[Federal Register Volume 70, Number 138 (Wednesday, July 20, 2005)]
[Notices]
[Pages 41798-41799]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-14209]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 6, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (note the new address for requesting 
schedules using e-mail):
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Acting Director, 
Life Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending (note the new address for requesting schedules 
using e-mail):
    1. Department of Education, Office of the Chief Financial Officer 
(N1-441-05-4, 3 items, 3 temporary items). Records relating to the 
activities of the agency's institutional review board pertaining to the 
protection of human subjects involved in research projects conducted or 
funded by the agency. Included are such records as minutes of meetings, 
copies of research proposals, decision/approval documents, and progress 
reports submitted by investigators. Electronic copies of records 
created using electronic mail and word processing are also included.
    2. Department of Justice, Criminal Division (N1-60-04-6, 4 items, 3 
temporary items). S-Visa case files, including electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent

[[Page 41799]]

retention are recordkeeping copies of historically significant case 
files.
    3. Department of Justice, Civil Division (N1-60-04-7, 12 items, 7 
temporary items). Inputs and outputs of the Victim Compensation 
Management System, claimant case files, and general correspondence of 
the September 11th Victim Compensation Fund of 2001. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of background and policy files relating to the administration of the 
Fund, and the master files and system documentation of the Victim 
Compensation Management System, which includes a complete copy of the 
claimant case file and a tracking database.
    4. Department of Justice, Office on Violence Against Women (N1-60-
05-5, 3 items, 3 temporary items). Grant case files and electronic 
copies of records created using electronic mail and word processing.
    5. Department of Justice, Federal Bureau of Investigation (N1-65-
04-5, 19 items, 17 temporary items). Inputs, outputs, system 
documentation, master files, and related records associated with the 
Integrated Automated Fingerprint Identification System. Proposed for 
permanent retention are the Interstate Identification Index and the 
related system documentation.
    6. Department of Justice, Federal Bureau of Investigation (N1-65-
05-4, 7 items, 6 temporary items). Distribution copies, distribution 
lists, standard operating procedures, and originating office input for 
the Director's briefing books accumulated by the Current Intelligence 
Unit. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are the master copies of the Director's briefing books.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
05-5, 13 items, 9 temporary items). Inputs, outputs, and master files 
of the Freedom of Information Act/Privacy Act Processing System. 
Proposed for permanent retention are the electronic versions of 
redacted case files where the original case file is scheduled as 
permanent, system documentation, and records relating to cases 
litigated before the Supreme Court.
    8. Department of Justice, Bureau of Prisons (N1-129-05-6, 5 items, 
5 temporary items). Inputs, outputs, master files and system 
documentation associated with an electronic system which summarizes 
financial data, inventory backlogs, and sales data in graphic and 
textual form. Also included are electronic copies of records created 
using electronic mail and word processing.
    9. Department of Justice, Bureau of Prisons (N1-129-05-7, 6 items, 
6 temporary items). Inputs, outputs, master files, and system 
documentation associated with the Bureau's Trust Fund Accounting and 
Commissary System, which is used to maintain and track inmate financial 
transactions as well as warehouse and commissary inventories and 
commissary sales. Also included are electronic copies of records 
created using electronic mail or word processing.
    10. Department of Justice, Bureau of Prisons (N1-129-05-8, 3 items, 
3 temporary items). Architectural renovation and modification records 
and correspondence files accumulated by the Administration Division's 
Facilities Branch. Also included are electronic copies of records 
created using electronic mail and word processing. Recordkeeping copies 
of construction drawings and modifications accumulated by the Design 
and Construction Branch are proposed for permanent retention in a 
pending schedule.
    11. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-05-1, 4 items, 3 temporary items). Schedules of daily activities 
maintained by the Assistant Secretary for Educational and Cultural 
Affairs and electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of subject files of the Assistant Secretary.
    12. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-05-8, 6 items, 3 temporary items). Electronic software 
programs, inputs, and electronic data pertaining to allowance tracking. 
Records are associated with the Clean Air Markets Division Business 
System, which is used in connection with the market-based emissions 
trading program. Proposed for permanent retention are the electronic 
data and supporting documentation for sub-systems that include source 
management data and emissions tracking data.

    Dated: July 13, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-14209 Filed 7-19-05; 8:45 am]
BILLING CODE 7515-01-P