[Federal Register Volume 70, Number 148 (Wednesday, August 3, 2005)]
[Notices]
[Pages 44578-44579]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-15359]


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DEPARTMENT OF DEFENSE


Defense Threat Reduction Agency; Privacy Act of 1974; Systems of 
Records

AGENCY: Defense Threat Reduction Agency.

ACTION: Notice to Amend a System of Records; HDTRA 002-Employee 
Relations.

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SUMMARY: The Defense Threat Reduction Agency is amending a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on 
September 2, 2005 unless comments are received that would result in a 
contrary determination.

ADDRESSES: Send comments to the Freedom of Information Act/Privacy Act 
Officer, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Stop 6201, Fort Belvoir, VA 22060-6201.

FOR FURTHER INFORMATION CONTACT: Ms. Brenda Carter at (703) 325-1205.

SUPPLEMENTARY INFORMATION: The Defense Threat Reduction Agency notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendment is not within the purview of 
subsection (r) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 27, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
HDTRA 002

System name:
    Employee Relations (December 14, 1998, 63 FR 68736)

Changes:
System location:
    Delete entry and replace with ``Office of Manpower and Personnel, 
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6201''
* * * * *

System manager(s) and addresses:
    Delete entry and replace with ``Chief, Manpower and Personnel, 
Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort 
Belvoir, VA 22060-6201''

Notification procedure:
    Delete address and replace with ``General Counsel, Defense Threat 
Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6201''

Record access procedures:
    Delete address and replace with ``General Counsel, Defense Threat 
Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-
6201''

Contesting record procedures:
    Delete ``DTRA Instruction 5400.11B'' and replace with ``DTRA 
Instruction 5400.11'' Delete address and replace with ``General 
Counsel, Defense Threat Reduction Agency, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6201''
* * * * *
HDTRA 002

System name:
    Employee Relations.

System location:
    Office of Manpower and Personnel, Defense Threat Reduction Agency, 
8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.
    Civilian Personnel Office, Building 20203A, Kirtland Air Force 
Base, Albuquerque, NM 87115-5000.

Categories of individuals covered by the system:
    Civilian employees and former employees paid from appropriated

[[Page 44579]]

funds serving under career, career-conditional, temporary and excepted 
service appointments on whom suitability, discipline, grievance, and 
appeal records exist.

Categories of records in the system:
    Documents and information pertaining to discipline, grievances, and 
appeals.

Authority for maintenance of the system:
    5 U.S.C. 1302, 3301, 3302, 7301; E.O. 11557; E.O. 11491; E.O. 12564 
and E.O. 9397 (SSN).

Purpose(s):
    For use by agency officials and employees in the performance of 
their official duties related to management of civilian employees and 
the processing, administration and adjudication of discipline, 
grievances, suitability and appeals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Appeals examiners of the Merit Systems Protection Board to 
adjudicate appeals.
    The Comptroller General or his authorized representatives and the 
Attorney General of the United States or his authorized representatives 
in connection with grievances, disciplinary actions, suitability, and 
appeals, and to Federal Labor Relations officials in the performance of 
official duties.
    The `Blanket Routine Uses' published at the beginning of DTRA's 
compilation of system of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper folders.

Retrievability:
    Records at Defense Threat Reduction Agency are retrieved 
alphabetically by last name of individual. Records at Kirtland Air 
Force Base are filed by Social Security Number.

Safeguards:
    Buildings are protected by security guards and an intrusion alarm 
system. Records are maintained in locked security containers in a 
locked room accessible only to personnel who are properly screened, 
cleared and trained.

Retention and disposal:
    Records are destroyed upon separation of the employee from the 
agency or in accordance with appropriate records disposal schedules.

System manager(s) and addresses:
    Chief, Manpower and Personnel, Defense Threat Reduction Agency, 
45045 Aviation Drive, Dulles, VA 20166-7517.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the General Counsel, Defense Threat Reduction 
Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.
    The letter should contain the full name and signature of the 
requester and the approximate period of time, by date, during which the 
case record was developed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the General Counsel, Defense Threat Reduction Agency, 8725 John J. 
Kingman Road, Fort Belvoir, VA 22060-6201.
    The letter should contain the full name and signature of the 
requester and the approximate period of time, by date, during which the 
case record was developed.

Contesting record procedures:
    The DTRA rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in DTRA 
Instruction 5400.11; 32 CFR part 318; or may be obtained from the 
General Counsel, Defense Threat Reduction Agency, 8725 John J. Kingman 
Road, Fort Belvoir, VA 22060-6201.

Record source categories:
    Supervisors or other appointed officials designated for this 
purpose.

Exemptions claimed for the system:
    None.
[FR Doc. 05-15359 Filed 8-2-05; 8:45 am]
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