[Federal Register Volume 70, Number 84 (Tuesday, May 3, 2005)]
[Notices]
[Pages 22924-22926]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-8769]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 17, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.

Requesters must cite the control number, which appears in parentheses 
after the name of the agency which submitted the schedule, and must 
provide a mailing address. Those who desire appraisal reports should so 
indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an

[[Page 22925]]

agency. This notice provides the control number assigned to each 
schedule, the total number of schedule items, and the number of 
temporary items (the records proposed for destruction). It also 
includes a brief description of the temporary records. The records 
schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.
    Schedules Pending:
    1. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-03-8, 18 items, 17 temporary items). Aeronautical charting and 
flight information files. Also included are electronic copies of 
documents created using word processing and electronic mail. Proposed 
for permanent retention are recordkeeping copies of air targeting 
materials maintained by the office assigned functional program 
responsibility. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    2. Department of Education, Federal Student Aid, (N1-441-05-2, 2 
items, 2 temporary items). Postsecondary closed school files. Included 
are such records as closed school notices, communications with internal 
program offices and external agencies, general and congressional 
correspondence, information about school operations and practices, and 
electronic copies of documents created using electronic mail and word 
processing.
    3. Department of Justice, Criminal Division (N1-60-05-3, 5 items, 2 
temporary items). Inputs and outputs of the Division's automated case 
tracking system, which contains information on the status of cases, 
defendants, charges, sentences, and appeals. Proposed for permanent 
retention are master files, including a public-use version, and the 
system documentation.
    4. Department of State, Bureau of Consular Affairs (N1-59-04-2, 45 
items, 39 temporary items). Diazo microfilm of passport applications 
and vital records files and optical disk and microfilm versions of 
Panama Canal Zone birth and death certificates. This schedule also 
modifies descriptions and retention periods for numerous passport-
related records that were previously approved for disposal, such as 
passport authorization records, fee-related records, general passport 
correspondence, and the master lookout, name check, and issuance 
systems. Proposed for permanent retention are recordkeeping copies of 
passport subject files and vital records files, including original 
Panama Canal Zone birth and death certificates.
    5. Department of State, Agency-wide (N1-59-05-9, 12 items, 12 
temporary items). Routine, fragmentary, and duplicative files 
identified during review of office files with terminal dates from 1962 
through 1982. Records come from the Bureau of African Affairs, the 
Bureau of Inter-American Affairs, the Bureau of East Asian and Pacific 
Affairs, the Bureau of Economic and Business Affairs, the Bureau of 
European Affairs, the Inspector General for Foreign Assistance, the 
Bureau of Intelligence and Research, the Office of the Legal Adviser, 
the Bureau of Near Eastern and South Asian Affairs, the Bureau of 
Oceans and International Environmental and Scientific Affairs, the 
Bureau of Politico-Military Affairs, and the Law of the Sea Negotiation 
Staff.
    6. Department of State, Office of the Chief Special Agent (N1-59-
05-10, 4 items, 1 temporary item). Records relating to arrivals into 
and departures from the United States that were accumulated by a long-
defunct agency office. Proposed for permanent retention are 
recordkeeping copies of records relating to passport and visa matters 
and miscellaneous files.
    7. Department of State, Bureau of Consular Affairs (N1-59-05-11, 6 
items, 5 temporary items). Records of the Passport Services Special 
Issuance Agency, including control logs, copies of applications, and a 
tracking system used for selected duplicate passport information. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of policy/subject files.
    8. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-13, 7 items, 7 temporary items). Records 
associated with the Office of Communications' Safety Violations and 
Consumer Complaint Hotline Database, which is used to track complaints 
received by the agency. Included are master data files, paper and 
electronic input records, system documentation, and outputs. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    9. Department of the Treasury, Financial Management Service (N1-
425-05-2, 6 items, 6 temporary items). Subject files, training 
materials, and access documentation relating to computer security. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    10. Department of the Treasury, Agency-wide (N1-56-05-4, 3 items, 3 
temporary items). Forms used to certify that departing employees have 
not improperly removed documents when they separate from the agency.
    11. Department of the Treasury, Internal Revenue Service (N1-58-05-
1, 6 items, 6 temporary items). Forms submitted by state housing 
agencies, taxpayers, and low-income housing providers pertaining to the 
low-income housing credit program.
    12. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-05-1, 8 items, 8 temporary items). Inputs, outputs, master 
files, and documentation associated with an electronic system that 
contains information relating to individuals with spinal cord injuries 
and disorders, such as name, social security number, date of birth, and 
nature of injury/disorder. Also included are electronic copies of 
records created using electronic mail and word processing.
    13. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N2-220-05-1, 1 item, 1 temporary item). 
Records accumulated by the White House Conference on Families, 1976-80, 
consisting of voting records for three conferences held during this 
period. These electronic records were previously accessioned into the 
National Archives but lack technical documentation and cannot be 
interpreted.
    14. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-05-7, 4 items, 4 temporary items). 
Records relating to accessioning files of Special Prosecutors and 
Independent Counsels, including correspondence, memorandums, notes, 
delivery/receipt forms, copies of finding aids and dockets, and general 
subject files. Also included are electronic copies of records created 
using electronic mail and word processing.
    15. National Archives and Records Administration, Office of Records 
Services--Washington, DC (N1-64-05-8, 4 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing that pertain to administering the President John F. Kennedy 
Assassination Records Collection. Proposed for permanent retention are 
recordkeeping copies of these files. Included are such records as forms 
and other records documenting the transfer

[[Page 22926]]

of records to NARA, finding aids, subject files, and briefing papers.

    Dated: April 22, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-8769 Filed 5-2-05; 8:45 am]
BILLING CODE 7515-01-P