[Federal Register Volume 70, Number 112 (Monday, June 13, 2005)]
[Notices]
[Pages 34159-34160]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-11621]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 28, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means (Note the new address for requesting 
schedules using e-mail): Mail: NARA (NWML), 8601 Adelphi Road, College 
Park, MD 20740-6001. E-mail: [email protected]. FAX: 301-837-
3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending (Note the new address for requesting schedules using 
e-mail)

    1. Department of Homeland Security, Transportation Security 
Administration (N1-560-04-15, 8 items, 8 temporary items). Records 
accumulated by the Office of Credentialing relating to employee 
photographic identification, employee and applicant background 
investigations, and policies regarding background investigations of 
U.S. transportation workers. Also included are electronic copies of 
records created using electronic mail and word processing.
    2. Department of Transportation, Federal Aviation Administration 
(N1-237-05-02, 6 items, 4 temporary items). Inputs, outputs, and 
personal identifiers associated with an electronic information system 
which is used to collect data about aviation accidents and incidents in 
the United States. Proposed for permanent retention are master files 
(excluding pilot personal identifiers) and the system documentation.
    3. Department of the Treasury, Treasury Inspector General for Tax 
Administration (N1-56-05-2, 3 items, 3 temporary items). Records of the 
Chief Counsel relating to the disclosure or referral of documents to 
other Government agencies for prosecutorial purposes or in conjunction 
with judicial or administrative proceedings. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    4. Broadcasting Board of Governors, Office of Public Affairs (N1-
517-05-1, 3 items, 3 temporary items). News leaflets created from 
various public sources. Also included are electronic copies of records 
created using electronic mail and word processing.
    5. National Aeronautics and Space Administration, Agency 
Headquarters (N1-255-04-2, 2 items, 2 temporary items). Paper and 
electronic records relating to the agency's export control program, 
including such records as export clearance documentation, audit 
reports, export licensing data, and logs of export control activities. 
Electronic copies of records created using electronic mail and word 
processing are also included.
    6. Small Business Administration, Office of the Chief Information 
Officer, Denver Finance Center (N1-309-05-1, 5 items, 5 temporary 
items). Inputs,

[[Page 34160]]

master files, documentation, backups, and electronic mail and word 
processing copies associated with an electronic system used to maintain 
summary information concerning disbursements.
    7. Small Business Administration, Office of the Chief Information 
Officer, Denver Finance Center (N1-309-05-2, 5 items, 5 temporary 
items). Inputs, master files, documentation, backups, and electronic 
mail and word processing copies associated with an electronic system 
used to warehouse summary information concerning inter-agency transfers 
of funds.
    8. Small Business Administration, Office of the Chief Financial 
Officer, Denver Finance Center (N1-309-05-3, 5 items, 5 temporary 
items). Inputs, master files, documentation, backups, and electronic 
mail and word processing copies associated with an electronic system 
used to warehouse summary information concerning collections.
    9. Small Business Administration, Office of the Chief Financial 
Officer, Denver Finance Center (N1-309-05-4, 5 items, 5 temporary 
items). Outputs, master files, documentation, backups, and electronic 
mail and word processing copies associated with an electronic system 
used in connection with reconciled statements of cash activity.
    10. Small Business Administration, Office of the Chief Information 
Officer, Denver Finance Center (N1-309-05-5, 4 items, 4 temporary 
items). Master files, documentation, backups, and electronic mail and 
word processing copies associated with an electronic system used to 
support general ledger reconciliations.
    11. Small Business Administration, Agency-wide (N1-309-05-6, 15 
items, 15 temporary items). Inputs, outputs, master files, 
documentation, backups, and electronic mail and word processing copies 
associated with an electronic system used to maintain general ledgers 
and create financial statements and reports.
    12. Social Security Administration, Office of Disability and Income 
Security Programs (N1-47-05-2, 14 items, 14 temporary items). Case 
files and other records relating to Medicare claims. Also included are 
electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.

    Dated: June 6, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-11621 Filed 6-10-05; 8:45 am]
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