when employee leaves Treasury.

System manager(s) and address:
    Chief Librarian, Department of the Treasury, Room 1318-MT, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Notification procedure:
    Inquiries should be addressed to: Director, Disclosure Services, 
Department of the Treasury, 1500 Pennsylvania Ave., NW., Washington DC 
20220.

Record Access procedures:
    See ``Notification procedure'' above.

Contesting Record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Patron information records are completed by borrowers and library 
staff.

Exemptions claimed for the system:
    None.
TREASURY/DO .196

System name:
    Security Information System--Treasury/DO.

System location:
    Components of this system are located in the following offices 
within the Departmental Offices: Office of Security, Room 3180 Treasury 
Annex, 1500 Pennsylvania Avenue, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    (1) Department of the Treasury officials who classify documents 
with a national security classification, i.e., Top Secret, Secret, or 
Confidential.
    (2) Each Department of the Treasury official, by name and position 
title, who has been delegated the authority to downgrade and declassify 
national security information and who is not otherwise authorized to 
classify a document at its present classification level.
    (3) Each Department of the Treasury official, by name and position 
title, who has been delegated the authority for original classification 
of national security information, exclusive of officials specifically 
authorized original classification authority by Treasury Order 102-10.
    (4) An alphabetical listing of Department of the Treasury employees 
who have valid security violations as a result of the improper 
handling, safeguarding, or storage of classified national security and 
sensitive but unclassified information.
    (5) Department of the Treasury personnel concerned with classified 
national security and sensitive but unclassified use information who 
have participated in a security orientation program regarding the 
salient features of the security requirements and procedures for the 
handling and safeguarding of such information.

Categories of records in the system:
    The following records are maintained by the Director of Security 
Programs: (1) Report of Authorized Downgrading and Declassification 
Officials, (2) Report of Authorized Classifiers, (3) Record of Security 
Violation, and (4) the Security Orientation Acknowledgment.

Authority for maintenance of the system:
    Executive Order No. 12958 as amended, dated April 17, 1995, as 
amended, and Office of Security Manual, TDP 71-10.

Purpose(s):
    The system is designed to (1) oversee compliance with Executive 
Order No. 12958 as amended and Departmental programming and 
implementation, (2) ensure proper classification of national security 
information, (3) record details of valid security violations and (4) 
assist in determining the effectiveness of information security 
programs affecting classified and sensitive but unclassified 
information.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    These records may be used to disclose information to appropriate 
Federal agencies and for enforcing or

[[Page 46281]]

implementing a statute, rule, regulation or order.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Hard Copy paper files.

Retrievability:
    Manually filed and indexed by office or bureau, date, name of 
official and position title, where appropriate.

Safeguards:
    Secured in security equipment to which access is limited to 
personnel with the need to know.

Retention and disposal:
    With the exception of the Record of Security Violation, which is 
maintained for a period of two years, and the Security Orientation 
Acknowledgment, the remaining records are destroyed and/or updated on 
an annual basis. Destruction is effected by shredding or other 
comparable means.

System manager(s) and address:
    Director of Security Programs, 3180 Treasury Annex, 1500 
Pennsylvania Avenue NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access to records maintained in this system, 
must submit a written request containing the following elements: (1) 
Identify the record system; (2) Identify the category and types of 
records sought; and (3) provide at least two items of secondary 
identification (date of birth, employee identification number, dates of 
employment or similar information) to the Director, Disclosure 
Services. (See ``Record access procedures'' below).

Record access procedures:
    Director, Disclosure Services, Department of the Treasury, 1500 
Pennsylvania Ave., NW., Washington, DC 20220.

Contesting record procedures:
    See ``Record access procedures'' above.

Record source categories:
    The sources of the information are office and bureau employees of 
the Department of the Treasury. The information concerning any security 
violation is reported by Department of the Treasury security officials 
and Department of State security officials as concerns Treasury 
personnel attached to U.S. diplomatic posts or missions.

Exemptions claimed for the system:
    None.
TREASURY/DO .202

System name:
    Drug-Free Workplace Program Records--Treasury/DO.

System location:
    Records are located within the Office of Human Resources for 
Departmental Offices Advisory Services, Room 5224-MT, Department of the 
Treasury, Departmental Offices, 1500 Pennsylvania Ave., NW., 
Washington, DC 20220

Categories of individuals covered by the system:
    Employees of Departmental Offices.

Categories of records in the system:
    Records related to selection, notification, testing of employees, 
drug test results, and related documentation concerning the 
administration of the Drug-Free Workplace Program within Departmental 
Offices.

Authority for maintenance of the system:
    Pub. L. 100-71; 5 U.S.C. 7301 and 7361; 21 U.S.C. 812; Executive 
Order 12564, ``Drug-Free Federal Workplace''.

Purpose(s):
    The system has been established to maintain records relating to the 
selection, notification, and testing of Departmental Offices' employees 
for use of illegal drugs and drugs identified in Schedules I and II of 
21 U.S.C. 812.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    These records may be disclosed to a court of competent jurisdiction 
where required by the United States Government to defend against any 
challenge against any adverse personnel action.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records consist of paper records maintained in file folders and 
magnetic media.

Retrievability:
    Records are retrieved by name of employee, position, title, social 
security number, I.D. number (if assigned), or any combination of 
these.

Safeguards:
    Records will be stored in secure containers, e.g., safes, locked 
filing cabinets, etc. Access to such records is restricted to 
individuals having direct responsibility for the administration of the 
agency's Drug-Free Workplace Program. Procedural and documentary 
requirements of Pub. L. 100-71 and the Department of Health and Human 
Services Guidelines will be followed.

Retention and disposal:
    Records are retained for two years and then destroyed by shredding, 
burning, or, in case of magnetic media, erasure. Written records and 
test results may be retained up to five years or longer when necessary 
due to challenges or appeals of adverse action by the employee.

System manager(s) and address:
    Departmental Offices, Office of Human Resources for Departmental 
Offices, Department of the Treasury, 1500 Pennsylvania Ave., NW., Room 
5224-MT, Washington, DC 20220.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the attention of the Director, Disclosure Services, Departmental 
Offices, 1500 Pennsylvania Ave., NW., Washington, DC 20220. Individuals 
must furnish their full name, Social Security Number, the title, 
series, and grade of the position they occupied, the month and year of 
any drug test(s) taken, and verification of identity as required by 31 
CFR part 1, subpart C, appendix A.

Record Access procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the attention of the Director, Disclosure Services, Departmental 
Offices, 1500 Pennsylvania Ave., NW., Washington, DC 20220. Individuals 
must furnish their full name, Social Security Number, the title, 
series, and grade of the position they occupied, the month and year of 
any drug test(s) taken, and verification of identity as required by 31 
CFR part 1, subpart C, appendix A.

Contesting Record procedures:
    The Department of the Treasury rules for accessing records, for 
contesting contents, and appealing initial determinations by the 
individual concerned are published in 31 CFR part 1, subpart A, 
appendix A.

Record source categories:
    Records are obtained from the individual to whom the record 
pertains; Departmental Offices employees involved in the selection and 
notification of individuals to be tested;

[[Page 46282]]

contractor laboratories that test urine samples for the presence of 
illegal drugs; Medical Review Officers; supervisors and managers and 
other Departmental Offices official engaged in administering the Drug-
Free Workplace Program; the Employee Assistance Program, and processing 
adverse actions based on drug test results.

Exemptions claimed for the system:
    None.
TREASURY/DO .207

System name:
    Waco Administrative Review Group Investigation--Treasury/DO.

System location:
    (a) Department of the Treasury, 1500 Pennsylvania Ave., NW. 
Washington, DC 20220.
    (b) Bureau of Alcohol, Tobacco, Firearms And Explosives (ATFE), 650 
Massachusetts Avenue, NW., Washington, DC 20226.

Categories of individuals covered by the system:
    (A) Individuals who were employees or former employees of the 
Department of the Treasury and its bureaus and persons whose 
associations with current and former employees relate to the former 
Bureau of Alcohol, Tobacco & Firearms execution of search and arrest 
warrants at the Branch Davidian compound, near Waco, Texas on February 
28, 1993, or any other criminal or civil misconduct, which affects the 
integrity or facilities of the Department of the Treasury. The names of 
individuals and the files in their names may be: (1) Received by 
referral; or (2) developed in the course of the investigation.
    (B) Individuals who were: Witnesses; complainants; confidential or 
non-confidential informants; suspects; defendants who have been 
identified by the former Office of Enforcement, constituent units of 
the Department of the Treasury, other agencies, or members of the 
general public in connection with the authorized functions of the 
former Office of Enforcement.
    (C) Members of the general public who provided information 
pertinent to the investigation.

Categories of records in the system:
    (A) Letters, memoranda, and other documents citing complaints of 
alleged criminal misconduct pertinent to the events leading to the 
former Bureau of Alcohol, Tobacco & Firearms execution of search and 
arrest warrants at the Branch Davidian compound, near Waco, Texas, on 
February 28, 1993.
    (B) Investigative files that include:
    (1) Reports of investigations to resolve allegations of misconduct 
or violations of law and to comply with the President's specific 
directive for a fact finding report on the events leading to the former 
Bureau of Alcohol, Tobacco & Firearms execution of search and arrest 
warrants at the Branch Davidian compound, near Waco, Texas, on February 
28, 1993, with related exhibits, statements, affidavits, records or 
other pertinent documents obtained during investigation;
    (2) Transcripts and documentation concerning requests and approval 
for consensual telephone and consensual nontelephone monitoring;
    (3) Reports from or to other law enforcement bodies;
    (4) Prior criminal or noncriminal records of individuals as they 
relate to the investigations;
    (5) Reports of actions taken by management personnel regarding 
misconduct and reports of legal actions resulting from violations of 
statutes referred to the Department of Justice for prosecution;
    (6) Videotapes of events pertinent to the events leading to the 
former Bureau of Alcohol, Tobacco & Firearms execution of search and 
arrest warrants at the Branch Davidian compound, near Waco, Texas, on 
February 28, 1993, or to the Department of Justice criminal 
prosecutions;
    (7) Audiotapes with transcripts of events pertinent to the events 
leading to the former Bureau of Alcohol, Tobacco & Firearms execution 
of search and arrest warrants at the Branch Davidian compound, near 
Waco, Texas, on February 28, 1993, or to the Department of Justice 
criminal prosecutions;
    (8) Photographs and blueprints pertinent to the events leading to 
the former Bureau of Alcohol, Tobacco & Firearms execution of search 
and arrest warrants at the Branch Davidian compound, near Waco, Texas, 
on February 28, 1993, or to the Department of Justice criminal 
prosecutions; and
    (9) Drawings, sketches, models portraying events pertinent to the 
events leading to the former Bureau of Alcohol, Tobacco & Firearms 
execution of search and arrest warrants at the Branch Davidian 
compound, near Waco, Texas, on February 28, 1993, or to the Department 
of Justice criminal prosecutions.

Purpose(s):
    The purpose of the system of records was to implement a data base 
containing records of investigation conducted by the Waco 
Administrative Review Group, and other relevant information with regard 
to the events leading to the former Bureau of Alcohol, Tobacco & 
Firearms execution of search and arrest warrants at the Branch Davidian 
compound, near Waco, Texas, on February 28, 1993, and, where 
appropriate, to disclose information to other law enforcement agencies 
that have an interest in the information.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 321.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose information to the Department of Justice in connection 
with actual or potential criminal prosecution or civil litigation;
    (2) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies responsible for investigating or prosecuting 
the violations of, or for enforcing or implementing a statute, rule, 
regulation, order, or license, or where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (3) Disclose information to a Federal, State, or local agency 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information that has requested information relevant 
to or necessary to the requesting agency's hiring or retention of an 
employee, or the issuance of a security clearance, license, contract, 
grant, or other benefit;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations in response to a subpoena, where 
relevant and necessary, or in connection with criminal law proceedings;
    (5) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and
    (6) Provide a report to the President and the Secretary of the 
Treasury detailing the investigation and findings concerning the events 
leading to the former Bureau of Alcohol, Tobacco & Firearms' execution 
of search and arrest warrants at the Branch Davidian compound, near 
Waco, Texas, on February 28, 1993.

[[Page 46283]]

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Paper records in binders and file jackets and all multi-source 
media information are maintained in locked offices with access, through 
the administrative documents and records control personnel for the 
Department, available to personnel with a need to know. Records will be 
maintained in locked offices during non-business hours. Records will be 
maintained in the Departmental Offices, in the main Treasury building 
and ATFE Headquarters which are subject to 24-hour security.

Retrievability:
    Alphabetically by name, and or by number, or other alpha-numeric 
identifiers.

Safeguards:
    Records and word processing disks are maintained by administrative 
documents and records control personnel of the Treasury Department and 
ATFE. All access doors are locked when office is vacant. The records 
are available on a need-to-know basis to Treasury personnel and the 
ATFE Office of Chief Counsel personnel upon verification of the 
substance and propriety of the request.

Retention and disposal:
    Investigative files are stored on-site for six years and indices to 
those files are stored on-site for ten years. The word processing disks 
will be retained indefinitely, and to the extent required they will be 
updated periodically to reflect changes and will be purged when the 
information is no longer required. Upon expiration of their respective 
retention periods, the investigative files and their indices are 
transferred to the Federal Records Center, Suitland, Maryland, for 
Storage and in most instances destroyed by burning, maceration or 
pulping when 20 years old.

System manager(s) and address:
    (a) Department of the Treasury official prescribing policies and 
practices: Office of the Under Secretary for Enforcement, Room 4312-MT, 
1500 Pennsylvania Ave. NW., Washington, DC 20220.
    (b) Official maintaining records at the ATFE: Chief Counsel, Bureau 
of Alcohol, Tobacco, Firearms and Explosives (ATFE), 650 Massachusetts 
Avenue, NW., Washington, DC 20226.

Notification procedure:
    Individuals seeking access to any record contained in the system of 
records, or seeking to contest its content, may inquire in accordance 
with instructions appearing at 31 CFR part 1, subpart c, appendix A. 
Inquiries should be directed to the Director, Disclosure Services, 
Department of the Treasury, 1500 Pennsylvania Ave., NW., Washington, DC 
20220.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Individuals who were witnesses; complainants; confidential or non-
confidential informants; suspects; defendants, constituents of the 
Department of the Treasury, other Federal, State or local agencies and 
members of the public.

Exemptions claimed for the system:
    None.
TREASURY/DO .209

System name:
    Personal Services Contracts (PCSs)--Treasury/DO.

System location:
    (1) Office of Technical Assistance, Department of the Treasury, 740 
15th Street, NW., Washington, DC 20005.
    (2) Procurement Services Division, Department of the Treasury, Mail 
stop: 1425 New York Ave, Suite 2100, 1500 Pennsylvania Ave, NW., 
Washington, DC 20220.

Categories of individuals covered by the system:
    Individuals who have been candidates or who have been awarded a 
personal services contract (PSC) with the Department of the Treasury.

Categories of records in the system:
    Name, address, telephone number, demographic data, education, 
contracts, supervisory notes, personnel related information, financial, 
payroll and medical data and documents pertaining to the individual 
contractors.

Authority for maintenance of the system:
    Support for Eastern European Democracy (SEED) Act of 1989 (Pub. L. 
101-179), Freedom Support Act (Pub. L. 102-511), Executive Order 12703.

Purpose(s):
    To maintain records pertaining to the awarding of personal services 
contracts to individuals for the provision of technical services in 
support of the SEED Act and the FSA, and which establish an employer/
employee relationship with the individual.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose:
    (1) Pertinent information to appropriate Federal, State, local, or 
foreign agencies, or other public authority, responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Information to the Department of Justice for the purpose of 
litigating an action or seeking legal advice;
    (3) Information to a Federal, State, local, or other public 
authority maintaining civil, criminal or other relevant enforcement 
information or other pertinent information, which has requested 
information relevant to or necessary to the requesting agency's, 
bureau's, or authority's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit;
    (4) Information in a proceeding before a court, adjudicative body, 
or other administrative body before which the agency is authorized to 
appear when: (a) The agency, or (b) any employee of the agency in his 
or her official capacity, or (c) any employee of the agency in his or 
her individual capacity where the Department of Justice or the agency 
has agreed to represent the employee; or (d) the United States, when 
the agency determines that litigation is likely to affect the agency, 
is party to litigation or has an interest in such litigation, and the 
use of such records by the agency is deemed to be relevant and 
necessary to the litigation or administrative proceeding and not 
otherwise privileged, and
    (5) Information to a Congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders and on electronic media.

Retrievability:
    Retrieved by name of the individual contractor and contract number.

[[Page 46284]]

Safeguards:
    Records are maintained in a secured vault with locked file cabinets 
with access limited to authorized personnel. Offices are locked during 
non-working hours with security provided on a 24-hour basis. Electronic 
media is password protected.

Retention and disposal:
    Records are periodically updated when a contract is modified. 
Contract records, including all biographical or other personal data, 
are retained for the contract period, with disposal after contract 
completion in accordance with the Federal Acquisition Regulation 4.805. 
Other records are retained for two years then are destroyed when no 
longer needed.

System manager(s) and address:
    (1) Director, Office of Technical Assistance, Department of the 
Treasury, 740 15th Street, NW., Washington, DC 20005.
    (2) Director, Procurement Services Division, Department of the 
Treasury, Mail stop: 1425 New York Ave, Suite 2100, 1500 Pennsylvania 
Ave, NW., Washington, DC 20220.

Notification procedure:
    Individuals wishing to be notified if they are named in this system 
of records, or to gain access or seek to contest its contents, may 
inquire in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix A. Inquiries should be addressed to the Director, 
Disclosure Services, Departmental Offices, 1500 Pennsylvania Avenue, 
NW., Washington, DC 20220.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedures'' above.

Record source categories:
    Information is provided by the candidate, individual Personal 
Services Contractor, and Treasury employees.

Exemptions claimed for the system:
    None.
TREASURY/DO .214

System name:
    DC Pensions Retirement Records.

System Location:
    Office of DC Pensions, Department of the Treasury, Metropolitan 
Square, Washington, DC 20220. Certain records pertaining to Federal 
benefit payments are located with contractors engaged by the Department 
of the Treasury (Department), bureaus of the Department, and the 
government of the District of Columbia (District).

Categories of individuals covered by the system:
    a. Former District teachers, police officers and firefighters who 
performed service subject to the District's retirement plans for 
teachers, and police officers and firefighters, on or before June 30, 
1997.
    b. Former District judges, regardless of their dates of service.
    c. Current District teachers, police officers, firefighters, who 
have performed service prior to July 1, 1997:
    (1) That may make them eligible to receive Federal benefit 
payments;
    (2) Who have filed a designation of beneficiary for Federal benefit 
payments; or
    (3) Who have filed a service credit application in connection with 
former Federal service; or
    (4) Who have filed an application for disability retirement with 
the District or the Secretary of the Treasury (Secretary) and who are 
waiting for a final decision, whose disability retirement application 
has been approved by the District or the Secretary, or whose disability 
retirement application has been disapproved by the District or the 
Secretary, and who will receive or would have received Federal benefit 
payments if their applications are or had been approved.
    d. Current District judges;
    e. Former District teachers, police officers, firefighters, and 
judges who died entitled to or while receiving Federal benefit 
payments, or their surviving spouses, and/or children and/or dependent 
parents.
    f. Former spouses of District teachers, police officers, 
firefighters, and judges, who have received or are receiving Federal 
benefit payments, or who have filed a court order awarding future 
benefits.

Categories of records in the system:
    This system comprises retirement service history records of 
employee service in the District, the Federal Government, and other 
entities upon which Federal benefit payments may be based. Also 
included in the system are current personnel data pertaining to active 
District teachers, police officers, firefighters, and judges who, by 
virtue of the Act, may be eligible for Federal benefit payments. It 
also contains information concerning health benefit and group life 
insurance enrollment/change in enrollment. Also included are medical 
records and supporting evidence for disability retirement applications, 
and documentation regarding their acceptance or rejection. Consent 
forms and other records related to the withholding of State income tax 
from annuitant payments, whether physically maintained by the State or 
the Department, are included in this system.
    These records contain the following information:
    a. Documentation of District service subject to the retirement 
plans for District teachers, police officers, firefighters, and judges.
    b. Documentation of service credit and refund claims made by 
District teachers, police officers, firefighters, and judges under 
their retirement plans who are potentially eligible for Federal benefit 
payments.
    c. Documentation of retirement contributions made by eligible 
teachers, police officers, firefighters, and judges.
    d. Retirement and death claims files applicable to Federal benefit 
payments, including documents supporting the retirement application, 
health benefits, and life insurance eligibility, medical records 
supporting disability claims, and designations of beneficiary.
    e. Enrollment and change in enrollment information under the 
Federal Employees Health Benefits Program, the employee health benefits 
program for District employees, the Federal Employee Group Life 
Insurance Program and the employee group life insurance program for 
District employees.
    f. Court orders submitted by former spouses of District teachers, 
police officers, firefighters, and judges in support of claims for 
Federal benefit payments.
    g. Records relating to overpayments of Federal benefit payments and 
other debts arising from the Federal Government's responsibility to 
administer the retirement plans for District judges, police officers, 
firefighters, and teachers, and records relating to other Federal debts 
owed by recipients of Federal benefit payments.

Authority for maintenance of the system:
    Title XI, Subtitle A, chapters 1 through 9, and Subtitle C, chapter 
4, subchapter B of the Balanced Budget Act of 1997, Pub. L. 105-33.

Purpose(s):
    These records provide information on which to base determinations 
of: Eligibility for, and computation of, Federal benefit payments; 
eligibility and premiums for health insurance and group life insurance; 
and withholding of State income taxes from annuities. These records 
also may be used to locate individuals for personnel research.

[[Page 46285]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used:
    1. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the Department becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    2. To disclose information to a Federal agency, in response to its 
request in connection with the hiring or retention of an employee, the 
issuance of a security clearance, the conducting of a suitability or 
security investigation of an individual, the classifying of jobs, the 
letting of a contract, or the issuance of a license, grant, or other 
benefit by the requesting agency, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
    3. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    4. To disclose information to another Federal agency, to a court, 
or a party in litigation before a court or in an administrative 
proceeding being conducted by a Federal agency, when the Federal 
Government is a party to the judicial or administrative proceeding. In 
those cases where the Federal Government is not a party to the 
proceeding, records may be disclosed if a subpoena has been signed by a 
judge.
    5. To disclose information to the National Archives and Records 
Administration for use in records management inspections.
    6. To disclose information to the Department of Justice, or in a 
proceeding before a court, adjudicative body, or other administrative 
body before which the Department is authorized to appear, when:
    (A) The Department, or any component thereof;
    (B) Any employee of the Department in his or her official capacity;
    (C) Any employee of the Department in his or her individual 
capacity where the Department of Justice or the Department has agreed 
to represent the employee;
    (D) The United States, when the Department determines that 
litigation is likely to affect the Department or any of its components; 
or
    (E) The Federal funds established by the Act to pay Federal benefit 
payments; is a party to litigation or has an interest in such 
litigation, and the use of such records by the Department of Justice or 
the Department is deemed by the Department of Justice or the Department 
to be relevant and necessary to the litigation provided, however, that 
the disclosure is compatible with the purpose for which records were 
collected.
    7. To disclose information to contractors, subcontractors, 
financial agents, grantees, or volunteers performing or working on a 
contract, service, grant, cooperative agreement, or job for the 
Department, including the District.
    8. To disclose, to the following recipients, information needed to 
adjudicate a claim for Federal benefit payments under the retirement 
plans for District teachers, police officers, firefighters, and judges, 
or information needed to conduct an analytical study of benefits being 
paid under such programs as: Social Security Administration's Old Age, 
Survivor and Disability Insurance and Medical Programs, military 
retired pay programs; and Federal civilian employee retirement programs 
(Civil Service Retirement System, Federal Employees Retirement System, 
and other Federal retirement systems).
    9. To disclose to the U.S. Office of Personnel Management (OPM) and 
to the District information necessary to verify the election, 
declination, or waiver of regular and/or optional life insurance 
coverage.
    10. To disclose to health insurance carriers contracting with OPM 
to provide a health benefits plan under the Federal Employees Health 
Benefits Program or health insurance carriers contracting with the 
District to provide a health benefits plan under the health benefits 
program for District employees, Social Security Numbers and other 
information necessary to identify enrollment in a plan, to verify 
eligibility for payment of a claim for health benefits, or to carry out 
the coordination for benefits provisions of such contracts.
    11. To disclose to any inquirer, if sufficient information is 
provided to assure positive identification of an individual on whom the 
Department maintains records, the fact that an individual is or is not 
on the retirement rolls, and if so, the type of annuity (employment or 
survivor, but not retirement on disability) being paid, or if not, 
whether a refund has been paid.
    12. When an individual to whom a record pertains dies, to disclose 
to any person possibly entitled in the applicable order of precedence 
for lump-sum benefits, information in the individual's record that 
might properly be disclosed to the individual, and the name and 
relationship of any other person whose claim for benefits takes 
precedence or who is entitled to share the benefits payable.
    13. To disclose information to any person who is legally 
responsible for the care of an individual to whom a record pertains, or 
who otherwise has an existing, facially-valid Power of Attorney, 
information necessary to assure payment of Federal benefit payments to 
which the individual is entitled.
    14. To disclose to the Parent Locator Service of the Department of 
Health and Human Services, upon its request, the present address of a 
Federal benefit payments annuitant or survivor, or a former employee 
entitled to deferred Federal benefit payments, for enforcing child 
support obligations of such individual.
    15. In connection with an examination ordered by the District or 
the Secretary of the Treasury under
    (A) Medical examination procedures; or
    (B) Involuntary disability retirement procedures to disclose to the 
representative of an employee, notices, decisions, other written 
communications, or any other pertinent medical evidence other than 
medical evidence about which a prudent physician would hesitate to 
inform the individual; such medical evidence will be disclosed only to 
a licensed physician, designated in writing for that purpose by the 
individual or his or her representative. The physician must be capable 
of explaining the contents of the medical record(s) to the individual 
and be willing to provide the entire record(s) to the individual.
    16. To disclose information to any source from which the Department 
seeks additional information that is relevant to a determination of an 
individual's eligibility for, or entitlement to, coverage under the 
applicable retirement, life insurance, and health benefits program, to 
the extent necessary to obtain the information requested.
    17. To disclose information to the Office of Management and Budget 
at any stage of the legislative coordination and clearance process in 
connection with private relief legislation as set forth in OMB Circular 
No. A-19.
    18. To disclose to a Federal agency, in response to its request, 
the address of an annuitant or applicant for refund of retirement 
deductions, if the agency requires that information in connection with 
the collection of a debt due the United States.
    19. To disclose to a State agency responsible for the collection of 
State

[[Page 46286]]

income taxes the information required by an agreement authorized by law 
to implement voluntary State income tax withholdings from Federal 
benefit payments.
    20. To disclose to the Social Security Administration the names and 
Social Security Numbers of Federal benefit payment annuitants when 
necessary to determine: (1) Their vital status as shown in the Social 
Security Master Records; and (2) whether retirees receiving Federal 
benefit payments under the District's retirement plan for police 
officers and firefighters with post-1956 military service credit are 
eligible for or are receiving old age or survivors benefits under 
section 202 of the Social Security Act based upon their wages and self-
employment income.
    21. To disclose to Federal, State, and local government agencies 
information about retirees and survivors under the retirement plans 
administered by the Department pursuant to the Act, including name, 
Social Security Number, date of birth, sex, health benefit enrollment 
code, retirement date, retirement code (type of retirement), annuity 
rate, pay status of case, correspondence address, and ZIP code, to help 
eliminate fraud and abuse in a benefits program administered by a 
requesting Federal, State, or local government agency, to ensure 
compliance with Federal, State, and local government tax obligations by 
persons receiving Federal benefits payments under such retirement 
plans, and to collect debts and overpayments owed to the requesting 
Federal, State, or local government agency.
    22. To disclose to a Federal agency, or a person or an organization 
under contract with a Federal agency to render collection services for 
a Federal agency as permitted by law, in response to a written request 
from the head of the agency or his designee, or from the debt 
collection contractor, the following data concerning an individual 
owing a debt to the Federal Government: (A) The debtor's name, address, 
Social Security Number, and other information necessary to establish 
the identity of the individual; and (B) the amount, status, and history 
of the debtor's Federal benefit payments.
    23. To disclose, as permitted by law, information to a State court 
or administrative agency in connection with a garnishment, attachment, 
or similar proceeding to enforce an alimony or a child support 
obligation.
    24. To disclose to a former spouse information necessary to explain 
how that former spouse's benefit was computed.
    25. To disclose information necessary to locate individuals who are 
owed money or property by a Federal, State or local government agency, 
or by a financial institution or similar institution, to the government 
agency owing or otherwise responsible for the money or property (or its 
agent).
    26. To disclose information necessary in connection with the review 
of a disputed claim for health benefits to a health plan provider 
participating in the Federal Employees Health Benefits Program or the 
health benefits program for employees of the District, and to a program 
enrollee or covered family member or an enrollee or covered family 
member's authorized representative.
    27. To disclose to an agency of a State or local government, or a 
private individual or association engaged in volunteer work, 
identifying and address information and other pertinent facts, for the 
purpose of developing an application by such an entity or person to 
serve as a representative payee for a person who is mentally 
incompetent or under other legal disability and who is or may be 
eligible for Federal benefit payments.
    28. To disclose information to another Federal agency for the 
purpose of effecting administrative or salary offset against a person 
employed by that agency or receiving or eligible to receive benefit 
payments from the agency when the Department as a creditor has a claim 
against that person relating to Federal benefit payments.
    29. To disclose information concerning delinquent debts relating to 
Federal benefit payments to other Federal agencies for the purpose of 
barring delinquent debtors from obtaining Federal loans or loan 
insurance guarantees pursuant to 31 U.S.C. 3720B.
    30. To disclose information concerning delinquent debts relating to 
Federal benefit payments to State and local governments, for the 
purpose of collecting such debts.

Disclosures to consumer reporting agencies:
    Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made from this 
system to consumer reporting agencies in accordance with 31 U.S.C. 
3711(e).

Policies and practices for storing, retrieving, safeguarding, retaining 
and disposing of records in the system:
Storage:
    These records are maintained on magnetic tapes, disks, microfiche, 
and in paper folders.

Retrievability:
    These records are retrieved by the name and/or Social Security 
Number and/or an automatically assigned, system generated number, of 
the individual to whom they pertain.

Safeguards:
    Records are kept in lockable metal file cabinets or in a secured 
facility with access limited to those persons whose official duties 
require access. Data in electronic format may also be password 
protected. Personnel screening and training are employed to prevent 
unauthorized disclosure.

Retention and disposal:
    All records on a claim for retirement, including salary and service 
history, survivor annuity elections and tax and other withholdings are 
maintained permanently. Records not relevant to the calculation, 
administration, and payment of Federal benefit payments are disposed of 
in accordance with Department guidelines. Disposal of paper records and 
microfiche is by shredding or burning; magnetic tapes and discs are 
erased.

System manager(s) and address:
    Director, Office of DC Pensions, U.S. Department of the Treasury, 
Washington, DC 20220.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its contents, should 
contact the system manager. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name, including all former names.
    b. Date of birth.
    c. Social Security Number.
    d. Name and address of office in which currently and/or formerly 
employed in the District.
    e. Annuity, service credit, or voluntary contributions account 
number, if assigned.
    f. Automatically assigned, system generated number, if known.
    Individuals requesting amendment of their records must also follow 
the Department's Privacy Act regulations regarding verification of 
identity and amendment of records (31 CFR part 1 subpart C, appendix 
A).

Record access procedure:
    See ``Notification procedure,'' above.

Contesting record procedure:
    See ``Notification procedure,'' above.

Record source categories:
    The information in this system is obtained from:

[[Page 46287]]

    a. The individual to whom the information pertains.
    b. District pay, leave, and allowance records.
    c. Health benefits and life insurance plan systems records 
maintained by the Office of Personnel Management and the District.
    d. Federal civilian retirement systems.
    e. Military retired pay system records.
    f. Social Security Old Age, Survivor, and Disability Insurance and 
Medicare Programs.
    g. Health insurance carriers and plans participating in the Federal 
Employee Health Benefits Program and the health benefits program for 
employees of the District.
    h. Official personnel folders.
    i. The individual's co-workers and supervisors.
    j. Physicians who have examined or treated the individual.
    k. Former spouses of the individual to whom the information 
pertains.
    l. State courts or support enforcement agencies.
    m. Credit bureaus.
    n. The District Police and Firefighters' Retirement and Relief 
Board.
    o. The District Board of Education.
    p. The District Public Charter School Board.
    q. District public charter schools.
    r. The Executive Office of the District of Columbia Courts.
    s. The General Services Administration National Payroll Center.
    t. The District Retirement Board.
    u. The District Office of Personnel.
    v. The District Office of the Chief Financial Officer.

Exemptions claimed for the system:
    None.
TREASURY/DO .216

System name:
    Treasury Security Access Control and Certificates Systems.

System location:
    Department of the Treasury, 1500 Pennsylvania Avenue, NW., 
Washington, DC 20220.

Categories of individuals covered by the system:
    Treasury employees, contractors, media representatives, other 
individuals requiring access to Treasury facilities or to receive 
government property, and those who need to gain access to a Treasury DO 
cyber asset including the network, LAN, desktops and notebooks.

Categories of records in the system:
    Individual's application for security/access badge, individual's 
photograph, fingerprint record, special credentials, allied papers, 
registers, and logs reflecting sequential numbering of security/access 
badges. The system also contains information needed to establish 
accountability and audit control of digital certificates that have been 
assigned to personnel who require access to Treasury DO cyber assets 
including the DO network and LAN as well as those who transmit 
electronic data that requires protection by enabling the use of public 
key cryptography. It also contains records that are needed to authorize 
an individual's access to a Treasury network.
    Records may include the individual's name, organization, work 
telephone number, Social Security Number, date of birth, Electronic 
Identification Number, work e-mail address, username and password, 
country of birth, citizenship, clearance and status, title, home 
address and phone number, biometric data including fingerprint minutia, 
and alias names.
    Records on the creation, renewal, replacement or revocation of 
digital certificates, including evidence provided by applicants for 
proof of identity and authority, sources used to verify an applicant's 
identity and authority, and the certificates issued, denied and 
revoked, including reasons for denial and revocation.

Authority for maintenance of the system:
    5 U.S.C. 301; 31 U.S.C. 321; the Electronic Signatures in Global 
and National Commerce Act, Pub. L. 106-229, and E.O. 9397 (SSN).

Purpose(s):
    The purpose is to: Improve security to both Treasury DO physical 
and cyber assets; maintain records concerning the security/access 
badges issued; restrict entry to installations and activities; ensure 
positive identification of personnel authorized access to restricted 
areas; maintain accountability for issuance and disposition of 
security/access badges; maintain an electronic system to facilitate 
secure, on-line communication between Federal automated systems, 
between Federal employees or contractors, and/or the public, using 
digital signature technologies to authenticate and verify identity; 
provide a means of access to Treasury cyber assets including the DO 
network, LAN, desktop and laptops; and to provide mechanisms for non-
repudiation of personal identification and access to DO sensitive cyber 
systems including but not limited to human resource, financial, 
procurement, travel and property systems as well as tax, econometric 
and other mission critical systems. The system also maintains records 
relating to the issuance of digital certificates utilizing public key 
cryptography to employees and contractors for purpose of the 
transmission of sensitive electronic material that requires protection.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to: (1) 
Appropriate Federal, state, local and foreign agencies for the purpose 
of enforcing and investigating administrative, civil or criminal law 
relating to the hiring or retention of an employee; issuance of a 
security clearance, license, contract, grant or other benefit;
    (2) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of or in preparation for civil discovery, 
litigation, or settlement negotiations, in response to a subpoena where 
relevant or potentially relevant to a proceeding, or in connection with 
criminal law proceedings;
    (3) A contractor for the purpose of compiling, organizing, 
analyzing, programming, or otherwise refining records to accomplish an 
agency function subject to the same limitations applicable to U.S. 
Department of the Treasury officers and employees under the Privacy 
Act;
    (4) A Congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (6) The Office of Personnel Management, Merit Systems Protection 
Board, Equal Employment Opportunity Commission, Federal Labor Relations 
Authority, and the Office of Special Counsel for the purpose of 
properly administering Federal personnel systems or other agencies' 
systems in accordance with applicable laws, Executive Orders, and 
regulations;
    (7) Representatives of the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906; and
    (8) Other Federal agencies or entities when the disclosure of the 
existence of the individual's security clearance is needed for the 
conduct of government business.

[[Page 46288]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored as electronic media and paper records.

Retrievability:
    Records are retrieved by individual's name, social security number, 
electronic identification number and/or access/security badge number.

Safeguards:
    Entrance to data centers and support organization offices are 
restricted to those employees whose work requires them to be there for 
the system to operate. Identification (ID) cards are verified to ensure 
that only authorized personnel are present. Disclosure of information 
through remote terminals is restricted through the use of passwords and 
sign-on protocols which are periodically changed. Reports produced from 
the remote printers are in the custody of personnel and financial 
management officers and are subject to the same privacy controls as 
other documents of like sensitivity.
    Access is limited to authorized employees. Paper records are 
maintained in locked safes and/or file cabinets. Electronic records are 
password-protected. During non-work hours, records are stored in locked 
safes and/or cabinets in locked room.
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 71-10, Department of the Treasury 
Security Manual. Access to the records is available only to employees 
responsible for the management of the system and/or employees of 
program offices who have a need for such information.

Retention and disposal:
    The records on government employees and contractor employees are 
retained for the duration of their employment at the Treasury 
Department. The records on separated employees are destroyed or sent to 
the Federal Records Center in accordance with General Records Schedule 
18.

System manager(s) and address:
    Departmental Offices:
    a. Director, Office of Security Programs, 1500 Pennsylvania Ave., 
NW., Washington, DC 20220.
    b. Chief Information Officer, 1750 Pennsylvania Ave., NW., 
Washington, DC 20006.

Notification Procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendix A.

Record Access Procedures:
    See ``Notification procedure'' above.

Contesting Record Procedures:
    See ``Notification procedure'' above.

Record source categories:
    The information contained in these records is provided by or 
verified by the subject individual of the record, supervisors, other 
personnel documents, and non-Federal sources such as private employers.

Exemptions claimed for the system:
    None.
TREASURY/DO .301

System name:
    TIGTA General Personnel and Payroll.

System location:
    National Headquarters, 1125 15th Street, NW., Washington, DC 20005, 
field offices listed in Appendices A and B, Bureau of Public Debt, 200 
Third Street, Parkersburg, WV 26106-1328, and Transaction Processing 
Center, U.S. Department of Agriculture, National Finance Center.

Categories of individuals covered by the system:
    Current and former TIGTA employees.

Categories of records in the system:
    This system consists of a variety of records relating to personnel 
actions and determinations made about TIGTA employees. These records 
contain data on individuals required by the Office of Personnel 
Management (OPM) and which may also be contained in the Official 
Personnel File (OPF). This system may also contain letters of 
commendation, recommendations for awards, awards, reprimands, adverse 
or disciplinary charges, and other records which OPM and TIGTA require 
or permit to be maintained. This system may include records that are 
maintained in support of a personnel action such as a position 
management or position classification action, a reduction-in-force 
action, and priority placement actions. Other records maintained about 
an individual in this system are performance appraisals and related 
records, expectation and payout records, employee performance file 
records, suggestion files, award files, financial and tax records, back 
pay files, jury duty records, outside employment statements, clearance 
upon separation documents, unemployment compensation records, adverse 
and disciplinary action files, supervisory drop files, records relating 
to personnel actions, furlough and recall records, work measurement 
records, emergency notification records, and employee locator and 
current address records. This system includes record created and 
maintained for purposes of administering the payroll system. Time-
reporting records include timesheets and records indicating the number 
of hours by TIGTA employee attributable to a particular project, task, 
or audit. This system also includes records related to travel expenses 
and/or costs. This system includes records concerning employee 
participation in the mobile-workplace (telecommuting) program. This 
system also contains records relating to life and health insurance, 
retirement coverage, designations of beneficiaries, and claims for 
survivor or death benefits.

Authority for maintenance of the system:
    5 U.S.C. app. 3, and 5 U.S.C. 301, 1302, 2951, 4506, Ch. 83, 87, 
and 89.

Purpose(s):
    This system consists of records compiled for personnel, payroll and 
time-reporting purposes. In addition, this system contains all records 
created and/or maintained about employees as required by the Office of 
Personnel Management (OPM) as well as documents relating to personnel 
matters and determinations. Retirement, life, and health insurance 
benefit records are collected and maintained in order to administer the 
Federal Employee's Retirement System (FERS), Civil Service Retirement 
System (CSRS), Federal Employee's Group Life Insurance Plan, and, the 
Federal Employees' Health Benefit Program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to:
    (1) Disclose pertinent information to Federal, State, local, or 
foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;

[[Page 46289]]

    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which the agency 
is authorized to appear when: (a) The agency, or (b) any employee of 
the agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party of the litigation or has an interest in 
such litigation, and the use of such records by the agency is deemed to 
be relevant and necessary to the litigation or administrative 
proceeding and not otherwise privileged;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witness in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (6) Provide information to third parties in order to obtain 
information pertinent and necessary for the hiring or retention of an 
individual and/or to obtain information pertinent to an investigation;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2;
    (9) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing any personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
authorized duties;
    (10) Provide information to educational institutions for 
recruitment and cooperative education purposes;
    (11) Provide information to a Federal, State, or local agency so 
that the agency may adjudicate an individual's eligibility for a 
benefit;
    (12) Provide information to a Federal, State, or local agency or to 
a financial institution as required by law for payroll purposes;
    (13) Provide information to Federal agencies to effect inter-agency 
salary offset and administrative offset;
    (14) Provide information to a debt collection agency for debt 
collection services;
    (15) Respond to State and local authorities for support garnishment 
interrogatories;
    (16) Provide information to private creditors for the purpose of 
garnishment of wages of an employee if a debt has been reduced to a 
judgment;
    (17) Provide information to a prospective employer of a current or 
former TIGTA employee;
    (18) In situations involving an imminent danger of death or 
physical injury, disclose relevant information to an individual or 
individuals who are in danger;
    (19) Provide information to the Office of Workers' Compensation, 
Veterans Administration Pension Benefits Program, Social Security Old 
Age, Survivor and Disability Insurance and Medicare Programs, Federal 
civilian employee retirement systems, and other Federal agencies when 
requested by that program, for use in determining an individual's claim 
for benefits;
    (20) Provide information necessary to support a claim for health 
insurance benefits under the Federal Employees' Health Benefits Program 
to a health insurance carrier or plan participating in the program;
    (21) Provide information to hospitals and similar institutions to 
verify an employee's coverage in the Federal Employees' Health Benefits 
Program; and,
    (22) Provide information to other Offices of Inspectors General, 
the President's Council on Integrity and Efficiency, and the Department 
of Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt 
information concerning a claim against an individual may be made from 
this system to consumer reporting agencies as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining, 
and dispensing of records in the system:
Storage:
    Electronic media, paper records, and microfiche.

Retrievability:
    Name, Social Security Number, and/or claim number.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Records are maintained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedule, Nos. 1 and 2.

System manager(s) and address:
    General Personnel Records--Assistant Inspector General for 
Management Services. Time-reporting records: (1) For Office of Audit 
employees--Deputy Inspector General for Audit; (2) For Office of Chief 
Counsel employees--Chief Counsel; (3) For Office of Investigations 
employees--Deputy Inspector General for Investigations; (4) For Office 
of Management Services employees--Assistant Inspector General for 
Management Services; and, (5) For Office of Information Technology 
employees--Assistant Inspector General for Information Technology. 
Address--1125 15th Street, NW., Room 700A, Washington, DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005.

Record access procedures:
    See ``Notification Procedures'' above.

[[Page 46290]]

Contesting records procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Information in this system of records either comes from the 
individual to whom it applies, is derived from information supplied by 
that individual, or is provided by Department of the Treasury and other 
Federal agency personnel and records.

Exemptions claimed for the system:
    None.
TREASURY/DO .302

System name:
    TIGTA Medical Records.

System location:
    (1) Health Improvement Plan Records--Office of Investigations, 1125 
15th Street, NW., Washington, DC 20005 and field division offices 
listed in Appendix A; and, (2) All other records of: (a) Applicants and 
current TIGTA employees: Office of Management Services, TIGTA, 1125 
15th Street, NW., Washington, DC 20005 and/or Bureau of Public Debt, 
200 Third Street, Parkersburg, WV 26106-1328; and, (b) former TIGTA 
employees: National Personnel Records Center, 9700 Page Boulevard, St. 
Louis, MO 63132.

Categories of individuals covered by the system:
    (1) Applicants for TIGTA employment; (2) Current and former TIGTA 
employees; (3) Applicants for disability retirement; and, (4) Visitors 
to TIGTA offices who require medical attention while on the premises.

Categories of records in the system:
    (1) Documents relating to an applicant's mental/physical ability to 
perform the duties of a position; (2) Information relating to an 
applicant's rejection for a position because of medical reasons; (3) 
Documents relating to a current or former TIGTA employee's mental/
physical ability to perform the duties of the employee's position; (4) 
Disability retirement records; (5) Health history questionnaires, 
medical records, and other similar information for employees 
participating in the Health Improvement Program; (6) Fitness-for-duty 
examination reports; (7) Employee assistance records; (8) Injury 
compensation records relating to on-the-job injuries of current or 
former TIGTA employees; and, (9) Records relating to drug testing 
program.

Authority for maintenance of the system:
    5 U.S.C. app. 3, 5 U.S.C. 301, 3301, 7301, 7901, and Ch. 81, 87 and 
89.

Purpose(s):
    To maintain records related to employee physical exams, fitness-
for-duty evaluations, drug testing, disability retirement claims, 
participation in the Health Improvement Program, and worker's 
compensation claims. In addition, these records may be used for 
purposes of making suitability and fitness-for duty determinations.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    With the exception of Routine Use ``(1),'' none of the other 
Routine Uses identified for this system of records are applicable to 
records relating to drug testing under Executive Order 12564 ``Drug-
Free Federal Work Place.'' Further, such records shall be disclosed 
only to a very limited number of officials within the agency, generally 
only to the agency Medical Review Official (MRO), the administrator of 
the agency Employee Assistance Program, and the management official 
empowered to recommend or take adverse action affecting the individual.

Records may be used to:
    (1) Disclose the results of a drug test of a Federal employee 
pursuant to an order of a court of competent jurisdiction where 
required by the United States Government to defend against any 
challenge against any adverse personnel action;
    (2) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (3) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (4) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which the agency 
is authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (5) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witness in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (6) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (7) Provide information to third parties in order to obtain 
information pertinent and necessary for the hiring or retention of an 
individual and/or to obtain information pertinent to an investigation;
    (8) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (9) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing any personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
authorized duties;
    (10) Provide information to Federal or State agencies responsible 
for administering Federal benefits programs and private contractors 
engaged in providing benefits under Federal contracts;
    (11) Disclose information to an individual's private physician 
where medical considerations or the content of medical records indicate 
that such release is appropriate;
    (12) Disclose information to other Federal or State agencies to the 
extent provided by law or regulation;
    (13) In situations involving an imminent danger of death or 
physical injury, disclose relevant information to an individual or 
individuals who are in danger; and,
    (14) Provide information to other Offices of Inspectors General, 
the President's Council on Integrity and Efficiency, and the Department 
of Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act

[[Page 46291]]

of 1978,as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and dispensing of records in the system:
Storage:
    Paper records, electronic media, and x-rays.

Retrievability:
    Records are retrievable by name, Social Security Number, date of 
birth and/or claim number.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Records are maintained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedule, No. 1.

System manager(s) and address:
    (1) Health Improvement Program records--Deputy Inspector General 
for Investigations, TIGTA, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005; and, (2) All other records--Assistant Inspector 
General for Management Services, TIGTA, 1125 15th Street, NW., Room 
700A, Washington, DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing accordance with instructions appearing at 31 CFR 
part 1, subpart c, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005.

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    (1) The subject of the record; (2) Medical personnel and 
institutions; (3) Office of Workers' Compensation personnel and 
records; (4) Military Retired Pay Systems Records; (5) Federal civilian 
retirement systems; (6) General Accounting Office pay, leave allowance 
cards; (7) OPM Retirement, Life Insurance and Health Benefits Records 
System and Personnel Management Records System; (8) Department of 
Labor; and, (9) Federal Occupation Health Agency.

Exemptions claimed for the system:
    None.
TREASURY/DO .303

System name:
    TIGTA General Correspondence.

System location:
    National Headquarters, 1125 15th Street, NW., Washington, DC 20005, 
and field offices listed in Appendices A and B.

Categories of individuals covered by the system:
    (1) Initiators of correspondence; and, (2) Persons upon whose 
behalf the correspondence was initiated.

Categories of records in the system:
    (1) Correspondence received by TIGTA and responses generated 
thereto; and, (2) Records used to respond to incoming correspondence. 
Special Categories of correspondence may be included in other systems 
of records described by specific notices.

Authority for maintenance of the system:
    5 U.S.C. app. 3 and 5 U.S.C. 301.

Purpose(s):
    This system consists of correspondence received by TIGTA from 
individuals and their representatives, oversight committees, and others 
who conduct business with TIGTA and the responses thereto; it serves as 
a record of in-coming correspondence and the steps taken to respond 
thereto.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosures of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (6) Provide information to a Congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (7) Provide information to the news media, in accordance with 
guidelines contained in 28 CFR 50.2;
    (8) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation; and,
    (9) Provide information to other Offices of Inspectors General, the 
President's Council on Integrity and Efficiency, and the Department of 
Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act of 1978,as amended, 5 U.S.C.A. Appendix 3.

[[Page 46292]]

Policies and practices for storing, retrieving, accessing, retaining, 
and dispensing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    By name of the correspondent and/or name of the individual to whom 
the record applies.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Paper records are maintained and disposed of in accordance with a 
record disposition schedule approved by the National Archives Records 
Administration. TIGTA is in the process of requesting approval for a 
record retention schedule for electronic records maintained in this 
system. These electronic records will not be destroyed until TIGTA 
receives such approval.

System manager(s) and address:
    Assistant Inspector General for Management Services, TIGTA, 1125 
15th Street, NW., Room 700A, Washington, DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005. This system of records may contain records that 
are exempt from the notification, access, and contesting records 
requirements pursuant to the provisions of 5 U.S.C. 552a(j)(2) and 
(k)(2).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2). Non-
exempt sources of information include: (1) Initiators of the 
correspondence; and (2) Federal Treasury personnel and records.

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2). See 31 CFR 1.36.
TREASURY/DO .304

System name:
    TIGTA General Training Records.

System location:
    National Headquarters, 1125 15th Street, NW., Washington, DC 20005.

Categories of individuals covered by the system:
    (1) TIGTA employees; and, (2) Other Federal or non-Government 
individuals who have participated in or assisted with training programs 
as instructors, course developers, or interpreters.

Categories of records in the system:
    (1) Course rosters; (2) Student registration forms; (3) Nomination 
forms; (4) Course evaluations; (5) Instructor lists; (6) Individual 
Development Plans (IDPs); (7) Counseling records; (8) Examination and 
testing materials; (9) Payment records; (10) Continuing professional 
education requirements; (11) Officer safety files and firearm 
qualification records; and, (12) Other training records necessary for 
reporting and evaluative purposes.

Authority for maintenance of the system:
    5 U.S.C. app. 3, 5 U.S.C. 301 and Ch. 41, and Executive Order 
11348, as amended by Executive Order 12107.

Purpose(s):
    These records are collected and maintained to document training 
received by TIGTA employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witness in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (6) Provide information to third parties to the extent necessary to 
obtain information pertinent to the training request or requirements 
and/or in the course of an investigation to the extent necessary to 
obtain information pertinent to the investigation;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2;
    (9) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible

[[Page 46293]]

for processing any personnel actions or conducting administrative 
hearings or appeals, or if needed in the performance of authorized 
duties; and,
    (10) Provide information to other Offices of Inspectors General, 
the President's Council on Integrity and Efficiency, and the Department 
of Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and dispensing of records in the system:
Storage:
    Paper and electronic media.

Retrievability:
    Name, Social Security Number, course title, date of training, and/
or location of training.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Records are maintained and disposed in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedule, No. 1.

System manager(s) and address:
    (1) For records concerning Office of Investigations employees--
Deputy Inspector General for Investigations; (2) For records concerning 
Office of Audit employees--Deputy Inspector General for Audit; (3) For 
Office of Chief Counsel employees--Chief Counsel; (4) For Office of 
Information Technology employees--Assistant Inspector General for 
Information Technology; and, (5) For Office of Management Service 
employees--Assistant Inspector General for Management Services. 
Address--1125 15th Street, NW., Room 700A, Washington, DC, 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005.

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    (1) The subject of the record; and, (2) Treasury personnel and 
records.

Exemptions claimed for the system:
    None.
TREASURY/DO .305

System name:
    TIGTA Personal Property Management Records.

System location:
    Office of Information Technology, TIGTA 1125 15th, NW., Washington, 
DC 20005.

Categories of individuals covered by the system:
    Current and former TIGTA employees.

Categories of records in the system:
    Information concerning personal property assigned to TIGTA 
employees including descriptions and identifying information about the 
property, custody receipts, property passes, maintenance records, and 
other similar records.

Authority for maintenance of the system:
    5 U.S.C. app. 3, 5 U.S.C. 301, and 41 CFR Subtitle C Ch. 101 and 
102.

Purpose(s):
    The purpose of this system is to maintain records concerning 
personal property, including but not limited to, computers and other 
similar equipment, motor vehicles, firearms and other law enforcement 
equipment, communication equipment, computers, fixed assets, credit 
cards, telephone calling cards, credentials, and badges assigned to 
TIGTA employees for use in their official duties.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witness in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2;
    (9) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing any personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
authorized duties; and, (10) Provide

[[Page 46294]]

information to other Offices of Inspectors General, the President's 
Council on Integrity and Efficiency, and the Department of Justice, in 
connection with their review of TIGTA's exercise of statutory law 
enforcement authority, pursuant to Section 6(e) of the Inspector 
General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic media.

Retrievability:
    Indexed by name and/or identification number.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Records are maintained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules, Nos. 4 and 10.

System manager(s) and address:
    Assistant Inspector General Information Technology, Office of 
Information Technology, 1125 15th Street, NW., Room 700A, Washington, 
DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005.

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    (1) The subject of the record; (2) Treasury personnel and records; 
(3) Vehicle maintenance facilities; (4) Property manufacturer; and, (5) 
Vehicle registration and licensing agencies.

Exemptions claimed for the system:
    None.
TREASURY/DO .306

System name:
    TIGTA Recruiting and Placement Records.

System location:
    Office of Management Services, 1125 15th Street, NW., Washington, 
DC 20005 and/or Bureau of Public Debt, 200 Third Street, Parkersburg, 
WV 26106-1328.

Categories of individuals covered by the system:
    (1) Applicants for employment; and, (2) Current and former TIGTA 
employees.

Categories of records in the system:
    (1) Application packages and Resumes; (2) Related correspondence; 
and, (3) Documents generated as part of the recruitment and hiring 
process.

Authority for maintenance of the system:
    5 U.S.C. app. 3, 5 U.S.C. 301 and Ch. 33, and Executive Orders 
10577 and 11103.

Purpose(s):
    The purpose of this system is to maintain records received from 
applicants applying for positions with TIGTA and relating to 
determining eligibility for employment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witness in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (6) Provide information to third parties to the extent necessary to 
obtain information pertinent to the recruitment, hiring, and/or 
placement determination and/or during the course of an investigation to 
the extent necessary to obtain information pertinent to the 
investigation;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2;
    (9) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing any personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
authorized duties;
    (10) Disclose information to officials of Federal agencies for 
purposes of consideration for placement, transfer, reassignment, and/or 
promotion of TIGTA employees; and, (11) Provide information to other 
Offices of Inspectors General, the President's Council on Integrity and 
Efficiency, and the Department of Justice, in connection with their 
review of TIGTA's exercise of statutory law enforcement authority, 
pursuant to Section 6(e) of the Inspector

[[Page 46295]]

General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic media.

Retrievability:
    Records are indexed by name, Social Security Number, and/or vacancy 
announcement number.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Records in this system are maintained and disposed of in accordance 
with the appropriate National Archives and Records Administration 
General Records Schedule, No. 1.

System manager(s) and address:
    Assistant Inspector General for Management Service, 1125 15th 
Street, NW., Room 700A, Washington, DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005. This system of records may contain records that 
are exempt from the notification, access, and contesting records 
requirements pursuant to the provisions of 5 U.S.C. 552a(k)(5) and 
(k)(6).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    (1) The subject of the record; (2) Office of Personnel Management; 
and, (3) Treasury personnel and records.

Exemptions claimed for the system:
    Some records in this system have been designated as exempt from 5 
U.S.C. 552a (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), 
and (I), and (f) pursuant to 5 U.S.C. 552a (k)(5) and (k)(6). See 31 
CFR 1.36.
TREASURY/DO .307

System name:
    TIGTA Employee Relations Matters, Appeals, Grievances, and 
Complaint Files.

System location:
    Office of Management Services, TIGTA 1125 15th Street, NW., 
Washington, DC 20005.

Categories of individuals covered by the system:
    Current, former, and prospective TIGTA employees.

Categories of records in the system:
    (1) Requests, (2) Appeals, (3) Complaints, (4) Letters or notices 
to the subject of the record, (5) Records of hearings, (6) Materials 
relied upon in making any decision or determination, (7) Affidavits or 
statements, (8) Investigative reports, and, (9) Documents effectuating 
any decisions or determinations.

Authority for maintenance of the system:
    5 U.S.C. app 3 and 5 U.S.C. 301, Ch. 13, 31, 33, 73, and 75.

Purpose(s):
    This system consists of records compiled for administrative 
purposes concerning personnel matters affecting current, former, and/or 
prospective TIGTA employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2;
    (9) Provide information to Executive agencies, including, but not 
limited to the Office of Personnel Management, Office of Government 
Ethics, and General Accounting Office in order to obtain legal and/or 
policy guidance;
    (10) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing any personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
authorized duties; and,
    (11) Provide information to other Offices of Inspectors General, 
the President's Council on Integrity and Efficiency, and the Department 
of

[[Page 46296]]

Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic media.

Retrievability:
    Indexed by the name of the individual and case number.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subjects of a background investigation, on a need-to-know 
basis. Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Records are maintained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedule, No. 1.

System manager(s) and address:
    Assistant Inspector General for Management Services, 1125 15th 
Street, NW., Room 700A, Washington, DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005. This system of records may contain records that 
are exempt from the notification, access, and contesting records 
requirements pursuant to the provisions of 5 U.S.C. 552a(j)(2) and 
(k)(2).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    (1) The subject of the records; (2) Treasury personnel and records; 
(3) Witnesses; (4) Documents relating to the appeal, grievance, or 
complaint; and, (5) EEOC, MSPB, and other similar organizations.

Exemptions claimed for the system:
    This system may contain investigative records that are exempt from 
5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), 
(e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), 
and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). 
(See 31 CFR 1.36.)
TREASURY/DO .308

System name:
    TIGTA Data Extracts.

System location:
    Office of Information Technology, 4800 Buford Highway, Chamblee, GA 
30341, and Office of Investigations, Strategic Enforcement Division, 
550 Main Street, Cincinnati, OH 45202.

Categories of individuals covered by the system:
    (1) The subjects or potential subjects of investigations; (2) 
Individuals who have filed, are required to file tax returns, or are 
included on tax returns, forms, or other information filings; (3) 
Entities who have filed or are required to file tax returns, IRS forms, 
or information filings as well as any individuals listed on the 
returns, forms and filings; and, (4) Taxpayer representatives.

Categories of records in the system:
    Data extracts from various databases maintained by the Internal 
Revenue Service consisting of records collected in performance of its 
tax administration responsibilities as well as records maintained by 
other governmental agencies, entities, and public record sources. This 
system also contains information obtained via TIGTA's program of 
computer matches.

Authority for maintenance of the system:
    5 U.S.C. app. 3 and 5 U.S.C. 301.

Purpose(s):
    This system consists of data extracts from various electronic 
systems of records maintained by governmental agencies and other 
entities. The data extracts generated by TIGTA are used for audit and 
investigative purposes and are necessary to identify and deter fraud, 
waste, and abuse in the programs and operations of the Internal Revenue 
Service (IRS) and related entities as well as to promote economy, 
efficiency, and integrity in the administration of the internal revenue 
laws and detect and deter wrongdoing by IRS and TIGTA employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witness in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;

[[Page 46297]]

    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2;
    (9) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing any personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
authorized duties; and,
    (10) Provide information to other Offices of Inspectors General, 
the President's Council on Integrity and Efficiency, and the Department 
of Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and dispensing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    By name, Social Security Number, Taxpayer Identification Number, 
and/or employee identification number.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    TIGTA is in the process of requesting approval of a new record 
retention schedule concerning the records in this system of records. 
These records will not be destroyed until TIGTA receives approval from 
the National Archives and Records Administration.

System manager(s) and address:
    Deputy Inspector General for Information Technology, TIGTA, 1125 
15th Street, NW., Room 700A, Washington, DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005. This system of records may contain records that 
are exempt from the notification, access, and contesting records 
requirements pursuant to the provisions of 5 U.S.C. 552a(j)(2) and 
(k)(2).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above. 26 U.S.C. 7852(e) prohibits 
Privacy Act amendment of tax records.

Record source categories:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2). Non-
exempt record source categories include the following: Department of 
the Treasury personnel and records.

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) 
and (k)(2). (See 31 CFR 1.36.)
TREASURY/DO .309

System name:
    TIGTA Chief Counsel Case Files.

System location:
    Office of Chief Counsel, TIGTA, 1125 15th Street, NW., Washington, 
DC 20005.

Categories of individuals:
    Parties to and persons involved in litigations, actions, personnel 
matters, administrative claims, administrative appeals, complaints, 
grievances, advisories, and other matters assigned to, or under the 
jurisdiction of, the Office of Chief Counsel.

Categories of records in the system:
    (1) Memoranda, (2) Complaints, (3) Claim forms, (4) Reports of 
Investigations, (5) Accident reports, (6) Witness statements and 
affidavits, (7) Pleadings, (8) Correspondence, (9) Administrative 
files, (10) Case management documents, and, (11) Other records 
collected or generated in response to matters assigned to the Office of 
Chief Counsel.

Purpose(s):
    This system contains records created and maintained by the Office 
of Chief Counsel for purposes of providing legal service to TIGTA.

Authority for maintenance of the system:
    5 U.S.C. app. 3, and 5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing, or 
implementing, a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to, or necessary to, the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate or administrative 
tribunal in

[[Page 46298]]

the course of presenting evidence, including disclosures to opposing 
counsel or witness in the course of civil discovery, litigation, or 
settlement negotiations or in connection with criminal law proceedings 
or in response to a subpoena where arguably relevant to a proceeding;
    (5) Disclose information to the Department of Justice for the 
purposes of litigating an action or seeking legal advice;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to an investigation or matter under consideration;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2;
    (9) Provide information to Executive agencies, including, but not 
limited to the Office of Personnel Management, Office of Government 
Ethics, and General Accounting Office;
    (10) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing any personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
authorized duties; and,
    (11) Provide information to other Offices of Inspectors General, 
the President's Council on Integrity and Efficiency, and the Department 
of Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures of debt 
information concerning a claim against an individual may be made from 
this system to consumer reporting agencies as defined in the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    Records are retrievable by the name of the person to whom they 
apply and/or by case number.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of a background investigation, on a need-to-know 
basis. Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Paper records are maintained and disposed of in accordance with a 
record disposition schedule approved by the National Archives and 
Records Administration. TIGTA is in the process of requesting approval 
for a record retention schedule for electronic records maintained in 
this system. These electronic records will not be destroyed until TIGTA 
receives such approval.

System manager(s) and address:
    Office of Chief Counsel, TIGTA, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005. This system of records may contain records that 
are exempt from the notification, access, and contesting records 
requirements pursuant to the provisions of 5 U.S.C. 552a(j)(2) and 
(k)(2).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Some records in this system are exempt from the requirement that 
the record source categories be disclosed pursuant to the provisions of 
5 U.S.C. 552a(j)(2) and (k)(2). Non-exempt record source categories 
include the following: (1) Department of Treasury personnel and 
records, (2) The subject of the record, (3) Witnesses, (4) Parties to 
disputed matters of fact or law, (5) Congressional inquiries, and, (6) 
Other Federal agencies including, but not limited to, the Office of 
Personnel Management, the Merit Systems Protection Board, and the Equal 
Employment Opportunities Commission.

Exemptions claimed for the system:
    Some of the records in this system are exempt from 5 U.S.C. 
552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (d)(5)(e)(1), 
(e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), 
and (g) of the Privacy Act pursuant to 5 U.S.C.552a(j)(2) and (k)(2). 
(See 31 CFR 1.36.)
TREASURY/DO .310

System Name:
    TIGTA Chief Counsel Disclosure Section Records.

System location:
    Office of Chief Counsel, Disclosure Section, TIGTA, 1125 15th 
Street, NW., Washington, DC 20005.

Categories of individuals covered by the system:
    (1) Requestors for access and amendment pursuant to the Privacy Act 
of 1974, 5 U.S.C. 552a; (2) Subjects of requests for disclosure of 
records; (3) Requestors for access to records pursuant to 26 U.S.C. 
6103; (4) TIGTA employees who have been subpoenaed or requested to 
produce TIGTA documents or testimony on behalf of TIGTA in judicial or 
administrative proceedings; (5) Subjects of investigations who have 
been referred to another law enforcement authority; (6) Subjects of 
investigations who are parties to a judicial or administrative 
proceeding in which testimony of TIGTA employees or production of TIGTA 
documents has been sought; and, (7) Individuals initiating 
correspondence or inquiries processed or controlled by the Disclosure 
Section.

Categories of records in the system:
    (1) Requests for access to and/or amendment of records, (2) 
Responses to such requests, (3) Records processed and released in 
response to such requests, (4) Processing records, (5) Requests or 
subpoenas for testimony, (6) Testimony authorizations, (7) Referral 
letters, (8) Documents referred, (9) Record of disclosure forms, and 
(10) Other supporting documentation.

Authority for maintenance of the system:
    5 U.S.C. 301 and 552a, 26 U.S.C 6103, and 31 CFR 1.11.

[[Page 46299]]

Purpose(s):
    The purpose of this system is to enable compliance with applicable 
Federal disclosure laws and regulations, including statutory record-
keeping requirements. In addition, this system will be utilized to 
maintain records obtained and/or generated for purposes of responding 
to requests for access, amendment, and disclosure of TIGTA records.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing, or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law, or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when: (a) The agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witness in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to an investigation or matter under consideration.
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2; and,
    (9) Provide information to other Offices of Inspectors General, the 
President's Council on Integrity and Efficiency, and the Department of 
Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and/or electronic media.

Retrievability:
    Name of the requestor, name of the subject of the investigation, 
and/or name of the employee requested to produce documents or to 
testify.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    TIGTA is in the process of requesting approval for a record 
retention schedule for records maintained in this system. These records 
will not be destroyed until TIGTA receives such approval.

System manager(s) and address:
    Chief Counsel, TIGTA, 1125 15th Street, NW., Room 700A, Washington, 
DC 20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be addressed to 
the Office of Chief Counsel, Disclosure Section, Treasury Inspector 
General for Tax Administration, 1125 15th Street, NW., Room 700A, 
Washington, DC 20005. This system of records may contain records that 
are exempt from the notification, access, and contesting records 
requirements pursuant to the provisions of 5 U.S.C. 552a(j)(2) and 
(k)(2).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Some records in this system are exempt from the requirement that 
the record source categories be disclosed pursuant to the provisions of 
5 U.S.C. 552a(j)(2) and (k)(2). Non-exempt record source categories 
include the following: (1) Department of Treasury personnel and 
records, (2) Incoming requests, and (3) Subpoenas and requests for 
records and/or testimony.

Exemptions claimed for the system:
    This system may contain records that are exempt from 5 U.S.C. 
552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), 
(e)(2),(e)(3),(e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and 
(g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). (See 
31 CFR 1.36.)
TREASURY/DO .311

System name:
    TIGTA Office of Investigations Files.

System location:
    National Headquarters, Office of Investigations, 1125 15th Street, 
NW., Washington, DC 20005 and Field Division offices listed in Appendix 
A.

Categories of individuals covered by the system:
    (1) The subjects or potential subjects of investigations; (2) The 
subjects of complaints received by TIGTA; (3) Persons who have filed 
complaints with TIGTA; (4) Confidential informants; and (5) TIGTA 
Special Agents.

Categories of records in the system:
    (1) Reports of investigations, which may include, but are not 
limited to, witness statements, affidavits,

[[Page 46300]]

transcripts, police reports, photographs, documentation concerning 
requests and approval for consensual telephone and consensual non-
telephone monitoring, the subject's prior criminal record, vehicle 
maintenance records, medical records, accident reports, insurance 
policies, police reports, and other exhibits and documents collected 
during an investigation; (2) Status and disposition information 
concerning a complaint or investigation including prosecutive action 
and/or administrative action; (3) Complaints or requests to 
investigate; (4) General case materials and documentation including, 
but not limited to, Chronological Case Worksheets (CCW), fact sheets, 
agent work papers, Record of Disclosure forms, and other case 
management documentation; (5) Subpoenas and evidence obtained in 
response to a subpoena; (6) Evidence logs; (7) Pen registers; (8) 
Correspondence; (9) Records of seized money and/or property; (10) 
Reports of laboratory examination, photographs, and evidentiary 
reports; (11) Digital image files of physical evidence; (12) Documents 
generated for purposes of TIGTA's undercover activities; (13) Documents 
pertaining to the identity of confidential informants; and (14) Other 
documents collected and/or generated by the Office of Investigations 
during the course of official duties.

Authority for maintenance of the system:
    5 U.S.C. app. 3 and 5 U.S.C. 301.

Purpose(s):
    The purpose of this system of records is to maintain information 
relevant to complaints received by TIGTA and collected as part of 
investigations conducted by TIGTA's Office of Investigations. This 
system also includes investigative material compiled by the IRS's 
Office of the Chief Inspector, which was previously maintained in the 
following systems of records: Treasury/IRS 60.001-60.007 and 60.009-
60.010.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Disclosure of returns and return information may be made only as 
provided by 26 U.S.C. 6103. Records other than returns and return 
information may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of a potential violation of civil or 
criminal law or regulation;
    (2) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal, or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which TIGTA is 
authorized to appear when (a) the agency, or (b) any employee of the 
agency in his or her official capacity, or (c) any employee of the 
agency in his or her individual capacity where the Department of 
Justice or the agency has agreed to represent the employee, or (d) the 
United States, when the agency determines that litigation is likely to 
affect the agency, is a party to litigation or has an interest in such 
litigation, and the use of such records by the agency is deemed to be 
relevant and necessary to the litigation or administrative proceeding 
and not otherwise privileged;
    (4) Disclose information to a court, magistrate or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witness in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where arguably relevant to 
a proceeding;
    (5) Disclose information to the Department of Justice for the 
purpose of litigating an action or seeking legal advice;
    (6) Provide information to third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation;
    (7) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (8) Provide information to the news media in accordance with 
guidelines contained in 28 CFR 50.2;
    (9) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (10) In situations involving an imminent danger of death or 
physical injury, disclose relevant information to an individual or 
individuals who are in danger; and
    (11) Provide information to other Offices of Inspectors General, 
the President's Council on Integrity and Efficiency, and the Department 
of Justice, in connection with their review of TIGTA's exercise of 
statutory law enforcement authority, pursuant to Section 6(e) of the 
Inspector General Act of 1978, as amended, 5 U.S.C.A. Appendix 3.

Policies and practices for storing, retrieving, accessing, retaining, 
and dispensing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    By name, Social Security Number, and/or case number.

Safeguards:
    The records are accessible to TIGTA personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Some of the records in this system are maintained and disposed of 
in accordance with a record disposition schedule approved by the 
National Archives and Records Administration. TIGTA is in the process 
of requesting approval of new records schedules concerning all records 
in this system of records. Records not currently covered by an approved 
record retention schedule will not be destroyed until TIGTA receives 
approval from the National Archives and Records Administration.

System manager(s) and address:
    Deputy Inspector General for Investigations, Office of 
Investigations, TIGTA, 1125 15th Street, NW., Room 700A, Washington, DC 
20005.

Notification procedure:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 31 CFR 
part 1, subpart C, appendix A. Written inquiries should be

[[Page 46301]]

addressed to the Office of Chief Counsel, Disclosure Section, Treasury 
Inspector General for Tax Administration, 1125 15th Street, NW., Room 
700A, Washington, DC 20005. This system of records may contain records 
that are exempt from the notification, access, and contesting records 
requirements pursuant to the provisions of 5 U.S.C. 552a(j)(2) and 
(k)(2).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2). Non-
exempt record source categories include the following: Department of 
the Treasury personnel and records, complainants, witnesses, 
governmental agencies, tax returns and related documents, subjects of 
investigations, persons acquainted with the individual under 
investigation, third party witnesses, Notices of Federal Tax Liens, 
court documents, property records, newspapers or periodicals, financial 
institutions and other business records, medical records, and insurance 
companies.

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) 
and (k)(2). (See 31 CFR 1.36)

Appendix B--Office of Investigations, TIGTA

Field Division SAC Offices

    Treasury IG for Tax Administration, 401 West Peachtree St., 
Atlanta, GA 30365.
    Treasury IG for Tax Administration, 550 Main Street, Cincinnati, 
OH 45202.
    Treasury IG for Tax Administration, 200 W. Adams, Chicago, IL 
60606.
    Treasury IG for Tax Administration, 4050 Alpha Rd., Dallas, TX 
75244-4203.
    Treasury IG for Tax Administration, 600 17th St., Denver, CO 
80202.
    Treasury IG for Tax Administration, 200 W. Forsyth St., 
Jacksonville, FL 32202.
    Treasury IG for Tax Administration, 312 East First Street, Los 
Angeles, CA 90012.
    Treasury IG for Tax Administration, 201 Varick Street, New York, 
NY 10008.
    Treasury IG for Tax Administration, 600 Arch Street, 
Philadelphia, PA 19106.
    Treasury IG for Tax Administration, 1301 Clay Street, Oakland, 
CA 94612.
    Treasury IG for Tax Administration, New Carrollton Federal 
Bldg., 5000 Ellin Road, Lanham, MD 20706.
    Treasury IG for Tax Administration, 1739-H Brightseat Road, 
Landover, MD 20785.
    Treasury IG for Tax Administration, 8484 Georgia Ave., Silver 
Spring, MD 20910.

Appendix C--Audit Field Offices, TIGTA

    Treasury IG for Tax Administration, 310 Lowell Street, Andover, 
MA 01812.
    Treasury IG for Tax Administration, 401 W. Peachtree St., 
Atlanta, GA 30308-3539.
    Treasury IG for Tax Administration, Atlanta Service Center, 4800 
Buford Highway, Chamblee, GA 30341.
    Treasury IG for Tax Administration, Koger Center-Fordham 
Building, 2980 Brandywine Road, Chamblee, GA 30341.
    Treasury IG for Tax Administration, 3651 South Interstate 35, 
Austin, TX 78767.
    Treasury IG for Tax Administration, 31 Hopkins Plaza, Fallon 
Federal Building, Baltimore, MD 21201.
    Treasury IG for Tax Administration, 1040 Waverly Ave, 
Holtsville, NY 11742.
    Treasury IG for Tax Administration, 200 W Adams, Chicago, IL 
60606.
    Treasury IG for Tax Administration, Peck Federal Office Bldg, 
550 Main Street, Room 5028, Cincinnati, OH 45201.
    Treasury IG for Tax Administration, 4050 Alpha Road, Dallas, TX 
75244.
    Treasury IG for Tax Administration, 600 17th Street, Denver, CO 
80202.
    Treasury IG for Tax Administration, 197 State Route 18 South, 
East Brunswick NJ 08816.
    Treasury IG for Tax Administration, Fresno Service Center, 5045 
E. Butler Stop 11, Fresno, CA 93888.
    Treasury IG for Tax Administration, 7850 SW 6th Court, 
Plantation, FL 33324.
    Treasury IG for Tax Administration, 2306 E. Bannister Rd, Kansas 
City, MO 64131.
    Treasury Inspector General for Tax Administration--Audit, 24000 
Avila Road, Laguna Niguel, CA 92677.
    Treasury IG for Tax Administration, 312 East First Street, Los 
Angeles, CA 90012.
    Treasury IG for Tax Administration, 5333 Getwell Rd, Memphis, TN 
38118.
    Treasury IG for Tax Administration, 201 Varick Street, Room 
1054, New York, NY 10014.
    Treasury IG for Tax Administration, 1160 West 1200 South, Ogden, 
Utah 84201.
    Treasury IG for Tax Administration, Federal Office Building, 600 
Arch Street, Philadelphia, PA 19106.
    Treasury IG for Tax Administration, Philadelphia Service Center, 
11601 Roosevelt Boulevard, Philadelphia, PA 19154.
    Treasury IG for Tax Administration, 915 2nd Avenue, Seattle, WA 
98174.
    Treasury IG for Tax Administration, 1222 Spruce, St. Louis, MO 
63103.
    Treasury IG for Tax Administration, 92 Montvale Avenue, 
Stoneham, MA 02180.
    Treasury IG for Tax Administration, 1600 Riviera Avenue, Walnut 
Creek, CA 94596.

[FR Doc. 05-15420 Filed 8-8-05; 8:45 am]
BILLING CODE 4811-33-P