[Federal Register Volume 70, Number 124 (Wednesday, June 29, 2005)]
[Notices]
[Pages 37446-37448]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-12826]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 15, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail):

[[Page 37447]]

    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending (Note the new address for requesting schedules 
using e-mail):
    1. Department of Agriculture, Agricultural Research Service (N1-
310-05-1, 47 items, 43 temporary items). Records accumulated by the 
National Arboretum, including such records as correspondence files, 
reports, publications, routine exhibit and events files, budget, 
personnel, procurement, and travel files, donation and bequest records, 
fee-for-service files, press releases, photographs, education program 
files, and records of the plant and bonsai artifacts collections. The 
electronic version of the Arboretum website and electronic copies of 
records created using electronic mail and word processing are also 
included. Proposed for permanent retention are recordkeeping copies of 
significant files accumulated by the director and the master files and 
documentation for a database describing the Arboretum's plant holdings.
    2. Department of Education, Office of Intergovernmental and 
Interagency Affairs (N1-441-05-3, 5 items, 4 temporary items). Records 
accumulated by committees whose activities do not relate to the 
agency's basic mission and are not subject to the Federal Advisory 
Committee Act. Also included are files accumulated by individual 
members of agency committees and electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of correspondence, minutes of 
meetings, reports, and other records accumulated by mission-related 
agency committees.
    3. Department of Energy, Office of Hearings and Appeals (N1-434-04-
1, 3 items, 3 temporary items). Records relating to reimbursements from 
overcharges on purchases of refined petroleum products. Also included 
are electronic copies of records created using electronic mail and word 
processing.
    4. Department of Health and Human Services, Food and Drug 
Administration (N1-88-04-3, 22 items, 20 temporary items). 
Administrative records, including administrative delegations of 
authority, unapproved directives and manuals, Inspector General 
records, grants, and electronic administrative support systems, 
including all master data files, input records, system documentation, 
and outputs. Also included are electronic copies of records created 
using electronic mail and word processing. Recordkeeping copies of 
approved organization directives and program delegations of authority 
are proposed for permanent retention. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    5. Department of Justice, Bureau of Prisons (N1-129-05-5, 5 items, 
5 temporary items). Inputs, outputs, master files, and system 
documentation associated with an electronic system which tracks and 
manages agency alternative program items purchases. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    6. Department of Justice, Bureau of Prisons (N1-129-05-9, 2 items, 
2 temporary items). Inmate drug treatment certification files, 
including electronic copies of records created using electronic mail 
and word processing.
    7. Department of Justice, Bureau of Prisons (N1-129-05-10, 2 items, 
2 temporary items). Court-ordered evaluations of prisoners used 
primarily to establish fitness to stand trial. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    8. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-05-5, 5 items, 5 temporary items). Outputs, master 
files, and documentation for an electronic system which maintains 
copies of firearm records from gun dealers who no longer are in 
business. Also included are electronic copies of documents created 
using electronic mail and word processing.
    9. Department of the Treasury, Financial Management Service (N1-
425-05-4, 14 items, 14 temporary items). Records of the Office of 
Legislative and Public Affairs, including such files as congressional 
and public inquiries, legislative proposals, monthly and weekly status 
reports, and website management records. Also included are electronic 
copies of records created using electronic mail and word processing.
    10. United States Information Agency, Information Center Service 
(N1-306-98-3, 58 items, 12 temporary items). Book orders and shipping 
documents, grantee orientations, distribution sheets, requisitions, 
project files, correspondence with publishers, and other records 
lacking historical

[[Page 37448]]

significance. Proposed for permanent retention are subject, country, 
and specialized files of the Information Center Service, a long-defunct 
office. Records were accumulated primarily between the 1940s and the 
late 1960s.

    Dated: June 22, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-12826 Filed 6-28-05; 8:45 am]
BILLING CODE 7515-01-P