[Federal Register Volume 70, Number 112 (Monday, June 13, 2005)]
[Notices]
[Pages 34178-34185]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-11636]


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DEPARTMENT OF THE TREASURY

United States Mint


Privacy Act of 1974; Systems of Records

AGENCY: United States Mint, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the U.S. Mint, Treasury, is publishing 
its Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB), Circular 
No. A-130, the U.S. Mint has completed a review of its Privacy Act 
systems of records notices to identify changes that will more 
accurately describe these records.
    The notices have been revised by the addition of a ``purpose(s)'' 
heading and the associated paragraph. Other revisions include changes 
under the headings ``Notification procedure,'' ``Record access 
procedures,'' and ``Contesting record procedures.'' The language under 
these headings has been updated to reflect the instructions found in 31 
CFR part 1, subpart C, appendix H.

Systems Covered by This Notice

    This notice covers all systems of records adopted by the U.S. Mint 
up to May 2, 2005. The systems notices are reprinted in their entirety 
following the Table of Contents.

    Dated: June 2, 2005.
Nicholas Williams,
Deputy Assistant Secretary for Headquarters Operations.

Table of Contents

United States Mint

MINT .001--Cash Receivable Accounting Information System
MINT .003--Employee and Former Employee Travel & Training Accounting 
Information System
MINT .004--Occupational Safety and Health, Accident and Injury 
Records, and Claims for Injuries or Damage Compensation Records
MINT .005--Employee-Supervisor Performance Evaluation, Counseling, 
and Time and Attendance Records
MINT .007--General Correspondence
MINT .008--Employee Background Investigations Files
MINT .009--Mail Order and Catalogue Sales System (MACS), Customer 
Mailing List, Order Processing Record for Coin Sets, Medals And 
Numismatic Items, and Records of Undelivered Orders, Product 
Descriptions, Availability And Inventory
MINT .012--Grievances. Union/Agency Negotiated Grievances; Adverse 
Performance Based Personnel Actions; Discrimination Complaints; 
Third Party Actions United States Mint
TREASURY/U.S. MINT .001

System name:
    Cash Receivable Accounting Information System--Treasury/United 
States Mint.

System location:
    (1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996;
    (6) United States Bullion Depository, Fort Knox, KY 40121.

[[Page 34179]]

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint. Members 
of the public and Mint employees who have purchased numismatic items 
from Mint sales outlets.

Categories of records in the system:
    (1) Receivables due from Mint employees, former employees and 
general public for lost Government property, salary overpayments, and 
cash sales of over-the-counter numismatic items; and (2) Receivables 
due from Mint employees and former employees who have outstanding 
travel advances and/or salary advances, and/or leave advances (cash 
equivalents).

Authority for maintenance of the system:
    5 U.S.C. 5537 and 31 U.S.C. 5111(a)(3).

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to track and 
record the creation and payments of money owed to the United States 
Mint.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Accounting offices, managers, supervisors and government 
officials pertaining to cash receivables and debts owed the Government;
    (2) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with formal or informal 
international agreements;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (8) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    Name or number substitute.

Safeguards:
    Storage in filing cabinets with access by authorized accounting 
personnel.

Retention and disposal:
    General records control schedule, GAO rules and regulations, United 
States Mint Records Control Schedule. Records are destroyed in 
accordance with National Archives and Records Administration 
regulations.

System manager(s) and address:
    (1) Chief Financial Officer, United States Mint, 801 9th Street, 
NW., Washington, DC 20220;
    (2) Financial Manager, United States Mint, 151 North Independence 
Mall East, Philadelphia, PA 19106;
    (3) Financial Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Financial Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Chief, Accounting Division, United States Mint, West Point, NY 
10996;
    (6) Administrative Officer, United States Bullion Depository, Fort 
Knox, KY 40121.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as: (a) Employee identification; (b) Driver's 
license; (c) Other means of identification, including social security 
number and date of birth.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    U.S. Mint employees and appropriate agency officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .003

System name:
    Employee and Former Employee Travel and Training Accounting 
Information System--Treasury/United States Mint.

System location:
    (1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996;
    (6) United States Bullion Depository, Fort Knox, KY 40121.

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint who have 
engaged in travel and training.

Categories of records in the system:
    (1) Schedule of Payments generated from the Electronic 
Certification System (ECS) with supporting documents such as: (a) SF 
1012 Travel Voucher; (b) SF 1038 Application and Account for Advance of 
Funds; (2) Travel Authorities; (3) SF-182, Request, Authorization, 
Agreement and Certification of Training.

Authority for maintenance of the system:
    5 U.S.C. Chapters 41 and 57.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to track and 
record the creation and payments of travel and training advances owed 
to the United States Mint.

[[Page 34180]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Accounting offices, managers, supervisors and government 
officials pertaining to cash receivables and debts owed the Government;
    (2) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with formal or informal 
international agreements;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (8) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    Name or number substitute (social security number, authority 
number).

Safeguards:
    Stored in filing cabinets with access by authorized accounting 
personnel.

Retention and disposal:
    General Records Control Schedule, GAO rules and regulations, United 
States Mint Records Control Schedule are destroyed in accordance with 
National Archives and Records Administration regulations.

System manager(s) and address:
    (1) Chief Financial Officer, United States Mint, 801 9th Street, 
NW., Washington, DC 20220;
    (2) Financial Manager, United States Mint, 151 North Independence 
Mall East, Philadelphia, PA 19106;
    (3) Financial Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Financial Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Chief, Accounting Division, United States Mint, West Point, NY 
10996;
    (6) Administrative Officer, United States Bullion Depository, Fort 
Knox, KY 40121.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as: (a) Employee identification; (b) Driver's 
license; (c) Other means of identification, including social security 
number and date of birth.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    United States Mint employees and appropriate agency officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .004

System name:
    Occupational Safety and Health, Accident and Injury Records, and 
Claims for Injuries or Damage Compensation Records--Treasury/United 
States Mint.

System location:
    (1) United States Mint, 801 9th Street, NW., Washington, DC 20220:
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106:
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204:
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102:
    (5) United States Mint, West Point, NY 10996.
    (6) United States Bullion Depository, Fort Knox, KY 40121.

Categories of individuals covered by the system:
    United States Mint employees, former employees and members of the 
public.

Categories of records in the system:
    Accident/Injury/Illness Records; Motor Vehicle Accident Data; 
Claims against the Government, and Operators Training/Licensing.

Authority for maintenance of the system:
    5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR 1910; E.O. 12196, 28 U.S.C. 
2680 et seq; 31 U.S.C. 3701 and 3721; and 31 CFR parts 3 and 4.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to more 
effectively and efficiently process and manage claims, and to provide 
statistics that allow us to focus our resources in order to continually 
improve the safety of our workforce, work environment, and equipment.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including

[[Page 34181]]

disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings;
    (4) Foreign governments in accordance with formal or informal 
international agreements;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (8) Physicians providing medical services or advice to Mint 
management and/or employees, or to private physicians of Mint 
employees, for the purpose of assisting in making medical diagnoses or 
treatment.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    By name, social security number, date or location.

Safeguards:
    Locked file cabinets available to authorized personnel only, 
password required.

Retention and disposal:
    Records are retained in accordance with General Records Control 
Schedules; DOL, OSHA; EPA; and United States Mint Records Control 
Schedules; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    (1) Assistant Director for Human Resources, Associate Director for 
Protection, Safety Officer, Treasury Department, United States Mint, 
801 9th Street, NW., Washington, DC 20220;
    (2) Human Resources Officer and Safety Officer, United States Mint, 
151 North Independence Mall East, Philadelphia, PA 19106;
    (3) Human Resources Officer, United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204;
    (4) Human Resources Officer and Safety Officer, United States Mint, 
155 Hermann Street, San Francisco, CA 94102;
    (5) Administrative Officer, United States Mint, West Point, NY 
10996;
    (6) Administrative Officer, United States Bullion Depository, Fort 
Knox, KY 40121.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as: (a) Employee identification; (b) Driver's 
license; (c) Other means of identification, including social security 
number and date of birth.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Employees, supervisors, medical staff, general public, and visitors 
to the facilities of the United States Mint.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .005

System name:
    Employee--Supervisor Performance Evaluation, Counseling and Time 
and Attendance Records--Treasury/United States Mint.

System location:
    (1) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (2) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (3) United States Mint, 801 9th Street, NW., Washington, DC 20220;
    (4) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (5) United States Mint, West Point, NY;
    (6) United States Bullion Depository, Fort Knox, KY 40121.

Categories of individuals covered by the system:
    United States Mint employees and former employees.

Categories of records in the system:
    Information necessary for managers and supervisors to effectively 
carry out supervisory responsibilities. Included are such records as: 
copies of personnel actions, performance appraisal including production 
and control, disciplinary actions, overtime reports, tardiness reports, 
work assignments, training reports, applications for employment, home 
addresses, leave reports, employee awards. (Supervisors maintain 
varying combinations of the above records. Some supervisors may 
maintain all or none of the above records depending upon the nature and 
size of the operation or organization and the number of individuals 
supervised.)

Authority for maintenance of the system:
    5 U.S.C. 301 and FPM Supplement 990--1, Section 3.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to: maintain 
performance records used to support awards, promotions, performance-
based actions, training and other personnel actions, and to track and 
evaluate performance based upon the accomplishments of each employee; 
and to accurately calculate employee leave accruals, track usage, 
compensate separating employees with lump sum entitlements, and to bill 
employees who owe payment for leave taken in excess of their leave 
balance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;

[[Page 34182]]

    (4) Foreign governments in accordance with formal or informal 
international agreements;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents maintained in folders and electronic records.

Retrievability:
    By name.

Safeguards:
    Stored in file cabinets and desks of supervisors.

Retention and disposal:
    Retained as long as employee is under their supervision.

System manager(s) and address:
    (1) Associate and Assistant Directors and Director's Staff, United 
States Mint, 801 9th Street, NW., Washington, DC 20220;
    (2) Plant Manager, United States Mint, 151 North Independence Mall 
East, Philadelphia, PA 19106;
    (3) Plant Manager, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204;
    (4) Plant Manager, United States Mint, 155 Hermann Street, San 
Francisco, CA 94102;
    (5) Plant Manager, United States Mint, West Point, NY 10996;
    (6) Officer-in-Charge, United States Bullion Depository, Fort Knox, 
KY 40121.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as an employee identification and or driver's 
license.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Employees, previous employers, and appropriate agency officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .007

System name:
    General Correspondence--Treasury/United States Mint.

System location:
    United States Mint, 801 9th Street, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Members of the public, Members of Congress, Mint officials and 
officials from other Federal agencies.

Categories of records in the system:
    Incoming correspondence and replies pertaining to the mission, 
function and operation of the United States Mint.

Authority for maintenance of the system:
    31 U.S.C. 5131 and 5132.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to respond 
effectively and in a timely manner to the correspondence that the 
agency receives on many issues from its various stakeholders, including 
Members of Congress and the general public.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) Foreign governments in accordance with formal or informal 
international agreements;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    By name (limited retrievability by subject and/or control number).

Safeguards:
    Maintained in limited access area available only to appropriate 
agency officials.

Retention and disposal:
    In accordance with the National Archives and Records 
Administration's General Records Control Schedule and the United States 
Mint Records Control Schedule. Destroyed in accordance with National 
Archives and Records Administration regulation.

System manager(s) and address:
    Chief, Executive Secretariat, United States Mint, 801 9th Street, 
NW., Washington, DC 20220.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint,

[[Page 34183]]

801 9th Street, NW., Washington, DC 20220.
    The individual must submit a written request containing his or her 
name.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    The general public, Members of Congress and Federal officials.

Exemptions claimed for the system:
    None.
TREASURY/U.S. MINT .008

System name:
    Employee Background Investigations Files--Treasury/United States 
Mint.

System location:
    United States Mint, 801 9th Street, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Mint employees and members of the public suspected of criminal 
misconduct against the United States Mint.

Categories of records in the system:
    Name of individual, location of Mint facility, and reports by 
security personnel of the U.S. Mint Police.

Authority for maintenance of the system:
    Title 18 U.S.C.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to collect 
and maintain background investigation records on potential applicants, 
and current Mint employees and contractors for issuance of security 
clearances, access to Mint facilities or other administrative reasons.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) Foreign governments in accordance with formal or informal 
international agreements;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents.

Retrievability:
    By name.

Safeguards:
    Files are kept in a combination locked file cabinet in an area 
accessible to authorized agency officials.

Retention and disposal:
    Retained in accordance with United States Mint Records Control 
Schedule; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    Office of Protection, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing 
identification such as: (a) Employee identification; (b) Driver's 
license; (c) Other means of identification, including social security 
number and date of birth.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    United States Mint and other law enforcement officials.

Exemptions claimed for the system:
    As authorized by 5 U.S.C. 552a (k)(2); this system is exempt from 
the following provisions, subsections (c)(3), (d), (e)(1); (e)(4) (G), 
(H), and (I) and (f) of 5 U.S.C. 552a.
TREASURY/U.S. MINT .009

System name:
    Mail-order and Catalogue Sales System (MACS), Customer Mailing 
List, Order Processing Record for Coin Sets, Medals and Numismatic 
Items, and records of undelivered orders, product descriptions, 
availability and inventory-Treasury/United States Mint.

System location:
    United States Mint, 801 9th Street, NW., Washington, DC 20220.

Categories of individuals covered by the system:
    Members of the public.

Categories of records in the system:
    Names, addresses, order history of customers purchasing numismatic 
items and of individuals who wish to receive notification of numismatic 
offerings by the Mint.

Authority for maintenance of the system:
    31 U.S.C. 5111, 5112, 5132 and 31 CFR part 92.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to: Maintain 
a mailing list of customers to provide continuous communication about 
existing and upcoming numismatic product offerings and activities; 
record and maintain records of customer and order information and to 
capture orders through each stage of the order life cycle; research and 
resolve orders that were not successfully delivered to customers; and 
maintain a list of its products and to monitor and maintain product 
inventory levels to meet customer demand while remaining within 
legislatively-mandated mintage limits.

[[Page 34184]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Accounting offices, managers, supervisors and government 
officials pertaining to cash receivables and debts owed the Government;
    (2) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (3) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
employee, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (4) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with formal or informal 
international agreements;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (8) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    Name, customer number or order number.

Safeguards:
    CRT, password protection; only designated persons may request 
computer generated reports. Access to any information pertaining to any 
individual is limited to only those individuals requiring the 
information to accommodate handling of transactions with the customers. 
Separation of functions; source documents maintained in one division 
and programming systems in another.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
General Records Control Schedule and the United States Mint Records 
Control Schedule; are destroyed in accordance with National Archives 
and Records Administration regulations. Customer names and addresses 
are maintained as long as they are active.

System manager(s) and address:
    Associate Director for Sales and Marketing, United States Mint, 801 
9th Street, NW., Washington, DC 20220.

Notification procedure:
    Requests from individuals wishing to be notified if they are named 
in this system of records, or seeking access to any record contained in 
the system of records, or seeking to contest its content, should be 
addressed to the head of the organizational unit having immediate 
custody of the records (See ``System Manager(s)'' above). Inquiries may 
be made in accordance with instructions appearing at 31 CFR part 1, 
subpart C, appendix H. Inquiries should be addressed to the following 
official: Disclosure Officer, United States Mint, 801 9th Street, NW., 
Washington, DC 20220.
    The individual must submit a written request containing the order 
number as provided on the order card or copy of both sides of canceled 
check; customer number which appears on pre-printed order cards or on 
face of check.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Members of the public and appropriate government officials.

Exemptions claimed for the system:
    None.
Treasury/U.S. Mint .012

System name:
    Grievances. Union/Agency Negotiated Grievances; Adverse Performance 
Based Personnel Actions; Discrimination Complaints; Third Party 
Actions--Treasury/United States Mint.

System location:
    (1) United States Mint, 801 9th Street, NW., Washington, DC 20220;
    (2) United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106;
    (3) United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
    (4) United States Mint, 155 Hermann Street, San Francisco, CA 
94102;
    (5) United States Mint, West Point, NY 10996.

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint.

Categories of records in the system:
    This system of records contains information or documents relating 
to union or agency grievances filed under provisions of negotiated 
grievance procedures and employee grievances filed under the provisions 
of administrative grievance procedures; such grievances may relate to 
adverse actions, performance-based actions and other personnel matters, 
and include the decisions of third parties where applicable. The system 
also includes records relating to discrimination complaint procedures, 
including decisions of appropriate third parties where applicable.

Authority for maintenance of the system:
    5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71. 
Executive Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29 
CFR 1613; negotiated agreements between the United States Mint and 
exclusively recognized labor unions.

Purpose(s):
    The purpose of this system is to permit the U.S. Mint to: support 
actions fall under Title 5, United States Code (U.S.C.), Chapter 43; 
track and maintain discrimination complaints; and enforce judgments 
ordered, and to maintain historical reference to ensure consistency of 
all personnel actions that may be subject to third party review.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to disclose information to:
    (1) Appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, or 
license;
    (2) A Federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or

[[Page 34185]]

the bureau's hiring or retention of an employee, or issuance of a 
security clearance, license, contract, grant, or other benefit;
    (3) A court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a court-ordered subpoena, or in connection 
with criminal law proceedings;
    (4) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) The news media in accordance with guidelines contained in 28 
CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings;
    (6) Unions recognized as exclusive bargaining representatives under 
the Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic records.

Retrievability:
    These records are filed by the names of the individuals on whom 
they are maintained or by the subject of the action.

Safeguards:
    Access to and use of these records are limited to those agency 
officials whose official duties require such access.

Retention and disposal:
    Retained in accordance with the United States Mint Records Control 
Schedules; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    (1) Assistant Director for Human Resources, United States Mint, 
Department of the Treasury, 801 9th Street, NW., Washington, DC 20220.
    (2) Human Resources Officer, United States Mint, 151 North 
Independence Mall East, Philadelphia, PA 19106.
    (3) Human Resources Officer, United States Mint, 320 West Colfax 
Avenue, Denver, CO 80204.
    (4) Human Resources Officer, United States Mint, 155 Hermann 
Street, San Francisco, CA 94102.
    (5) Human Resources Officer, United States Mint, West Point, NY 
10996.

Notification procedure:
    Individuals who have filed a grievance, appeal, or complaint about 
a decision or determination made by an agency or about conditions 
existing in an agency already have been provided a copy of the record. 
The contest, amendment, or correction of a record is permitted during 
the prosecution of the action to whom the record pertains. However, 
after a case has been closed requests from individuals wishing to be 
notified if they are named in this system of records, or seeking access 
to any record contained in the system of records, or seeking to contest 
its content, should be addressed to the head of the organizational unit 
having immediate custody of the records (See ``System Manager(s)'' 
above).
    Inquiries may be made in accordance with instructions appearing at 
31 CFR part 1, subpart C, appendix H. Inquiries should be addressed to 
the following official: Disclosure Officer, United States Mint, 801 9th 
Street, NW., Washington, DC 20220.
    The individual must submit a written request with information 
sufficient to verify the identity of the requester such as full name, 
date of birth, a brief description of the grievance and the approximate 
date of submission.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting record procedures:
    See ``Notification Procedure'' above.

Record source categories:
    The sources of these records are as follows: (a) Individual to whom 
the record pertains; (b) Agency officials; (c) Affidavits or statements 
from employee(s); (d) Testimonies of witnesses; (e) Official documents 
and correspondence relating to the grievance.

Exemptions claimed for the system:
    None.

[FR Doc. 05-11636 Filed 6-10-05; 8:45 am]
BILLING CODE 4810-37-P