[Federal Register Volume 70, Number 135 (Friday, July 15, 2005)]
[Notices]
[Pages 40992-40996]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-13914]



[[Page 40992]]

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DEFENSE NUCLEAR FACILITIES SAFETY BOARD


Privacy Act; Systems of Records

AGENCY: Defense Nuclear Facilities Safety Board.

ACTION: Notice of systems of records.

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SUMMARY: Each Federal agency is required by the Privacy Act of 1974, 5 
U.S.C. 552a, to publish a description of the systems of records 
containing personal information defined by the Act. In this notice the 
Board updates the descriptions of seven systems it currently maintains, 
and announces the creation of an eighth system.

FOR FURTHER INFORMATION CONTACT: Richard A. Azzaro, General Counsel, 
Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 
700, Washington, DC 20004-2901, (202) 694-7000.

SUPPLEMENTARY INFORMATION: The Board has previously maintained seven 
systems of records under the Privacy Act. It has created a new system 
DNFSB-8, Travel, Procurement and Administrative Files, but the creation 
of this system does not involve collection of additional information or 
changes in use or storage of records. Instead, it is only a minor 
records management reorganization for streamlining purposes. The 
records now to be found in DNFSB-8 were originally contained in DNFSB-
2, which is now limited to Time and Attendance Records.
DNFSB-1

SYSTEM NAME: Personnel Security Files.
SECURITY CLASSIFICATION:
    Unclassified materials.

SYSTEM LOCATION:
    Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., 
Washington, DC 20004-2901.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and applicants for employment with DNFSB and DNFSB 
contractors; consultants; other individuals requiring access to 
classified materials and facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personnel security folders and requests for security clearances, 
Forms SF 86, 86A, 87, 312, and DOE Forms 5631.18, 5631.29, 5631.20, and 
5631.21. In addition, records containing the following information:
    (1) Security clearance request information;
    (2) Records of security education and foreign travel lectures;
    (3) Records of any security infractions;
    (4) Names of individuals visiting DNFSB;
    (5) Personal identity verification documents (including photographs 
and proof of identity documentation) maintained for Federal 
identification badge and access purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 2286.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    DNFSB--to determine which individuals should have access to 
classified material; to be able to transfer clearances to other 
facilities for visitor control purposes; and to verify the identity of 
its employees and contractors. DOE--to determine eligibility for 
security clearances.
    Other Federal and State agencies--to determine eligibility for 
security clearances.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and computer files.

RETRIEVABILITY:
    By name, social security number, and numeric code.

SAFEGUARDS:
    Access is limited to employees having a need to know. Paper records 
are stored in locked file cabinets, computer records are maintained on 
a desktop PC with password protection. The office of the system manager 
is locked when not in use.

RETENTION AND DISPOSAL:
    Records retention and disposal requirements are contained in the 
``General Records Schedules'' published by National Archives and 
Records Administration, Washington, DC. Paper records are destroyed by 
shredding, computer files by erasure.

SYSTEM MANAGER AND ADDRESS:
    Security Management Officer, Defense Nuclear Facilities Safety 
Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
    Requests by an individual to determine if DNFSB-1 contains 
information about him/her should be directed to the Privacy Act 
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, 
NW., Suite 700, Washington, DC 20004-2901. Required identifying 
information: Complete name, social security number, and date of birth.

RECORD ACCESS PROCEDURE:
    Same as Notification procedure above, except individual must show 
official photo identification, such as driver's license, passport, or 
government identification before viewing records.

CONTESTING RECORD PROCEDURE:
    Same as Record Access procedure.

RECORD SOURCE CATEGORIES:
    Subject individuals, Questionnaire for Sensitive Positions (SF-86), 
agency files, official visitor logs, contractors, and DOE Personnel 
Security Branch.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DNFSB-2

SYSTEM NAME:
    Time and Attendance Records.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Defense Nuclear Facilities Safety Board, 625 Indiana Ave., NW., 
Washington, DC 20004-2901.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the DNFSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing the following information: Time and attendance 
records including names, addresses, social security numbers, service 
computation dates, leave usage data and corresponding balances, and 
authorizations for overtime and/or comptime.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2286.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Bureau of the Public Debt--To maintain payroll, time and 
attendance, for Board employees.
    Treasury Department--To collect withheld taxes and issue savings 
bonds.
    Internal Revenue Service--To process Federal income tax.
    State and Local Governments--To process state and local income tax.
    Savings Institutions--To credit accounts for savings made through 
payroll deductions.
    Health Insurance Carriers--To process insurance claims.

[[Page 40993]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and computer files.

RETRIEVABILITY:
    By name, social security number, and alphanumeric code.

SAFEGUARDS:
    Access is limited to employees having a need to know. Paper records 
are stored in locked file cabinets, computer records are maintained on 
a desktop PC with password protection.

RETENTION AND DISPOSAL:
    Records retention and disposal authority are contained in the 
``General Records Schedules'' published by National Archives and 
Records Administration, Washington, DC. Paper records are destroyed by 
shredding, computer files by erasure.

SYSTEM MANAGER AND ADDRESS:
    General Manager, Defense Nuclear Facilities Safety Board, 625 
Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
    Requests by an individual to determine if DNFSB-2 contains 
information about him/her should be directed to the Privacy Act 
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, 
NW., Suite 700, Washington, DC 20004-2901. Required identifying 
information: Complete name, social security number, and date of birth.

RECORDS ACCESS PROCEDURE:
    Same as Notification procedures above, except individual must show 
official photo identification, such as driver's license, passport, or 
government identification before viewing records.

CONTESTING RECORD PROCEDURE:
    Same as Record Access procedure.

RECORD SOURCE CATEGORIES:
    Subject individuals, timekeepers, supervisors, BPD for payroll 
records, and IRS and State officials for withholding and tax 
information.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DNFSB-3

SYSTEM NAME:
    Drug Testing Program Records.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Division of Human Resources, Defense Nuclear Facilities Safety 
Board, 625 Indiana Avenue, NW., Washington, DC 20004-2901. Duplicate 
systems may exist, in whole or in part, at contractor testing 
laboratories and collection/evaluation facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DNFSB employees and applicants for employment with the DNFSB.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing the following information:
    (1) Requests for and results of initial drug tests, random tests, 
confirmatory, and follow-up testing, if appropriate;
    (2) Information supplied by employees or applicants challenging 
positive test results;
    (3) Information supplied by individuals concerning alleged drug use 
by Board employees or contractors;
    (4) Written statements or medical evaluations of attending 
physicians and/or information regarding prescription or nonprescription 
drugs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 12564, ``Drug-Free Federal Workplace,'' September 
17, 1986, 51 FR 32889, codified at 5 U.S.C. 7301, note (1987).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Information in these records may be used by the DNFSB management:
    (1) To identify substance abusers within the agency;
    (2) To initiate counseling and rehabilitation programs;
    (3) To take personnel actions;
    (4) To take personnel security actions; and
    (5) For statistical purposes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Test records are maintained on paper in file folders. Records used 
for initiating a random drug test are maintained on the Random Employee 
Selection Automation System. This is a stand-alone system resident on a 
desktop computer and is password-protected.

RETRIEVABILITY:
    Records maintained in file folders are indexed and accessed by name 
and social security number. Records maintained for random drug testing 
are accessed by using a computer database which contains employees' 
names, social security numbers, and job titles. Employees are then 
selected from the available pool by the computer, and a list of 
employees and alternates selected for drug testing is given to the Drug 
Program Coordinator.

SAFEGUARDS:
    Access to and use of these records is limited to those persons 
whose official duties require such access. Records in the Division of 
Human Resources are stored in a locked file cabinet. Records in 
laboratory/collection/evaluation facilities are stored under 
appropriate security measures so that access is limited and controlled.

RETENTION AND DISPOSAL:
    Records retention and disposal authority are contained in the 
``General Records Schedules'' published by National Archives and 
Records Administration, Washington, DC. Paper records are destroyed by 
shredding, computer files by erasure.

SYSTEM MANAGER AND ADDRESS:
    Director of Human Resources, Defense Nuclear Facilities Safety 
Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
    Requests by an individual to determine if DNFSB-3 contains 
information about him/her should be directed to the Privacy Act 
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, 
NW., Suite 700, Washington, DC 20004-2901. Required identifying 
information: Complete name, social security number.

RECORD ACCESS PROCEDURE:
    Same as Notification procedures above, except individual must show 
official photo identification, such as driver license or government 
identification before viewing records.

CONTESTING RECORD PROCEDURE:
    Same as Notification procedures above.

RECORD SOURCE CATEGORIES:
    DNFSB employees and employment applicants who have been identified 
for drug testing, who have been tested, or who have admitted abusing 
drugs prior to being tested; physicians making statements regarding 
medical evaluations and/or authorized prescriptions for drugs; 
individuals providing information concerning alleged drug abuse by 
Board employees or contractors; DNFSB contractors for processing, 
including but not limited to, specimen collection, laboratories for

[[Page 40994]]

analysis, and medical evaluations; and DNFSB staff administering the 
drug testing program to ensure the achievement of a drug-free 
workplace.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(5), the Board has exempted portions of 
this system of records from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(C), (H), and (J), and (f). The exemption is invoked for 
information in the system of records which would disclose the identity 
of a person who has supplied information on drug abuse by a Board 
employee or contractor.
DNFSB-4

SYSTEM NAME:
    Personnel Files.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Defense Nuclear Facilities Safety Board, 625 Indiana Ave., NW., 
Washington, DC 20004-2901.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and applicants for employment with the DNFSB, including 
DNFSB consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records concerning the following information:
    (1) Name, social security number, sex, date of birth, home address, 
grade level, and occupational code;
    (2) Federal employment application materials;
    (3) Records on suggestions, awards, and bonuses;
    (4) Training requests, authorization data, and training course 
evaluations;
    (5) Employee appraisals, appeals, grievances, and complaints;
    (6) Employee disciplinary actions;
    (7) Employee retirement records;
    (8) Records on employment transfer;
    (9) Records of promotions, payroll changes, and benefit elections;
    (10) Proof of identity documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2286.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Bureau of the Public Debt--Maintain Official Personnel Folders 
(OPFs) for the DNFSB.
    Office of Personnel Management--Transfer and retirement records and 
benefits, and collection of anonymous statistical reports.
    Social Security Administration--Social Security records and 
benefits.
    Department of Labor--To process Workmen's Compensation claims.
    Department of Defense--Military Retired Pay Offices--To adjust 
Military retirement.
    Veterans Administration--To evaluate veteran's benefits to which 
the individual may be entitled.
    States' Departments of Employment Security--To determine 
entitlement to unemployment compensation or other state benefits.
    Federal, State, or Local government agencies--For the purpose of 
investigating individuals in connection with, security clearances, and 
administrative or judicial proceedings.
    Private Organizations--For the purpose of verifying employees' 
employment status with the DNFSB.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and computer files.

RETRIEVABILITY:
    By name and social security number.

SAFEGUARDS:
    Access is limited to employees having a need-to-know. Paper records 
are stored in locked file cabinets, computer files are password-
protected.

RETENTION AND DISPOSAL:
    Records retention and disposal authority are contained in the 
``General Records Schedules'' published by National Archives and 
Records Administration, Washington, DC. Paper records within DNFSB are 
destroyed by shredding, computer files by erasure.

SYSTEM MANAGER AND ADDRESS:
    Director of Human Resources, Defense Nuclear Facilities Safety 
Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
    Requests by an individual to determine if DNFSB-4 contains 
information about him/her should be directed to Director of Human 
Resources, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, 
NW., Suite 700, Washington, DC 20004-2901. Required identifying 
information: Complete name, social security number, and date of birth.

RECORD ACCESS PROCEDURE:
    Same as Notification procedures above, except individual must show 
official photo identification, such as driver license or government 
identification before viewing records.

CONTESTING RECORD PROCEDURE:
    Same as Notification procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals, official personnel records, OPM for official 
personnel records, State employment agencies, educational institutions, 
and supervisors.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DNFSB-5

SYSTEM NAME:
    Personnel Radiation and Beryllium Exposure Files.

SECURITY CLASSIFICATION:
    Unclassified materials.

SYSTEM LOCATION:
    Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., 
Washington, DC 20004-2901.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DNFSB employees, contractors, and consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Radiation and beryllium exposure information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2286.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    DNFSB--to monitor radiation and beryllium exposure of its employees 
and contractors.
    DOE--to monitor radiation and beryllium exposure of visitors to the 
various DOE facilities in the United States.
    Other Federal and State Health Institutions--To monitor radiation 
and beryllium exposure of DNFSB personnel.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and computer files.

RETRIEVABILITY:
    By name, social security number, and numeric code.

SAFEGUARDS:
    Access is limited to employees having a need to know. Paper records 
are stored in locked file cabinets in a controlled access area. 
Individual employees can view their radiation exposure records by

[[Page 40995]]

entering a name and password from the desktop.

RETENTION AND DISPOSAL:
    Records retention and disposal authority are contained in the 
``General Records Schedules'' published by National Archives and 
Records Administration, Washington, DC. Paper records within DNFSB are 
destroyed by shredding, computer files by erasure.

SYSTEM MANAGER AND ADDRESS:
    Security Management Officer, Defense Nuclear Facilities Safety 
Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
    Requests by an individual to determine if DNFSB-5 contains 
information about him/her should be directed to the Privacy Act 
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, 
NW., Suite 700, Washington, DC 20004-2901. Required identifying 
information: Complete name, social security number, and date of birth.

RECORD ACCESS PROCEDURE:
    Same as Notification procedure above, except individual must show 
official photo identification, such as driver's license, passport, or 
government identification before viewing records. Current employees can 
view their radiation exposure record using a name and password system 
from the desktop.

CONTESTING RECORD PROCEDURE:
    Same as Record Access procedure for viewing paper records.

RECORD SOURCE CATEGORIES:
    Subject individuals, previous employee records, DOE contractors' 
film badges, whole body counts, bioassays, dosimetry badges, and 
beryllium exposure surveys.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DNFSB-6

SYSTEM NAME:
    DNFSB Staff Resume Book.

SECURITY CLASSIFICATION:
    Unclassified materials.

SYSTEM LOCATION:
    Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., 
Washington, DC 20004-2901.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the Board's technical and legal staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    A summary of each DNFSB technical and legal employee's educational 
background and work experience, with emphasis on areas relevant to the 
individual's work at the Board.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2286.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The Resume Book may be distributed to representatives of the press, 
Congressional staff, representatives of Federal, State and local 
governments, and to any member of the public or any organization having 
a legitimate interest in understanding the technical and legal 
qualifications of the Board's staff.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and computer files.

RETRIEVABILITY:
    By employee name.

SAFEGUARDS:
    Copies of the Resume Book are sequentially numbered and all copies 
will be stored under the control of a Board employee. A record will be 
kept of each disclosure of the book by name of the receiving party and 
purpose for which the information is provided. The Resume Book will not 
be available via Internet nor will it be placed in the Board's Public 
Reading Room.

RETENTION AND DISPOSAL:
    The Resume Book will be periodically updated, and out-of-date 
copies will be destroyed when updated copies are printed.

SYSTEM MANAGER AND ADDRESS:
    Director, Division of Information Technology and Security, Defense 
Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, 
Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
    Board employees covered by the Resume Book may examine their entry 
in it at any time. They may also examine the list of disclosures 
maintained by the System Manager.

RECORD ACCESS PROCEDURE:
    Same as Notification Procedure.

CONTESTING RECORD PROCEDURE:
    Any Board employee covered by the Resume Book may request that 
corrections be made in his/her resume at any time.

RECORD SOURCE CATEGORIES:
    Subject individuals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DNFSB-7

SYSTEM NAME:
    Supervisor Files.

SECURITY CLASSIFICATION:
    Unclassified materials.

SYSTEM LOCATION:
    Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., 
Washington, DC 20004-2901.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the Board's technical, legal and administrative staff.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing the following information:
    (1) Information used to write annual or mid-year performance 
appraisals or to propose awards and honors;
    (2) Files may also contain written correspondence, examples of an 
employee's work, hard-copy of electronic communications, private notes 
by the supervisor, and other records bearing on the employee's 
performance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2286.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Records are used by supervisors to write annual or mid-year 
performance appraisals for their employees or to propose awards and 
honors. Records may also be used in connection with disciplinary and 
adverse actions. These records are not disclosed outside DNFSB and will 
not be accessed by persons other than the supervisor maintaining the 
record and administrative staff personnel assigned to file or retrieve 
records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and computer files.

RETRIEVABILITY:
    By employee name.

SAFEGUARDS:
    Access is limited to the individual supervisor keeping the records 
and administrative personnel who may file

[[Page 40996]]

or retrieve records. Paper records are stored in locked file cabinets 
or in locked desk drawers; computer files are password-protected.

RETENTION AND DISPOSAL:
    Records retention and disposal authority are contained in the 
``General Records Schedules'' published by National Archives and 
Records Administration, Washington, DC. Most files in DNFSB-7 are 
purged once per year following completion of appraisals. Paper records 
are destroyed by shredding, computer files by erasure.

SYSTEM MANAGER AND ADDRESS:
    Director, Division of Information Technology and Security, Defense 
Nuclear Facilities Safety Board, 625 Indiana Avenue, NW., Suite 700, 
Washington, DC 20004-2901.

NOTIFICATION PROCEDURE:
    Requests by an individual to determine if DNFSB-7 contains 
information about him/her should be directed to the Privacy Act 
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, 
NW., Suite 700, Washington, DC 20004-2901. Required identifying 
information: Complete name, social security number, and date of birth.

RECORD ACCESS PROCEDURE:
    Same as Notification procedure above, except individual must show 
official photo identification, such as driver's license, passport, or 
government identification before viewing records.

CONTESTING RECORD PROCEDURE:
    Same as Record Access procedure.

RECORD SOURCE CATEGORIES:
    Subject individuals.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DNFSB-8

SYSTEM NAME:
    Travel, Procurement, and Administrative Files.

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Defense Nuclear Facilities Safety Board, 625 Indiana Ave., NW., 
Washington, DC 20004-2901.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and applicants for employment with DNFSB, including DNFSB 
contractors and consultants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing the following information:
    (1) Official travel documents including names, addresses, social 
security numbers, birth dates, passport numbers, relocation records, 
and travel credit card numbers;
    (2) Purchase credit card number, invoice, and payment records;
    (3) Employee credit evaluations, credit check information, and 
travel/purchase card histories;
    (4) Parking permit records;
    (5) Public transit subsidy applications and issuance records;
    (6) Miscellaneous reimbursements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 2286.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    GSA--To reimburse Board employees, applicants for employment and 
consultants for travel related expenses and miscellaneous 
reimbursements.
    General Accounting Office--Audit--To verify accuracy and legality 
of disbursement.
    Travel Agencies--To process travel itineraries.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and computer files.

RETRIEVABILITY:
    By name, social security number, travel dates, relocation dates, 
and alphanumeric code.

SAFEGUARDS:
    Access is limited to employees having a need to know. Paper records 
are stored in locked file cabinets, computer records are maintained on 
a desktop PC with password protection.

RETENTION AND DISPOSAL:
    Records retention and disposal authority are contained in the 
``General Records Schedules'' published by National Archives and 
Records Administration, Washington, DC. Paper records are destroyed by 
shredding, computer files by erasure.

SYSTEM MANAGER AND ADDRESS:
    Director of Acquisition and Finance, Defense Nuclear Facilities 
Safety Board, 625 Indiana Avenue, NW., Suite 700, Washington, DC 20004-
2901.

NOTIFICATION PROCEDURE:
    Requests by an individual to determine if DNFSB-8 contains 
information about him/her should be directed to the Privacy Act 
Officer, Defense Nuclear Facilities Safety Board, 625 Indiana Avenue, 
NW., Suite 700, Washington, DC 20004-2901. Required identifying 
information: Complete name, social security number, and date of birth.

RECORDS ACCESS PROCEDURE:
    Same as Notification procedures above, except individual must show 
official photo identification, such as driver's license, passport, or 
government identification before viewing records.

CONTESTING RECORD PROCEDURE:
    Same as Record Access procedure.

RECORD SOURCE CATEGORIES:
    Subject individuals, GSA for official accounting records, and 
travel agency contract.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

    Dated: July 11, 2005.
A.J. Eggenberger,
Acting Chairman.
[FR Doc. 05-13914 Filed 7-14-05; 8:45 am]
BILLING CODE 3670-01-P