[Federal Register Volume 70, Number 98 (Monday, May 23, 2005)]
[Notices]
[Pages 29541-29543]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-10244]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

[[Page 29542]]


DATES: Requests for copies must be received in writing on or before 
July 7, 2005. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. FAX: 301-
837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending: 1. Department of Defense, Defense Logistics 
Agency (N1-361-05-1, 2 items, 2 temporary items). Medical 
documentation, agreements, and other records pertaining to lactation 
program participants who use designated agency space for lactation. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    2. Department of Energy, Bonneville Power Administration (N1-305-
04-3, 7 items, 7 temporary items). Records relating to unfunded 
solicited project proposals, general inquiries, artificial hatchery 
fish production, and spilling water for fish passage. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    3. Department of Health and Human Services, Office of the Assistant 
Secretary for Administration and Management (N1-468-04-1, 9 items, 8 
temporary items). Records relating to the management, technical 
operations, and content of a Web site, Grants.gov, which is used to 
process applications for grants submitted to all Federal grant-making 
agencies. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of policy and planning files relating to this 
project, which is part of the President's eGovernment initiative.
    4. Department of Homeland Security, Immigration and Customs 
Enforcement (N1-567-05-1, 19 items, 19 temporary items). Records 
accumulated by the Federal Air Marshal Service relating to staffing, 
scheduling, notifications, and travel arrangements for air marshals. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    5. Department of the Interior, Office of the Secretary (N1-48-05-9, 
15 items, 6 temporary items). Records of the Illinois and Michigan 
Canal National Heritage Corridor Commission, including commission 
member nominations and appointments files, grant administrative 
records, audits, closed loan files, and electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such records as 
commission minutes, commission meeting correspondence, committee files, 
reports, photographs, web content, executive director subject files, 
and publications.
    6. Department of Justice, Bureau of Prisons (N1-129-05-12, 7 items, 
5 temporary items). Annual reports, controlled correspondence, and 
treatment certification files of the Psychology Services Branch. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of annual suicide reports and suicide reconstruction files.
    7. Department of Labor, Office of Adjudicatory Services (N1-174-05-
1, 4 items, 4 temporary items). Monthly and annual statistical reports 
concerning the activities of the agency's appellate boards, such as the 
Benefits Review Board and the Employees' Compensation Appeals Board. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    8. Department of the Navy, Agency-wide (N1-NU-05-1, 14 items, 7 
temporary items). Records accumulated by laboratories and other agency 
facilities that pertain to research and development and testing. 
Included are such records as correspondence files accumulated at 
laboratories that are maintained under file codes other than those used 
by the agency for research and development and case files and 
laboratory notebooks that pertain to projects lacking historical 
significance. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of such records as technical reports 
and case files and laboratory notebooks that pertain to historically 
significant projects.
    9. Department of State, Agency-wide (N1-59-05-12, 2 items, 2 
temporary

[[Page 29543]]

items). Letters of appreciation sent to agency employees by staff of 
other Federal agencies as well as by the public and non-Federal 
organizations.
    10. Department of the Treasury, Bureau of the Public Debt (N1-53-
05-1, 4 items, 3 temporary items). Working papers, such as research 
notes and questionnaires, relating to market research and product 
studies. Also included are electronic copies of records created using 
electronic mail and word processing. Recordkeeping copies of final 
study reports are proposed for permanent retention.
    11. Department of the Treasury, Bureau of the Public Debt (N1-53-
05-5, 4 items, 4 temporary items). Records relating to the production 
and inventory control of bond stock, including electronic copies of 
records created using electronic mail and word processing.
    12. Environmental Protection Agency, Office of Enforcement and 
Compliance Assurance (N1-412-05-5, 3 items, 1 temporary item). 
Electronic software programs for the Integrated Compliance Information 
System that the agency uses to track enforcement and compliance 
activities performed by headquarters and regional offices. Proposed for 
permanent retention are the system's electronic data and supporting 
documentation.
    13. Government Accountability Office, Office of General Counsel 
(N1-411-05-1, 2 items, 2 temporary items). Records relating to the 
agency's review of non-major Federal rules, including findings and 
reports, cost benefit analyses, and internal audit evaluations. (Non-
major rules are rules that deal with routine administrative or 
technical matters and do not have a major impact on the economy or 
Government.) Also included are electronic copies of records created 
using electronic mail and word processing.
    14. Tennessee Valley Authority, Agency-wide (N1-142-05-1, 5 items, 
5 temporary items). Files relating to technical training, including 
course plans and content, class rosters, and individual training 
records. Also included are electronic copies of records created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.

    Dated: May 13, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-10244 Filed 5-20-05; 8:45 am]
BILLING CODE 7515-01-P