[Federal Register Volume 70, Number 140 (Friday, July 22, 2005)]
[Notices]
[Pages 42418-42453]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-13889]



[[Page 42417]]

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Part II





Central Intelligence Agency





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Privacy Act of 1974; Systems of Records and Routine Users; Notice

  Federal Register / Vol. 70, No. 140 / Friday, July 22, 2005 / 
Notices  

[[Page 42418]]


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CENTRAL INTELLIGENCE AGENCY


Privacy Act of 1974; System of Records and Routine Uses

AGENCY: Central Intelligence Agency.

ACTION: Notice of final statement of general routine uses and Privacy 
Act systems of records notices of the Central Intelligence Agency.

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SUMMARY: The Central Intelligence Agency has undertaken and completed 
an Agency-wide review of its Privacy Act systems of records. As a 
result of this review, in the May 24 2005 issue of the Federal 
Register, the Agency solicited public comments on the complete set of 
proposed revised Privacy Act systems of records notices, the proposed 
modification of one of its existing routine uses, and the proposed 
addition of seven new routine uses to its ``Statement of General 
Routine Uses'' for information subject to the Privacy Act. As required 
by the Privacy Act, the Agency provided an opportunity for interested 
persons to submit comments on these notices and routine uses. The 
Agency did not receive any comments.

DATES: July 5, 2005.

FOR FURTHER INFORMATION CONTACT: Scott A. Koch, Information and Privacy 
Coordinator, Central Intelligence Agency, Washington, DC 20505 or by 
telephone, 703-613-1287.

SUPPLEMENTARY INFORMATION: The Central Intelligence Agency completed a 
zero-based, Agency-wide review of its Privacy Act systems of records. 
As a result of this review, the Agency determined that its Privacy Act 
notices required extensive modifications to more accurately describe 
the records systems currently maintained by the Agency. Rather than 
making numerous, piecemeal revisions, the Agency decided to draft and 
republish updated notices for all of its Privacy Act systems of 
records. The modified notices reflected several factors: The 
consolidation of records systems resulting from advances in information 
technology; the elimination of records systems no longer in use; the 
combination of previously separate records systems that serve a common 
purpose and are under common control; the addition of notices for 
records systems not previously identified as being subject to the 
Privacy Act; and the addition of notices for newly-created records 
systems. The proposed revised notices were published in the May 24, 
2005 issue of the Federal Register. The Agency provided an opportunity 
for interested persons to submit comments. Because the Agency did not 
receive comments, no changes have been made to the notices, as 
proposed. The systems notices took effect on July 5, 2005.
    In addition, the Agency had proposed a modification to one of its 
existing routine uses and the addition of seven new routine uses to its 
``Statement of General Routine Uses,'' in order to clarify and increase 
the public's knowledge of the circumstances in which the Central 
Intelligence Agency may disclose information from Privacy Act systems 
of records and to enhance the Agency's ability to share information 
essential to the conduct of its national security mission. With the 
exception of the proposed modification to Routine Use 4 and the 
proposed addition of Routine Uses 8 through 14, no other changes to the 
provisions of the Agency's published ``Statement of General Routine 
Uses'' were proposed. The proposed modification and addition to 
``Statement of General routine Uses'' were published in the May 24, 
2005 issue of the Federal Register. The Agency provided an opportunity 
for interested persons to submit comments. Because the Agency did not 
receive comments, no changes have been made to the routine uses, as 
proposed. The modified and additional routine uses took effect on July 
5, 2005.
    Nothing in the revised systems notices or modified or new routine 
uses indicates any change in the Central Intelligence Agency's 
authorities or practices regarding the collection and maintenance of 
information about citizens and lawful permanent residents of the United 
States, nor do the changes impact any individual's rights to access or 
to amend their records pursuant to the Privacy Act.

    Dated: July 8, 2005.
Edmund Cohen,
Chief of Information Management Services.

Statement of General Routine Uses for the Central Intelligence Agency

    The following routine uses apply to, and are incorporated by 
reference into, each system of records maintained by the CIA:
    1. In the event that a system of records maintained by the Central 
Intelligence Agency to carry out its functions indicates, or relates 
to, a violation or potential violation of law, whether civil, criminal 
or regulatory in nature, and whether arising by general statute or 
particular program pursuant thereto, the relevant records in the system 
of records may be disclosed, as a routine use, to the appropriate 
agency whether federal, state, local or foreign, charged with the 
responsibility of investigating or prosecuting such violation, or 
charged with the responsibility to take appropriate administrative 
action, or charged with enforcing or implementing the statute, or rule, 
regulation or order issued pursuant thereto.
    2. A record from this system of records may be disclosed, as a 
routine use, to a federal, state or local agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a Central Intelligence Agency decision 
concerning the hiring or retention of an employee, the issuance of a 
security clearance or special access, or the performance of the 
Agency's acquisition functions.
    3. A record from this system of records may be disclosed, as a 
routine use, to a federal, state, or local agency, or other appropriate 
entities, or individuals, in connection with the hiring or retention of 
an employee, the issuance of a security clearance or special access, 
the reporting or an investigation of an employee, the letting of a 
contract, or the issuance of a license, grant or other benefit, to the 
extent that the information is relevant and necessary to the entity's 
decision on the matter.
    4. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, in the course 
of presenting information or evidence to a court, magistrate, special 
master, administrative law judge, or administrative board or panel, 
including disclosures made pursuant to statutes or regulations 
governing the conduct of such proceedings.
    5. A record from this system of records may be disclosed to the 
Office of Management and Budget in connection with the review of 
private relief legislation, as set forth in OMB Circular No. A-19, at 
any stage of the legislative coordination and clearance process as set 
forth in the Circular.
    6. A record from a system of records may be disclosed, as a routine 
use, to NARA (GSA) in records management inspections conducted under 
the authority of 44 U.S.C. 2904 and 2906.
    7. A record from this system of records may be disclosed, as a 
routine use, to a federal, state, or local agency, other appropriate 
entities or individuals, or, through established liaison channels, to 
selected foreign governments, provided such disclosure is compatible 
with the purpose for which the record was collected and is undertaken 
to enable the Central Intelligence Agency to carry out its 
responsibilities under the National Security Act of 1947, as amended, 
the CIA Act of 1949, as amended, Executive

[[Page 42419]]

Order 12333 or any successor order, national security directives 
applicable to the Agency and classified implementing procedures 
approved by the Attorney General promulgated pursuant to such Orders 
and directives, as well as statutes, Executive orders and directives of 
general applicability. This routine use is not intended to supplant the 
other routine uses published by the Central Intelligence Agency.
    8. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to a Member of 
Congress or Congressional staffer in response to an inquiry from that 
Member of Congress or Congressional staffer made at the written request 
of the constituent who is the subject of the record.
    9. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to the public 
or to the media for release to the public, to enable the Agency to 
respond to charges of illegal or improper activity, professional 
misconduct, or incompetence when such allegations have become publicly 
known, and the General Counsel determines that such disclosures are 
necessary to preserve public confidence in the Agency and the integrity 
of its processes, or to demonstrate the accountability of the Agency 
and its employees.
    10. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to any Federal 
agency when documents or other information obtained from that agency 
are used in compiling the record, and the record is relevant to the 
official responsibilities of that agency.
    11. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to 
representatives of the Department of Justice or of any other entity 
responsible for representing the interests of the Central Intelligence 
Agency in connection with judicial, administrative or other 
proceedings. Records may also be disclosed to representatives of the 
Department of Justice and other U.S. Government entities, to the extent 
necessary to obtain their advice on any matter within their official 
responsibilities. Records may also be disclosed to representatives of 
private entities designated by the Central Intelligence Agency to 
represent Agency interests, to the extent necessary for the Central 
Intelligence Agency to obtain advice on any matter.
    12. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to individual 
Members or staff of the Senate Select Committee on Intelligence and the 
House Permanent Select Committee on Intelligence in connection with the 
exercise of the Committees' intelligence oversight and legislative 
functions, when such disclosures are necessary to a lawful activity of 
the United States, and the General Counsel of the Central Intelligence 
Agency determines that such disclosures are otherwise lawful.
    13. A record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to the 
President's Foreign Intelligence Advisory Board, the Intelligence 
Oversight Board, any successor organizations, and any intelligence 
oversight entities established by the President, when the head of the 
Central Intelligence Agency determines that disclosure will assist 
these entities in the performance of their oversight functions.
    14. In the event that none of the routine uses listed above is 
applicable, a record from a system of records maintained by the Central 
Intelligence Agency may be disclosed, as a routine use, to other 
appropriate recipients, if such dissemination is necessary to a lawful 
activity of the United States, and the General Counsel of the Central 
Intelligence Agency, in consultation with the Department of Justice, 
determines that such dissemination is lawful.

PRIVACY ACT SYSTEMS OF RECORDS NOTICES

CIA-1

System name:
    Financial Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees, and military 
and civilian personnel detailed to CIA; and personal services 
independent contractors, industrial contractors, commercial vendors, 
and consultants to the CIA.

Categories of records in the system:
    This system contains financial accounts and records concerning CIA 
expenditures. This includes: records relating to financial transactions 
associated with commercial vendors and contracts; official travel 
orders, records of funds advanced and transportation furnished, copies 
of travel claims and accountings, visas, and passports; records 
concerning, claims submitted for financial review, including all 
financial documentation accumulated in the collection and settlement of 
amounts due the agency from employees and former employees; records 
tracking general accounting data, including the status of funds 
advanced to individuals for official purposes and the procurement of 
materials and services; records on certifying officers, contracting 
officers, cash custodians and credit card holders, including 
authorizing letters and signature cards; and records for the processing 
of personal property claims and related activity.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central 
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide accounting data 
to track items such as budget and expenses to allow the CIA to acquire 
goods and services and provide an accounting infrastructure; travel 
services; and financial management expertise for fiscal resource 
utilization and control; and determine whether the commitment and 
expenditure of CIA funds is authorized, approved, and certified by 
officials to whom such authority has been delegated.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

[[Page 42420]]

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities used 
in the normal course of business. Under applicable law and regulations, 
all searchers of this system of records will be performed in CIA 
offices by CIA personnel.

Safeguards:
    Records are stored in secured area within the CIA accessed only by 
authorized persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief Financial Officer, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals to whom records in this system pertain, and other CIA 
employees.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-2

System name:
    Training Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and staff and contract employees, other federal 
employees, CIA personal services independent contractors and industrial 
contractors to CIA who have completed internal and CIA-sponsored 
external training courses or programs; and instructors and potential 
instructors for the CIA off-campus education program.

Categories of records in the system:
    Transcripts of CIA-sponsored training; student and instructor 
biographic data; course information; and names of CIA employees 
responsible for approving CIA-sponsored training.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; manage training 
activities for individuals assigned to the CIA; process requests for 
internal and external training for CIA staff and contract employees, 
personal services independent contractors, industrial contractors and 
military and civilian personnel detailed to CIA; update and provide 
reference for CIA employee training records; and facilitate the process 
for selecting instructors for the CIA off-campus education program.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name and employee number. Information may be retrieved from this 
system of records by automated or hand search based on extant indices 
and automated capabilities utilized in the normal course of business. 
Under applicable law and regulations, all searches of this system of 
records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Training Development Office, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for

[[Page 42421]]

appealing an initial determination by CIA concerning the access to 
records are published in the Federal Register (32 CFR 1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; students and instructors in CIA 
internal and CIA-sponsored external training; and training facilities 
and other educational institutions.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-3

System name:
    Language Program Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees, and other individuals who have 
participated in CIA-managed or CIA-sponsored language training and 
testing.

Categories of records in the system:
    Biographic data; test scores; training reports from instructors; 
training requests from sponsoring office(s); and attendance reports.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide information 
concerning language proficiency of CIA and non-CIA personnel who have 
taken internal or CIA-sponsored external language training or testing; 
monitor student performance; and conduct research and compile 
statistics on a variety of matters related to language learning and 
testing.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such users:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name or social security number. Information may be retrieved 
from this system of records by automated or hand search on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in several areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Training Development Office, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13) Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Students and instructors internal or CIA-sponsored external 
language training courses.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-4

System name:
    CIA Declassifications Center (CDC) External Liaison Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to CONFIDENTIAL.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals at U.S. government agencies who serve as points of 
contact for dealings with the CDC External Referral & Liaison Branch.

Categories of records in the system:
    Biographic information including name, social security number, 
position, title/rank, and expertise; locator information including 
telephone numbers, fax numbers, and address (primary, e-mail and 
pouch); and information related to security clearances and access 
approvals, including clearances held, current status

[[Page 42422]]

of clearances, and period of certification.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949; as amended (50 
U.S.C. 403a et seq.); the Executive Order 12958 (76 FR 19825).

Purposes(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and maintain a current 
list of points of contact at U.S. government agencies on EO 12958 
declassification issues.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure of consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in secure file servers located within the CIA.

Retrievability:
    By name, social security number, and agency. Information may be 
retrieved from this system of records by automated search based on 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Access is restricted to individuals who are certified on an access 
control list. Additional software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
records control schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, External Referral & Liaison Branch/CIA Declassification 
Center, Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 1901.1-
45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system, and points of contact provided 
by U.S. government agencies.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-5

System name:
    Center for the Study of Intelligence (CSI) Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees, personal 
services independent contractors to CIA, and current and former 
employees detailed to the CIA who have participated in an ``oral 
history'' program.

Categories of records in the system:
    Names, biographic data and the content of information provided by 
individuals who have participated in CSI's ``oral history'' program, or 
worked with CSI.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and record experiences of 
current and former CIA associates for use in CSI projects.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records and stored in secure file-servers 
located within CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secure areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

[[Page 42423]]

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director, Center for the Study of Intelligence, Central 
Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; and CIA records.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-6

System name:
    Manuscript Review Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA employees; other authors obligated to submit 
writings or oral presentations for pre-publication review; and 
individuals otherwise involved in pre-publication review matters with 
CIA.

Categories of records in the system:
    Manuscripts and other writings submitted for pre-publication 
review; Publication Review Board meeting minutes, official memoranda, 
bibliographic files and related documents; and Publication Review Board 
Reference Center documentation.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 12958 (76 FR 19825); Executive Order 12968 (60 FR 40245); Snepp 
v. United States, 444 U.S. 507 (1980).

Purpose(s):
    Records in this system are used by authorized personnel: To ensure 
process integrity; to enable the CIA and the head of the CIA to carry 
out their lawful and authorized responsibilities; as references for 
manuscripts, meeting minutes, official memoranda, bibliographic files 
and related documents which have been submitted for review in 
compliance with applicable regulations; and to facilitate review of new 
manuscript submissions of proposed publications or speeches authored or 
given by present or former employees.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chair, Publications Review Board, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Current and former CIA employees and other obligated authors; 
Publication Review Boards members and staff; and other CIA personnel 
involved in the publications review process.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy

[[Page 42424]]

Act (5 U.S.C. 552a) pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-7

System name:
    Security Access Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA employees and other individuals authorized to access CIA 
buildings and facilities.

Categories of records in the system:
    Personal identification information; building and entrance 
information; entry or exit data and codes; and credential information.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; verify individuals' 
authorization to access CIA buildings and facilities; create a record 
of individuals' access to CIA buildings and facilities; facilitate the 
issuance and retrieval of visitor and temporary badges; and provide 
statistical data on building and facility access patterns for resource 
planning purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in a secured area 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA badge system; after-hours building and facility logs; visitor-
no-escort badge record cards; and permits and identification sources.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-8

System Name:
    Security Operations Records.

Security Classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System Location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of Individuals Covered by the System:
    Individuals, including CIA employees, who have contacted or been 
referred to the CIA's Security Operations Center; individuals, 
including CIA employees, who have been responsible for or suspected of 
security incidents, or have witnessed, reported, or investigated 
security incidents involving CIA information, and/or CIA-controlled 
property or facilities; individuals who have had restrictions imposed 
upon their entrance to CIA-controlled property or facilities; and 
individuals involved in traffic violations on CIA-controlled property 
or facilities.

Categories of Records in the system:
    Personal identification and event information that includes: 
Biographic information, including name, social security number, and 
CIA-controlled property or facilities, including date and place of 
incidents, subject matter or incident description, arrests and 
violation information, including court disposition and vehicular 
information where appropriate.

Authority for Maintenance of the System:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; track events, 
individuals, and groups of individuals that may pose a threat to the 
CIA; assist CIA security officials in identifying

[[Page 42425]]

present and future threats to CIA-controlled property of facilities and 
CIA personnel; track traffic violations, security incidents, and access 
control issues; serve as a statistical and management reporting tool; 
and facilitate court cases or other legal proceedings.

Routine Uses of Records Maintained in the System, including Categories 
of Users and the Purposes of Such Uses:
    Reports regarding accidents and traffic violations may be provided 
to the individuals involved and their insurance companies to facilitate 
the resolution of claims. Information on additional routine uses is set 
forth in the ``CIA Statement of General Routine Uses,'' which is 
incorporated herein by reference.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and practices for Storing, Retrieving, accessing, retaining, 
and disposing of records in the System:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name or other personal identifier. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and Disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System Manager(s) and Address (This Incorporates by Reference any CIA 
Successor in Function to the System Manager(s) set forth Herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification Procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record Access Procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting Record Procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record Source Categories:
    Individuals covered by this system of records; members of the 
general public; CIA employees; and employees of other federal agencies 
and state and local governments.

Exemptions Claimed for the System:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-9

System Name:
    Industrial Security Clearance Records.

Security Classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System Location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of Individuals Covered by the System:
    Industrial contractors and commercial vendors; and persons in the 
private sector associated with the CIA who hold industrial security 
clearances.

Categories of Records in the System:
    Biographic data, including name, address, position, and social 
security number; and security clearance information.

Authority for Maintenance of the System:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (78 FR 19825); 
and Executive Order 12968 (60 FR 40245).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document security 
clearance(s) held by industrial contractors, commercial vendors, and 
persons in the private sector associated with the CIA; and provide a 
reference to answer inquiries on security clearances.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records of this system are used to certify clearances of 
individuals covered by the system. Information on additional routine 
uses is set forth in the ``CIA Statement of General Routine Uses,'' 
which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievabililty:
    By individual or company name, and social security number. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

[[Page 42426]]

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Procurement Executive, Office of the Chief Financial Officer, 
Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals who hold or have held security clearances and the 
organizations with which they are employed or otherwise associated; and 
certification of clearance from the Center for CIA Security.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-10

System name:
    Parking Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to CONFIDENTIAL.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA employees and any other individuals requiring parking permits 
at CIA-controlled facilities.

Categories of records in the system:
    Name, office location, grade, badge number, vehicle license number, 
personal identifying information and relevant medical information of 
individuals covered in this system.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended Central 
Intelligence Agency Act of 1949, (50 U.S.C. 403a et seq.); Executive 
Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and document the 
allocation and control of parking spaces at CIA-controlled facilities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices of storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, and vehicle license number. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief of Global Support, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA employees and other individuals requiring parking permits at 
CIA-controlled facilities.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-11

System name:
    Accountable Property Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

[[Page 42427]]

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees; personal services independent 
contractors; industrial contractors; military and civilian personnel 
detailed to CIA; and other individuals who possess CIA accountable 
property.

Categories of records in the system:
    Name, signature and office location of individuals covered by this 
system; and description of accountable property charged to individuals 
covered by this system.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59914).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document accountability 
for CIA nonexpendable property; and track, inventory, audit, and report 
on accountable property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searchers of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief of Global Support, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals concerned with accountable property, and accountable 
property officers.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-12

System name:
    Vehicle Operator Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees, personal services independent 
contractors, or industrial contractors who have licenses to drive 
buses, trucks, and other specialty vehicles as part of their official 
CIA employment duties.

Categories of records in the system:
    Biographic data on employees; medical qualification forms; drier 
test data; registers of permits issued; and accident report records.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document CIA staff and 
contract employees who are qualified to drive buses, trucks, and other 
specialty vehicles in the course of their CIA employment duties; and 
issue official U.S. Government driver's licenses and renewals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured area within the CIA. Electronic 
records are stored in secure file servers located within the CIA.

Retrievability:
    By name or driver's permit number. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and

[[Page 42428]]

automated capabilities used in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Transportation Support, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA staff and contract employees, personal services independent 
contractors, and industrial contractors; and federal, state and local 
law enforcement agencies as their records relate to competency testing 
and accident reporting.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-13

System name:
    Component Human Resources Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees; military and 
civilian personnel detailed or assigned to the CIA; applicants for 
employment with the CIA; current and former employees of industrial 
contractors; and current and former independent contractors.

Categories of records in the system:
    Memoranda, correspondence and other documents, including personnel 
soft files and supervisors' working files maintained by Agency offices 
and components, concerning individuals covered by this system on 
matters involving: Performance appraisals; travel, financial, 
retirement and claims information; time and attendance, including leave 
information; performance, conduct, and suitability; education, 
certification, training, and testing; special qualifications or 
restrictions; dependency and residence; emergency notifications; 
medical information, including disabilities and job-related injuries; 
biographic data; skills assessment data; locator information; cables 
and dispatches of administrative and operational significance; employee 
grievances, including equal employment opportunity complaints; employee 
evaluation panel files; and employee awards.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central 
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).

Purpose(s):
    Records are created, maintained and used by human resource 
management officials, supervisory personnel, and other authorized 
personnel at all levels of the organization on a need-to-know basis. 
These records, including supervisors' working files, EEO and grievance 
files, and suitability files, are used to: Ensure process integrity; 
enable the CIA and the head of the CIA to carry out their lawful and 
authorized responsibilities; supplement official personnel folders 
(``soft files''); facilitate and expedite processing or procedural 
requirements related to employee transactions; provide reference to 
monitor, record, and perform personnel management functions including 
employee counseling, employee evaluation, assignment, promotion, 
authorization of training, awards and leave; and provide management 
with statistical reporting.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in a secured area 
located in premises controlled by the head of the CIA. Electronic 
records are stored in secure file-servers located in premises 
controlled by the head of the CIA.

Retrievability:
    By name, social security number, CIA employee number, or other 
personal identifiers. Information may be retrieved from this system of 
records by automated or hand search based on extant indices and 
automated capabilities utilized in the normal course of business.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

[[Page 42429]]

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):

 
               Component                             Manager
 
Office of the Executive Director.......  Executive Director
Directorate of Intelligence............  DI Information Management
                                          Officer
Directorate of Operations..............  Chief, DO Human Resources Staff
Directorate of Science & Technology....  Chief, DS&T Administrative
                                          Resources
Office of the Chief Financial Officer..  Chief Financial Officer
Office of the Chief Information Officer  Chief Information Officer
Office of Global Support...............  Chief of Global Support
Office of Human Resources..............  Chief Human Resources Officer
Office of Security.....................  Director of Security
National Intelligence Council..........  Chairman, National Intelligence
                                          Council
Office of Congressional Affairs........  Director of Congressional
                                          Affairs
Office of the DDCI for Community         Executive Director for IC
 Management.                              Affairs
Office of General Counsel..............  General Counsel
Office of Inspector General............  Inspector General
Office of Public Affairs...............  Director of Public Affairs
Additional DCI Area Components.........  DCI Information Management
                                          Officer
 

    Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with the rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by the system; educational institutions and 
private organizations; CIA employees; and other federal agencies.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-14

System name:
    Information Release Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals who make information release requests to CIA under 
provisions of the Freedom of Information Act (FOIA), Privacy Act (PA), 
and Executive Order 12958 (EO); individuals who make special search 
requests and other related individuals; and individuals who are the 
subject of FOIA/PA/EO and special search requests and other related 
individuals.

Categories of records in the system:
    FOIA/PA/EO requests and processing files including correspondence 
and supporting documents; documents responsive to FOIA/PA/EO and 
special search requests; duplicate files maintained by Directorate 
Information Review Officers (IROs) and component focal points; weekly 
reports of FOIA/PA/EO case activity and status; and indices related to 
special searches.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive order 12333 (46 FR 59941); Executive 
Order 12958 (76 FR 19825); the Freedom of Information Act (5 U.S.C. 
552); the Privacy Act (5 U.S.C. 552a); the President John F. Kennedy 
Assassination Records Collection Act of 1992 (44 U.S.C. 2107 note); the 
Nazi War Crimes Disclosure act (5 U.S.C. 552 note); the Japanese 
Imperial Government Records Disclosure act (5 U.S.C. 552 note).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; support the review, 
redaction, and release of CIA records pursuant to federal statutes and 
Executive Orders; formulate responses to FOIA/PA/EO and special search 
requests; provide reference in processing cases under administrative 
appeal and civil litigation; provide documentation for referral to 
other federal agencies for their review pursuant to Executive Order 
12958, and the third agency rule; and generate external reports as 
required by federal statutes and internal reports for use by CIA 
officials.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

[[Page 42430]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:


Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, case number, and full text search. Information may be 
retrieved from this system of records by automated or hand search based 
on extant indices and automated capabilities utilized in the normal 
course of business. Under applicable law and regulations, all searches 
of this system of records will be performed in CIA offices by CIA 
personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief of Information Management Services, Central Intelligence 
Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 FR 1901.11-
45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals who make FOIA/PA/EO and special search requests, and 
related individuals; and CIA components that provide information in 
response to FOIA/PA/EO and special search requests.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-15

System name:
    Guest Speaker Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals under consideration for guest speaker engagements, 
training courses and other presentations; such individuals may include 
members of the academic and business world as well as present and 
former senior CIA and other government officials.

Categories of records in the system:
    Biographic data including academic credentials; publicly available 
information, including publications authored by the potential speaker; 
correspondence; and administrative records.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel: To ensure 
process integrity; to enable the CIA and the head of the CIA to carry 
out their lawful and authorized responsibilities; and for curriculum 
development and selection of speakers for training courses and special 
presentations. Biographic data may be used as part of the official file 
for personal services contracts.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer report agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file servers located within the 
CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of record 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only be authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief Information Officer, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requires are specified in the CIA rules published 
in the Federal Register (32 CFR 1901.13). Individuals must comply with 
these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations

[[Page 42431]]

for access to individual records or for appealing an initial 
determination by CIA concerning the access to records are published in 
the Federal Register (32 CFR 1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial determined 
by CIA concerning these matters are published in the Federal Register 
(32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; CIA employees; academic 
institutions and private organizations; libraries and commercial 
databases; and federal agencies.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-16

System name:
    Employee Clinical and Psychiatric Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees and their dependents; military and 
civilian employees detailed to CIA and their dependents; retired or 
separated CIA employees and their dependents; and physicians who 
provide services to any of the categories of individuals listed above.

Categories of records in the system:
    Physical examination; laboratory data; X-rays; private physician 
reports; reports of on-the-job injuries and illnesses; results of 
psychiatric screening and testing; reports of psychiatric interviews; 
records of immunizations; records on individuals covered by this system 
receiving Agency counseling; other medical material relating to 
environmental health, safety training, and preventative medicine; and 
biographic information on physicians covered by this system of records.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel: To ensure 
process integrity; to enable the CIA and the head of the CIA to carry 
out their lawful and authorized responsibilities; to maintain a 
complete and accurate medical record of all CIA employees, their 
dependents, military and civilian employees detailed to CIA, and 
retired or separated employees; to respond to requirements relating to 
safety and environmental issues and to CIA safety and environmental 
compliance training; to evaluate suitability for assignment, travel, 
fitness-for-duty, health maintenance and in reviewing applications for 
medical disability retirement; to track the safety and health status of 
CIA employees, components, sites, and operations; and to refer 
individuals for specialty medical assistance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    A record from this system of records may be disclosed, as a routine 
use, to the Office of Personnel Management in the case of an employee 
who applies for medical disability, and to the Department of Labor in 
the case of an employee applies for medical disability, and to the 
Department of Labor in the case of an employee who applies for Worker's 
Compensation benefits. Information on additional routine uses is set 
forth in the ``CIA Statement of General Routine Uses,'' which is 
incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, chart number, or other identifying information. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Medical Services Office, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals supply their medical history; physicians supply their 
biographic information; and additional sources may include routine 
medical processing and reports from private

[[Page 42432]]

physicians or medical facilities when written permission is granted by 
the individual.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-17

System name:
    Applicant Clinical and Psychiatric Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Applicants for employment with CIA.

Categories of records in the system:
    Physical examinations and related medical material; laboratory 
data; results of psychiatric screening and testing; and reports of 
psychiatric interviews.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel: To ensure 
process integrity; to enable the CIA and the head of the CIA to carry 
out their lawful and authorized responsibilities; to maintain a 
complete and accurate medical file on all individuals applying for CIA 
employment; to evaluate the medical suitability of applicants; to serve 
as a basis for the Employee Clinical and Psychiatric Record once an 
applicant is hired by the CIA; and to generate statistical reports on 
applicants.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, chart number, or other identifying information. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Medical Services Office, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Centeral Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an intial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Applicants who supply their medical history; additional sources may 
include routine medical processing and reports from private physicians 
or medical facilities when written permission is granted by the 
applicant.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-18

System name:
    Psychological Testing Data Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
     Applicants for employment with the CIA; CIA staff or contract 
employees and their dependents; military and civilian personnel 
detailed to the CIA; and retired or separated CIA staff or contract 
employees and their dependents.

Categories of records in the system:
    Psychological testing records and assessment reports.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel: To ensure 
process integrity; to enable the CIA and the head of the CIA to carry 
out their lawful and authorized responsibilities; to track individual 
test results which aid CIA management and advisory personnel, who have 
a need-to-know, in decision making; to produce research reports of 
aggregate data for appropriate officials and components of the CIA; and 
to examine the relationship between test scores and other variables of 
interest such as job performance.

[[Page 42433]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in a secured area within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, or other identifying information. Information may be 
retrieved from this system of records by automated or hand search based 
on extant indices and automated capabilities utilized in the normal 
course of business. Under applicable law and regulations, all searches 
of this system of records will be performed in CIA offices by CIA 
personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Medical Services Office, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning theses matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals who have completed a variety of psychological tests and 
interview sessions with CIA medical officers; and individuals involved 
in the assessment of test data.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-19

System name:
    Agency Human Resources Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees; military and 
civilian personnel detailed to the CIA; personal services independent 
contractors; applicants in process for CIA employment; candidates for 
CIA awards; participants, and beneficiaries designated by deceased CIA 
employees who were participants, in the CIA's authorized retirement 
systems and retirement savings programs; and certain OSS veterans.

Categories of records in the system:
    Biographic data including records on education, military service 
data, insurance, medical and retirement status and locator information 
on individuals covered by this system; employment information including 
records on applicant tracking, job matching, seasonal and cooperative 
employment programs, and information on those separating from CIA 
employment; personnel information including records on employment 
history, leave, time and attendance, fitness and performance appraisal 
reports, awards, travel, training, job injury, worker's compensation 
records and security clearance information; CIA personnel information 
including records on position and job title information, qualifications 
and skills assessments, authorized personnel staffing data, levels, and 
patterns; financial information relating to payroll and authorized 
retirement and retirement savings accounts, including authorized or 
required payroll deductions or contributions for federal, state and 
local taxes, other tax documentation, and retirement, insurance and 
leave entitlements; banking instructions for dissemination of salary 
paychecks; contracts relating to contract employees and independent 
contractors; and financial disclosure forms submitted pursuant to the 
Ethics in Government Act.

Authority for maintenance of the systems:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central 
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.).

Purpose(s):
    To serve as the central human resources management system for the 
CIA. Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; perform centralized 
personnel functions such as employment, separation of employment, 
payroll, position and personnel staffing, and general employee 
transactions; support the general administration of systems dependent 
on personnel data such as insurance, medical and health care, and 
retirement and retirement savings; compute salary, attendance, leave, 
benefits and entitlements for payroll and its dependent systems 
including insurance, medical and health care, and authorized retirement 
and retirement savings systems; track applicant and employee biographic 
and demographic data for use in employee location tracking, and 
statistical reports; compile statistical reports for CIA management on 
strength, distribution and utilization of staffing, average grades and 
salaries, minorities, projected retirements, profiles of CIA skills and 
qualifications, comparative rates on promotions, separations, new

[[Page 42434]]

employees, reasons for separations; provide information and statistics 
for heads of Career Services to assist them in administering their 
career development and evaluation programs, including promotion rates 
and headroom, performance appraisal report ratings, qualifications, 
changes in their Career Services; assess staffing patterns, grade and 
salary data for office heads required for staffing and budget 
projections; provide information and statistics for components 
responsible for administering recruitment, hospitalization, insurance, 
and authorized retirement and retirement savings programs; and provide 
records of employee transactions to responsible CIA officials and to 
the employees themselves.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information from this system concerning CIA retirees is routinely 
disseminated to the Office of Personnel Management. Information 
concerning work-related injuries of CIA employees is routinely provided 
to the Department of Labor in connection with Worker's Compensation 
claims. Information on additional routine uses is set forth in the 
``CIA Statement of General Routine Uses,'' which is incorporated herein 
by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, social security number, CIA employee number, or other 
personal identifiers. Information may be retrieved from this system of 
records by automated or hand search based on extant indices and 
automated capabilities utilized in the normal course of business. Under 
applicable law and regulation, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief Human Resources Officer, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.45)

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendment to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; education institutions; 
physician and medical practitioners; CIA employees; and other federal 
agents.

Exemptions claimed for the system:
    Certain records contained within this year of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k) and (d)(5).
CIA-20

System name:
    Official Personnel Files.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees; and military 
and civilian personnel detailed to the CIA.

Categories of records in the system:
    Personal and employment history statements; employment contracts; 
personnel actions; performance appraisal reports; awards and 
commendations; biographic profiles and data; retirement status and exit 
processing information, training and travel records; correspondence; 
and photographs.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); the Central 
Intelligence Agency Retirement Act (50 U.S.C. 2001 et seq.)

Purpose(s):
    Records in this system are used by human resource management 
personnel and other authorized personnel to: Ensure process integrity; 
enable the CIA and the head of the CIA to carry out their lawful and 
authorized responsibilities; administer routine personnel transactions 
including: personnel assignments; performance evaluations; promotions; 
adverse actions; counseling; retirement determinations of 
qualifications; separations; medical or insurance claims; and 
statistical reports; decides on the rights, benefits, entitlements and 
utilization of CIA employees; provide a data source for production of 
summary descriptive statistics and analytical studies related to human 
resource management issues; support resource metrics; locate specific 
individuals for personnel research or other personnel management 
functions; and verify employment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Information from this system of records may be transmitted to 
another U.S. Government agency relative to employment considerations by 
that agency, and to the Office of Personnel Management (OPM) relative 
to OPM's administration of retirement benefits for individuals covered 
by this system. Information on additional routine uses is set forth in 
the ``CIA Statement of

[[Page 42435]]

General Routine Uses'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured area(s) within the CIA. 
Electronic records are stored in secure file-servers located with the 
CIA.

Retrievability:
    By name, social security number, or other personal identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
person. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief Human Resources Officer, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; educational institutions and 
private organizations; physicians and medical practitioners; CIA 
employees; and other federal agencies.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(l), (k), and (d)(5).
CIA-21

System name:
    Applicant Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Applicants for employment with the CIA.

Categories of records in the system:
    Records concerning the applicant, including: Biographic data; 
medical and employment history statements; educational transcripts; and 
personal references, and records relating to employment processing, 
including: interview reports; test results; correspondence; review 
comments; and general processing records.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records are used by CIA human resources management officials and 
other authorized personnel: To ensure process integrity; to enable the 
CIA and the head of the CIA to carry out their lawful and authorized 
responsibilities; to review an applicant's qualifications; for security 
background investigations; for suitability determinations; for medical 
screening; and to determine whether employment with the CIA will be 
offered.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, social security number, or other personal identifiers. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, Recruitment Center, Central Intelligence Agency, Washington, 
DC 20505.

Notification procedure:
    Individual seeking to learn if this system of records contains 
information about them should direct inquiries to: Information and 
Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. 
Identification requirements are specified in the CIA rules published in 
the Federal Register (32 CFR 1901.13). Individuals must comply with 
these rules.

[[Page 42436]]

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA applicants; applicant references; educational institutions and 
private organizations; physicians and medical practitioners; CIA 
employees; and other federal agencies.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-22

System name:
    Personnel Security Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former applicants for CIA employment; CIA staff and 
contract employees; personal services independent contractors and 
industrial contractors; military and civilian personnel detailed to the 
CIA; individuals of security interest to CIA; persons of, or 
contemplated for, substantive affiliation with, or service to, the CIA; 
persons on whom the CIA has conducted or is conducting an 
investigation; and federal, civilian, and military personnel with whom 
the CIA conducts liaison.

Categories of records in the system:
    Biographic data (including name, sex, date and place of birth, 
social security number, and completed security questionnaires); 
authorizations for the release of financial, travel, employment, 
housing, educational, and other information; summaries or reports of 
information obtained from other CIA records such as personnel, medical, 
or counterintelligence records; financial disclosure forms submitted by 
CIA personnel; travel data on individuals covered by this system; 
correspondence pertaining to an individual's suitability for CIA 
assignment or affiliation, and the individual's security eligibility 
for access to classified information, projects, or facilities; 
investigative reports, investigative information, and data pertaining 
to actual or purported compromise of classified or otherwise protected 
information; appraisals that summarize investigative results and 
provide the decision or rationale for determining whether an individual 
should receive access to classified information, projects, or 
facilities, or is suitable for CIA affiliation or assignment; 
documentation of, or relating to, interim or final actions relating to 
issues of security, discipline, or the grant, denial, suspension, or 
revocation of a CIA security clearance, access approval, or security 
approval; and secrecy agreements executed by individuals covered by 
this system.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR 19825); 
and Executive Order 12968 (60 FR 40245).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; to document personnel 
security and suitability decisions; assist with security eligibility 
determinations and employment or assignment suitability decisions in 
accordance with applicable statutes, Executive Orders, Director of 
Central Intelligence Directives, CIA regulations, and other applicable 
law; record information regarding security eligibility determinations 
and employment or assignment suitability decisions concerning 
individuals who are under consideration for affiliation or continued 
affiliation with the CIA, or access or continued access to classified 
or otherwise protected CIA information, projects, or facilities; verify 
individual security clearances or access approvals; and record 
information relevant to investigations into possible violations of CIA 
rules and regulations, including the possible loss or compromise of 
classified or protected CIA information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records in this system are used to provide information, including 
biographic information and records of security breaches, to other 
federal agencies involved in national security matters in the following 
circumstances: To respond to national agency checks; to certify 
security clearances and access approvals; and to provide information 
relevant to espionage investigations. Information on additional routine 
uses is set forth in the ``CIA Statement of General Routine Uses,'' 
which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in a secured area 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are safeguarded by combination lock security containers, or 
are stored within a vaulted area. Access is restricted to individuals 
who are certified on an ``Access List.'' The Access List is validated 
at least annually and circulated to responsible Agency officials so 
that they can ensure that records are accessed only for official 
purposes.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

[[Page 42437]]

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system of records; personal and 
business references provided by the individual or developed during the 
course of an investigation; educational institutions and private 
organizations; federal, state, and local government entities; public 
sources such as newspapers and periodicals, consumer reporting 
agencies, financial, travel, educational, employment-related, and other 
commercial sources; and classified and unclassified reporting on 
investigations and investigative materials.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-23

System name:
    Intelligence Community Security Clearance and Access Approval 
Repository.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    U.S. government employees, military personnel, personal services 
independent contractors and industrial contractors to U.S. government 
programs who possess security clearances and security access approvals.

Categories of records in the system:
    Biographic data (including name, date and place of birth, social 
security number, and employer); and information relating to security 
clearances and security access approvals, including clearances and 
access approvals held, current status of clearances and access 
approvals, and date of background investigation.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR 19825); 
and Executive Order 12968 (60 FR 40245).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and to verify individual 
security clearances or security access approvals throughout the 
Intelligence Community in order to control access to classified and 
compartmented materials.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records in this system are provided to Intelligence Community 
agencies and relevant government contractors to certify individuals' 
security clearances and access approvals. Information on additional 
routine uses is set forth in the ``CIA Statement of General Routine 
Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
controlled by the head of the CIA. Electronic records are stored in 
secure file-servers located in premises controlled by the head of the 
CIA.

Retrievability:
    By name or social security number. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business.

Safeguards:
    Records and servers are stored within a vaulted area. Access is 
restricted to individuals with appropriate clearances and a ``need to 
know,'' as certified by an Access Control List.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 FR 1901.11-
45).

[[Page 42438]]

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system of records; U.S. government 
agencies; and current and former employers of individuals covered by 
this system of records, including both government and private sector 
organization.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-24

System name:
    Polygraph Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former applicants for CIA employment; CIA staff and 
contract employees; personal services independent contractors and 
industrial contractors; military and civilian personnel detailed to the 
CIA; individuals of security interest to CIA; persons of, or 
contemplated for, substantive affiliation with, or service to, the CIA; 
and persons on whom the CIA has conducted or is conducting an 
investigation.

Categories of records in the system:
    Polygraph reports; polygraph charts; polygraph tapes; and notes 
from polygraph interviews or activities related to polygraph 
interviews.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 10450 (5 U.S.C. 7311 note); Executive Order 12958 (76 FR 19825); 
Executive Order 12968 (60 FR 40245);

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document polygraph 
results; assist with security eligibility determinations and employment 
or assignment suitability decisions in accordance with applicable 
statutes, Executive Orders, Director of Central Intelligence 
Directives, CIA regulations, and other applicable law; and to assist 
with investigations into possible violations of CIA rules and 
regulations, including the possible loss or compromise of classified or 
protected CIA information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:


Storage:
    Paper and other hard-copy records are stored in a secured area 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Security, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system of records.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-25

System name:
    Office of the Director Action Center Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

[[Page 42439]]

Categories of individuals covered by the system:
    Individuals who send correspondence to, or receive correspondence 
from, the Office of the Director; and individuals who are the subject 
of correspondence to or from the Office of the Director.

Categories of records in the system:
    Correspondence and documents addressed to, received by, or 
originated in the Office of the Director concerning: matters of policy, 
operations, and security within the purview of the head of the CIA; 
Congressional inquiries; and inquiries from the members of the general 
public.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order (46 FR 59941).

Purposes(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; documents the activities 
and policy decisions of the head of the CIA; and serve as reference 
material for business areas within the purview of the Office of the 
Director.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Correspondence contained in this system of records may be provided 
to the U.S. Government agencies, other than the CIA, when it is 
determined that such other agencies can more appropriately handle the 
matters addressed in the correspondence. Information on additional 
routine uses is set forth in the ``CIA Statement of General Routine 
Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within the CIA. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedule approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, DAC, Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individuals 
records for for appealing an initial determination by CIA concerning 
the access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    U.S. Government records; publicly available information from the 
media, libraries, and commercial databases; and Executive branch and 
Congressional officials and staff members of the general public who 
send correspondence to, or receive correspondence from, the Office of 
the Director of Central Intelligence.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-26

System name:
    Office of General Counsel Records.

Security classification:
    The classification of records in this system can range from 
unclassified to top secret.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees, personal 
services independent contractors, employees of industrial contractors, 
military and civilian personnel detailed or assigned to the CIA; 
applicants for employment with the CIA; current and former employees 
and contractors of U.S. Government agencies; individuals in contact 
with the CIA, including individuals whose inquiries concerning the CIA 
or the Intelligence Community (IC) are forwarded to the Office of 
General Counsel for response; attorneys in private practice who hold 
CIA security clearances or access approvals; individuals in government, 
academia, the business community, or other elements of the private 
sector with expertise on matters of interest to the Office of General 
Counsel; and individuals who may be involved in matters which implicate 
the CIA's and/or the IC's legal authorities, responsibilities, and 
obligations, including but not limited to administrative claimants, 
grievants, parties in litigation, witnesses, targets or potential 
targets of investigations or intelligence collection, and individuals 
who are interviewed by, or provide information to the CIA or the IC.

Categories of records in the system:
    Legal documents, including but not limited to pleadings, subpoenas, 
motions, affidavits, declarations, briefs, litigation reports, and 
legal opinions; biographic information for private attorneys, including 
Social Security Number, date and place of birth, education, law firm 
(if any), office addresses, fax and telephone numbers, bar memberships, 
legal specialties and/or areas of practice, names of CIA-affiliated 
clients, and date and type of security clearance and/or access

[[Page 42440]]

approval pending or granted; crimes reports filed with the U.S. 
Department of Justice or other appropriate law enforcement agencies 
concerning individuals covered by this system of records;public and 
confidential Financial Disclosure Reports required by the Office of 
Government Ethics; internal CIA documents and cables concerning 
individuals covered by this system of records; and correspondence with 
members of the public, members of the U.S. Congress, Congressional 
staff, and federal, state, local international and foreign agencies, 
courts and administrative tribunals.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide legal advice and 
representation to the Central Intelligence Agency and the Director of 
Central Intelligence; provide factual information necessary for the 
preparation of legal documents, including pleadings, subpoenas, 
motions, affidavits, declarations, briefs, legal opinions, litigation 
reports prepared for the Department of Justice, and reports to law 
enforcement agencies; provide a historical record of all private 
attorneys who have received security clearances and/or access approvals 
to receive and discuss U.S. Government information necessary to their 
representation of CPA-affiliated clients, and record the nature, scope 
and duration of private attorneys' legal representations of CIA-
affiliated clients; and maintain a record of federal, state, local, 
international or foreign litigation, administrative claims, and other 
legal matters in which CIA is a party or has an interest.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name or other personal identifier. Information may be retrieved 
from this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    General Counsel, Central Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification seciton above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification seciton above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; publicly available information; 
CIA records; and federal, state and local government agencies and 
courts.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-27

System name:
    Office of Equal Employment Opportunity (OEEO) Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former CIA staff and contract employees, personal 
services independent contractors, industrial contractors, and military 
and civilian personnel detailed to the CIA; and applicants for 
employment with the CIA.

Categories of records in the system:
    Documents relating to EEO complaints, including: Data collected by 
an EEO Investigator which bears on charges of discrimination brought by 
a complainant; ;sworn affidavits from the complainant, the alleged 
discriminating officer(s), and other individuals as appropriate; other 
documents or statistical evidence considered pertinent to the case 
which assists the CIA in making a decision; requests made by 
individuals or offices for reasonable accommodations, and the products 
or services provided in response to such requests; and information 
regarding individuals who apply for retirement on the basis of medical 
disabilities, and other individuals with medical disabilities.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941);

[[Page 42441]]

Executive Order 11478, as amended by Executive Order 13097 (63 FR 
30097) and Executive Order 13152 (65 FR 26115); Equal Employment 
Opportunity Act of 1972 (42 U.S.C. 2000e et seq.); Age Discrimination 
in Employment Act (29 U.S.C. 633a); the Rehabilitation Act of 1973, as 
amended (29 U.S.C. 701 et seq.).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; process EEO complaints; 
provide information for review by the Equal Employment Opportunity 
Commission; provide information for federal court review; track 
requests and provide reasonable accommodations through the provision of 
products and services to individuals who make requests for such 
accommodations; and track applications for retirement on the basis of 
medical disabilities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured ares accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director, Office of Equal Employment Opportunity, Central 
Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; applicants for employment with 
the CIA; individuals who provide information during the investigation 
of EEO complaints; and medical and psychiatric personnel.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-28

System name:
    Congressional Liaison Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Current and former members of the U.S. Congress and Congressional 
staff; individuals whose inquiries relating to CIA matters are 
forwarded by members of the U.S. Congress or Congressional staff to CIA 
for response, and CIA employees wishing to contact members of Congress 
of Congressional staff on official matters.

Categories of records in the system:
    Correspondence and other documents between CIA's Office of 
Congressional Affairs, members of Congress, Congressional staff, 
constituents, and other CIA offices and/or U.S. Government entities 
regarding inquiries made by constituents and sent to the CIA for 
response; and memoranda, correspondence, position papers and other 
documents used to support CIA's liaison with members of Congress, 
staff, and their offices and committees, including memoranda 
documenting substantive briefings and debriefings, as well as reports 
provided to the CIA by Congressional personnel.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; document constituent or 
other inquiries forwarded by members of Congress and staff to CIA and 
CIA's responses to those inquiries; coordinate and prepare memoranda 
and position papers reflecting CIA's views on proposed legislation; 
facilitate Congressional briefings by maintaining a record of CIA's 
positions on issues of interest to particular members of Congress and 
staff; and provide guidance to employees on Congressional matters.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records from this system may be disclosed to Congress. Information 
on additional routine uses is set forth in the ``CIA Statement of 
General Routine Uses,'' which is incorporated herein by reference.

[[Page 42442]]

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Congressional Affairs, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Current and former members of the U.S. Congress and their staffs; 
CIA employees; individuals whose inquiries relating to CIA matters are 
forwarded by members or staff of the U.S. Congress to the CIA for 
response.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-29

System name:
    Public Affairs Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Members of the general public who have written to the CIA to 
inquire about CIA activities; CIA personnel who have reported media 
contacts; and media representatives.
    Categories of records in the system: Media coverage, including 
newspaper and magazine articles, which mentions the CIA correspondence 
between media representatives and the Office of Public Affairs; 
memoranda of conversations between the Office of Public Affairs and 
media representatives; correspondence from the general public regarding 
CIA, and CIA responses; internal CIA memoranda concerning the subject 
matter of this records system; and names of CIA personnel who have 
reported contacts with media representatives.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide a record of 
significant media coverage of the CIA; provide a record of contact with 
media representatives by the Office of Public Affairs; maintain a 
record of correspondence between members of the general public who 
raise questions about CIA activities; and maintain a record of CIA 
personnel media contacts.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file servers 
located within the CIA.

Retrievability:
    By name. Information may be retrieved from this system of records 
by automated or hand search based on extant indices and automated 
capabilities utilized in the normal course of business. Under 
applicable law and regulations, all searches of this system of records 
will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director of Public Affairs, Central Intelligence Agency, 
Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA

[[Page 42443]]

rules published in the Federal Register (32 CFR 1901.13). Individuals 
must comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Publicly available informtion from the media, libraries and 
commercial databases; CIA records concerning CIA activities and the 
subject matter of media contacts; and individuals covered by this 
system of records.

Exemptions claimed for the system:
    Certain records contained within the system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-30

System name:
    Inspector General Research Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA personnel; and other individuals whose names appear in 
documents assembled primarily from other CIA records systems by the 
Inspector General in relation to Executive branch commission and 
Congressional committee reviews conducted between 1972 and 1976 
concerning Agency activities.

Categories of records in the system:
    CIA documents that are pertinent to Executive branch commission and 
Congressional committee reviews of CIA activities.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and for reference use in 
connection with Executive branch and Congressional committee reviews of 
CIA activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Inspector General, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
noticiation section above. Regulations for access to individual records 
or for appealing an initial determination by CIA concerning the access 
to records are published in the Federal Register (32 CFR 1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901-.21-23, 32 CFR 1901.42).

Record source categories:
    CIA employees; CIA records; and records of Executive branch 
commissions and Congressional committees.

Exemptions claimed for the system:
    Certain records contained within the system of records may be 
exempted from certain provisions of the Privacy (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-31

System name:
    Inspector General Investigation and Interview Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    CIA staff and contract employees, personal services independent 
contractors, industrial contractors, persons with other contractual 
relationships, or other relationships with the CIA, persons who are

[[Page 42444]]

interviewed by or provide information to the Office of the Inspector 
General, persons involved with or knowledgeable about matters being 
investigated by the Office of Inspector General, and persons who have 
filed grievances with the Officer of Inspector General or CIA 
components.

Categories or records in the system:
    Reports of interviews, signed statements, correspondence, reports 
of investigations, forms, cables, internal CIA memoranda, prior 
criminal records of individuals covered by the system, and other 
materials relating to employee grievances and other matters of interest 
to or inspected by the Office of Inspector General.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 503a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and maintain a detailed 
record of the investigative activities of the CIA Office of Inspector 
General, including investigations of grievances, allegations of 
misconduct by CIA personnel; and to provide information to CIA 
management regarding personnel matters and to assist in the evaluation 
of current and proposed programs, policies and activities.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    a. Records in this system are used and disclosed as necessary by 
members of the Office of Inspector General in the investigation of 
matters of interest or concern to be head of the CIA, Inspector 
General, and senior Agency officials, including grievances and 
allegations of misconduct by Agency employees, and to provide 
information to Agency management regarding personnel matters, and for 
evaluating current and proposed programs, policies and activities, 
selected assignments, and requests for awards or promotions.
    b. Records in this system that indicate a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by general statute or particular program, or by rule, 
regulation or order pursuant thereto, or that indicate a violation or 
potential violation of a contractual obligation, may be disclosed to 
the appropriate agency, whether federal, state, local, foreign, or 
international, charged with the responsibility for investigating or 
prosecuting such violation, enforcing or implementing such statute, 
rule, regulation, or order, or with enforcing such contract.
    c. Records in the system may be disclosed to a federal, state, 
local, foreign, or international agency, or to an individual or 
organization, when necessary to elicit information relevant to an 
Office of Inspector General investigation, inquiry, decision, or 
recommendation.
    d. Records in the system may be disclosed to a federal, state, 
local, foreign, or international agency when requested in connection 
with the assignment, hiring, or retention of an individual, the 
issuance or revocation of a security clearance, letting of a contract, 
or any authorized inquiry or investigation to the extent that the 
information is relevant to the requesting agency's decision on the 
matter.
    e. Records in the system may be disclosed to any federal agency 
when documents, witness statements, or other information obtained from 
that agency are used in compiling the system record, or when the record 
is relevant to the official responsibilities of that agency.
    f. Unclassified records in the system, or unclassified portions 
thereof, including information identifying individuals covered by the 
system, may be disclosed to the public when the matter under 
investigation has become public knowledge or the Inspector General 
determines that such disclosure is necessary to preserve confidence in 
the integrity of the Inspector General process, or is necessary to 
demonstrate the accountability of CIA employees, officers, or 
individuals covered by the system, unless it is determined that release 
of the specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    g. Records in the system pertaining to an employee grievance may be 
disclosed to any party to that grievance except for records that 
disclose the identity of a non-party who requested confidentiality and 
provided a statement during the grievance process.
    h. Records in the system may be disclosed in the course of 
presenting evidence to a court, magistrate, or administrative tribunal, 
including disclosures in the course of settlement negotiations, or 
pursuant to statutes or regulations governing the conduct of such 
proceedings.
    i. Records in the system may be disclosed to representatives of the 
Department of Justice or of any other agency that is responsible for 
representing Agency interests in connection with judicial, 
administrative or other proceedings. Records may also be disclosed to 
the Department of Justice to the extent necessary to obtain its advice 
on any matter relevant to an Office of Inspector General investigation.
    j. Records in the system may be disclosed to the Senate Select 
Committee on Intelligence and the House Permanent Select Committee on 
Intelligence, or other congressional committees, or the staffs thereof, 
in connection with the oversight and legislative functions.
    k. Records in the system may be disclosed to the President's 
Foreign Intelligence Advisory Board, and the Intelligence Oversight 
Board, and any successor organizations, when requested by those 
entities, or when the Inspector General determines that disclosure will 
assist in the performance of their oversight functions. Information on 
additional routine uses is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records are stored in secured areas within CIA facilities. 
Electronic records are stored in secure file-servers located within the 
CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices, and by automated means utilized 
in the normal course of business. Under applicable law and regulations, 
all searches of this system of records will be performed in CIA offices 
by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

[[Page 42445]]

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Inspector General, Central Intelligence Agency, Washington, DC 
20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA records; CIA staff and contract employees, personal services 
independent contractors, industrial contractors, and military and 
civilian detailees to CIA; federal, state, and local officials; foreign 
governments; private citizens, including U.S. citizens and foreign 
nationals.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-32

System name:
    Office of the Deputy Director of Central Intelligence (DDCI) for 
Community Management Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals who visit, contact, have employment, contractual, or 
other relationships with, or otherwise participate in the activities 
of, the Office of the DDCI for Community Management or the Intelligence 
Community; individuals who are of foreign intelligence, 
counterintelligence, or security interest to the Intelligence 
Community, including individuals identified as being involved in 
activities related to intelligence matters; and individuals in 
government academia, the business community, or other elements of the 
private sector with expertise on matters of intelligence interest to 
the Office of the DDCI for Community Management, or other elements of 
the Intelligence Community.

Categories of records in the system:
    Records in this system include: Information relating to the 
management and oversight of intelligence requirements, analysis, 
reporting and operations, including acquisitions; biographic and other 
information about individuals of intelligence interests; information on 
individuals and events of interest to the Intelligence Community; 
information identifying source documents and their recipients; and 
biographic and other information, including security clearances, access 
approvals, and employment and training records, about individuals who 
visit, contact, have employment, contractual or other relationships 
with, or otherwise participate in, the activities of the Office of the 
DDCI for Community Management.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 12958 (76 FR 19825).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the Director of Central 
Intelligence to carry out their lawful and authorized responsibilities; 
provide classified and unclassified information to the Director of 
Central Intelligence, CIA and other appropriate Intelligence Community 
and U.S. Government officers, employees, detailees, or contractors for 
the conduct of authorized activities; and assist the Director of 
Central Intelligence with his Intelligence Community responsibilities, 
including resources management, program assessment and evaluation, 
policy formulation, and collection requirements management, and the 
protection of intelligence sources and methods.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records from this system of records may be disclosed to U.S. 
Government organizations, personnel and contractors: in order to 
facilitate security, employment, or contractual decisions; and as 
necessary for the protection of intelligence sources and methods, 
intelligence oversight and management, and in support of intelligence 
operations, analysis and reporting. Additionally, records from this 
system are used to prepare periodic statistical reports for U.S. 
Government officials related to the control and dissemination of 
classified information. Information on additional routine uses is set 
forth in the ``CIA Statement of General Routine Uses,'' which is 
incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in a secured area 
located in premises controlled by the Director of Central Intelligence 
(DCI). Electronic records are stored in secure file-serves located in 
premises controlled by the DCI.

Retrievability:
    By name, social security number, or other identifier. Information 
may be retrieved from this system of records by automated or hand 
search based on extant indices and automated capabilities utilized in 
the normal course of business.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

[[Page 42446]]

System manager(s) and address:
    Executive Director for Intelligence Community Affairs, Office of 
the DDCI for Community Management, c/o Central Intelligence Agency, 
Washington, DC 20505.

Notification procedures:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1910.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access the records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend record should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; U.S. Government officers, 
employees, agencies, organizations and contractors; publicly available 
information from the media, libraries and commercial databases; 
unclassified reporting; classified intelligence reporting and source 
documents; investigative reports; and correspondence.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-33

System name:
    National Intelligence Council (NIC) Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals who have employment, detailee, liaison, or contractual 
relationships with the National Intelligence Council (NIC) or 
Intelligence Community agencies, including personal services 
independent contractors and industrial contractors; individuals in 
academia and the private sector with expertise on matters of 
intelligence interest to the NIC; and individuals who are of foreign 
intelligence, counterintelligence, or security interest to the NIC, 
including individuals identified as being involved in activities 
related to intelligence matters.

Categories of records in the system:
    Records in this system include administrative and contact 
information; document relating to intelligence requirements, analysis, 
reporting and operations; National Intelligence Council operational 
records; biographic information about individuals of intelligence 
interest; publicly-available information on individuals and events of 
interest to the NIC; other policy and operational data based on foreign 
intelligence, counterintelligence and security reporting.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 12958 (76 FR 19825).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the Director of Central 
Intelligence to carry out their lawful and authorized responsibilities; 
provide classified and unclassified information within the CIA and to 
appropriate Intelligence Community and U.S. Government officials for 
the conduct of authorized activities; and assist the Director of 
Central Intelligence and the Intelligence Community by evaluating the 
adequacy of intelligence support to U.S. policymakers and other senior 
intelligence consumers.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records from this system of records may be disclosed to other U.S. 
Government organization in order to facilitate any security, 
employment, or contractual decisions. Records also may be disclosed to 
other U.S. Government organizations as necessary for the protection of 
intelligence sources and methods and in support of intelligence 
operations, analysis and reporting. Information on additional routine 
uses is set forth in the ``CIA Statement of General Routine Uses,'' 
which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in a secured area 
located in premises controlled by the Director of Central Intelligence 
(DCI). Electronic records are stored in secure file-servers located in 
premises controlled by the DCI.

Retrievability:
    By Name, social security number, or other identifier. Information 
may be retrieved from this system of records by automated or hand 
search based on extant indices and automated capabilities utilized in 
the normal course of business.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address:
    Chairman, National Intelligence Council, c/o Central Intelligence 
Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the

[[Page 42447]]

notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals covered by this system; U.S. Government employees, 
agencies and organizations; publicly-available information from the 
media, libraries and commercial databases; classified reporting and 
intelligence source documents; and correspondence.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-34

System name:
    Arms Control Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals who have employment, detailee, liaison, or contractual 
relationships with the Center for Weapons Intelligence, 
Nonproliferation and Arms Control (WINPAC), including personal services 
independent contractors and industrial contractors; individuals who 
visit, contact, or otherwise participate in the activities of WINPAC.

Categories of records in the system:
    Records in this system include administrative, biographic and 
contact information; publicly available information on events of 
interest to the arms control community; classified reporting on events 
of interest to the arms control community; documents identifying 
classified source documents and their recipients.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941); Executive 
Order 12958 (76 FR 19825).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity, enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; and provide classified 
and unclassified information to appropriate CIA and Intelligence 
Community officials for the conduct of authorized activities, including 
support to the negotiation and assessment of arms control agreements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records from this system of records may be disclosed to other U.S. 
Government organizations in order to facilitate any security, 
employment, or contractual decisions by those organizations. Records 
also may be disclosed to other U.S. Government organizations as 
necessary for the protection of intelligence sources and methods and in 
support of intelligence operations, analysis and reporting. Information 
on additional routine uses is set forth in the ``CIA Statement of 
General Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and other hard-copy records are stored in secured areas 
within premises controlled by the head of the CIA. Electronic records 
are stored in secure file-servers within premises controlled by the 
head of the CIA.

RETRIEVABILITY:
    By name, social security number, or other identifier. Information 
may be retrieved from this system of records by automated or hand 
search based on extant indices and automated capabilities utilized in 
the normal course of business.

SAFEGUARDS:
    Records are stored in a secured areas accessed only by authorized 
persons. Software access controls are also in place.

RETENTION AND DISPOSAL:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA 
SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN):
    Director, WINPAC, Central Intelligence Agency, Washington, DC 
20505.

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing in initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

CONTESTING RECORD PROCEDURE:
    Requests from individuals to correct or amend records should be 
addressed an indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

RECORD SOURCE CATEGORIES:
    Individuals who are the subject of records in this system; U.S. 
Government employees, agencies and organizations; publicly available 
information obtained from the media, libraries and commercial 
databases; unclassified and classified reporting and intelligence 
source documents; and correspondence.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).

[[Page 42448]]

CIA-35

SYSTEM NAME:
    Directorate of Science & Technology (DS&T) Private Sector Contact 
Information.

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Central Intelligence Agency, Washington, DC 20505.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals in the private sector who work or have worked on CIA 
personal services or industrial contracts; individuals about which 
there is publicly-available information identifying a scientific, 
technical or related expertise of interest to CIA; and CIA staff and 
contract employees, and other individuals affiliated with CIA who work 
on CIA projects with private sector experts.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic information, including areas of expertise.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 123333 (46 FR 59941).

PURPOSE(S):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide reference 
information; and facilitate communication by CIA with private sector 
experts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name or other CIA identifier. Information may be retrieved from 
this system of records by automated or hand search based on extant 
indices and automated capabilities utilized in the normal course of 
business. Under applicable law and regulations, all searches of this 
system of records will be performed in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director, DS&T Administrative Resources Center, Central 
Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals who are the subject of records in the system; and 
publicly available information obtained from the media, libraries and 
commercial databases.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-36

System name:
    Alumni Communications Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Former CIA employees who voluntarily contact the Alumni 
Communications Port to offer comments, insights or suggestions.

Categories of records in the system:
    Biographic data (including name, contact information such as 
address or phone number, and Social Security Number or CIA identifier); 
and correspondence and memoranda regarding the content of conversations 
with former employees and any resulting actions.

Authority for maintenance of the system.
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; verify the identities of 
individuals contacting the Port; continue communications with 
individuals who contact the Port; and record a summary of the 
conversations and any resulting actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

[[Page 42449]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in a secured area 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand search based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Director, DS&T Investment Program Office, Central Intelligence 
Agency, Washington, DC 20505.

Notification procedures:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Indentification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individuals records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    Individuals who voluntarily contact the Alumni Communications Port; 
and CIA employees.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-37

System name:
    Directorate of Operations Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals who are of foreign intelligence or foreign 
counterintelligence interest to the CIA, either because of their 
actual, apparent, or potential association with foreign intelligence or 
foreign counterintelligence activities, or because they are of actual 
or potential use to the CIA.

Categories of records in the system:
    Documents recording the operational activities of the Directorate 
of Operations (DO) of the Central Intelligence Agency.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purposes(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity, enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities, and maintain a record of 
the operational activities of the Directorate of Operations of the 
Central Intelligence Agency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records from this system of records may be provied to selected 
federal agencies, including the Federal Bureau of Investigation, 
military departments and, through established liaison channels, to 
selected foreign government agencies, as necessary for the conduct of 
foreign intelligence and counterintelligence operations by the CIA and 
other U.S. Government entities authorized to conduct such operations. 
Information on additional routine uses is set forth in the ``CIA 
Statement of General Routine Uses,'' which is incorporated herein by 
reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other identifier. Information 
may be retrieved from this system of records by automated or hand 
search based on extant indices and automated capabilities utilized in 
the normal course of business. Under applicable law and regulations, 
all searches of this system of records will be performed in CIA offices 
by CIA personnel.

SAFEGUARDS:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

RETENTION AND DISPOSAL:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

SYSTEM MANAGER(S) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Chief, DO Information Management Staff, Central Intelligence 
Agency, Washington, DC 20505.

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator,

[[Page 42450]]

Central Intelligence Agency, Washington, DC 20505. Identification 
requirements are specified in the CIA rules published in the Federal 
Register (32 CFR 1901.13). Individuals must comply with these rules.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 190.11-
45).

CONTESTING RECORD PROCEDURE:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

RECORD SOURCE CATEGORIES:
    Foreign intelligence and counterintelligence sources; U.S. 
Government agencies; CIA predecessor organizations; publicly available 
information; and state and local agencies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-38

SYSTEM NAME:
    Academic and Business Contact Records.

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Central Intelligence Agency, Washington, DC 20505.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the academic community, members of scientific and other 
professional organizations, U.S. Government officials, employees of 
private sector organizations, and other individuals who have expertise 
in, or access to information on, subjects of intelligence interest; and 
individuals who have serves as, or are considered potential advisers, 
consultants, or personal services independent contractors to the CIA on 
matters of intelligence interest.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic information including names, contact information, 
professional credentials and areas of interest of expertise of 
individuals covered under this system of records; history of CIA 
association, if any, of individuals covered under this system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403 et seq.); Executive Order 12333 (46 FR 59941).

PURPOSE(S):
    Records in this system are used by authorized personnel to: Ensure 
process integrity, enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities, and maintain a record of 
persons inside and outside the U.S. Government of current or potential 
utility as advisors or consultants to the CIA in performing its mission 
to produce intelligence analyses on matters of national security 
concern.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and other hard-copy records are stored secured areas within 
the CIA. Electronic records are stored in secure file-servers located 
within the CIA.

RETRIEVABILITY:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand searches based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

SAFEGUARDS:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

RETENTION AND DISPOSAL:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA 
SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN):
    Directorate of Intelligence Information Management Officer, Central 
Intelligence Agency, Washington, DC 20505.

NOTIFICATION PROCEDURE:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed as indicated in the 
notification procedures section above. Regulations for access to 
individual records or for appealing an initial determination by CIA 
concerning the access to records are published in the Federal Register 
(32 CFR 1901.11-45).

CONTESTING RECORD PROCEDURE:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

RECORD SOURCE CATEGORIES:
    Individuals who are the subject of records in this system; U.S. 
Government employees, publicly available information obtained from the 
media, libraries and commercial databases.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-39

SYSTEM NAME:
    Customer Relations Records.

[[Page 42451]]

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Central Intelligence Agency, Washington, DC 20505.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former intelligence customers including U.S. 
policymakers, U.S. Government personnel, and other authorized 
recipients of CIA intelligence products.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographic information including names, addresses, contact 
information, security clearances and access approvals, and subjects of 
intelligence interest to individuals covered by this system of records; 
documents containing comments and feedback from individuals covered by 
this system of records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

PURPOSE(S):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities, maintain dissemination 
lists for CIA finished intelligence products, in order to ensure proper 
dissemination of classified and unclassified products; maintain a 
record of disseminations; maintain a list of topics of interest to 
particular intelligence customers; and document customer feedback on 
particular products.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

RETRIEVABILITY:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand searches based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

SAFEGUARDS:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

RETENTION AND DISPOSAL:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

SYSTEM MANAGER(S) AND ADDRESS (THIS INCORPORATES BY REFERENCE ANY CIA 
SUCCESSOR IN FUNCTION TO THE SYSTEM MANAGER(S) SET FORTH HEREIN):
    Directorate of Intelligence Information Management Officer, Central 
Intelligence Agency, Washington, DC 20505.

NOTIFICATION PROCEDURES:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Indentification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

CONTESTING RECORD PROCEDURES:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

RECORD SOURCE CATEGORIES:
    Individuals who are the subjects of records in this system; CIA 
personnel; other U.S. Government personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-40

SYSTEM NAME:
    Research System Records.

SECURITY CLASSIFICATION:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

SYSTEM LOCATION:
    Central Intelligence Agency, Washington, DC 20505.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals of foreign intelligence or counterintelligence interest 
to the CIA, including individuals associated with international 
terrorism, international organized crime, or international narcotics 
trafficking activities; and individuals who have written on the general 
topic of intelligence.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Classified intelligence reporting, including reports from other 
U.S. Government agencies and foreign government information; and 
publicly available information from the media, libraries and commerical 
databases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

PURPOSE(S):
    Records in this system are used by authorized personnel to: Ensure 
process integrity; enable the CIA and the head of the CIA to carry out 
their lawful and authorized responsibilities; provide a repository of 
classified and unclassified information on topics of foreign 
intelligence and counterintelligence interest to the CIA; assist the 
CIA's Directorate of Intelligence to fulfill its mission of providing 
timely, accurate, and objective intelligence analysis on the full range 
of national security threats and foreign policy issues facing the 
United States; and provide a reference file for publicly available 
publications pertaining to intelligence.

[[Page 42452]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

RETRIEVABILITY:
    By name, social security number, or other CIA identifier. 
Information may be retrieved from this system of records by automated 
or hand searches based on extant indices and automated capabilities 
utilized in the normal course of business. Under applicable law and 
regulations, all searches of this system of records will be performed 
in CIA offices by CIA personnel.

SAFEGUARDS:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

RETENTION AND DISPOSAL:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Directorate of Intelligence Information Management Officer, Central 
Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquires to: Information and 
Privacy Coordinator, Central Intelligence Agency, Washington, DC 20505. 
Identification requirements are specified in the CIA rules published in 
the Federal Register (32 CFR 1901.13). Individuals must comply with 
these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA staff and contract employees, personal services independent 
contractors, and industrial contractors; U.S. Government agencies; 
publicly available information from the media, libraries and commercial 
databases; and foreign intelligence and counterintelligence sources.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).
CIA-41

System name:
    Intelligence Analysis Records.

Security classification:
    The classification of records in this system can range from 
UNCLASSIFIED to TOP SECRET.

System location:
    Central Intelligence Agency, Washington, DC 20505.

Categories of individuals covered by the system:
    Individuals of foreign intelligence or counterintelligence interest 
to the CIA, including individuals associated with international 
terrorism, international organized crime, or international narcotics 
trafficking activities.

Categories of records in the system:
    Intelligence reports and other information that supports the 
analytic mission of the CIA's Directorate of Intelligence.

Authority for maintenance of the system:
    The National Security Act of 1947, as amended (50 U.S.C. 403 et 
seq.); the Central Intelligence Agency Act of 1949, as amended (50 
U.S.C. 403a et seq.); Executive Order 12333 (46 FR 59941).

Purpose(s):
    Records in this system are used by authorized personnel to: Ensure 
process integrity, enable the CIA and the head of the CIA to carry our 
their lawful and authorized responsibilities; and assist the CIA's 
Directorate of Intelligence to fulfill its mission of providing timely, 
accurate, and objective intelligence analysis on the full range of 
national security threats and foreign policy issues facing the United 
States, including key foreign countries, regional conflicts, and issues 
that transcend national boundaries such as terrorism, weapons 
proliferation, and narcotics trafficking.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    This information is set forth in the ``CIA Statement of General 
Routine Uses,'' which is incorporated herein by reference.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and other hard-copy records are stored in secured areas 
within the CIA. Electronic records are stored in secure file-servers 
located within the CIA.

Retrievability:
    By name, social security number, or other identifier. Information 
may be retrieved from this system of records by automated or hand 
searches based on extant indices and automated capabilities utilized in 
the normal course of business. Under applicable law and regulations, 
all searches of this system of records will be performed in CIA offices 
by CIA personnel.

Safeguards:
    Records are stored in secured areas accessed only by authorized 
persons. Software access controls are also in place.

Retention and disposal:
    All records are maintained and disposed of in accordance with 
Records Control Schedules approved by the National Archives and Records 
Administration.

System manager(s) and address (this incorporates by reference any CIA 
successor in function to the system manager(s) set forth herein):
    Directorate of Intelligence Information Management Officer, Central

[[Page 42453]]

Intelligence Agency, Washington, DC 20505.

Notification procedure:
    Individuals seeking to learn if this system of records contains 
information about them should direct their inquiries to: Information 
and Privacy Coordinator, Central Intelligence Agency, Washington, DC 
20505. Identification requirements are specified in the CIA rules 
published in the Federal Register (32 CFR 1901.13). Individuals must 
comply with these rules.

Record access procedures:
    Requests from individuals should be addressed as indicated in the 
notification section above. Regulations for access to individual 
records or for appealing an initial determination by CIA concerning the 
access to records are published in the Federal Register (32 CFR 
1901.11-45).

Contesting record procedure:
    Requests from individuals to correct or amend records should be 
addressed as indicated in the notification section above. CIA's 
regulations regarding requests for amendments to, or disputing the 
contents of individual records or for appealing an initial 
determination by CIA concerning these matters are published in the 
Federal Register (32 CFR 1901.21-23, 32 CFR 1901.42).

Record source categories:
    CIA staff and contract employees, personal services independent 
contractors, and industrial contractors; U.S. Government agencies; 
publicly available information from the media, libraries and commercial 
databases; and foreign intelligence and counterintelligence sources.

Exemptions claimed for the system:
    Certain records contained within this system of records may be 
exempted from certain provisions of the Privacy Act (5 U.S.C. 552a) 
pursuant to 5 U.S.C. 552a(j)(1), (k), and (d)(5).

[FR Doc. 05-13889 Filed 7-21-05; 8:45 am]
BILLING CODE 6310-02-M