[Federal Register Volume 70, Number 82 (Friday, April 29, 2005)]
[Notices]
[Pages 22516-22560]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-8444]



  Federal Register / Vol. 70, No. 82 / Friday, April 29, 2005 / 
Notices  

[[Page 22516]]


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POSTAL SERVICE


Privacy Act of 1974, System of Records

AGENCY: Postal Service.

ACTION: Notice of new and deleted systems of records.

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SUMMARY: The United States Postal Service[reg] (USPS[reg]) is 
publishing this notice in accordance with subsection (e)(4) of the 
Privacy Act of 1974 (5 U.S.C. 552a), which requires an agency to issue 
notice of the existence and character of its systems of records upon 
establishment or revision. In this notice, the USPS is revising and 
publishing its Privacy Act systems of records in their entirety. The 
revised systems of records are better organized and are written with 
clarity as a goal. The systems of records incorporate Privacy Act and 
USPS privacy policies, and reflect USPS emphasis on industry best 
practices to protect privacy. Routine uses have been revised to more 
clearly communicate circumstances under which personal information 
might be disclosed.

DATES: Any interested party may submit written comments about this 
proposed action. Sections B through E will become effective without 
further notice June 8, 2005, unless comments received on or before that 
date result in a contrary determination.

ADDRESSES: Please address your comments to the Privacy Office, United 
States Postal Service, 475 L' Enfant Plaza, SW., Room 10433, 
Washington, DC 20260-2200. Copies of all written comments will be 
available at this address for public inspection and photocopying 
between 8 a.m. and 4 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Privacy Office, United States Postal 
Service, Room 10433, Washington, DC 20260-2200, Telephone: 202-268-
5959.

SUPPLEMENTARY INFORMATION: For over two centuries, the USPS has valued 
privacy and built a brand that customers trust. Part of the USPS 
privacy framework is compliance with the Privacy Act of 1974, when the 
USPS maintains information about customers, employees, and other 
individuals in a system of records. A system of records is a file, 
database, or program from which personal information is retrieved by 
name or other personal identifier.
    In this notice, the USPS is publishing and revising the complete 
set of its Privacy Act systems of records. The USPS systems of records 
is divided into two categories: general systems and customer systems. 
General systems cover all employee systems, as well as those related to 
finance, contractors, property, investigations, litigation, and 
administration. Customer systems relate to customers who register for 
and use postal products and services, or are otherwise covered by the 
Privacy Act.
    The complete text of all USPS systems was last published on October 
26, 1989 (54 FR 43652-43715). The general systems were last 
systematically evaluated and revised on February 23, 1999 (64 FR 8876-
8892). Customer systems were overhauled and published in their entirety 
in the Federal Register on December 16, 2002 (67 FR 77086-77104). 
Individual systems have also been created and amended over time as 
appropriate.
    As a general rule, most revisions described in this notice concern 
USPS general systems of records. The revisions have been made to 
reflect current management and storage of personal information. In 
undertaking this effort, the USPS used a methodology similar to that 
employed to reorganize customer systems of records on December 16, 2002 
(67 FR 77086-77104). General systems have been reorganized and reduced 
in number from 73 to 28. The systems are organized around major 
employee and other activities, where activities are logically grouped 
and practices have been standardized. This provides for more consistent 
practices and ease of use for covered individuals and Postal 
ServiceTM personnel with compliance responsibilities. A new 
system for emergency management records has also been added.
    In addition, revisions have been made to the existing 17 customer 
systems. These revisions involve updates that have occurred since the 
2002 Federal Register notice. The revisions also reflect updates needed 
to present USPS systems of records, both general and customer systems, 
as an integrated and comprehensive package. Examples of these updates 
include renumbering systems and integrating routine uses. A commercial 
database has been added as a records source to four customer systems in 
order to support USPS call center operations.
    A single set of standard routine uses for general and customer 
systems has been created. The standard routine uses show which apply to 
general systems and which apply to customer systems. The standard 
routine uses have also been integrated to show where a routine use is 
the same for both general and customer systems. Unnecessary or 
redundant routine uses have been eliminated.
    The revised systems of records provide a more concise, accurate, 
and understandable picture to employees and to the public of the 
personal information collected and maintained. The improved 
organization of records will also assist USPS staff in the performance 
of records cataloging and searches. The ultimate effect is an 
improvement in the privacy of individuals covered by USPS systems of 
records.
    This notice publishes the following:

Explanation (Section A)
Privacy Act protections (Section B)
Index of systems of records (Section C)
Authorized disclosures and routine uses (Section D)
Complete text of systems of records (Section E)

Section A. Explanation

    Described below are (I) changes impacting all general systems of 
records; (II) changes to specific systems of records (both general and 
customer systems); (III) explanation of the new system for emergency 
management records; (IV) changes to routine uses; and (V) table of 
deleted systems and the revised systems into which records have been 
incorporated. The revised systems of records then follow in their 
entirety.

I. Changes Impacting All General Systems of Records

    All general systems of records have been revised and reorganized 
from 73 to 28 systems. General systems contain all non-customer records 
covered by the Privacy Act, including records relating to employees, 
finance, contractors, property, investigations, litigation, and other 
administrative matters. The reorganization culminating in this notice 
used methods similar to those employed earlier to reorganize customer 
records which were published in the Federal Register on December 16, 
2002 (67 FR 77086-77104).
    Existing general systems contained many outdated features. These 
systems have been corrected to reflect current practices. The titles of 
general systems are now more indicative of their content and scope, and 
will be more readily apparent to the reader. Management practices and 
system language has been updated and standardized. This includes all 
aspects of records systems, such as regarding covered individuals, 
records categories, records sources, safeguards, retention, routine 
uses, disposal, and exemptions to disclosure. Standardized terminology 
has been used to describe safeguards, retention, and disposal methods. 
Outdated facility nomenclature has been corrected under system 
location. Outdated system manager designations have been corrected to 
reflect current

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responsibility. The USPS has replaced employees' Social Security Number 
(SSN) as the employee identifier with a new nine-digit Employee 
Identification Number (EIN). The EIN has been incorporated in all 
relevant employee systems of records.

II. Changes to Specific Systems of Records

    The following describes substantive changes that have been made to 
specific general and customer systems of records.
General Systems of Records
    USPS 100.000 General Personnel Records, which includes the employee 
official personnel folder (OPF) as a records category, was corrected to 
comply with a union agreement promulgated since the system was last 
revised regarding the maintenance of bargaining unit employees' 
discipline and adverse action records.
    USPS 100.100 Recruiting, Examining, and Placement Records was 
revised to clearly distinguish as separate records categories the 
preemployment investigative records compiled directly by USPS and 
investigative records compiled by the Office of Personnel Management at 
the request of USPS.
    USPS 100.700 Medical Records was made compatible with USPS 
management instructions by aligning the description of records 
categories, including alcohol/drug testing records. The system was 
revised to correctly describe records collected by the Headquarters 
Health and Fitness Center as being USPS records.
    USPS 100.800 Employee Accident Reports was corrected to comply with 
a union agreement promulgated since the system of records was last 
revised regarding disclosures.
    USPS 100.950 Employee Assistance Program (EAP) Records was updated 
to indicate that EAP records, with the exception of two USPS facilities 
still operating internal EAP offices, are now under the control of the 
Federal Occupational Health Service and as such are not records under 
the control of USPS.
    USPS 700.300 Inspector General Investigative Records has been 
amended to limit disclosures to other Federal offices of Inspectors 
General or to the President's Council on Integrity and Efficiency. 
Records originating from any other USPS system, which might be 
duplicated in or incorporated into this system, must first be redacted 
of all personally identifiable information.
Customer Systems of Records
    USPS 840.000 Customer Mailing and Delivery Instructions. This 
system has been amended to include name and address records related to 
rural route customers that are maintained on Postal Service (PS) Form 
4232-A. These records had been addressed in the general system USPS 
010.080, Rural Carrier Route Records. Because these records relate to 
customers, it is more appropriate for them to be covered by a customer 
system.
    850.000 Auction Files. References to online auctions have been 
eliminated to reflect current USPS auction practices.
    860.000 Financial Transactions. This system has been corrected to 
link the exemptions paragraph to the appropriate system. When last 
published on December 31, 2002 (67 FR 79858-79858), the exemption 
improperly referenced an obsolete system name and number.
    880.000 Post Office and Retail Services. The special routine uses 
were amended to more clearly describe the limitations on information 
that may be disclosed from PS Form 1093, Application for Post Office 
Box or Caller Service, depending on the category of requester.
    USPS 800.000 Address Change, Mail Forwarding, and Related Services; 
USPS 810.300 Offline Registration, Payment, and Fulfillment; USPS 
820.200 Mail Management and Tracking Activity; and USPS 830.000 
Customer Service and Correspondence. The record sources for these four 
systems have been amended to include commercially available source(s) 
of names, addresses, and telephone numbers for use by USPS call 
centers. The USPS is at the forefront of providing customer services 
and transactions via all channels, including by phone. As a 
consequence, the USPS performs Privacy Act-covered transactions in a 
call center environment. As an example, a customer may request by 
telephone that his or her mail be held at the local Post 
OfficeTM for a certain period of time. The USPS has built 
systems of records, and has also developed and implemented a 
methodology to provide a Privacy Act notice, for these transactions. 
The USPS now plans to use commercial source(s) to reflect industry 
standard practices in call center operations to improve speed and 
accuracy of customer service.
    The USPS has carefully considered and incorporated privacy features 
regarding use of commercial source(s) for call centers as follows. The 
USPS has limited the type and amount of data acquired from the 
commercial source(s) to include only telephone numbers, names, and 
addresses. Strict limitations have also been placed around use of the 
data by USPS call center operations, as well as how data is shared with 
the commercial source(s).
    When customers call 1-800-ASK-USPS or other USPS call center 
numbers for a transaction or inquiry covered by the Privacy Act, they 
will be informed their information is Privacy Act-protected. They will 
be offered the opportunity to hear the USPS privacy statement prior to 
the automated system or call center operator requesting their telephone 
number. Customers will be told that their phone number is requested to 
help locate their street address. They may decline to provide their 
number and still be able to access the desired service. When customers 
provide their phone number, USPS uses the commercial source(s) to 
return a name and address, in the proper USPS format, associated with 
the phone number. The automated system or operator will ask the 
customers to confirm that the address is correct. If confirmed, the 
system or operator will use the address to complete the transaction, 
rather than asking customers to provide it and entering it into the 
USPS system. This allows the transaction to be faster, avoids keying 
errors, and increases the rate of properly formatted addresses. If the 
name and/or address returned by the commercial source(s) are/is not 
those/that of the customer, the correct information is obtained from 
the customer via the current practice without use of commercial 
source(s).
    After the transaction is complete, the USPS may retain the name and 
address provided by the commercial source(s). The information will be 
managed in accordance with the applicable system of records. The 
commercial source(s) will not obtain any new information about the 
customer from the USPS. It already possessed the phone number, and any 
corrections or other information supplied by the customer will not be 
shared with the commercial source(s).

III. Explanation of New System of Records for Emergency Management

    A new system of records, USPS 500.300 Emergency Management Records, 
is being established in support of a USPS emergency management program. 
This system includes records generated as a result of USPS obligations 
to mitigate, prepare for, respond to, or recover from any natural 
disaster, man-made hazard, or other emergency event. The system 
includes records relating to emergency management personnel, as well as

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records relating to emergency evacuees and unaccounted for individuals 
in the event of a disaster, hazard, or event.

IV. Changes to Routine Uses

    The USPS divides its routine uses into standard routine uses and 
special routine uses. Standard routine uses, listed in Section D, apply 
to multiple systems of records. Each system of records described in 
Section E will indicate which standard routine uses apply, along with 
applicable special routine use(s), if any. Described below are changes 
made to standard and special routine uses.
Standard Routine Uses
    Previously, USPS maintained separate sets of standard routine uses 
for general and customer systems. This notice integrates the two sets 
into a single set of 11 standard routine uses:
Disclosure Incident to Legal Proceedings
Disclosure for Law Enforcement Purposes
Disclosure to Congressional Office
Disclosure to Agents or Contractors
Disclosure to Auditors
Disclosure to Labor Organizations
Disclosure to Government Agencies
Disclosure to Equal Employment Opportunity Commission
Disclosure to Merit Systems Protection Board or Office of the Special 
Counsel
Disclosure to Agencies and Entities for Financial Matters
Disclosure for Customer Service Purposes

    Following is a description of the 11 revised standard routine uses, 
and the two standard routine uses that have been eliminated.
    Disclosure Incident to Legal Proceedings. This routine use was 
formerly titled Disclosure Incident to Litigation as it applied to 
general systems and Disclosure Incident to Legal Proceedings as it 
applied to customer systems. The two routine uses have been integrated 
into one routine use applicable to both systems. Disclosure of records 
to former USPS employees or contractors has been added to conform to a 
litigation routine use recommended by the Department of Justice. 
Disclosure to a bar association or similar authority has also been 
removed from certain systems as a special routine use and added as part 
of this standard routine use, since the disclosure is related to 
litigation and may be applicable to all systems.
    Disclosure for Law Enforcement Purposes. This routine use has been 
revised to place all standard law enforcement disclosures together for 
ease of reference. The routine use differentiates the conditions of 
such disclosures applicable to general and customer systems.
    Disclosure to Congressional Office. This routine use had been two 
separate routine uses for customers and general systems which were 
almost identical. This has been made an integrated routine use 
applicable to both systems, with minor editorial changes to existing 
language.
    Disclosure to Agents or Contractors. This routine use integrates 
disclosures applicable to customer and general systems. The word 
`partners' which had been included in the title of the customer routine 
use has been eliminated because it is considered redundant. The new 
form of this routine use has been supplemented to include the potential 
for disclosing records to an agent or contractor relating to 
investigations or performance of their employee(s).
    Disclosure to Auditors. This routine use existed in slightly 
different forms for customer and general systems. These routine uses 
have been integrated into one, preserving the customer system version 
to account for disclosures related to audits by government agencies and 
other entities, instead of solely by certified public accountants.
    Disclosure to Labor Organizations. This routine use is revised to 
cover legally required disclosures made pursuant to a collective 
bargaining agreement enforced through the Postal Reorganization Act and 
not solely through the National Labor Relations Act.
    Disclosure to Government Agencies. This routine use was formerly 
two standard routine uses for general systems, which were named 
Disclosure Incident to Requesting Information and Disclosure to 
Requesting Agency. In its notice of December 16, 2002 (67 FR 77086-
77104), the USPS merged these two routine uses as they related to 
customer systems into one routine use to account for disclosures to and 
from other agencies. The combined form now applies to all systems.
    Disclosure to the Equal Employment Opportunity Commission. This 
routine use has been preserved as is.
    Disclosure to the Merit Systems Protection Board or Office of the 
Special Counsel. This routine use has been preserved as is.
    Disclosure to Agencies and Entities for Financial Matters. This 
routine use is slightly re-titled and expanded to cover disclosures to 
the Judicial Officer in response to Debt Collection Act petitions by 
employees.
    Disclosure for Customer Service Purposes. This routine use is 
preserved with minor edits to improve clarity.
    Storage. This routine use existed previously as a routine use 
applicable to general systems. It is deleted because OMB guidance 
provides that the regular transfer of records to a Federal records 
center for safekeeping or storage is not deemed a disclosure outside 
the agency.
    Disclosure to Office of Management and Budget. This routine use is 
deleted because USPS does not experience a demand for this disclosure 
within the context of private relief legislation.
Elimination of Special Routine Uses in General Systems
    Unnecessary or redundant special routine uses were eliminated in 
general systems. This reduces the number and type of disclosures. It 
also makes the description of potential disclosures more understandable 
for individuals whose information is protected by the Privacy Act, as 
well as Postal Service personnel responsible for disclosing records in 
compliance with the Act. The prior 73 general systems contained a total 
of 225 special routine uses. The 28 general systems now contain a total 
of only 36 special routine uses. Special routine uses were eliminated 
for several reasons, including improvements made in this notice to the 
standard routine uses; the special use described a disclosure already 
permissible by statute or implementing agency rules; or the special use 
had been made obsolete by changes in law or agency practice. As a 
general principle, USPS eliminated special routine uses from a system 
where the records in question could have derived from other USPS 
systems (a practice known as data recompilation). These disclosures 
belong more properly as a standard routine use, since applicable to 
more than one system. Furthermore, this approach ensures that an 
individual is advised of the disclosure in the Privacy Act notice when 
data is collected, which data recompilation could circumvent. Special 
routine uses have only been retained to describe a unique kind of 
disclosure that applies to that particular system.

V. Table of Deleted Systems

    Records from deleted systems of records are incorporated in systems 
as follows:
    020.010 Biographical Summaries of Management Personnel for Press 
Release; 100.050 Localized Employee Administration Records; 120.036 
Discipline, Grievance, and Appeals Records for Nonbargaining Unit 
Employees; 120.040 Employee Job Bidding Records; 120.070 General 
Personnel Folders (Official Personnel Folders and Records Related 
Thereto);

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and 120.190 Supervisors' Personnel Record are incorporated into 100.000 
General Personnel Records.
    120.110 Preemployment Investigation Records; 120.130 Postmaster 
Selection Program Records; and 120.151 Recruiting, Examining, and 
Appointment Records are incorporated into 100.100 Recruiting, 
Examining, and Placement Records.
    120.100 Performance Awards System Records; 120.153 Individual 
Performance Evaluation/Measurement; 120.154 Employee Survey Process 
System Records; and 120.170 Safe Driver Awards Records are incorporated 
into 100.200 Employee Performance Records.
    120.152 Career Development and Training Records and 120.180 Skills 
Bank are incorporated into 100.300 Employee Development and Training 
Records.
    050.020 Payroll System; 050.040 Uniform Allowance Program; 120.050 
Employee Ideas Program Records; 120.099 Injury Compensation Payment 
Validation Records; 120.240 Garnishment Case Files; and 200.020 
Monetary Claims for Personal Property Loss or Damage Involving Present 
or Former Employees are incorporated into 100.400 Personnel 
Compensation and Payroll Records.
    170.010 Operations Data Collection System-Workload/Productivity 
Management Records and 170.020 Resource Management/Productivity 
Records-Resource Management Database are incorporated into 100.500 
Personnel Resource Management Records.
    120.120 Personnel Research and Test Validation Records and 120.121 
Applicant Race, Sex, National Origin, and Disability Status are 
incorporated into 100.600 Personnel Research Records.
    120.020 Blood Donor Records System; 120.090 Medical Records; and 
120.091 Vehicle Operators Controlled Substance and Alcohol Testing are 
incorporated into 100.700 Medical Records.
    120.035 Employee Accident Records is amended and renumbered as 
100.800 Employee Accident Records.
    120.098 Office of Workers' Compensation Program (OWCP) Record 
Copies is amended and renumbered as 100.850 Office of Workers' 
Compensation Program (OWCP) Record Copies.
    070.040 Employee Inquiry, Complaint, and Investigative Records is 
amended and renumbered as 100.900 Employee Inquiry, Complaint, and 
Investigative Records.
    120.140 Employee Assistance Program (EAP) Records is amended and 
renumbered as 100.950 Employee Assistance Program (EAP) Records.
    030.010 EEO Discrimination Complaint Files; 030.020 EEO Staff 
Selection Records; 030.040 Roster of Alternative Dispute Resolution 
Providers; and 120.220 Personnel Records-Arbitration Case Files are 
incorporated into 200.000 Labor Relations Records.
    050.005 Accounts Receivable Files and 050.060 Accounts Payable 
Files are incorporated into 300.000 Finance Records.
    200.010 Relocation Assistance Claims; 210.010 Architect-Engineers 
Selection Records; 210.020 Driver Screening System Assignment Records; 
210.030 Contractor Employee Fingerprint Records; and 210.040 Supplier 
and Contractor Records are incorporated into 400.000 Supplier and 
Tenant Records.
    100.010 Carpool Coordination/Parking Services Records; 110.010 
Accountable Property Records; and 150.030 Computer Access Records are 
incorporated into 500.000 Property Management Records.
    010.030 Carrier Drive-Out Agreements; 010.040 City Carrier Route 
Records; 010.080 Rural Carrier Route Records; and 120.210 Vehicle 
Maintenance Personnel and Operator Records are incorporated into 
500.100 Carrier and Vehicle Operator Records.
    070.010 Correspondence Files of the Postmaster General; 070.020 
Government Officials' Inquiry System; 150.010 Information Disclosure 
Accounting Records (Freedom of Information Act); and 150.020 
Information Disclosure Accounting Records (Privacy Act) are 
incorporated into 500.200 Controlled Correspondence, FOIA, and Privacy 
Act Disclosure Records.
    500.300 Emergency Management Records is established as a new system 
of records.
    060.010 Consumer Protection Records-Fraud, False Representation, 
Lottery, and Nonmailability Case Record; 060.020 Consumer Protection 
Records-Pandering Act Prohibitory Orders; 060.030 Consumer Protection 
Records-Appeals Involving Mail Withheld from Delivery; and 060.040 
Consumer Protection Records-Appeals from Termination of Post Office Box 
or Caller Service are incorporated into 600.000 Legal Records Related 
to Mail.
    110.020 Possible Infringement of Postal Service Intellectual 
Property Rights; 190.010 Litigation Records-Miscellaneous Civil Action 
and Administrative Proceeding Case Files; 190.020 Litigation Records-
National Labor Relations Board Administrative Litigation Case Files; 
190.030 Litigation Records-Employee and Labor Relations Court 
Litigation Case Files; and 200.030 Nonmail Monetary Claims-Tort Claims 
Records are incorporated into 600.100 General Legal Records.
    150.015 Freedom of Information Act Appeals and Litigation Records 
and 150.025 Privacy Act Appeals and Litigation Records are incorporated 
into 600.200 Privacy Act and FOIA Appeal and Litigation Records.
    120.060 Confidential Financial Disclosure Reports and 120.061 
Public Financial Disclosure Reports for Executive Branch Personnel are 
incorporated into 600.300 Public and Confidential Financial Disclosure 
Reports.
    030.030 Equal Employment Opportunity-EEO Administrative Litigation 
Case File and 120.230 Personnel Records-Adverse Action Appeals 
(Administrative Litigation Case Files) are incorporated into 600.400 
Administrative Litigation Records. 080.010 Inspection Requirements-
Investigative File System is amended and renumbered as 700.000 
Inspection Service Investigative File System.
    080.020 Mail Cover Program Records is amended and renumbered as 
700.100 Mail Cover Program Records.
    080.030 Vehicular Violations Records System is amended and 
renumbered as 700.200 Vehicular Violations Records System.
    300.010 Office of Inspector General-Investigative File System is 
amended and renumbered as 700.300 Inspector General Investigative 
Records.
    The following systems are renumbered and amended with respect to 
their routine uses and to correct minor errors.
    500.000 Address Change, Mail Forwarding, and Related Services is 
amended and renumbered as 800.000 Address Change, Mail Forwarding, and 
Related Services.
    500.100 Address Matching for Mail Processing is amended and 
renumbered as 800.100 Address Matching for Mail Processing.
    510.100 www.usps.com Registration is amended and renumbered as 
810.100 www.usps.com Registration.
    510.200 www.usps.com Ordering, Payment, and Fulfillment is amended 
and renumbered as 810.200 www.usps.com Ordering, Payment, and 
Fulfillment.
    510.300 Offline Registration, Payment, and Fulfillment is amended 
and renumbered as 810.300 Offline Registration, Payment, and 
Fulfillment.
    520.100 Mailer Services-Applications and Approvals is amended

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and renumbered as 820.100 Mailer Services-Applications and Approvals.
    520.200 Mail Management and Tracking Activity is amended and 
renumbered as 820.200 Mail Management and Tracking Activity.
    530.000 Customer Service and Correspondence is amended and 
renumbered as 830.000 Customer Service and Correspondence.
    540.000 Customer Mailing and Delivery Instructions is amended and 
renumbered as 840.000 Customer Mailing and Delivery Instructions.
    550.000 Auction Files is amended and renumbered as 850.000 Auction 
Files.
    560.000 Financial Transactions is amended and renumbered as 860.000 
Financial Transactions.
    570.100 Trust Funds and Transaction Records is amended and 
renumbered as 870.100 Trust Funds and Transaction Records.
    570.200 Meter Postage and PC Postage Customer Data and Transaction 
Records is amended and renumbered as 870.200 Meter Postage and PC 
Postage Customer Data and Transaction Records.
    580.000 Post Office and Retail Services is amended and renumbered 
as 880.000 Post Office and Retail Services.
    590.000 Sales, Marketing, Events, and Publications is amended and 
renumbered as 890.000 Sales, Marketing, Events, and Publications.
    600.000 International Services is amended and renumbered as 900.000 
International Services.
    610.000 Identity and Document Verification Services is amended and 
renumbered as 910.000 Identity and Document Verification Services.

Section B. Privacy Act Protections

    The Privacy Act of 1974, 5 U.S.C. 552a, applies to Federal 
agencies, including the Postal Service. The Privacy Act provides 
protections for personal information that an agency maintains in a 
system of records. A system of records describes a file, database, or 
program from which information is retrieved about an individual by name 
or other personal identifier.
    The Privacy Act establishes recordkeeping, access, and 
nondisclosure requirements for information maintained in a system of 
records. The Privacy Act requires agencies to publish a description of 
each system of records to provide full information on how personal 
information within the system of records is treated. This description 
includes how information is collected, used, disclosed, stored, and 
disposed of. It also includes how individuals can obtain access to, 
correct, and amend information about them that is included in the 
system of records.
    The Privacy Act places limitations and requirements on how 
information from within a system of records can be disclosed, as 
described in Section D.

Section C. Index of Systems of Records

Part I. General Systems

100.000 General Personnel Records
100.100 Recruiting, Examining, and Placement Records
100.200 Employee Performance Records
100.300 Employee Development and Training Records
100.400 Personnel Compensation and Payroll Records
100.500 Personnel Resource Management Records
100.600 Personnel Research Records
100.700 Medical Records
100.800 Employee Accident Records
100.850 Office of Workers' Compensation Program (OWCP) Record Copies
100.900 Employee Inquiry, Complaint, and Investigative Records
100.950 Employee Assistance Program (EAP) Records
200.000 Labor Relations Records
300.000 Finance Records
400.000 Supplier and Tenant Records
500.000 Property Management Records
500.100 Carrier and Vehicle Operator Records
500.200 Controlled Correspondence, FOIA, and Privacy Act Disclosure 
Records
500.300 Emergency Management Records
600.000 Legal Records Related to Mail
600.100 General Legal Records
600.200 Privacy Act and FOIA Appeal and Litigation Records
600.300 Public and Confidential Financial Disclosure Reports
600.400 Administrative Litigation Records
700.000 Inspection Service Investigative File System
700.100 Mail Cover Program Records
700.200 Vehicular Violations Records Systems
700.300 Inspector General Investigative Records

Part II. Customer Systems

800.000 Address Change, Mail Forwarding, and Related Services
800.100 Address Matching for Mail Processing
810.100 www.usps.com Registration
810.200 www.usps.com Ordering, Payment, and Fulfillment
810.300 Offline Registration, Payment, and Fulfillment
820.100 Mailer Services--Applications and Approvals
820.200 Mail Management and Tracking Activity
830.000 Customer Service and Correspondence
840.000 Customer Mailing and Delivery Instructions
850.000 Auction Files
860.000 Financial Transactions
870.100 Trust Funds and Transaction Records
870.200 Meter Postage and PC Postage Customer Data and Transaction 
Records
880.000 Post Office and Retail Services
890.000 Sales, Marketing, Events, and Publications
900.000 International Services
910.000 Identity and Document Verification Services

Section D. Authorized Disclosures and Routine Uses

    Under the Privacy Act, information can only be disclosed from a 
system of records, internally or externally, under one of two 
conditions:
     The individual has authorized the disclosure in writing.
     The disclosure fits within one of twelve specified 
categories.
    The following is a description of disclosures, including those 
authorized by the Privacy Act and USPS regulations and routine uses.

D.1. Disclosures Authorized by the Privacy Act

    The Privacy Act authorizes disclosures in the following twelve 
circumstances:
    1. To agency employees who need the information to perform their 
job.
    2. As required by the Freedom of Information Act (FOIA).
    3. For routine uses for which the agency has provided proper 
notice.
    4. To the Bureau of the Census for purposes related to census and 
survey activities.
    5. To a recipient who provides advance written assurance that the 
information will only be used for statistical research or reporting, 
and the information provided does not identify individuals.
    6. To the National Archives and Records Administration for historic 
preservation purposes.
    7. To other domestic government agencies for a civil or criminal 
law enforcement activity if the activity is authorized by law. In such 
cases, the agency head must specify in writing both the law enforcement 
activity and the particular information needed.
    8. To a person upon a showing of compelling circumstances affecting 
an

[[Page 22521]]

individual's health or safety. The agency must send notice of the 
disclosure to the individual's last known address.
    9. To Congress, or to the extent the matter is within their 
jurisdiction, to any of its committees or subcommittees.
    10. To the Comptroller General in the performance of duties of the 
Government Accountability Office.
    11. Pursuant to the order of a court of competent jurisdiction.
    12. To a consumer reporting agency in order to collect claims owed 
to the Government.
    The Privacy Act allows agencies to disclose information from a 
system of records if they establish a routine use describing the 
disclosure (see 3 above). Under the Privacy Act, routine uses 
are defined as disclosures that are compatible with the purpose for 
which the information was collected--in other words, disclosures that 
are appropriate and necessary for the efficient conduct of government 
business. Routine uses for each system of records are established by 
publishing them in a Federal Register notice that describes the system. 
They must also be disclosed in a notice given to an individual when 
information is collected directly from the individual. The Privacy Act 
also allows disclosures required by the Freedom of Information Act (see 
2 above). USPS regulations implementing the Privacy Act and 
FOIA are contained in 39 CFR Parts 261-268.

D.2. Standard Routine Uses

    The following standard routine uses apply to USPS systems of 
records. In general, standard routine uses 1 through 9 apply to general 
systems--systems relating to employees, finance, investigations, 
litigation, and other systems not primarily related to USPS customers. 
General systems are listed in Section C, Part I. In general, standard 
routine uses 1 through 7, 10, and 11 apply to customer systems of 
records. These systems, which contain information related to USPS 
customers, are listed in Section C, Part II. The specific standard 
routine uses applicable to each system of records, as well as any 
special routine uses, are described in each system of records in 
Section E.
    1. Disclosure Incident to Legal Proceedings. When the Postal 
Service is a party to or has an interest in litigation or other legal 
proceedings before a Federal, state, local, or foreign adjudicative or 
administrative body or before an arbitrator, arguably relevant records 
may be disclosed before that body, and/or to the Department of Justice 
or other legal counsel representing the Postal Service or its 
employees, and to actual or potential parties or their representatives 
in connection with settlement discussions or discovery. Arguably 
relevant records may also be disclosed to former Postal Service 
employees or suppliers when reasonably necessary to elicit information 
related to actual or potential litigation. Arguably relevant records 
may be disclosed to a bar association or similar Federal, state, or 
local licensing or regulatory authority that relate to possible 
disciplinary action.
    2. Disclosure for Law Enforcement Purposes. For information derived 
from general systems, when the Postal Service becomes aware of a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, or in response to the appropriate agency's 
request on a reasonable belief that a violation has occurred, records 
may be referred to the appropriate agency, whether Federal, state, 
local, or foreign, charged with enforcing or implementing the statute, 
rule, regulation, or relevant order. For records derived from customer 
systems, records may be disclosed to appropriate law enforcement 
agencies to investigate, prevent, or take action regarding suspected 
illegal activities against the Postal Service; and such customer 
records may only otherwise be disclosed to law enforcement agencies as 
required by law.
    3. Disclosure to Congressional Office. Records about an individual 
may be disclosed to a congressional office in response to an inquiry 
from the congressional office made at the prompting of that individual.
    4. Disclosure to Agents or Contractors. Records may be disclosed to 
entities or individuals under contract or agreement with the Postal 
Service when necessary to fulfill a Postal Service function, to provide 
Postal Service products or services to customers, or to provide the 
contractor with investigative or performance records about the 
contractor's employees.
    5. Disclosure to Auditors. Records may be disclosed to government 
agencies and other entities authorized to perform audits, including 
financial and other audits, of the Postal Service and Postal Service 
activities.
    6. Disclosure to Labor Organizations. As required by applicable 
law, records may be furnished to a labor organization when needed by 
that organization to perform its duties as the collective bargaining 
representative of Postal Service employees in an appropriate bargaining 
unit.
    7. Disclosure to Government Agencies. Records may be disclosed to a 
Federal, state, local, or foreign government agency when necessary in 
connection with decisions by the requesting agency or by the Postal 
Service regarding personnel matters, issuance of security clearances, 
letting of contracts, or decisions to issue licenses, grants, or other 
benefits. With respect to employee records, such matters include 
provision of parent locator services; enforcement of child support, 
tax, and debt obligations; and claims, investigations, and inspections 
related to occupational safety, injuries, illnesses, and accidents.
    8. Disclosure to Equal Employment Opportunity Commission. Records 
may be disclosed to an authorized investigator, administrative judge, 
or complaints examiner appointed by the Equal Employment Opportunity 
Commission when requested in connection with the investigation of a 
formal complaint of discrimination filed against the Postal Service 
under 29 CFR Part 1614.
    9. Disclosure to Merit Systems Protection Board or Office of the 
Special Counsel. Records may be disclosed to the Merit Systems 
Protection Board or Office of the Special Counsel for the purpose of 
litigation, including administrative proceedings, appeals, special 
studies, investigations of alleged or possible prohibited personnel 
practices, and such other functions as may be authorized by law.
    10. Disclosure to Agencies and Entities for Financial Matters. 
Records may be disclosed to credit bureaus, government agencies, and 
service providers that perform identity verification and credit risk 
assessment services; to financial institutions or payees to facilitate 
or resolve issues with payment services; or to government or collection 
agencies for the purposes of debt collection or responding to 
challenges to such collection.
    11. Disclosure for Customer Service Purposes. Records may be 
disclosed to entities if the disclosure is part of the service to the 
customer. This includes disclosures to addressees of mail to process 
inquiries and claims; entities to which the customer wants to provide 
identity verification; the State Department for passport processing; 
international posts or agents to facilitate or process international 
services, claims, or inquiries; and mailers of sexually-oriented 
advertisements to provide a list of customers who do not want to 
receive them.

[[Page 22522]]

Section E. Complete Text of Systems of Records

USPS 100.000

SYSTEM NAME:
    General Personnel Records.

SYSTEM LOCATION:
    All USPS facilities and personnel offices; National Personnel 
Records Center; Human Resources Information Systems, Headquarters; 
Computer Operations Service Centers; National Test Administration 
Center; and contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former USPS employees, their family members, and former 
spouses who apply and qualify for federal employee benefits under 
public law.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee and family member information: Name(s), Social Security 
Number(s), Employee Identification Number, date(s) of birth, place(s) 
of birth, marital status, postal assignment information, work contact 
information, home address(es) and phone number(s), finance number(s), 
duty location, and pay location.
    2. Official Personnel Folder (OPF): Records related to pre-
employment, prior employment, postal employment, supervisor's letters, 
notifications of personnel action, benefits, compensation, and monetary 
awards and other forms of recognition.
    3. Automated employee information: Information corresponding to 
records in OPFs, such as notifications of personnel actions; OPF 
location; anniversary dates; and tax, retirement, and salary 
information.
    4. Reference copies of all discipline or adverse actions: Letters 
of warning; notices of removal, suspension, reduction in grade or pay; 
and letters of decisions; and documents relating to these actions. 
These are used only to refute inaccurate statements by witnesses before 
a judicial or administrative body. They may not be maintained in the 
employee's OPF but must be maintained in a separate file by Labor 
Relations.
    5. Nonbargaining unit employee discipline, grievance, and appeals 
records.
    6. Job bidding records: Records related to the employee's bid for a 
preferred assignment.
    7. Biographical summaries. Records and photographs used for public 
relations purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, 1005, and 1206.

PURPOSE(S):
    1. To perform routine personnel functions.
    2. To have a source of readily available information on employees 
for local administrative purposes.
    3. To administer the grievance and appeal procedure for 
nonbargaining unit employees.
    4. To match a vacant position to the most qualified candidate in 
bids for preferred assignment.
    5. To provide public relations information on USPS management 
personnel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. Job bidding records may be disclosed on official bulletin boards 
in Postal Service facilities and to supervisory and other managerial 
organizations recognized by USPS.
    b. Records pertaining to financial institutions and to nonfederal 
insurance carriers and benefits providers elected by an employee may be 
disclosed for the purposes of salary payment or allotments, eligibility 
determination, claims, and payment of benefits.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper. Duplicates 
of records in the OPF and automated employee data may be maintained for 
localized employee administration or supervision. Records may be filed 
at offices other than where the OPF is, or may be duplicated at a site 
closer to where the employee works.

RETRIEVABILITY:
    By name, Social Security Number, Employee Identification Number, or 
duty or pay location.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Nonbargaining unit employee discipline, 
grievance, and appeals records maintained outside the OPF are kept in 
locked filing cabinets or secured record storage rooms; and related 
automated records are protected with password security. Computers are 
protected by mechanical locks, card key systems, or other physical 
access control methods. The use of computer systems is regulated with 
installed security software, computer logon identifications, and 
operating system controls including access controls, terminal and 
transaction logging, and file management software.

RETENTION AND DISPOSAL:
    1. OPF records maintained on the right side of the folder are 
permanently retained. Temporary OPF records maintained on the left side 
of the folder are retained 2 years, upon separation, or upon transfer 
of the employee (if the temporary record is not relevant to the gaining 
USPS facility), whichever is sooner.
    2. Original or copies of discipline or adverse actions are 
maintained on the left side of the OPF up to 2 years, or, if an 
additional or more recent disciplinary action has been taken, for a 
longer period. After 2 years, or lesser time specified in the decision, 
the employee may request the disciplinary record be purged from the OPF 
provided no subsequent discipline was issued. Records that support a PS 
Form 50, Notification of Personnel Action, e.g. the separation of an 
employee for cause or the resignation of an employee pending charges, 
are considered permanent records and may not be purged at the request 
of an employee.
    3. Reference copies of discipline or adverse actions. These records 
are kept for historical purposes and are not to be used for decisions 
about the employee. The retention of these records may not exceed ten 
years beyond the employee's separation date. The records are maintained 
longer if the employee is rehired during the 10-year period. They may 
not be maintained in the employee's OPF but must be maintained in a 
separate file by Labor Relations.
    4. Grievance and appeal records of nonbargaining unit employees are 
retained 7 years.
    5. Job bidding records are retained 2 years.
    6. Biographical summaries are retained for the duration of 
employment.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal

[[Page 22523]]

Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.
    Vice President, Labor Relations, United States Postal Service, 475 
L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Employees wanting to know if information about them is maintained 
in this system must address inquiries to the facility head where 
currently or last employed. Headquarters employees must submit 
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza, SW., 
Room 1831, Washington, DC 20260. Inquiries must include full name, 
Social Security Number or Employee Identification Number, name and 
address of facility where last employed, and the dates of USPS 
employment.
    Former Post Office Department employees (prior to July 1971) having 
no USPS employment must submit the inquiry to: Assistant Director for 
Workforce Information, U.S. Office of Personnel Management, 1900 E 
Street, NW., Washington, DC 20415-6000.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; employees' supervisors; USPS customers; law enforcement 
agencies; individuals who are personal references; former employers; 
and other systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system that have been compiled in reasonable 
anticipation of a civil action or proceeding are exempt from individual 
access as permitted by 5 U.S.C. 552a(d)(5). The USPS has also claimed 
exemption from certain provisions of the Act for several of its other 
systems of records at 39 CFR 266.9. To the extent that copies of 
exempted records from those other systems are incorporated into this 
system, the exemptions applicable to the original primary system 
continue to apply to the incorporated records.
USPS 100.100

SYSTEM NAME:
    Recruiting, Examining, and Placement Records.

SYSTEM LOCATION:
    Preemployment investigation records are located at USPS personnel 
offices and contractor locations, except for drug screening and medical 
examination records, which are maintained in USPS medical facilities 
and designee offices.
    Recruiting, examining, and placement records are located at USPS 
personnel offices, National Test Administration Center, Computer 
Operations Service Centers, and contractor locations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former USPS employees and applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Applicant and employee information: Name(s), Social Security 
Number(s), Employee Identification Number, date(s) of birth, place(s) 
of birth, postal assignment information, work contact information, home 
address(es) and phone number(s), finance number(s), duty location, and 
pay location.
    2. Pre-employment investigation information: Records compiled by 
USPS from character references; former employers; police, military, and 
driving records; drug screening and medical examinations; and postal 
inspectors' investigative reports.
    3. National Agency Check and Inquiry (NACI): Investigative records 
requested by USPS and compiled by the Office of Personnel Management 
(OPM).
    4. Recruiting, examining, and placement information: Records 
related to applications, test scores, and registers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, 1005, and 1206.

PURPOSE(S):
    1. To determine suitability for employment.
    2. To provide managers, personnel officials, and medical officers 
with information for recruiting and recommending appointment of 
qualified individuals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By applicant or employee name, Social Security Number, Employee 
Identification Number, duty or pay location, or location where 
application was made.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Preemployment investigation records are retained 10 years from 
the date the individual is initially found suitable for employment, or 
10 years from the date action was taken to deny or terminate 
employment.
    2. Employment applications are disposed of on expiration of 
eligibility, unless extended for an additional year at the request of 
the eligible individual. Employment registers are retained 10 years. 
Certain forms related to a successful applicant are filed in the 
Official Personnel Folder as permanent records; and remaining records 
are retained 6 months. Applications for master instructor positions are 
retained 3 years after date of selection. Postmaster selection records 
are retained 2 years.
    3. Paper examining answer sheets are retained 6 months; and 
computer media copies are retained 30 years. Scanned Maintenance 
Selection System forms are retained 20 years; and related hiring 
worksheets are retained 5 years.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

[[Page 22524]]

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system must address inquiries to the facility head where 
currently or last employed, or where job application was made. 
Headquarters employees must submit inquiries to Corporate Personnel 
Management, 475 L'Enfant Plaza, SW., Room 1831, Washington, DC 20260. 
Inquiries must include full name, Social Security Number or Employee 
Identification Number, name and address of facility where last 
employed, and dates of USPS employment or date of application.
    For investigative records compiled by OPM, individuals must apply 
as instructed by OPM.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Applicants; OPM; police, driving, and military records; former 
employers and named references; medical service providers; school 
officials; other federal agencies; and state divisions of vocational 
rehabilitation counselors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established 
regulations at 39 CFR 266.9 that exempt records in this system 
depending on their purpose.
USPS 100.200

SYSTEM NAME:
    Employee Performance Records.

SYSTEM LOCATION:
    USPS facilities where employee performance is evaluated or 
measured.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former USPS employees, including supervisors and 
managers who are rated under an employee survey process or are 
responsible for a rated work location.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee information: Name, Social Security Number, Employee 
Identification Number, postal assignment information, work contact 
information, finance number(s), duty location, and pay location.
    2. Employee performance information: Records related to individual 
performance evaluation and measurement; reports about supervisors and 
managers who are rated under an employee survey process or are 
responsible for a rated work location; employee recognition; and safe 
driver awards.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, 1005, and 1206.

PURPOSE(S):
    1. To provide managers and supervisors with decision-making 
information for training needs, promotion, assignment considerations, 
or other job-related actions.
    2. To administer achievement award programs and pay for 
performance.
    3. To improve relations and communication between managers and 
employees by soliciting employee feedback, and to improve management 
and supervisor leadership skills.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. When records about the receipt of an award by an employee, 
including driver safety records, are of news interest and consistent 
with the public's right to know, the records may be disclosed to the 
news media or the National Safety Council.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By employee name, Social Security Number, Employee Identification 
Number, or duty or pay location.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Merit performance evaluation records are retained 5 years. 
Individual performance evaluation and measurement records are retained 
10 years or upon separation of the employee, whichever comes first.
    2. Incentive award records are retained 4 years. Length of service 
award records are retained 1 year. Non-USPS awards are retained 2 
years. Letters of commendation and appreciation (excluding permanent 
copies filed on the right side of the OPF) are retained 2 years.
    3. Employee survey process records are retained 20 years.
    4. Safe Driver Award records are retained 4 years from date of 
separation, expiration of license, rescission of authorization, 
transfer of driver into a nondriving status, or other transfer, 
whichever comes first.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system must address inquiries to the facility head where 
currently or last employed. Headquarters employees must submit 
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza, SW., 
Room 1831, Washington, DC 20260. Inquiries must include full name, 
Social Security Number or Employee Identification Number, name and 
address of facility where last employed, and dates of USPS employment.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

[[Page 22525]]

RECORD SOURCE CATEGORIES:
    Employees and employees' supervisor or manager.
USPS 100.300

SYSTEM NAME:
    Employee Development and Training Records.

SYSTEM LOCATION:
    Management training centers and other USPS facilities where career 
development and training, skills bank, and curriculum evaluation 
activities are performed.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former USPS employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee information: Name, Social Security Number, Employee 
Identification Number, sex, postal assignment information, work contact 
information, finance number(s), duty location, and pay location.
    2. Employee development and training information: Records related 
to career development, skills bank participation, USPS and non-USPS 
training, examinations, evaluations of training, and USPS lodging when 
a discrepancy report is filed against the student about unauthorized 
activities while occupying the room.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, 1005, and 1206.

PURPOSE(S):
    1. To provide managers, supervisors, and training and development 
professionals with decisionmaking information for employee career 
development, training, and assignment.
    2. To make and track employee job assignments, to place employees 
in new positions, and to assist in career planning and training in 
general.
    3. To provide statistics for personnel and workload management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By employee name, Social Security Number, or Employee 
Identification Number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Training records are retained 5 years. Training-related travel 
records are retained 1 year.
    2. Records of nomination for executive leadership are retained 1 
year.
    3. Examination records are retained 1 year after employee 
separation.
    4. Skills bank records are retained up to 2 years.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Employees wanting to know if information about them is maintained 
in this system of records must address inquiries to the facility head 
where currently, or last, employed. Headquarters employees must submit 
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza, SW., 
Room 1831, Washington, DC 20260. Inquiries must include full name, 
Social Security Number or Employee Identification Number, name and 
address of facility where last employed, and dates of USPS employment.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; employees' supervisor or manager; and other systems of 
records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established 
regulations at 39 CFR 266.9 that exempt records in this system 
depending on their purpose. The USPS has also claimed exemption from 
certain provisions of the Act for several of its other systems of 
records at 39 CFR 266.9. To the extent that copies of exempted records 
from those other systems are incorporated into this system, the 
exemptions applicable to the original primary system continue to apply 
to the incorporated records.
USPS 100.400

SYSTEM NAME:
    Personnel Compensation and Payroll Records.

SYSTEM LOCATION:
    USPS personnel offices, Integrated Business Solutions Services 
Centers (IBSSC), Computer Operations Services Centers, Accounting 
Services Centers, area and district facilities, Headquarters, 
contractor sites, and all organizational units.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Current and former USPS employees and postmaster relief/
replacement employees.
    2. Current and former employees' family members, beneficiaries, and 
former spouses who apply and qualify for benefits.
    3. An agent or survivor of an employee who makes a claim for loss 
or damage to personal property.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee and family member information: Name(s), Social Security 
Number(s), Employee Identification Number, date(s) of birth, postal 
assignment information, work contact information, home address(es) and 
phone number(s), finance number(s), duty location, and pay location.
    2. Compensation and payroll information: Records related to 
payroll, payments, deductions, compensation, and benefits; uniform 
items purchased; proposals and decisions under monetary awards and 
suggestion programs; injury compensation; monetary claims for personal 
property loss or damage; and garnishment of wages.

[[Page 22526]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 409, 410, 1001, 1003, 1004, 1005, and 1206; and 29 
U.S.C. 2601 et seq.

PURPOSE(S):
    1. To support all necessary compensation and payroll activities and 
related management functions.
    2. To generate lists of employee information for home mailings, 
dues membership, and other personnel support functions.
    3. To generate retirement eligibility information and analysis of 
employees in various salary ranges.
    4. To administer the purchase of uniforms.
    5. To administer monetary awards programs.
    6. To detect improper payment related to injury compensation 
claims.
    7. To adjudicate employee claims for loss or damage to their 
personal property in connection with or incident to their postal 
duties.
    8. To process garnishment of employee wages.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. Records pertaining to financial institutions and to nonfederal 
insurance carriers and benefits providers elected by an employee may be 
disclosed for the purposes of salary payment or allotments, eligibility 
determination, claims, and payment of benefits.
    b. Records pertaining to supervisors and postmasters may be 
disclosed to supervisory and other managerial organizations recognized 
by USPS.
    c. Records pertaining to recipients of monetary awards may be 
disclosed to the news media when the information is of news interest 
and consistent with the public's right to know.
    d. Disclosure of records about current or former Postal Service 
employees may be made to requesting states under an approved computer 
matching program to determine employee participation in, and 
eligibility under, unemployment insurance programs administered by the 
states (and by those states to local governments), to improve program 
integrity, and to collect debts and overpayments owed to those 
governments and their components.
    e. Disclosure of records about current or former Postal Service 
employees may be made to requesting federal agencies or nonfederal 
entities under approved computer matching programs to make a 
determination of employee participation in, and eligibility under, 
particular benefit programs administered by those agencies or entities 
or by USPS; to improve program integrity; to collect debts and 
overpayments owed under those programs and to provide employees with 
due process rights prior to initiating any salary offset; and to 
identify those employees who are absent parents owing child support 
obligations and to collect debts owed as a result.
    f. Disclosure of records about current or former Postal Service 
employees may be made, upon request, to the Department of Defense (DoD) 
under approved computer matching programs to identify Postal Service 
employees who are ready reservists for the purposes of updating DoD's 
listings of ready reservists and to report reserve status information 
to USPS and the Congress; and to identify retired military employees 
who are subject to restrictions under the Dual Compensation Act and to 
take subsequent actions to reduce military retired pay or collect debts 
and overpayments.
    g. Disclosure of records about current and former employees may be 
made to the Selective Service System under an approved computer 
matching program to identify individuals eligible for registration 
under the Military Selective Service Act, to determine whether those 
individuals have complied with registration requirements and to enforce 
compliance when necessary.
    h. Disclosure of records about current or recently terminated 
Postal Service employees who live or work in Colorado may be made to 
the Colorado Bureau of Investigation under an approved computer 
matching program to identify currently or recently terminated employees 
who have been arrested for violations of law that relate to postal 
offenses and/or suitability for continued employment, or who are 
fugitives, and to assist state or local agents to apprehend fugitives.
    i. Disclosure of records may be made to the Internal Revenue 
Service under approved computer matching programs to identify current 
or former Postal Service employees who owe delinquent federal taxes or 
returns and to collect the unpaid taxes by levy on the salary of those 
individuals pursuant to Internal Revenue Code; and to make a 
determination as to the proper reporting of income tax purposes of an 
employee's wages, expenses, compensation, reimbursement, and taxes 
withheld and to take corrective action as warranted.
    j. Disclosure of the records about current or recently terminated 
Postal Service employees may be made to the Department of 
Transportation (DOT) under an approved computer matching program to 
identify individuals who appear in DOT's National Driver Register 
Problem Driver Pointer System. The matching results are used only to 
determine as a general matter whether commercial license suspension 
information within the pointer system would be beneficial in making 
selections of USPS motor vehicle and tractor-trailer operator personnel 
and will not be used for actual selection decisions.
    k. Disclosure of records about current or former Postal Service 
employees may be made to the Department of Health and Human Services 
under an approved computer matching program for further release to 
state child support enforcement agencies when needed to locate 
noncustodial parents, to establish and/or enforce child support 
obligations, and to locate parents who may be involved in parental 
kidnapping or child custody cases.
    l. Disclosure of records about current or former Postal Service 
employees may be made to the Department of the Treasury under Treasury 
Offset Program computer matching to establish the identity of the 
employee as an individual owing a delinquent debt to another federal 
agency and to offset the salary of the employee to repay that debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By employee name, Social Security Number, Employee Identification 
Number, or duty or pay location.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

[[Page 22527]]

RETENTION AND DISPOSAL:
    1. Leave application and unauthorized overtime records are retained 
3 years. Time and attendance records (other than payroll) and local 
payroll records are retained 3 years. Automated payroll records are 
retained 10 years.
    2. Uniform allowance case files are retained 3 years; and automated 
records are retained 6 years.
    3. Records of approved monetary awards are retained 4 years. 
Records of proposals not adopted are retained 2 years.
    4. Injury compensation records are retained 5 years. Records 
resulting in affirmative identifications become part of a research case 
file, which if research determines applicability, become either part of 
an investigative case record or a remuneration case record that is 
retained 2 years beyond the determination.
    5. Monetary claims records are retained 3 years.
    6. Automated records of garnishment cases are retained 6 months. 
Records located at a Post Office are retained 3 years.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.
    Vice President, Finance (Controller), United States Postal Service, 
475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Employees wanting to know if information about them is maintained 
in this system must address inquiries to the facility head where 
currently or last employed. Headquarters employees must submit 
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza, SW., 
Room 1831, Washington, DC 20260. Inquiries must include full name, 
Social Security Number or Employee Identification Number, name and 
address of facility where last employed, and the dates of USPS 
employment.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; employees' supervisor or manager; other systems of 
records; claimants or their survivors or agents who make monetary 
claims; witnesses; investigative sources; courts; and insurance 
companies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system relating to injury compensation that have 
been compiled in reasonable anticipation of a civil action or 
proceeding are exempt from individual access as permitted by 5 U.S.C. 
552a(d)(5). The USPS has also claimed exemption from certain provisions 
of the Act for several of its other systems of records at 39 CFR 266.9. 
To the extent that copies of exempted records from those other systems 
are incorporated into this system, the exemptions applicable to the 
original primary system continue to apply to the incorporated records.
USPS 100.500

SYSTEM NAME:
    Personnel Resource Management Records.

SYSTEM LOCATION:
    Post Offices; area and district facilities; Human Resources and 
Operations, Headquarters; and Computer Operations Service Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former USPS employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee information: Name, Social Security Number, employee 
identification number(s), postal assignment information, work contact 
information, finance number(s), duty location, and pay location.
    2. Employee resource management information: Records related to 
workload, productivity, scheduling, availability, and absences, 
including family medical leave absences.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 404, 1001, 1003, and 1005; and 29 U.S.C. 2601 et 
seq.

PURPOSE(S):
    1. To administer leave, attendance, and attendance-related awards; 
and to identify potential attendance problems.
    2. To provide operations management with information about employee 
work schedules, mail volume, and productivity.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By employee name, Social Security Number, employee identification 
number(s), route number, duty or pay location, or pay period.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Restricted medical information is maintained 
in a separate locked cabinet under control of the FMLA Coordinator. 
Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections. Computers are 
protected by mechanical locks, card key systems, or other physical 
access control methods. The use of computer systems is regulated with 
installed security software, computer logon identifications, and 
operating system controls including access controls, terminal and 
transaction logging, and file management software.

RETENTION AND DISPOSAL:
    Resource management records related to leave application and time 
and attendance are retained 3 years. Other categories of resource 
management records are retained 1 year. Records existing on paper are 
destroyed by burning, pulping, or shredding. Records existing on 
computer storage media are destroyed according to the applicable USPS 
media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.
    Senior Vice President, Operations, United States Postal Service, 
475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Employees wanting to know if information about them is maintained 
in

[[Page 22528]]

this system must address inquiries to the facility head where currently 
or last employed. Headquarters employees must submit inquiries to 
Corporate Personnel Management, 475 L'Enfant Plaza, SW., Room 1831, 
Washington, DC 20260. Inquiries must include full name, Social Security 
Number or Employee Identification Number, name and address of facility 
where last employed, and the dates of USPS employment.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; employees' supervisor or manager; and other systems of 
records.
USPS 100.600

SYSTEM NAME:
    Personnel Research Records.

SYSTEM LOCATION:
    USPS Headquarters; National Test Administration Center; Integrated 
Business Solutions Services Centers (IBSSC); and contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for USPS employment, USPS employee applicants for 
reassignment and/or promotion, and employees whose work records or 
solicited responses are used in research projects.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Applicant and employee information: Name, Social Security Number 
or respondent identification code, date of birth, place of birth, 
postal assignment information, work contact information, home address 
and phone number(s), finance number(s), duty location, and pay 
location.
    2. Personnel research information: Records related to race, sex, 
national origin, disability status (only if volunteered by the 
individual); research project identifiers; and other information 
pertinent to personnel research.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, and 1005.

PURPOSE(S):
    1. To support research and development efforts on personnel 
assessment instruments, workforce analysis, and evaluation of personnel 
management practices.
    2. To assess the impact of selection decisions on applicants in 
race, sex, national origin, and disability categories.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. Disclosure of records about applicants for employment with USPS 
may be made to the Selective Service System under an approved computer 
matching program to identify individuals eligible for registration 
under the Military Selective Service Act, to determine whether those 
individuals have complied with registration requirements, and to 
enforce compliance when necessary.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By individual name, Social Security Number or respondent 
identification code, research project identifiers, duty or pay 
location, or location where test or survey was administered.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Retention depends on the type of research project, but does not 
exceed 30 years. Records existing on paper are destroyed by burning, 
pulping, or shredding. Records existing on computer storage media are 
destroyed according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the head of the 
examination center that administered the test. Headquarters employees 
must submit inquiries to Corporate Personnel Management, 475 L'Enfant 
Plaza, SW., Room 1831, Washington, DC 20260. In cases of studies 
involving information not collected through an examination, individuals 
must address inquiries to the system manager. Inquiries must contain 
full name, Social Security Number or Employee Identification Number, 
and date and location of their participation.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    USPS employees and applicants who provide information to personnel 
research programs; and other systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established 
regulations at 39 CFR 266.9 that exempt records in this system 
depending on their purpose. The USPS has also claimed exemption from 
certain provisions of the Act for several of its other systems of 
records at 39 CFR 266.9. To the extent that copies of exempted records 
from those other systems are incorporated into this system, the 
exemptions applicable to the original primary system continue to apply 
to the incorporated records.
USPS 100.700

SYSTEM NAME:
    Medical Records.

SYSTEM LOCATION:
    USPS medical facilities and designee offices; USPS personnel 
offices; USPS Headquarters Corporate Health and

[[Page 22529]]

Fitness Center; National Personnel Records Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Current and former USPS employees.
    2. Individuals who have been offered employment but failed the 
medical examination before being placed on the rolls, or who declined 
the offer.
    3. Headquarters employees who participate in the Corporate Health 
and Fitness Program.
    4. Employees who volunteer to join the USPS Blood Donor Program.
    5. Current and former USPS employees who are or were required to 
have a commercial driver's license (CDL) or are otherwise subject to 
controlled substance and alcohol testing.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee or applicant information: Name, Social Security Number, 
date of birth, postal assignment information, work contact information, 
finance number(s), duty location, and pay location.
    2. Employee Medical Folder: Restricted medical records, 
administrative medical records, and OWCP-related medical records.
    3. Headquarters Corporate Health and Fitness Program: Records 
volunteered about lifestyle and health.
    4. Voluntary blood donation information: Blood type and date of 
each donation.
    5. Controlled substance and alcohol testing information: Records 
related to alcohol and controlled substance test results, refusals, 
medical review officer's evaluations, employee statements, and 
substance abuse professionals' evaluations and referrals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, 1005, and 1206.

PURPOSE(S):
    1. To provide all employees with necessary health care and to 
determine fitness for duty.
    2. To provide for a Headquarters health promotion program.
    3. To provide the USPS Blood Donation Program with a record of 
donations.
    4. To implement a controlled substance and alcohol testing program 
for employees in safety-sensitive positions.
    5. To provide for the uniform collection and compilation of 
controlled substance and alcohol test results.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. Medical records may be disclosed to an employee's private 
treating physician and to medical personnel retained by USPS to provide 
medical examinations or treatment for an employee's health or physical 
condition related to employment.
    b. Blood donor records may be disclosed to the American Red Cross 
in response to an inquiry for available donors having a particular 
blood type.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By employee or applicant name, Social Security Number, or duty or 
pay location.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. The Employee Medical Folder is retained by USPS until the 
employee is separated from USPS. On an annual basis, records of all 
employees separated during the prior year are transferred to the 
National Personnel Records Center and retained for 30 years.
    2. Candidate medical information of failed eligible candidates (and 
those who were determined to be eligible but ultimately declined the 
offer) is retained 2 years. Computer data are archived from the active 
database to a history database after 3 years, and retained in the 
history database 30 years.
    3. Corporate Health and Fitness Center records are retained 5 years 
beyond the membership termination date.
    4. Blood donor records are retained 5 years after termination of 
employment.
    5. Alcohol test results indicating a breath alcohol concentration 
of 0.02 or greater, verified positive controlled substance test 
results, refusals, medical review officer's evaluations, employee 
statements, and substance abuse professionals' evaluations and 
referrals are retained 5 years. Alcohol test results indicating a 
breath alcohol concentration of less than 0.02, and negative and 
canceled controlled substance test results, are retained 1 year.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system must address inquiries to the facility head where 
currently or last employed, or where job application was made. 
Headquarters employees must submit inquiries to the National Medical 
Director, Health and Resources, 475 L'Enfant Plaza, SW., Room 2641, 
Washington, DC 20260. Inquiries must include full name, Social Security 
Number or Employee Identification Number, name and address of facility 
where last employed, and dates of USPS employment or date of 
application.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; applicants for employment; USPS and Department of 
Veterans Affairs medical staff; USPS designee testing facilities; 
substance abuse professionals; and designated contractors.
USPS 100.800

SYSTEM NAME:
    Employee Accident Records.

[[Page 22530]]

SYSTEM LOCATION:
    Safety offices at USPS facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    USPS employees who sustain an on-the-job accident or an 
occupational injury or illness.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee information: Name, Social Security Number, Employee 
Identification Number, sex, age, postal assignment information, work 
contact information, finance number(s), duty location, and pay 
location.
    2. Accident information: Records related to accidents and injuries 
such as circumstances and factors of accident or injury, statements of 
employee and witnesses, investigative documents, and compensation 
claims.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, and 1005.

PURPOSE(S):
    1. To administer a program to collect and analyze occupational 
safety and health statistics.
    2. To permit evaluation and correction of occupational safety and 
health hazards.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By employee name, Social Security Number, or Employee 
Identification Number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained 5 years following the end of the calendar year 
of their creation. Records existing on paper are destroyed by burning, 
pulping, or shredding. Records existing on computer storage media are 
destroyed according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Employees wanting to know if information about them is maintained 
in this system of records must address inquiries to the facility head 
where currently, or last, employed. Headquarters employees must submit 
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza, SW., 
Room 1831, Washington, DC 20260. Inquiries must include full name, 
Social Security Number or Employee Identification Number, name and 
address of facility where last employed, and dates of USPS employment.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; employees' supervisor or manager; witnesses; physicians; 
USPS accident reports; and other systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system that have been compiled in reasonable 
anticipation of a civil action or proceeding are exempt from individual 
access as permitted by 5 U.S.C. 552a(d)(5). The USPS has also claimed 
exemption from certain provisions of the Act for several of its other 
systems of records at 39 CFR 266.9. To the extent that copies of 
exempted records from those other systems are incorporated into this 
system, the exemptions applicable to the original primary system 
continue to apply to the incorporated records.
USPS 100.850

SYSTEM NAME:
    Office of Workers' Compensation Program (OWCP) Record Copies.

SYSTEM LOCATION:
    USPS personnel offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    USPS employees who file for injury compensation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee information: Name, Social Security Number, Employee 
Identification Number, date of birth, postal assignment information, 
work contact information, finance number(s), duty location, and pay 
location.
    2. Claim information: Records and supporting information related to 
the claim, including copies of Department of Labor forms, postal forms 
and correspondence, and automated payment and accounting records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, and 1005.

PURPOSE(S):
    To provide injury compensation to qualifying employees, and to 
support USPS management decisions and requirements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By employee name, Social Security Number, or Employee 
Identification Number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer

[[Page 22531]]

systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained 5 years beyond the end of the calendar year in 
which the employee's compensation is terminated. Records existing on 
paper are destroyed by burning, pulping, or shredding. Records existing 
on computer storage media are destroyed according to the applicable 
USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Employees wanting to know if information about them is maintained 
in this system of records must address inquiries to the facility head 
where currently, or last, employed. Headquarters employees must submit 
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza, SW., 
Room 1831, Washington, DC 20260. Inquiries must include full name, 
Social Security Number or Employee Identification Number, name and 
address of facility where last employed, and dates of USPS employment.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.
    For records maintained by the Department of Labor, individuals must 
apply as instructed by the Department of Labor.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.
    For records maintained by the Department of Labor, individuals must 
contest records as instructed by the Department of Labor.

RECORD SOURCE CATEGORIES:
    Employees; employees' supervisor or manager; witnesses; physicians; 
other systems of records, and Department of Labor.
USPS 100.900

SYSTEM NAME:
    Employee Inquiry, Complaint, and Investigative Records.

SYSTEM LOCATION:
    USPS personnel offices; area and district facilities; Post Offices; 
and contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    USPS employees who contact USPS with an inquiry or complaint, and 
employees who are subjects of management inquiries or investigations of 
workplace issues.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee information: Name, Social Security Number, Employee 
Identification Number, postal assignment information, work contact 
information, finance number(s), duty location, and pay location.
    2. Inquiry, complaint, and investigative information: Records 
related to the subject category of inquiry or complaint, assigned case 
number, background, and description of inquiry, complaint, or 
investigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, 1001, 1005, and 1206.

PURPOSE(S):
    1. To enable review and response to employee inquiries and 
complaints.
    2. To enable management to initiate, review, process, track, and 
resolve inquiries, complaints, or concerns about the workplace.
    3. To support administrative or court litigation and arbitration 
proceedings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By employee name, subject category, or case number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained 4 years after response to inquiry, resolution 
of complaint, or conclusion of investigation. Records existing on paper 
are destroyed by burning, pulping, or shredding. Records existing on 
computer storage media are destroyed according to the applicable USPS 
media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Employees wanting to know if information about them is maintained 
in this system of records must address inquiries to the facility head 
where currently, or last, employed. Headquarters employees must submit 
inquiries to Corporate Personnel Management, 475 L'Enfant Plaza, SW., 
Room 1831, Washington, DC 20260. Inquiries must include full name, 
Social Security Number or Employee Identification Number, name and 
address of facility where last employed, and dates of USPS employment.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees, supervisors and managers, and witnesses.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system that have been compiled in reasonable 
anticipation of a civil action or proceeding are exempt from individual 
access as permitted by 5 U.S.C. 552a(d)(5). The USPS has also claimed 
exemption from certain provisions of the Act for several of its other 
systems of records at 39 CFR

[[Page 22532]]

266.9. To the extent that copies of exempted records from those other 
systems are incorporated into this system, the exemptions applicable to 
the original primary system continue to apply to the incorporated 
records.
USPS 100.950

SYSTEM NAME:
    Employee Assistance Program (EAP) Records.

SYSTEM LOCATION:
    EAP Offices at Philadelphia and Los Angeles USPS facilities. This 
system does not include records maintained by the Federal Occupational 
Health Service (FOHS) under an interagency agreement with USPS.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    USPS employees and immediate family members who volunteer for or 
are referred to an internal EAP office at a USPS facility.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Employee information: Name, Social Security Number, Employee 
Identification Number, postal assignment information, work contact 
information, finance number(s), duty location, and pay location.
    2. Assistance information: Case number and other personal 
information acquired during the period of participation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401.

PURPOSE(S):
    To provide EAP counselors with information needed to maintain 
program operations and to assist EAP participants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By name, Social Security Number, Employee Identification Number, or 
participant case number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained 3 years from the date of the participant's 
last activity. Records existing on paper are destroyed by burning, 
pulping, or shredding. Records existing on computer storage media are 
destroyed according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Employee Resource Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Employees wanting to know if information about them is maintained 
in this system of records must address inquiries to the facility head 
where currently, or last, employed. Inquiries must include full name, 
Social Security Number or Employee Identification Number, and dates of 
USPS employment.
    For records maintained by the Federal Occupational Health Service 
(FOHS) under an interagency agreement with USPS, individuals must 
inquire as instructed by FOHS.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Participating employee, other family members, and EAP counselors.
USPS 200.000

SYSTEM NAME:
    Labor Relations Records.

SYSTEM LOCATION:
    Labor Relations and Law Department, USPS Headquarters; EEO 
Compliance and Appeals Processing Centers; area and district 
facilities; and contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Current and former USPS employees, applicants for employment, 
third-party complainants, and mediators (USPS employees, other federal 
agency employees, or contract employees) involved in EEO discrimination 
complaints.
    2. USPS employees involved in labor arbitration.
    3. USPS employees who are candidates considered by promotion boards 
for an EEO staff position.
    4. Individuals and organizations interested in providing 
alternative dispute resolution (ADR) services to all disputes, except 
those arising under USPS collective bargaining agreements.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. EEO discrimination complaint case information: Individuals' 
names, Social Security Numbers, Employee Identification Numbers, postal 
assignment information, work contact information, finance number(s), 
duty location(s), pay location(s), case number, and other complaint, 
counseling, investigation, hearing, and appeal information describing 
the case.
    2. Labor arbitration information: Records related to labor 
arbitration proceedings in which USPS is a party.
    3. EEO staff position information: Records related to candidates 
for EEO staff positions, including name, Social Security Number, 
Employee Identification Number, date of birth, postal assignment 
information, work contact information, finance number(s), duty 
location, and pay location.
    4. ADR provider information: Records related to ADR providers 
including name of individual or entity, contact information, 
capabilities, and performance.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 409, 410, 1001, 1005, and 1206.

PURPOSE(S):
    1. To adjudicate complaints of alleged discrimination, and to 
evaluate USPS EEO program effectiveness.
    2. To provide advice and representation to USPS in labor 
arbitration cases.
    3. To accomplish EEO staff selection.
    4. To determine ADR service provider qualifications.

[[Page 22533]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    EEO discrimination complaint case records are retrieved by case 
number, complainant's name, Social Security Number, Employee 
Identification Number, or the location where the complaint was made. 
EEO staff selection records are retrieved by applicant name or pay 
location. Other records categories are retrieved by name of subject 
individual.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
secure file cabinets within locked rooms or within locked filing 
cabinets. Access to records is limited to individuals whose official 
duties require such access. Contractors and licensees are subject to 
contract controls and unannounced on-site audits and inspections. The 
use of computer systems is regulated with installed security software, 
computer logon identifications, and operating system controls including 
access controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. EEO discrimination complaint case records: Precomplaint records 
are retained 1 year after submission of a final report. Formal 
complaint records of closed cases are removed from the system of 
records quarterly, and retained as follows: Official files are retained 
4 years. Copies of official files are retained 1 year. Background 
documents not in official files are retained 2 years. Records of closed 
cases on computer storage media are removed 3 years after the closure 
date and moved to an inactive file for future comparative analyses.
    2. Labor arbitration records: Field-level disciplinary and contract 
application cases are retained 5 years from the date of final decision. 
National-level contract interpretation cases and court actions are 
retained 15 years from the date of expiration of the agreement.
    3. EEO staff selection records: Staff selection records are 
retained 3 years from the date the position became vacant.
    4. ADR provider records: Records of active providers are retained 1 
year beyond the date the provider is removed from or voluntarily 
withdraws from the program or is otherwise notified of their 
decertification. Records of prospective providers who are rejected are 
retained 1 year beyond the year in which their survey was received.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    For EEO discrimination complaint case records, labor arbitration 
records, EEO staff selection records, and REDRESS ADR staff providers: 
Vice President, Labor Relations, United States Postal Service, 475 
L'Enfant Plaza, SW., Washington, DC 20260.
    For records of non-REDRESS ADR staff providers: Senior Vice 
President, General Counsel, United States Postal Service, 475 L'Enfant 
Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Inquiries about EEO discrimination complaint case records must be 
submitted to the EEO officer at the district, area, or Headquarters 
level, and must include complainant name, complainant Social Security 
Number or Employee Identification Number, location, and case number and 
year. Inquiries about labor arbitration records and ADR provider 
records must be submitted to the system manager. Inquiries about EEO 
staff selection records must be addressed to the head of the facility 
where application was made.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    For EEO discrimination complaint case information: complainants, 
witnesses, investigators, and respondents. For labor arbitration 
records: employees and other individuals involved in arbitration; 
counsel or other representatives for parties involved in a case; and 
arbitrators. For EEO staff position records: employee applicant and 
other systems of records. For ADR provider records, the provider.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established 
regulations at 39 CFR 266.9 that exempt EEO discrimination complaint 
case records. Records in this system that have been compiled in 
reasonable anticipation of a civil action or proceeding are exempt from 
individual access as permitted by 5 U.S.C. 552a(d)(5). The USPS has 
also claimed exemption from certain provisions of the Act for several 
of its other systems of records at 39 CFR 266.9. To the extent that 
copies of exempted records from those other systems are incorporated 
into this system, the exemptions applicable to the original primary 
system continue to apply to the incorporated records.
USPS 300.000

SYSTEM NAME:
    Finance Records.

SYSTEM LOCATION:
    Computer Operations Service Centers, Integrated Business Solutions 
Services Centers, Accounting Service Centers, area and district 
facilities, personnel offices, Headquarters, Post Offices, and 
contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Debtors of USPS, including suppliers, customers, payees of money 
orders, and current and former employees.
    2. Individuals or entities to whom USPS makes payments for 
materials and services received or expenses incurred in conjunction 
with official USPS business.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Accounts receivable information: Debtor's name, contact 
information; Social Security Number or Employee Identification Number; 
invoice number, other invoice or claim information, and records 
obtained from or disclosed to consumer reporting or credit reporting 
agencies.
    2. Accounts payable information: Creditors' name, contact 
information; vendor identification number, tax identification number, 
Social Security Number, or Employee Identification Number; and other 
transaction details such as account, credit card, or financial 
institution numbers, dates, amounts, and batch numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 404, 410, 1001, 1005, 1206, and 2008.

[[Page 22534]]

PURPOSE(S):
    1. To facilitate debt collection by USPS.
    2. To support payments to creditors of USPS.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 10 apply. In addition:
    a. Disclosure of records about USPS customers who write 
insufficient funds checks for USPS services may be made to the permit 
holder or presenter of a mailing being made on the customer's behalf. 
Disclosure is limited to the identity of the customer, the date of the 
mailing, and the date and amount of the check.
    b. Disclosure of records about individuals indebted to USPS may be 
made to the Office of Personnel Management (OPM) under an approved 
computer matching program, but limited to those data elements 
considered relevant to determine whether the indebted individual has 
retirement funds available for setoff, collecting debts when funds are 
available for setoff, and writing off debts determined to be 
uncollectible.
    c. Disclosure of records about individuals indebted to USPS may be 
made to the Defense Manpower Data Center of the Department of Defense 
under an approved computer matching program to identify and locate such 
individuals in order to initiate collection of the debts through salary 
and/or administrative offset procedures.
    d. Disclosure of records about individuals indebted to USPS may be 
made to the Internal Revenue Service under an approved computer 
matching program to obtain the mailing address of a taxpayer in order 
to locate the taxpayer to collect a debt owed to USPS.
    e. Disclosure of records may be made to the Department of the 
Treasury under Treasury Offset Program computer matching to establish 
the identity of a current or former Postal Service Employee as an 
individual owing a delinquent debt to another federal agency and to 
offset the salary of or payments to the employee to repay that debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    Accounts receivable records are retrieved by debtor name, Social 
Security Number, Employee Identification Number, or invoice number. 
Accounts payable records are retrieved by creditor name, creditor 
identification number, credit card number, financial institution 
account number, transaction date, or batch number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Accounts receivable records are retained 3 years after the claim is 
paid. Accounts payable records are retained 3 years beyond the end of 
the fiscal year in which payment was made. Records existing on paper 
are destroyed by burning, pulping, or shredding. Records existing on 
computer storage media are destroyed according to the applicable USPS 
media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Finance (Controller), United States Postal Service, 
475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Inquiries about accounts receivable records must be submitted to 
the pertinent USPS facility. Inquiries about accounts payable records 
must be submitted to the system manager. Inquiries must include the 
individual's full name and tax identification number or Social Security 
Number.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Debtors and creditors; other systems of records; government travel 
card vendor; employee-designated financial institutions; and other 
federal agencies to which creditors have delinquent debts.
USPS 400.000

SYSTEM NAME:
    Supplier and Tenant Records.

SYSTEM LOCATION:
    USPS Headquarters; supply management offices; facilities service 
offices; and area and district facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Suppliers; prospective suppliers; owners and tenants of real 
property purchased or leased by USPS.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Supplier information: Records related to suppliers, such as 
supplier name; Social Security Number or tax identification number; 
business contact information; contract number; and other contract 
information; fingerprint cards; and experience and qualifications to 
provide services including principals' names and company descriptions.
    2. Real property owner and tenant information: Records related to 
compensation claims by occupants of property acquired by USPS, 
including name and address of claimant, address of vacated dwelling, 
and itemized expenses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401.

PURPOSE(S):
    1. To administer contracts.
    2. To determine supplier suitability for assignments requiring 
access to mail.
    3. To adjudicate claims by owners and tenants of real property 
acquired by USPS.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    Individual, business, lessor, or claimant name; contract name or

[[Page 22535]]

number, Social Security Number, tax identification number, business 
contact information, or address of leased facility.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Unsuccessful proposals and architect/engineering questionnaires 
are retained 1 year beyond contract award. Contract records are closed 
at the end of the fiscal year in which they become inactive, and are 
retained 6 years thereafter.
    2. Contractor fingerprint records are retained 2 years beyond 
contractor termination date.
    3. Leased property records are closed at the end of the calendar 
year in which the lease or rental agreement expires or terminates, and 
are retained 6 years and 3 months from that date.
    4. Real property owner and tenant records are retained 6 years 
unless required longer for litigation purposes.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    For contracting records: Vice President, Supply Management, United 
States Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.
    For contractor fingerprint screening records: Chief Postal 
Inspector, Inspection Service, United States Postal Service, 475 
L'Enfant Plaza, SW., Washington, DC 20260.
    For architecture-engineer selection and real property owner and 
tenant records: Vice President, Facilities, United States Postal 
Service, 4301 Wilson Blvd., Suite 300, Arlington, VA 22203.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the appropriate 
system manager. Inquiries about highway vehicle contracts must be made 
to the applicable USPS area office. Real property owner and tenant 
claimants must address inquiries to the same facility to which they 
submitted the claim. Inquiries must contain full individual or business 
name, Social Security Number, tax identification number, contract 
number, date of contract, or other pertinent identifying information.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Contract employees or businesses; previous dwelling owner or tenant 
claimant; and USPS claims reviewers and adjudicators.
USPS 500.000

SYSTEM NAME:
    Property Management Records.

SYSTEM LOCATION:
    All USPS facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Individuals who are granted regular access to USPS facilities 
through the issuance of a building access badge, or who are assigned 
accountable property.
    2. Individuals with authorized access to USPS computers and 
information resources, including USPS employees, contractors, and other 
individuals.
    3. Individuals who are members of carpools with USPS employees or 
otherwise regularly use USPS parking facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Building access information: Records related to issuance of 
building access badges, including name, Social Security Number, 
Employee Identification Number, date of birth, photograph, postal 
assignment information, work contact information, finance number(s), 
duty location, and pay location.
    2. Property issuance information: Records related to issuance of 
accountable USPS property, equipment, and controlled documents, 
including name, Social Security Number, equipment description, 
equipment serial numbers, and issuance date.
    3. Computer access authorization information: Records related to 
computer users, including logon ID, Social Security Number, Employee 
Identification Number, or other assigned identifier, employment status 
information or contractor status information, and extent of access 
granted.
    4. Carpool and parking information: Records related to membership 
in carpools with USPS employees or about individuals who otherwise 
regularly use USPS parking facilities, including name, space number, 
principal's and others' license numbers, home address, and contact 
information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401.

PURPOSE(S):
    1. To ensure personal and building safety and security by 
controlling access to USPS facilities.
    2. To ensure accountability for property issued to persons.
    3. To assign computer logon IDs; to identify USPS computer users to 
resolve their computer access problems by telephone; and to monitor and 
audit the use of USPS information resources as necessary to ensure 
compliance with USPS regulations.
    4. To provide parking and carpooling services to individuals who 
use USPS parking facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    1. Records about building access and issuance of accountable 
property are retrieved by name, Social Security Number, or Employee 
Identification Number.
    2. Records about authorized access to computer and information 
resources are retrieved by name, logon ID, Employee Identification 
Number, or other unique identifier of the individual.
    3. Records of carpools and parking facilities are retrieved by 
name, ZIP Code, space number, or parking license number.

[[Page 22536]]

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Building access and accountable property records are retained 
until termination of access or accountability.
    2. Records of computer access privileges are retained 1 year after 
all authorizations are cancelled.
    3. Records of carpool membership and use of USPS parking facilities 
are retained 6 years.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    For records of accountable property, carpool membership, and use of 
USPS parking facilities: Vice President, Facilities, United States 
Postal Service, 4301 Wilson Blvd., Suite 300, Arlington, VA 22203.
    For records of building access and Postal Inspector computer access 
authorizations: Chief Postal Inspector, Inspection Service, United 
States Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.
    For other records of computer access authorizations: Vice President 
and Chief Technology Officer, United States Postal Service, 475 
L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Inquiries for records about building access, accountable property, 
carpool membership, and use of USPS parking facilities must be 
addressed to the facility head. Inquiries about computer access 
authorization records must be directed to the Manager, Corporate 
Information Security, 475 L'Enfant Plaza, SW., Suite 2141, Washington, 
DC 20260. For Inspection Service computer access records, inquiries 
must be submitted to the Inspector in Charge, Information Technology 
Division, 2111 Wilson Blvd., Suite 500, Arlington, VA 22201. Inquiries 
must include full name, Social Security Number or Employee 
Identification Number, and period of employment or residency at the 
location.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; contractors; subject individuals; and other systems of 
records.
USPS 500.100

SYSTEM NAME:
    Carrier and Vehicle Operator Records.

SYSTEM LOCATION:
    Headquarters; area and district facilities; processing and 
distribution centers; bulk mail centers; vehicle maintenance 
facilities; Post Offices; Integrated Business Solutions Services 
Centers; Accounting Service Centers; contractor or licensee locations; 
and facilities employing persons under a highway vehicle contract.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. City letter carriers.
    2. Current and former USPS employees who operate or maintain USPS-
owned or leased vehicles.
    3. Contract highway vehicle operators.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Carrier information: Records related to city letter carriers, 
including carrier's name, Social Security Number, Employee 
Identification Number, age, postal assignment information, work contact 
information, finance number(s), duty location, pay location, route 
number and work schedule, and effective date of agreement for use of a 
privately owned vehicle to transport the mail, if applicable.
    2. Vehicle operator information: Records of employees' operation or 
maintenance of USPS-owned or leased vehicles, including employee name, 
Social Security Number, Employee Identification Number, age, postal 
assignment information, work contact information, finance number(s), 
duty location, pay location, work schedule, vehicle operation licensing 
and driving records, and other records of vehicle operation and 
maintenance.
    3. Highway vehicle contract employee information: Records related 
to contract employee name, Social Security Number, date and place of 
birth, address and employment history, driver's license number, and 
contract assignment information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, 404, and 1206.

PURPOSE(S):
    1. To reimburse carriers who use privately owned vehicles to 
transport the mail pursuant to a postmaster agreement.
    2. To evaluate delivery and collection operations and to administer 
these functions.
    3. To provide local Post Office managers, supervisors, and 
transportation managers with information to assign routes and vehicles, 
and to adjust workload, schedules, and type of equipment operated.
    4. To determine contract vehicle operator suitability for 
assignments requiring access to mail.
    5. To serve as a basis for vehicle operator corrective action and 
presentation of safe driving awards.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By name, Social Security Number, Employee Identification Number, 
pay location, Postal Service facility name, route number, or vehicle 
number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers

[[Page 22537]]

are protected by mechanical locks, card key systems, or other physical 
access control methods. The use of computer systems is regulated with 
installed security software, computer logon identifications, and 
operating system controls including access controls, terminal and 
transaction logging, and file management software.

RETENTION AND DISPOSAL:
    1. Route inspection records and minor adjustment worksheets are 
retained 2 years where inspections or minor adjustments are made 
annually or more frequently. Where inspections are made less than 
annually, records are retained until a new inspection or minor 
adjustment, and an additional 2 years thereafter.
    2. Statistical engineering records are retained 5 years, and may be 
retained further on a year-to-year basis.
    3. Agreements for use of a privately-owned vehicle are retained 2 
years. Post office copies of payment authorizations are retained 90 
days.
    4. Records of employees who operate or maintain USPS vehicles are 
retained 4 years.
    5. Records of highway vehicle contract employees are retained 1 
year after contract expiration or contract employee termination.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Operations, United States Postal Service, 
475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Current and former employees, and highway vehicle contract 
employees, wanting to know if information about them is maintained in 
this system of records must address inquiries to the facility head 
where currently or last employed. Requests must include full name, 
Social Security Number or Employee Identification Number, and, where 
applicable, the route number and dates of any related agreements or 
contracts.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; contractors; carrier supervisors; route inspectors; and 
state motor vehicle departments.
USPS 500.200

SYSTEM NAME:
    Controlled Correspondence, FOIA, and Privacy Act Disclosure 
Records.

SYSTEM LOCATION:
    Postmaster General, Government Relations, and Consumer Advocate 
offices, Headquarters; Law Department, Headquarters and field offices; 
records custodian offices at USPS Headquarters and field facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Individuals who correspond directly with the Office of the 
Postmaster General.
    2. Individuals who have written to non-USPS government officials; 
congressmen and other government officials who write USPS on behalf of 
USPS customers or employees; and individuals to whom USPS announcements 
or greetings are regularly directed.
    3. Individuals who submit inquiries and requests for information, 
including under FOIA.
    4. Individuals who submit an inquiry or request for information, or 
who contest a record, subject to the provisions of the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Correspondence information: Records related to controlled 
correspondence including correspondent's name, address, nature of 
inquiry, and response.
    2. FOIA and Privacy Act Inquiries: Records related to individuals 
who request information under FOIA or the Privacy Act, or who request 
amendment of a record, including name, Social Security Number, date of 
birth, nature of inquiry, response, and records from other systems of 
records compiled in response to the inquiry.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410, and 412.

PURPOSE(S):
    1. To maintain correspondence files for persons who communicate 
with the Office of the Postmaster General, and correspondence from 
other government officials.
    2. To respond to FOIA and Privacy Act requests, and to comply with 
FOIA and Privacy Act disclosure accounting and reporting requirements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. Records may be provided to a federal agency, when that agency 
may maintain records relevant to a Privacy Act or FOIA request, for 
that agency's disclosure determination, or to obtain its assistance on 
a USPS disclosure determination.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    1. Correspondence records are retrieved by subject category, by the 
individual's name, or by the name of the official inquiring on his or 
her behalf.
    2. FOIA and Privacy Act disclosure records are retrieved by case 
number, name of the requester, or the name of the attorney or agent 
acting on their behalf.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Correspondence records are retained 4 years. FOIA and Privacy Act-
related records are cut off at the end of each fiscal or calendar year, 
respectively, and retained 6 years thereafter. Records existing on 
paper are destroyed by burning, pulping, or shredding. Records existing 
on computer storage media are destroyed according to the applicable 
USPS media sanitization practice.

[[Page 22538]]

SYSTEM MANAGER(S) AND ADDRESS:
    For Postmaster General correspondence: Office of the Postmaster 
General, United States Postal Service, 475 L'Enfant Plaza, SW., 
Washington, DC 20260.
    For other correspondence in this system: Senior Vice President, 
Government Relations, United States Postal Service, 475 L'Enfant Plaza, 
SW., Washington, DC 20260.
    For FOIA and Privacy Act requests: Vice President and Consumer 
Advocate, 475 L'Enfant Plaza, SW., Washington DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager. 
Inquiries about Office of the Postmaster General correspondence must 
include the full name of the originator, date, and subject of 
correspondence. Inquiries about other kinds of correspondence must 
contain the full name of the originator, the name of the government 
official to whom written, if applicable, and the date of the 
correspondence. Inquiries about FOIA and Privacy Act disclosure 
accounting records must contain the individual's name, or that of their 
agent, and the date of the request.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Individuals who submit correspondence, FOIA, or Privacy Act 
requests; their counsel or other representative; USPS officials who 
prepare responses; and other systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system related to FOIA and Privacy Act inquiries 
that have been compiled in reasonable anticipation of a civil action or 
proceeding are exempt from individual access as permitted by 5 U.S.C. 
552a(d)(5). The USPS has also claimed exemption from certain provisions 
of the Act for several of its other systems of records at 39 CFR 266.9. 
To the extent that copies of exempted records from those other systems 
are incorporated into this system, the exemptions applicable to the 
original primary system continue to apply to the incorporated records.
USPS 500.300

SYSTEM NAME:
    Emergency Management Records.

SYSTEM LOCATION:
    Headquarters and all field postal facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. USPS employees and other individuals having emergency management 
responsibilities officially designated by the Postal Service to 
mitigate, prepare for, respond to, or recover from any natural disaster 
or manmade hazard.
    2. Individuals who are evacuees from postal facilities or who are 
unaccounted for in the event of a natural disaster or manmade hazard 
affecting a postal facility.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Emergency management information: Records related to USPS 
employees and contractors having officially designated emergency 
management responsibilities, including: name; Social Security Number or 
Employee Identification Number; date of birth; postal or contract 
assignment information; home, work, and emergency contact information; 
duty location, work schedule; and assigned emergency management 
devices.
    2. Medical fitness and surveillance information: Records related to 
medical tests of designated emergency management personnel, including 
determinations of fitness to wear protective equipment and surveillance 
for exposure to hazards.
    3. Emergency management training information: Records related to 
specialized training in emergency management of natural disasters and 
manmade hazards completed by emergency management personnel.
    4. Evacuee information: Records of individuals who are evacuees 
from postal facilities under emergency circumstances related to a 
natural disaster or manmade hazard and records of unaccounted for 
individuals, such as name; postal assignment information (if USPS 
employee), home, work, and emergency contact information; home and work 
address; location in facility and activities prior to evacuation; route 
of exit from facility; rallying point; and emergency medical treatment 
administered to evacuees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401 and 410.

PURPOSE(S):
    1. To permit collaboration among officially designated individuals 
who are responsible for mitigation of, preparation for, response to, 
and recovery from any natural disaster or manmade hazard affecting 
postal facilities.
    2. To satisfy federal requirements for the training, fitness 
testing, and medical surveillance of officially designated emergency 
management personnel in response to a natural disaster or manmade 
hazard at a postal facility.
    3. To test for the exposure to hazards by officially designated 
emergency management personnel.
    4. To account for the whereabouts of individuals in response to a 
natural disaster or manmade hazard at a postal facility.
    5. To assess the likelihood of an evacuee's exposure to a hazard 
and to contact the evacuee with important health-related information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition: a. Medical 
records may be disclosed to an individual's private treating physician, 
to medical personnel retained by USPS, and to public health agencies to 
provide medical examinations or treatment to individuals covered by 
this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By name, Social Security Number, Employee Identification Number, 
and postal facility name.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon

[[Page 22539]]

identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Emergency management information and emergency management 
training information is retained 5 years beyond the end of the period 
for which the individual is assigned emergency management 
responsibilities.
    2. Medical fitness and medical surveillance information is retained 
30 years.
    3. Evacuee information is retained 5 years beyond the date of 
collection.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Emergency Preparedness, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.
    Vice President, Employee Resources Management, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Current and former employees and contractors wanting to know if 
information about them is maintained in this system of records must 
address inquiries to the facility head where currently or last 
employed. Headquarters employees or contractors must submit inquiries 
to the Vice President, Emergency Preparedness. Requests must include 
full name, Social Security Number or Employee Identification Number, 
and employment or contract dates. Individuals from whom evacuee 
information may have been collected must address inquiries to head of 
the facility from which they were evacuated.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Employees; contractors; medical staff of the Postal Service, 
designated contractors, federal public health agencies, emergency 
response providers, and first responders; and individuals evacuated 
from a postal facility in the event of a natural disaster or manmade 
hazard.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established 
regulations at 39 CFR 266.9 that exempt records in this system 
depending on their purpose.
USPS 600.000

SYSTEM NAME:
    Legal Records Related to Mail.

SYSTEM LOCATION:
    Law Department, USPS Headquarters and field offices; Prohibitory 
Order Processing Center (POPC).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Complainants, respondents, and opposing parties in cases of 
false representations, lotteries, or nonmailable matter; prohibitory 
orders; mail withheld from delivery; and denial or termination of Post 
Office box or caller service.
    2. USPS attorneys, attorneys representing parties, subjects of 
investigations, and postal inspectors involved in such cases.
    3. Addressees who request orders prohibiting further mailings to 
them by mailers of pandering advertisements, and the mailers against 
whom such orders are issued.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. False representation, mailability, and lotteries information: 
Records related to administrative proceedings and litigation involving 
false representation, mailability, and lotteries, including names of 
involved individuals.
    2. Prohibitory order information: Applications for prohibitory 
orders, issued orders, applications for order enforcement, complaints 
issued to alleged violators, and notices of court action, including 
names of involved individuals.
    3. Withholding of mail information: Records related to the 
withholding of mail from delivery, including names of involved 
individuals.
    4. Denial or termination of Post Office box or caller service 
information: Records related to the denial or termination of a Post 
Office box or caller service, including names of involved individuals.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 204, 401, 404, and 3001 et seq.; 18 U.S.C. 1301, 1302, 
1341, and 1342.

PURPOSE(S):
    1. To investigate and enforce USPS statutes about false 
representations, lotteries, and mailability.
    2. To process applications for orders prohibiting mailers of 
pandering advertisements from making further mailings to the 
applicants, to determine whether violations of such orders have 
occurred, and to prevent them.
    3. To enable representation of USPS in administrative proceedings 
when customers petition for review of cases in which USPS has withheld 
mail from delivery or refused or terminated Post Office box or caller 
service.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By individual name, USPS docket number, or prohibitory order 
number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Records about false representations, lotteries, or nonmailable 
matter through the mails are retained 20 years.
    2. Records about prohibitory orders against pandering advertisers 
are retained 5 years following issuance of order or last application 
for enforcement.

[[Page 22540]]

    3. Records about an appeal of withholding of mail are retained 1 
year after final disposition of the case.
    4. Records about refusal to provide, or involuntary termination of, 
Post Office box or caller service are retained 1 year after final 
disposition of the case.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, General Counsel, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager, 
and provide the following information: the full name of the subject 
individual; and, if applicable, the names of respondents, appellants, 
plaintiffs, attorneys or agents; and dates of appeals, filings, or 
proceedings.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals; their counsel or other representative; postal 
inspectors; Prohibitory Order Processing Center personnel; members of 
the Judicial Officer Department; attorneys for USPS; attorneys for 
mailers; witnesses; and postmasters.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system that have been compiled in reasonable 
anticipation of a civil action or proceeding are exempt from individual 
access as permitted by 5 U.S.C. 552a(d)(5). The USPS has also claimed 
exemption from certain provisions of the Act for several of its other 
systems of records at 39 CFR 266.9. To the extent that copies of 
exempted records from those other systems are incorporated into this 
system, the exemptions applicable to the original primary system 
continue to apply to the incorporated records.
USPS 600.100

SYSTEM NAME:
    General Legal Records.

SYSTEM LOCATION:
    Law Department, USPS Headquarters and field offices; area and 
district facilities; Integrated Business Solutions Services Centers; 
Tort Claims Center; and Post Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Current or former USPS employees who are parties to National 
Labor Relations Board (NLRB) cases, or on whose behalf NLRB charges are 
filed by a collective bargaining representative, and other individuals 
involved in labor or employment litigation.
    2. Individuals who claim to be involved in accidents related to 
USPS operations and who seek money damages under the Federal Tort 
Claims Act.
    3. Individuals investigated for possible infringement of USPS 
intellectual property rights, including inventors seeking patents for 
devices.
    4. Individuals involved in other formal administrative proceedings 
or litigation in which USPS is a party or has an interest in which 
information or testimony is sought.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records related to proceedings, including individuals' names, 
Social Security Numbers, postal assignment information, work contact 
information, finance number(s), duty location, pay location, assigned 
case or docket numbers, and other details related to the nature of the 
litigants and litigation subject matter.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 409, 1206, and 1208.

PURPOSE(S):
    1. To provide legal advice and representation in NLRB cases, labor 
or employment litigation, and miscellaneous civil actions and 
litigation.
    2. To consider, settle, or defend against tort claims made under 
the Federal Tort Claims Act; to support program management by accident 
prevention and safety officers; and to provide pertinent information 
regarding safety, accidents, and claims to equipment providers and 
insurers.
    3. To protect USPS intellectual property and patents.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. Tort claims records may be disclosed to members of the American 
Insurance Association Index System; to insurance companies that have 
issued policies under which the United States is or may be an 
(additional) insured; to equipment manufacturers, suppliers, and their 
insurers for claims considerations and possible improvement of 
equipment and supplies; and in response to a subpoena or other 
appropriate court order.
    b. A record may be transferred and information from it disclosed to 
the Patent and Trademark Office or the Library of Congress when 
relevant in any proceeding involving the registration of Postal Service 
trademarks or issuance of patents.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By name of subject individual, litigant, claimant, charging party, 
or individual on whose behalf a charge has been filed; case number, 
docket number, or topic title.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Labor litigation records are retained 5 years.
    2. Tort claim files are retained 7 years after final adjudication 
or other closure. Tort litigation files are retained 5 years after 
closure.
    3. Records of investigations of possible infringement of USPS 
intellectual property rights are retained 25 years after closure of the 
case.

[[Page 22541]]

    4. Records of miscellaneous civil actions and administrative 
proceedings are retained 10 years.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, General Counsel, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager. 
Inquiries must include full name of litigant, charging party, or 
individual on whose behalf a charge has been filed, case number or 
docket number, if known, and the approximate date the action was 
instituted.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals; their counsel or other representative; 
external authorities such as the NLRB, Equal Employment Opportunity 
Commission, or Merit System Protection Board; customers; police; postal 
inspectors; witnesses; American Insurance Association Index reports; 
and other systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system that have been compiled in reasonable 
anticipation of a civil action or proceeding are exempt from individual 
access as permitted by 5 U.S.C. 552a(d)(5). The USPS has also claimed 
exemption from certain provisions of the Act for several of its other 
systems of records at 39 CFR 266.9. To the extent that copies of 
exempted records from those other systems are incorporated into this 
system, the exemptions applicable to the original primary system 
continue to apply to the incorporated records.
USPS 600.200

SYSTEM NAME:
    Privacy Act and FOIA Appeal and Litigation Records.

SYSTEM LOCATION:
    Law Department, USPS Headquarters.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who submit administrative appeals or bring suit against 
USPS under the provisions of the Privacy Act of 1974 and/or FOIA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names, Social Security Numbers, dates, case numbers, and other 
information related to individuals and the subject matter of the appeal 
and/or litigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 409, 410, and 412.

PURPOSE(S):
    To process appeals, assist in litigation, and comply with reporting 
requirements related to the Privacy Act and FOIA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. Records may be provided to a federal agency, when that agency 
may maintain records relevant to a Privacy Act or FOIA request, for 
that agency's disclosure determination, or to obtain its assistance on 
a USPS disclosure determination.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By case number, name of requester, or name of their attorney or 
agent.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained 10 years. Records existing on paper are 
destroyed by burning, pulping, or shredding. Records existing on 
computer storage media are destroyed according to the applicable USPS 
media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, General Counsel, United States Postal 
Service, 475 L'Enfant Plaza SW, Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager, 
and provide the following information: the name of the individual or 
agent who submitted the appeal, and the year in which the appeal was 
made, or, if applicable, the name of the plaintiff in the civil action 
and the year in which the civil action was filed.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individuals; their counsel or other representative; USPS 
officials; other agencies referring requests to USPS; and other systems 
of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system that have been compiled in reasonable 
anticipation of a civil action or proceeding are exempt from individual 
access as permitted by 5 U.S.C. 552a(d)(5). The USPS has also claimed 
exemption from certain provisions of the Act for several of its other 
systems of records at 39 CFR 266.9. To the extent that copies of 
exempted records from those other systems are incorporated into this 
system, the exemptions applicable to the original primary system 
continue to apply to the incorporated records.

[[Page 22542]]

USPS 600.300

SYSTEM NAME:
    Public and Confidential Financial Disclosure Reports.

SYSTEM LOCATION:
    Law Department, USPS Headquarters and field law offices; other 
Headquarters offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees required to file public or confidential financial 
disclosure reports, including the postmaster general, deputy postmaster 
general, USPS ethical conduct officer, administrative law judges, the 
Governors of the Postal Service, and other USPS employees determined by 
regulation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Public Financial Disclosure Report: Standard Form (SF) 278 and 
supplemental statements including the individual's name, title, work 
location, employment status, personal financial records, and reports 
related thereto.
    2. Executive Branch Personnel Confidential Financial Disclosure 
Report: Office of Government Ethics (OGE) Form 450 and supplemental 
statements including the individual's name, title, work location, 
employment status, personal financial records, and reports related 
thereto.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 410; and 5 U.S.C. Appendix 4.

PURPOSE(S):
    To meet the statutory requirements of the Ethics in Government Act 
with respect to the filing of public and confidential financial 
disclosure reports by covered individuals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition: a. Records 
may be disclosed to any source when necessary to obtain information 
relevant to a conflict-of-interest investigation or determination.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By individual's name.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained 6 years. Records existing on paper are 
destroyed by burning, pulping, or shredding. Records existing on 
computer storage media are destroyed according to the applicable USPS 
media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, General Counsel, United States Postal 
Service, 475 L'Enfant Plaza SW, Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries as follows:
    For field OGE 450 filers, to the Managing Counsel of the Area Law 
Office serving the employee's work location.
    For Headquarters OGE 450 filers, to their organization's ethics 
representative.
    For field and Headquarters SF 278 filers, to the system manager.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6. 
Requests for SF 278 reports must be submitted using OGE Form 201.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Subject individual; their counsel or representative; ethics 
officials; individuals alleging conflicts of interest; and persons 
contacted during any investigation of such allegations.
USPS 600.400

SYSTEM NAME:
    Administrative Litigation Records.

SYSTEM LOCATION:
    Law Department, USPS Headquarters; area and district facilities; 
and USPS facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Current and former USPS employees involved in MSPB appeals.
    2. USPS employees and applicants for employment involved in EEO 
litigation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records related to individuals involved in MSPB appeals or EEO 
litigation, including names, Social Security Numbers, Employee 
Identification Numbers, work locations, dates, case number, and other 
information related to the litigants and the subject matter of the 
litigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401 and 409.

PURPOSE(S):
    To provide advice and representation to USPS in MSPB appeals and 
EEO litigation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By name of litigant or case number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls,

[[Page 22543]]

terminal and transaction logging, and file management software.

RETENTION AND DISPOSAL:
    MSPB appeals records are retained 7 years from the date of the last 
administrative or judicial decision. EEO litigation records are 
retained 4 years from the date of the final decision. Records existing 
on paper are destroyed by burning, pulping, or shredding. Records 
existing on computer storage media are destroyed according to the 
applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Labor Relations, United States Postal Service, 475 
L'Enfant Plaza, SW., Washington, DC 20260.
    Senior Vice President, General Counsel, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager, 
and provide full name, case number, if known, and the approximate date 
the action was instituted.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Subject employees; counsel or other representatives for parties; 
and other individuals involved in appeal or litigation.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Records in this system that have been compiled in reasonable 
anticipation of a civil action or proceeding are exempt from individual 
access as permitted by 5 U.S.C. 552a(d)(5). The USPS has also claimed 
exemption from certain provisions of the Act for several of its other 
systems of records at 39 CFR 266.9. To the extent that copies of 
exempted records from those other systems are incorporated into this 
system, the exemptions applicable to the original primary system 
continue to apply to the incorporated records.
USPS 700.000

SYSTEM NAME:
    Inspection Service Investigative File System.

SYSTEM LOCATIONS:
    Office of the Chief Postal Inspector, USPS Headquarters; Inspection 
Service Human Resources Service Center, Security Investigation Service 
Center, and Criminal Investigation Service Center; Inspectors-in-
Charge.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Subjects of investigations; complainants, informants, witnesses, 
and other individuals in investigations.
    2. Applicants, current and former USPS employees, contractors, and 
other individuals providing information related to employment 
suitability checks.
    3. Applicants for and appointees to sensitive positions in USPS, 
and individuals providing information related to security clearance 
checks on those individuals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records related to investigations, including person name(s), Social 
Security Number(s), case number, addresses, reports of postal 
inspectors and third parties; physical identifying characteristics 
(including fingerprints, voiceprints, handwriting samples, polygraph 
tests, photographs, or other biometrics); and employment and payroll 
information maintained by USPS.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401 and 404; and 18 U.S.C. 3061.

PURPOSE(S):
    To support investigations of criminal, civil, or administrative 
matters, including applicant, employee, and contractor background 
investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. A record from this system may be disclosed to the public, news 
media, trade associations, or organized groups to provide information 
of interest to the public about the activities and the accomplishments 
of USPS or its employees.
    b. A record relating to a person held in custody pending or during 
arraignment, trial, sentence, or extradition proceedings or after 
conviction may be disseminated to a federal, state, local, or foreign 
prison, probation, parole, or pardon authority or to any other agency 
or individual involved with the maintenance, transportation, or release 
of such a person.
    c. A record relating to a case or matter may be disseminated to a 
foreign country, through the United States Department of State or 
directly to the representative of such country, under an international 
treaty, convention, or executive agreement; or to the extent necessary 
to assist such country in apprehending or returning a fugitive to a 
jurisdiction that seeks that individual's return.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By name or other personal identifier, subject category, or assigned 
case number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained up to 15 years. Exceptions may be granted for 
longer retention in specific instances. Records existing on paper are 
destroyed by burning, pulping, or shredding. Records existing on 
computer storage media are destroyed according to the applicable USPS 
media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Postal Inspector, Inspection Service, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

[[Page 22544]]

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager 
and include full name, address, and information sufficient to ascertain 
the investigation and the individual's involvement.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Subjects, applicants, applicant references, employees, 
complainants, witnesses, other systems of records, other government 
agencies, and external public or private sources.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established 
regulations at 39 CFR 266.9 that exempt records in this system 
depending on their purpose.
USPS 700.100

SYSTEM NAME:
    Mail Cover Program Records.

SYSTEM LOCATION:
    Chief Postal Inspector, USPS Headquarters; Criminal Investigation 
Service Center; Inspection Service field offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals on whom a mail cover has been duly authorized by USPS 
to obtain information in the interest of (a) protecting the national 
security; (b) locating a fugitive; and (c) obtaining evidence of the 
commission or attempted commission of a crime that is punishable by 
imprisonment for a term exceeding 1 year.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records related to names and addresses of individuals on whom a 
mail cover is authorized; interoffice memoranda and materials; and 
correspondence with other relevant agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401 and 404.

PURPOSE(S):
    To investigate the commission of, or attempted commission of, acts 
constituting a crime punishable by law.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By subject individual name.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained 5 years. Records existing on paper are 
destroyed by burning, pulping, or shredding. Records existing on 
computer storage media are destroyed according to the applicable USPS 
media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Postal Inspector, Inspection Service, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager. 
Inquiries must include full name of subject individual, current 
address, and other addresses during the previous 5 years.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    The requesting authority and postal inspectors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established 
regulations at 39 CFR 266.9 that exempt records in this system 
depending on their purpose.
USPS 700.200

SYSTEM NAME:
    Vehicular Violations Records System.

SYSTEM LOCATION:
    Inspection Service, USPS Headquarters; and USPS facilities where 
postal police officers issue vehicular violations notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Vehicle operators.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Vehicle operator's and postal police officers' names; operator's 
state permit and permit number; state vehicle license number; date, 
number, and cause of citation; and dates of court appearances.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401.

PURPOSE(S):
    To regulate traffic and parking on USPS premises.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By the subject individual name or vehicle license number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to

[[Page 22545]]

authorized personnel, who must be identified with a badge. Access to 
records is limited to individuals whose official duties require such 
access. Contractors and licensees are subject to contract controls and 
unannounced on-site audits and inspections. Computers are protected by 
mechanical locks, card key systems, or other physical access control 
methods. The use of computer systems is regulated with installed 
security software, computer logon identifications, and operating system 
controls including access controls, terminal and transaction logging, 
and file management software.

RETENTION AND DISPOSAL:
    Vehicular violations records are retained 2 years. Records existing 
on paper are destroyed by burning, pulping, or shredding. Records 
existing on computer storage media are destroyed according to the 
applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Postal Inspector, Inspection Service, United States Postal 
Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Individuals at USPS Headquarters wanting to know if information 
about them is maintained in this system of records must address 
inquiries to: Inspector-in-Charge for Internal Affairs, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260. 
Individuals at other facilities must address inquiries to the 
facility's Inspector-in-Charge.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Vehicle operators; postal police officers; witnesses; state motor 
vehicle registration bureaus; USPS personnel offices; USPS parking 
control officers; prosecutive and judicial officials; and other systems 
of records.
USPS 700.300

SYSTEM NAME:
    Inspector General Investigative Records.

SYSTEM LOCATION:
    Office of the Inspector General (OIG), USPS Headquarters; OIG field 
offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Present and former USPS employees and applicants for employment, 
contractors, subcontractors, lessees, licensees, and other persons who 
are named individuals in investigations conducted by OIG or who are 
subjects of security checks or suitability determinations.
    2. Complainants and subjects of complaints collected through the 
operation of the OIG Hotline.
    3. Other individuals, including witnesses, sources, and members of 
the general public, who are named individuals in connection with 
investigations conducted by OIG.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records related to OIG investigations, including name(s), Social 
Security Number(s), assigned case number, addresses; reports of OIG 
investigators and third parties; investigative materials; physical 
identifying characteristics (including fingerprints, voiceprints, 
handwriting samples, polygraph tests, photographs, or other 
biometrics); and employment, payroll, financial, contractual, and 
property management records maintained by USPS.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 404; 18 U.S.C. 3061; and 5 U.S.C. Appendix 3.

PURPOSE(S):
    To support the conduct of OIG investigations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 9 apply. In addition:
    a. A record from this system may be disclosed to the public, news 
media, trade associations, or organized groups to provide information 
of interest to the public about the activities and the accomplishments 
of USPS or its employees.
    b. A record relating to a person held in custody pending or during 
arraignment, trial, sentence, or extradition proceedings or after 
conviction may be disseminated to a federal, state, local, or foreign 
prison, probation, parole, or pardon authority or to any other agency 
or individual involved with the maintenance, transportation, or release 
of such a person.
    c. A record relating to a case or matter may be disseminated to a 
foreign country, through the United States Department of State or 
directly to the representative of such country, under an international 
treaty, convention, or executive agreement; or to the extent necessary 
to assist such country in apprehending or returning a fugitive to a 
jurisdiction that seeks that individual's return.
    d. Records originating exclusively within this system of records 
may be disclosed to other federal offices of inspector general and/or 
to the President's Council on Integrity and Efficiency for purposes of 
conducting qualitative assessment reviews of internal safeguards and 
management procedures employed in investigative operations of the USPS 
OIG. Records originating from any other USPS systems of records, which 
may be duplicated in or incorporated into this system, may also be 
disclosed with all personally identifiable information redacted.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By name or other personal identifier, subject category, or assigned 
case number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge. Access to records is limited to individuals 
whose official duties require such access. Contractors and licensees 
are subject to contract controls and unannounced on-site audits and 
inspections. Computers are protected by mechanical locks, card key 
systems, or other physical access control methods. The use of computer 
systems is regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Official investigative case files, evidence and custody files, 
and informant files are retained up to 20 years, or 5 years beyond the 
sentence of the subject individual, whichever is longer.
    2. Information reports, investigative analysis reports, 
confidential fund files,

[[Page 22546]]

and inspection reports are retained 5 years.
    3. Proactive project case files and briefing reports are retained 2 
years after closeout.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Inspector General, United States Postal Service, 1735 N Lynn 
Street, Arlington, VA 22209.

NOTIFICATION PROCEDURE:
    Individuals wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager 
and include full name, address, and information sufficient to ascertain 
the investigation and the individual's involvement.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Subjects, applicants, applicant references, employees, 
complainants, witnesses, other systems of records, other government 
agencies, and external public or private sources.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(j) and (k), USPS has established 
regulations at 39 CFR 266.9 that exempt records in this system 
depending on their purpose.
USPS 800.000

SYSTEM NAME:
    Address Change, Mail Forwarding, and Related Services.

SYSTEM LOCATION:
    USPS National Customer Support Center (NCSC), Computerized 
Forwarding System (CFS) sites, Post Offices, and contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers requesting change of address, mail forwarding or other 
related services either online or offline. Customers who are victims of 
a natural disaster who request mail forwarding services through the 
American Red Cross.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name, title, signature, customer number, 
old address, new address, filing date, e-mail address(es), and other 
contact information.
    2. Verification and payment information: Credit and/or debit card 
number, type, and expiration date; information for identity 
verification; billing information.
    3. Demographic information: designation as individual/family/
business.
    4. Customer preferences: Permanent or temporary move; mail 
forwarding instructions; service requests and responses.
    5. Customer inquiries and comments: Description of service requests 
and responses.
    6. Records from service providers, including for move-related 
services, such as name of provider; customer name, number, and contact 
information; information related to products purchased, billing, and 
customer service; and records for identity verification.
    7. Optional customer information: Information a customer chooses to 
save to apply to future transactions, such as names, addresses, proof 
of identification, billing, and other information used to request a 
service.
    8. Protective Orders.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To provide mail forwarding and change of address services.
    2. To provide address correction services.
    3. To provide address information to the American Red Cross about a 
customer who has been relocated because of disaster.
    4. To provide customers the ability to contact providers of move-
related services (e.g. moving vans or supplies).

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply. In addition:
    a. Disclosure upon request. The new address of a specific business 
or organization that has filed a permanent change of address order may 
be furnished to any individual on request. (Note: The new address of an 
individual or family will not be furnished pursuant to this routine 
use, but only when authorized by one of the standard routine uses 
listed above or one of the specific routine uses listed below.)
    b. Disclosure for Address Correction. Disclosure of any customer's 
new permanent address may be made to a mailer, only if the mailer is in 
possession of the name and old address: from the National Change of 
Address file if the mailer is seeking corrected addresses for a mailing 
list; from the Computerized Forwarding System (CFS) if a mailpiece is 
undeliverable as addressed; or from the Locatable Address Conversion 
System if an address designation has been changed or assigned. Copies 
of change of address orders may not be furnished.
    c. Disclosure for Voter Registration. Any customer's permanent 
change of address may be disclosed to a duly formed election board or 
registration commission using permanent voter registration. Copies of 
change of address orders may be furnished.
    d. Disclosure to Government Agency. Any customer's permanent or 
temporary change of address information may be disclosed to a federal, 
state, or local government agency upon prior written certification that 
the information is required for the performance of its duties. A copy 
of the change of address order may be furnished. Name and address 
information may be disclosed to government planning authorities, or 
firms under contract with those authorities, if an address designation 
has been changed or assigned.
    e. Disclosure to Law Enforcement Agency. Any customer's permanent 
or temporary change of address information may be disclosed to a law 
enforcement agency, for oral requests made through the Postal 
Inspection Service, but only after the Postal Inspection Service has 
confirmed that the information is needed for a criminal investigation. 
A copy of the change of address order may be furnished.
    f. Disclosure for Service of Process. Any customer's permanent or 
temporary change of address information may be disclosed to a person 
empowered by law to serve legal process, or the attorney for a party in 
whose behalf service will be made, or a party who is acting pro se, 
upon receipt of written information that meets prescribed certification 
requirements. Disclosure will be limited to the address of the 
specifically identified individual (not other family members or 
individuals whose names may also appear on the change of address 
order). A copy of the change of address order may not be furnished.
    g. Disclosure for Jury Service. Any customer's change of address 
information may be disclosed to a jury

[[Page 22547]]

commission or other court official, such as a judge or court clerk, for 
purpose of jury service. A copy of the change of address order may be 
furnished.
    h. Disclosure at Customer's Request. If the customer elects, change 
of address information may be disclosed to government agencies or other 
entities, and requests for move-related services may be forwarded to 
the specified service provider.
    All routine uses are subject to the following exception: 
Information concerning an individual who has filed an appropriate 
protective court order with the postmaster/CFS manager will not be 
disclosed under any routine use except pursuant to the order of a court 
of competent jurisdiction.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Change of address orders are maintained on file at the delivery 
unit. They are filed alphabetically by name and date. Records generated 
from the source document are recorded on the Forwarding Control System 
file server and on tapes at CFS units. Electronic change of address 
records and related service records are also stored on disk and/or 
magnetic tape in a secured environment. Change of address records are 
consolidated in a National Change of Address (NCOA) file at the NCSC. 
Selected extracts of NCOA are provided to a limited number of firms 
under contract or license agreement with USPS. Records pertaining to 
move-related services are also transmitted to specific service 
providers, including government agencies and private companies under 
contract to USPS.
    For those delivery units under Postal Automated Redirection System 
(PARS), images of the change of address orders are maintained 
electronically in the Change of Address Reporting System (COARS) 
database. The physical COA is filed in the CFS unit by the date 
processed.

RETRIEVABILITY:
    Records are retrieved by the following methods:
    For paper records: By name, address, date, and ZIP Code.
    For electronic records: by name, address, date, ZIP Code, and 
customer number for electronic change of address and related service 
records; by name, address, and e-mail address for customer service 
records; by service provider name or number for service provider 
records.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. National change of address records are retained 4 years from the 
effective date.
    2. COA records are retained in the delivery unit up to 18 months. 
For delivery units using the PARS system, the physical change of 
address order is retained in the CFS unit for 30 days if it was scanned 
or 18 months if it was manually entered into the national database. The 
COARS database records are retained 2 years from the effective date.
    3. Mail Forwarding records are retained for up to 3 years.
    Records existing on paper are destroyed by shredding. Records 
existing on computer storage media are destroyed according to the 
applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Intelligent Mail and Address Quality, United 
States Postal Service, 475 L'Enfant Plaza, SW., Washington DC 20260.
    Vice President, Delivery and Retail, United States Postal Service, 
475 L'Enfant Plaza, SW., Washington DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system of records should address inquiries to their local 
postmaster. Inquiries should contain full name, address, effective date 
of change order, route number (if known), and ZIP Code. Customers 
wanting to know if information about them is also maintained in the 
NCOA File should address such inquiries to: Manager, NCOA, National 
Customer Support Center, United States Postal Service, 6060 Primacy 
Parkway, Memphis, TN 38188.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers, personnel, service providers, and, for call center 
operations, commercially available sources of names, addresses, and 
telephone numbers.
USPS 800.100

SYSTEM NAME:
    Address Matching for Mail Processing.

SYSTEM LOCATION:
    Computer Operations Service Center; Engineering; Processing and 
Distribution Centers; and contractor site(s).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    USPS customers, including individual and business customers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names and mailing addresses of individuals and businesses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    To improve the speed, accuracy, and certainty of mail delivery.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 6 and 11 apply. In addition:
    a. A mailpiece containing a barcode that is encoded with the 
address, but not name, of a customer derived from this system may be 
disclosed to a mailer if the Postal Service is unable to deliver the 
mailpiece, and returns it to the mailer as part of a requested return 
service.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, electronic and computer storage media, with 
names and addresses stored separately.

[[Page 22548]]

RETRIEVABILITY:
    Retrieval is accomplished by a computer-based system, using one or 
more of the following elements: name, ZIP Code(s), street name, primary 
number, secondary number, delivery point, and/or carrier route 
identification.

SAFEGUARDS:
    The name and address database is obtained from a commercial vendor 
under strict contract and security controls. The database is maintained 
separately from USPS databases. Name data and address data within the 
commercial database are also stored separate from each other. In field 
deployment, name and address data are stored in an encrypted fashion. 
The database is not be commingled with any agency records or databases, 
and is not to be used to update any agency record or database. No 
information is provided from the USPS into the commercial database or 
back to the vendor.
    The database only operates on secure systems. Electronic 
transmissions of records are protected by encryption and access 
authorization codes. Records are kept on computers in controlled-access 
areas, with access limited to authorized personnel. Computers are 
protected by a cipher lock system, card key system, or other physical 
access control methods. The use of computer systems is regulated with 
installed security software, computer logon identifications, and 
operating system controls including access controls, terminal and use 
identifications, and file management. Contractors are subject to 
contract controls regarding security, as well as security compliance 
reviews.

RETENTION AND DISPOSAL:
    The database will be maintained until 90 days after termination of 
the contract or program, and then destroyed. During contract 
performance, the database is replaced by the vendor in its entirety no 
less frequently than every 90 days. To destroy the replaced version, 
the Postal Service employs sanitization procedures that ensure the 
complete destruction of information as specified by its information 
security policies.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President for Operations, United States Postal Service, 
475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is kept in this 
system of records must address inquiries in writing to the Manager, 
Image Recognition Processing, 8403 Lee Highway, Merrifield VA 22082.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and the Postal Service Privacy Act 
regulations regarding access to records and verification of identity 
under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Commercially available source of names and mailing addresses.
USPS 810.100

SYSTEM NAME:
    http://www.usps.com Registration.

SYSTEM LOCATION:
    Computer Operations Service Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who register via the USPS Web site at http://www.usps.com.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name; customer ID(s); company name; job 
title and role; home, business, and billing address; home and business 
phone and fax number; e-mail; URL; and Automated Clearing House (ACH) 
information.
    2. Identity verification information: Question, answer, username, 
user ID, and password.
    3. Business specific information: Business type and location, 
business IDs, annual revenue, number of employees, industry, nonprofit 
rate status, product usage information, annual and/or monthly shipping 
budget, payment method and information, planned use of product, and age 
of Web site.
    4. Customer preferences: Preferences to receive USPS marketing 
information, preferences to receive marketing information from USPS 
partners, preferred means of contact, preferred e-mail format, product 
and/or service marketing preference.
    5. Customer feedback: Method of referral to Web site.
    6. Registration information: Date of registration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To provide online registration with single sign on services for 
customers.
    2. To obtain accurate contact information in order to deliver 
requested products, services, and other material.
    3. To authenticate customer logon information for http://www.usps.com.
    4. To permit customer feedback in order to improve www.usps.com or 
USPS products and services.
    5. To enhance understanding and fulfillment of customer needs.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, customer ID(s), phone number, or mail or e-mail 
address.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software. Online data transmissions are protected by encryption.
    For small business registration, computer storage tapes and disks 
are maintained in controlled-access areas or under general scrutiny of 
program personnel. Access is controlled by logon ID and password as 
authorized by the Marketing organization via secure Web site. Online 
data transmissions are protected by encryption.

RETENTION AND DISPOSAL:
    1. ACH records are retained up to 2 years.
    2. Records stored in the registration database are retained until 
the customer cancels the profile record, 3 years after

[[Page 22549]]

the customer last accesses records, or until the relationship ends.
    3. For small business registration, records are retained 5 years 
after the relationship ends.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system of records must address inquiries in writing to the 
system manager. Inquiries must contain name, address, and other 
identifying information.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers.
USPS 810.200

SYSTEM NAME:
    http://www.usps.com Ordering, Payment, and Fulfillment.

SYSTEM LOCATION:
    Computer Operations Service Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who place orders and/or make payment for USPS products 
and services through http://www.usps.com.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name, customer ID(s), phone and/or fax 
number, mail address and e-mail address.
    2. Payment information: Credit and/or debit card number, type, and 
expiration date, billing information, ACH information.
    3. Shipping and transaction information: Product and/or service ID 
numbers, descriptions, and prices; name and address(es) of recipients; 
order number and delivery status; electronic address lists; electronic 
documents or images; job number.
    4. Claims submitted for defective merchandise.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To fulfill orders for USPS products and services.
    2. To promote increased use of the mail by providing electronic 
document preparation and mailing services for customers.
    3. To provide shipping supplies and services, including return 
receipts and labels.
    4. To provide recurring ordering and payment services for products 
and services.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, customer ID(s), phone number, mail or e-mail 
address, or job number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.
    Online data transmission is protected by encryption, dedicated 
lines, and authorized access codes. For shipping supplies, data is 
protected within a stand-alone system within a controlled-access 
facility.

RETENTION AND DISPOSAL:
    1. Records related to mailing online and online tracking and/or 
Confirmation Services supporting a customer order are retained for up 
to 30 days from completion of fulfillment of the order, unless retained 
longer by request of the customer.
    2. Records related to shipping services and domestic and 
international labels are retained 90 days.
    3. Delivery Confirmation and return receipt records are retained 6 
months.
    4. Signature Confirmation records are retained 1 year.
    5. ACH records are retained up to 2 years.
    6. Other customer records are retained 3 years after the customer 
relationship ends.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system of records must address inquiries in writing to the 
system manager. Inquiries must contain name, address, customer ID(s), 
and order number, if known.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers.
USPS 810.300

SYSTEM NAME:
    Offline Registration, Payment, and Fulfillment.

SYSTEM LOCATION:
    USPS Marketing Headquarters; Integrated Business Solutions Services 
Centers; Philatelic Fulfillment Service Center; area and district 
facilities; Post Offices; and contractor sites.

[[Page 22550]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who register for USPS programs, place orders and/or make 
payment for USPS products and services via offline means.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name, customer ID(s), company name, job 
title, home, business, and billing address(es), phone number(s), fax 
number(s), e-mail, URL, verification question and answer, username, and 
password.
    2. Payment information: Credit and/or debit card number, type, and 
expiration date; billing name and address; check; money order, ACH 
information.
    3. Shipping information: Product and/or service ID number, name and 
address of recipient.
    4. Customer preferences: Preferences to receive USPS marketing 
information, preferences to receive marketing information from USPS 
partners, preferred contact media, preferred e-mail format, product 
and/or service marketing preference.
    5. Customer feedback: Method of referral.
    6. Order processing: Inquiries on status of orders; claims 
submitted for defective merchandise; lists of individuals who have 
submitted bad checks.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To provide offline registration services for customers.
    2. To fulfill requests for USPS products, services, and other 
materials.
    3. To authenticate customer information and permit customer 
feedback.
    4. To operate recurring ordering and payment services for products 
and services.
    5. To enhance understanding and fulfillment of customer needs.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper forms.

RETRIEVABILITY:
    By customer name, customer ID(s), phone number, mail or e-mail 
address, or order number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.
    Online data transmission is protected by encryption, dedicated 
lines, and authorized access codes. For shipping supplies, data is 
protected within a stand-alone system within a controlled-access 
facility.

RETENTION AND DISPOSAL:
    1. ACH records are retained up to 2 years.
    2. Other records are retained up to 3 years after the customer 
relationship ends.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza SW, Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system of records must address inquiries in writing to the 
system manager. Inquiries must contain name, address, and other 
identifying information.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers and, for call center operations, commercially available 
sources of names, addresses, and telephone numbers.
USPS 820.100

SYSTEM NAME:
    Mailer Services--Applications and Approvals.

SYSTEM LOCATION:
    USPS Headquarters; Integrated Business Solutions Services Centers; 
National Customer Support Center (NCSC); district facilities; detached 
mailing units; and facilities that access USPS computers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who apply for mail management and tracking products or 
services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Applicant and key contacts name, mail and 
e-mail address, phone number, fax number, customer ID(s), job title 
and/or role, employment status, company name, location, industry, 
monthly shipping budget, annual revenue, payment information, ACH 
information.
    2. Customer or product identification and authentication: User and 
manager customer ID(s) and/or passwords; customer signature, date, last 
four digits of Social Security Number (SSN); USPS site; security 
personnel name, signature, date, telephone number, and last four digits 
of SSN; USPS location information; D-U-N-S [supreg] Number; postage 
meter numbers; permit numbers; POSTNET code; mailer ID(s); publication 
name(s) and ID(s); and name(s) of authorized users.
    3. Mail practices and delivery information: Type of mailing 
equipment and/or containers used, mail preparation information, drop 
shipment sites and codes, compatibility with mailing automation 
equipment, presort options and tests, frequency of mailings, mail 
volume, primary type of mailing, destination information, use of 
contracted mail services, names and addresses of contractors and 
advertisers, publication name(s) and ID(s), and appointment times.
    4. Technical information: Hardware, software, and equipment names, 
types, versions, and specifications; media preferences; mail site 
specifications.
    5. Product usage and payment information: Package volumes, package 
weights, product ordered, quantity ordered, billing information, 
products

[[Page 22551]]

used, ordered date, inventory date, and usage measure dates.
    6. Customer feedback: Method of referral.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To provide application services for mail management and tracking 
products and services.
    2. To authenticate applicant information, assign computer logon 
IDs, and qualify and assist users.
    3. To provide product and/or service updates, service, and support.
    4. To collect accurate technical data to ensure the proper 
operation of electronic data transmission and software.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, customer ID(s), or logon ID.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software. Online data transmissions are protected by encryption.

RETENTION AND DISPOSAL:
    1. Logon records are retained 1 year after computer access.
    2. ACH records are retained up to 2 years.
    3. Security access records are retained 2 years after computer 
access privileges are cancelled.
    4. Other customer records are retained 4 years after the customer 
relationship ends.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system of records must address inquiries in writing to the 
system manager. Inquiries should contain name, customer ID(s), if any, 
and/or logon ID.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers.
USPS 820.200

SYSTEM NAME:
    Mail Management and Tracking Activity.

SYSTEM LOCATION:
    USPS Headquarters; Integrated Business Solutions Services Centers; 
and Mail Transportation Equipment Service Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who use USPS mail management and tracking services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Customer or contact name, mail and e-mail 
address, title or role, and phone number.
    2. Identification information: Customer ID(s), last four digits of 
Social Security Number (SSN), D-U-N-S Number; mailer and mailing ID, 
advertiser name/ID, username, and password.
    3. Data on mailings: Paper and electronic data on mailings, 
including postage statement data (such as volume, class, rate, postage 
amount, date and time of delivery, mailpiece count), destination of 
mailing, delivery status, mailing problems, presort information, reply 
mailpiece information, container label numbers, package label, Special 
Services label, article number, and permit numbers.
    4. Payment information: Credit and/or debit card number, type, and 
expiration date; ACH information.
    5. Customer preference data: Hold mail begin and end date, 
redelivery date, delivery options, shipping and pickup preferences, 
drop ship codes, comments and instructions, mailing frequency, 
preferred delivery dates.
    6. Product usage information: Special Services label and article 
number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To provide mail acceptance, induction, and scheduling services.
    2. To fulfill orders for mail transportation equipment.
    3. To provide customers with information about the status of 
mailings within the USPS network.
    4. To help mailers identify performance issues regarding their 
mail.
    5. To provide delivery units with information needed to fulfill 
requests for mail redelivery and hold mail service at the address and 
for the dates specified by the customer.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, customer ID(s), or logon ID.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.

[[Page 22552]]

    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software. Online data transmissions are protected by encryption.

RETENTION AND DISPOSAL:
    1. CONFIRM records are retained for up to 30 days.
    2. Records related to ePubWatch, Confirmation Services and hold 
mail services are retained for up to 1 year.
    3. Special Services and drop ship records are retained 2 years.
    4. ACH records are retained up to 2 years.
    5. Other records are retained 4 years after the relationship ends.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system of records must address inquiries in writing to the 
system manager. Inquiries should contain name, customer ID(s), if any, 
and/or logon ID.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers and, for call center operations, commercially available 
sources of names, addresses, and telephone numbers.
USPS 830.000

SYSTEM NAME:
    Customer Service and Correspondence.

SYSTEM LOCATION:
    USPS Consumer Advocate, Headquarters; Integrated Business Solutions 
Services Centers; the National Customer Support Center (NCSC); 
districts, Post Offices, contractor sites; and detached mailing units 
at customer sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system contains records relating to customers who contact 
customer service by online and offline channels. This includes 
customers making inquiries via e-mail, 1-800-ASK-USPS, other toll-free 
contact centers, or the BSN, as well as customers with product-specific 
service or support issues.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Customer and key contact name, mail and e-
mail address, phone and/or fax number; customer ID(s); title, role, and 
employment status; company name, location, type and URL; vendor and/or 
contractor information.
    2. Identity verification information: Last four digits of Social 
Security Number (SSN), username and/or password, D-U-N-S Number, mailer 
ID number, publisher ID number, security level and clearances, and 
business customer number.
    3. Product and/or service use information: Product and/or service 
type, product numbers, technology specifications, quantity ordered, 
logon and product use dates and times, case number, pickup number, 
article number, and ticket number.
    4. Payment information: Credit and/or debit card number, type, and 
expiration date; billing information; checks, money orders, or other 
payment method.
    5. Customer preferences: Drop ship sites and media preference.
    6. Service inquiries and correspondence: Contact history; nature of 
inquiry, dates and times, comments, status, resolution, and USPS 
personnel involved.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To enable review and response services for customer inquiries 
and concerns regarding USPS and its products and services.
    2. To ensure that customer accounts and needs are attended to in a 
timely manner.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, customer ID(s), mail or e-mail address, phone 
number, customer account number, case number, article number, pickup 
number, and last four digits of SSN, ZIP Code, or other customer 
identifier.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software. Online data transmissions are protected by encryption.

RETENTION AND DISPOSAL:
    1. Customer care records for usps.com products are retained 90 
days.
    2. Records related to 1-800-ASK-USPS, Delivery Confirmation 
service, Special Services, and international call centers are retained 
1 year.
    3. Customer complaint letters are retained 6 months and automated 
complaint records are retained 3 years.
    4. Business Service Network records are retained 5 years.
    5. Other records are retained 2 years after resolution of the 
inquiry.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President and Consumer Advocate, 475 L'Enfant Plaza, SW., 
Washington DC 20260.

[[Page 22553]]

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system of records must address inquiries to the system manager 
in writing. Inquiries should include name, address, and other 
identifying information.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers and, for call center operations, commercially available 
sources of names, addresses, and telephone numbers.
USPS 840.000

SYSTEM NAME:
    Customer Mailing and Delivery Instructions.

SYSTEM LOCATION:
    USPS Headquarters, Prohibitory Order Processing Center, districts, 
Integrated Business Solutions Services Centers, and Post Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Customers requesting delivery of mail through an agent and the 
agent to whom the mail is to be delivered.
    2. Customers who are visually or physically disabled and unable to 
use or read conventionally printed materials and who are receiving 
postage-free matter in their delivery areas.
    3. Customers whose mailboxes do not comply with USPS standards and 
regulations.
    4. Customers who elect to have their names and addresses, or the 
name and address of their children under 19 years of age or a deceased 
spouse, placed on the list of individuals who do not want mailed to 
them sexually oriented advertisements (SOAs) or pandering 
advertisements.
    5. Rural route customers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name, address, phone number, customer 
ID(s), signature, application number, names and birth dates of children 
under 19; reports of mailbox irregularities and date; postmaster 
signature.
    2. Verification information: Photocopies of IDs, customer name, 
address, signature, statement from competent authority as being 
visually or physically impaired from being able to use or read 
conventional reading matter.
    3. Agency information: Agent name, address, signature, and phone 
number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, 404, 3008, 3010, and 3403.

PURPOSE(S):
    1. To provide for efficient and secure mail delivery services.
    2. To permit authorized delivery of mail to the addressee's agent.
    3. To enable the efficient processing of mail for visually or 
physically disabled customers.
    4. To protect customers from mail fraud and identity theft.
    5. To maintain a list of addressees that do not want SOA material 
mailed to them, available for mailers to comply with statutory 
requirements; and to maintain records as necessary to provide 
protections requested by an addressee against individual mailers under 
the Pandering Advertisement statutes.
    6. To assist rural carrier leave replacements who might be 
unfamiliar with assigned route and box numbers of rural route 
customers.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply. In addition:
    a. Information may be disclosed for the purpose of identifying an 
address as an address of an agent to whom mail is delivered on behalf 
of other persons. This routine use does not authorize the disclosure of 
the identities of persons on behalf of whom agents receive mail.
    All routine uses are subject to the following exception: 
Information concerning an individual who has filed an appropriate 
protective court order with the postmaster will not be disclosed under 
any of the general routine uses except pursuant to the order of a court 
of competent jurisdiction.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, address, and application number, or by customer 
ID(s).

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Records related to customer requests not to have mailed to them 
SOAs or pandering advertisements are retained up to 5 years after 
request.
    2. Other records are retained 1 year from the date the customer 
relocates, cancels an order, corrects a cited mailbox irregularity, or 
terminates the special instruction.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    For SOA and pandering advertisement prohibitory orders: Vice 
President, Pricing and Classification, United States Postal Service, 
475 L'Enfant Plaza, SW., Washington, DC 20260.
    For other delivery records: Vice President, Delivery and Retail, 
475 L'Enfant Plaza, SW., Washington DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system pertaining to mail delivery by agents, noncompliant 
mailboxes, with regard to free matter for the visually disabled, or 
pertaining to rural routes must address inquiries to their local 
postmasters. Customers should include name, address, and other 
identifying information.
    Customers wanting to know if information about them is maintained 
in this system pertaining to requests not to have mailed to them SOAs 
and

[[Page 22554]]

pandering advertisements must address inquiries to the system manager. 
Customers should include name, address, application number, and the 
date of filing, if applicable.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers; cosigners of the request for delivery of mail through an 
agent; medical personnel or other competent authorities; and USPS 
personnel.
USPS 850.000

SYSTEM NAME:
    Auction Files.

SYSTEM LOCATION:
    USPS Mail Recovery Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who participate in or request information about USPS 
auctions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name, customer ID(s), mail and e-mail 
address, and phone number.
    2. Payment information: Credit and/or debit card number, type, and 
expiration date; check; or money order.
    3. Customer feedback: Means of referral.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To maintain a list of names and addresses of customers 
participating in or requesting information about auctions.
    2. To accurately process delivery and payment.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, customer ID(s), or other identifier.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Records are retained up to 1 year. Records existing on paper are 
destroyed by burning, pulping, or shredding. Records existing on 
computer storage media are destroyed according to the applicable USPS 
media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President and Consumer Advocate, 475 L'Enfant Plaza, SW., 
Washington DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system must address inquiries to the system manager. Inquiries 
must contain full name, address, and other identifying information.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers.
USPS 860.000

SYSTEM NAME:
    Financial Transactions.

SYSTEM LOCATION:
    USPS Headquarters; Integrated Business Solutions Services Centers; 
Accounting Service Centers; anti-money laundering support group; and 
contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Customers who use online payment or funds transfer services.
    2. Customers who file claims or make inquiries related to online 
payment services, funds transfers, money orders, and stored-value 
cards.
    3. Customers who purchase funds transfers or stored-value cards in 
an amount of $1000 or more per day, or money orders in an amount of 
$3000 or more per day, or who purchase or redeem any such services in a 
manner requiring collection of information as potential suspicious 
activities under anti-money laundering requirements. Recipients of 
funds transfers and the beneficiaries of funds from money orders 
totaling $10,000 in one day.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name, customer ID(s), mail and e-mail 
address, telephone number, occupation, type of business, and customer 
history.
    2. Identity verification information: Date of birth, username and/
or ID, password, Social Security Number (SSN) or tax ID number, and 
driver's license number (or other type of ID if driver's license is not 
available, such as Alien Registration Number, Passport Number, Military 
ID, Tax ID Number). (Note: For online payment services, SSNs are 
collected, but not retained, in order to verify ID.)
    3. Billers registered for online payment services: Biller name and 
contact information, bill detail, and bill summaries.
    4. Transaction information: Name, address, and phone number of 
purchaser, payee, and biller; amount, date, and location; credit and/or 
debit card number, type, and expiration; sales, refunds, and fees; type 
of service selected and status; sender and recipient bank account and 
routing number; bill detail and summaries; transaction number, serial 
number, and/or reference number or other identifying number, pay out 
agent name and address; type of payment, currency, and exchange rate; 
Post Office information such as location, phone number, and terminal; 
employee ID numbers, license number and state, and employee comments.
    5. Information to determine credit-worthiness: Period at current 
residence, previous address, and period of time with same phone number.
    6. Information related to claims and inquiries: Name, address, 
phone number, signature, SSN, location where

[[Page 22555]]

product was purchased, date of issue, amount, serial number, and claim 
number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404; 31 U.S.C. 5318, 5325, 5331, and 7701.

PURPOSE(S):
    1. To provide financial products and services.
    2. To respond to inquiries and claims related to financial products 
and services.
    3. To fulfill requirements of anti-money laundering statutes and 
regulations.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply. Legally 
required disclosures to agencies for law enforcement purposes include 
disclosures of information relating to money orders, funds transfers, 
and stored-value cards as required by anti-money laundering statutes 
and regulations.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, microfiche, and paper.

RETRIEVABILITY:
    For online payment and funds transfer services, information is 
retrieved by customer name, customer ID(s), transaction number, or 
address.
    Claim information is retrieved by name of purchaser or payee, claim 
number, serial number, transaction number, check number, customer 
ID(s), or ZIP Code.
    Information related to anti-money laundering is retrieved by 
customer name; SSN; alien registration, passport, or driver's license 
number; serial number; transaction number; ZIP Code; transaction date; 
data entry operator number; and employee comments.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software. Online data transmissions are protected by encryption.

RETENTION AND DISPOSAL:
    1. Summary records, including bill due date, bill amount, biller 
information, biller representation of account number, and the various 
status indicators, are retained 2 years from the date of processing.
    2. For funds transfers, transaction records are retained 3 years.
    3. Records related to claims are retained up to 3 years from date 
of final action on the claim.
    4. Forms related to fulfillment of anti-money laundering 
requirements are retained 5 years from the end of the calendar quarter 
in which they were created.
    5. Related automated records are retained the same 5-year period 
and purged from the system quarterly after the date of creation.
    6. Enrollment records related to online payment services are 
retained 7 years after the subscriber's account ceases to be active or 
the service is cancelled.
    7. Account banking records, including payment history, Demand 
Deposit Account (DDA) number, and routing number, are retained 7 years 
from the date of processing.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Financial Officer and Executive Vice President, 475 L'Enfant 
Plaza, SW., Washington DC 20260.
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    For online payment services, funds transfers, and stored-value 
cards, individuals wanting to know if information about them is 
maintained in this system must address inquiries in writing to the 
Chief Marketing Officer. Inquiries must contain name, address, and 
other identifying information, as well as the transaction number for 
funds transfers.
    For money order claims and anti-money laundering documentation, 
inquiries should be addressed to the Chief Financial Officer. Inquiries 
must include name, address, or other identifying information of the 
purchaser (such as driver's license, Alien Registration Number, 
Passport Number, etc), and serial or transaction number. Information 
collected for anti-money laundering purposes will only be provided in 
accordance with Federal anti-money laundering laws and regulations.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers, recipients, financial institutions, and USPS employees.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    USPS has established regulations at 39 CFR 266.9 that exempt 
information contained in this system of records from various provisions 
of the Privacy Act in order to conform to the prohibition in the Bank 
Secrecy Act, 31 U.S.C. 5318(g)(2), against notification of the 
individual that a suspicious transaction has been reported.
USPS 870.100

SYSTEM NAME:
    Trust Funds and Transaction Records.

SYSTEM LOCATION:
    USPS Headquarters Marketing; Integrated Business Solutions Services 
Centers; district offices; Post Offices; and detached mailing units.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who are users of trust fund payment accounts.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Customer and key contact name, mail and e-
mail address, phone and fax number(s); D-U-N-S Number; customer ID(s), 
taxpayer ID number.
    2. Transactional information: Permit authorizations and numbers, 
postage paid, postage class transaction dates, volume, weight, and 
revenue of mailing,

[[Page 22556]]

postage indicium created, estimated annual postage, percent by mailing 
type, type of user, mailing data files including USPS location where 
the mail was entered.
    3. Information necessary for processing electronic payments: Bank 
name, contact name, bank address and telephone number, bank account 
number, bank transit ABA number, voided check, credit and/or debit card 
number, type, and expiration date; ACH information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To establish and maintain trust fund accounts and process 
payments.
    2. To ensure revenue protection.
    3. To provide information and updates to users of these accounts.
    4. To enhance understanding and fulfillment of customer needs.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated database, computer storage media, and paper.

RETRIEVABILITY:
    By customer name or customer ID(s), account number, and/or address.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software. Online data transmissions are protected by encryption.

RETENTION AND DISPOSAL:
    1. ACH records are retained up to 2 years.
    2. Other records in this system are retained up to 4 years after 
the relationship ends.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    To access Permit records, customers must make a written request to 
their local postmaster. Correspondence must include name, address, 
account number, company name, mailing location, and a clear description 
of the issue.
    To access all other records, customers must make a written request 
to the system manager. Correspondence must include name, address, 
account numbers, and other identifying information.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers.
USPS 870.200

SYSTEM NAME:
    Postage Meter and PC Postage Customer Data and Transaction Records.

SYSTEM LOCATION:
    USPS Headquarters Marketing, USPS facilities, Integrated Business 
Solutions Services Centers, and partner locations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Postage evidencing system users.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Contact name, address, and telephone 
number; company name; and change of address information.
    2. Identification information: Customer ID(s), date of device 
installation, device ID number, device model number, and certificate 
serial number.
    3. Transactional information: Post Office where mail is entered; 
type (credit card, ACH, check, etc.), amount, and date of postage 
purchases; ascending and descending register values; amount of unused 
postage refunded; contact telephone number; package identification 
code, Customized Postage image data; declared value of contents and 
cost of insurance for insured packages; destination five-digit ZIP 
Code, date, and rate category of each indicium created; and transaction 
documents.
    4. Financial information: Credit and/or debit card number, type, 
expiration date, and transaction number; check and electronic fund 
transfer information; ACH information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To enable responsible administration of postage evidencing 
system activities.
    2. To enhance understanding and fulfillment of customer needs.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply. In addition:
    a. The name and address of an authorized user of a postage meter or 
PC Postage product (postage evidencing systems), printing a specified 
indicium will be furnished to any person provided the user is using the 
postage meter or PC Postage product for business purposes.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By customer name and by numeric file of postage evidencing systems 
ID number, or by customer ID(s).

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and

[[Page 22557]]

unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. ACH records are retained up to 2 years. Records of payment are 
retained up to 7 years.
    2. Other records in this system are retained up to 4 years after a 
customer ceases using a postage evidencing system.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if information about them is maintained 
in this system of records must address inquires in writing to: Manager, 
Postage Technology Management, United States Postal Service, 1735 N 
Lynn St., Arlington, VA 22209.
    Inquiries should include the individual's name and customer ID.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers; authorized service providers of postage evidencing 
systems; and USPS personnel.
USPS 880.000

SYSTEM NAME:
    Post Office and Retail Services.

SYSTEM LOCATION:
    USPS Headquarters, Consumer Advocate; Integrated Business Solutions 
Services Centers; Accounting Service Centers; and USPS facilities, 
including Post Offices (New Jersey, as an exception, does not store 
passport information in Post Offices), international claims and inquiry 
offices, and contractor locations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    1. Customers who apply for or purchase products and services at 
Post Offices or other retail sites. This includes products and services 
related to passports, Post Office boxes, caller services, and self-
service equipment.
    2. Senders and recipients of special mail services.
    3. Authorized users of Post Office boxes and caller services.
    4. Customers with inquiries or claims relating to special mail 
services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name, customer ID(s), company name, phone 
number, mail and e-mail address, record of payment, passport 
applications and a description of passport services rendered, Post 
Office box and caller service numbers.
    2. Identity verification and biometric information: Driver's 
license; two forms of ID; signature; photographic image via self-
service equipment; fingerprints, date of birth, and Social Security 
Numbers (SSNs) as required for passports by the State Department.
    3. Recipient information: Name, address, and signature.
    4. Names and addresses of persons authorized to access a Post 
Office box or caller service.
    5. Claim and inquiry information: Mailer and addressee name, mail 
and e-mail address, and phone number; claimant SSN and signature; claim 
or inquiry description, number, and status.
    6. Payment information: Credit and/or debit card number, type, and 
expiration date.
    7. Product information: Article number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, 404, and 411; 22 U.S.C. 214; 31 U.S.C. 7701.

PURPOSE(S):
    1. To enable customers to apply for and purchase nonfinancial 
products and services at Post Offices and other retail locations.
    2. To ensure accurate mail delivery.
    3. To respond to inquiries and claims related to special mail 
services.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply. In addition:
    a. Disclosure of boxholder applicant name/address and the names of 
other persons listed as receiving mail on PS Form 1093, Application for 
Post Office Box or Caller Service, may be made to a federal, state, or 
local government agency upon prior written certification that the 
information is required for the performance of its duties. A copy of PS 
Form 1093 may be furnished.
    b. Disclosure of boxholder applicant name/address may be made to a 
person empowered to serve legal process, or the attorney for a party in 
whose behalf service will be made, or a party who is acting pro se, on 
receipt of written information that meets prescribed certification 
requirements. A copy of PS Form 1093 will not be furnished.
    c. Disclosure of boxholder applicant name/address and the names of 
other persons listed as receiving mail on PS Form 1093 may be made, on 
prior written certification from a foreign government agency citing the 
relevance of the information to an indication of a violation or 
potential violation of law and its responsibility for investigating or 
prosecuting such violation, and only if the address is (a) outside the 
United States and its territories, and (b) within the territorial 
boundaries of the requesting foreign government. A copy of PS Form 1093 
may be furnished.
    All routine uses are subject to the following exception: 
Information concerning an individual who has filed an appropriate 
protective court order with the postmaster will not be disclosed under 
any routine use except pursuant to the order of a court of competent 
jurisdiction.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By name, customer ID(s), ZIP Code, article number, claim number, 
Post Office box or caller service number, check number, or debit and/or 
credit card number.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and

[[Page 22558]]

unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software. Online data transmissions are protected by encryption.

RETENTION AND DISPOSAL:
    1. Passport applications are mailed on the day of acceptance with 
fees and documentation. Records related to passports are retained 4 
months.
    2. Records related to Special Services for domestic and 
International Express Mail are retained up to 1 year.
    3. Domestic and international Special Services records are retained 
2 years. Records relating to Post Office boxes and caller services are 
retained up to 2 years after the customer relationship ends.
    4. Records collected via self-service equipment are retained up to 
2 years.
    5. Records related to credit and/or debit card transactions are 
retained 2 years.
    6. Records related to inquiries and claims are retained up to 3 
years from final action on the claim.
    7. Records related to retail transactions are retained up to 5 
years.
    Records existing on paper are destroyed by shredding. Records 
existing on computer storage media are destroyed according to the 
applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.
    Senior Vice President, Operations, 475 L'Enfant Plaza, SW., 
Washington, DC 20260.

NOTIFICATION PROCEDURE:
    For records relating to Post Office boxes, caller services, self-
service, and passports, inquiries made in person must be made by the 
subject individual at the local Post Office. Requestors must identify 
themselves with a driver's license or military, government, or other 
form of acceptable identification.


    Note:  For passports, inquiries are best directed to the 
Department of State, which maintains the original case file.
    For Special Services, information can be obtained from the 
facility where the service was obtained, or can be accessed on 
www.usps.com. Inquiries should include name, date of mailing, and 
article number. For Special Services claims, customers can write a 
letter, including name, date of claim, and claim number, to the head 
of the facility where the claim was filed, or can call 888-601-9328.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers.
USPS 890.000

SYSTEM NAME:
    Sales, Marketing, Events, and Publications.

SYSTEM LOCATION:
    USPS Headquarters Marketing and Public Policy; Integrated Business 
Solutions Services Centers; National Customer Service Center; Area and 
District USPS facilities; Post Offices; and contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who interact with USPS sales personnel, respond to direct 
marketing messages, request publications, respond to contests and 
surveys, and attend USPS events.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Customer and key contacts' names, mail and 
e-mail addresses, phone, fax and pager numbers; job descriptions, 
titles, and roles; other names and e-mails provided by customers.
    2. Identifying information: Customer ID(s), D-U-N-S Numbers, USPS 
account numbers, meter numbers, and signatures.
    3. Business specific information: Firm name, size, and years in 
business; number of employees; sales and revenue information; business 
sites and locations; URLs; company age; industrial classification 
numbers; use of USPS and competitors products and services; types of 
customers served; customer equipment and services; advertising agency 
and spending; names of USPS employees serving the firm; and calls made.
    4. Information specific to companies that act as suppliers to USPS: 
Contract start and end dates, contract award number, contract value, 
products and/or services sold under contract.
    5. Information provided by customers as part of a survey or 
contest.
    6. Payment information: Credit and/or debit card number, type, 
expiration date, and check information; and ACH information.
    7. Event information: Name of event; role at event; itinerary; and 
membership in a PCC.
    8. Customer preferences: Preferences for badge name and 
accommodations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, 404.

PURPOSE(S):
    1. To understand the needs of customers and improve USPS sales and 
marketing efforts.
    2. To provide appropriate materials and publications to customers.
    3. To conduct registration for USPS and related events.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    For sales, events, and publications, information is retrieved by 
customer name or customer ID(s), mail or e-mail address, and phone 
number.
    For direct marketing, information is retrieved by Standard Industry 
Code (SIC) or North American Industry Classification System (NAISC) 
number, and company name.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon

[[Page 22559]]

identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software. Online data transmission is protected by encryption.

RETENTION AND DISPOSAL:
    1. Records relating to organizations and publication mailing lists 
are retained until the customer ceases to participate.
    2. ACH records are retained up to 2 years. Records relating to 
direct marketing, advertising, and promotions are retained 5 years.
    3. Other records are retained 3 years after the relationship ends.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    For information pertaining to sales, inquiries should be addressed 
to: Office of Sales Performance Assessment, 475 L'Enfant Plaza, SW., 
Washington, DC 20260.
    Customers wanting to know if other information about them is 
maintained in this system of records must address inquiries in writing 
to the Chief Marketing Officer, and include their name and address.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers, USPS personnel, and list providers.
USPS 900.000

SYSTEM NAME:
    International Services.

SYSTEM LOCATION:
    USPS Headquarters, Integrated Business Solutions Services Centers, 
and USPS facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers shipping to or from international locations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Customer name, customer ID(s), and contact 
information.
    2. Name and address of senders and addressees.
    3. Information pertaining to mailings: Contents, order number, 
volume, destination, weight, origin, and type of mailing.
    4. Customer barcode scan data.
    5. Company name; contact name, title, and phone and fax number; 
mail and e-mail address; after-hours contact name and phone number; Tax 
ID number; Permit account number; and CAPS account number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To provide international mailings and business services.
    2. To provide USPS scan data to customers for mail tracking 
purposes.
    3. To support customized mail agreements with international 
customers.
    4. To satisfy reporting requirements for customs purposes.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, ID number(s).

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    1. Records related to the Pre-Customs Advisory System are retained 
5 years, and then erased according to the requirements of domestic and 
foreign Customs services.
    2. Other records are retained 3 years after the relationship ends.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, International Business, United States Postal 
Service, 1735 N. Lynn Street, Suite 6026, Arlington, VA 22209.

NOTIFICATION PROCEDURE:
    Customers wanting to know if other information about them is 
maintained in this system of records must address inquiries in writing 
to the system manager, and include their name and address.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers and USPS personnel.
USPS 910.000

SYSTEM NAME:
    Identity and Document Verification Services.

SYSTEM LOCATION:
    USPS Marketing, Headquarters; Integrated Business Solutions 
Services Centers; and contractor sites.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers who apply for identity and document verification 
services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. Customer information: Name, address, customer ID(s), telephone

[[Page 22560]]

number, mail and e-mail address, date of birth, place of birth, company 
name, title, role, and employment status.
    2. Names and contact information of users who are authorized to 
have access to data.
    3. Verification and payment information: Credit and/or debit card 
information or other account number, government issued ID type and 
number, verification question and answer, and payment confirmation 
code. (Note: Social Security Number (SSN) and credit and/or debit card 
information are collected, but not stored, in order to verify ID.)
    4. Biometric information including fingerprint, photograph, height, 
weight, and iris scans. (Note: Information may be collected, secured, 
and returned to customer or third parties at the direction of the 
customer, but not stored.)
    5. Digital certificate information: Customer's public key(s), 
certificate serial numbers, distinguished name, effective dates of 
authorized certificates, certificate algorithm, date of revocation or 
expiration of certificate, and USPS-authorized digital signature.
    6. Transaction information: Clerk signature; transaction type, date 
and time, location, source of transaction; product use and inquiries.
    7. Electronic information related to encrypted or hashed documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 403, and 404.

PURPOSE(S):
    1. To provide services related to identity and document 
verification services.
    2. To issue and manage public key certificates, user registration, 
email addresses, and/or electronic postmarks.
    3. To provide secure mailing services.
    4. To protect business and personal communications.
    5. To enhance personal identity and privacy protections.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1 through 7, 10, and 11 apply.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Automated databases, computer storage media, and paper.

RETRIEVABILITY:
    By customer name, customer ID(s), distinguished name, certificate 
serial number, receipt number, and transaction date.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.
    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.
    Key pairs are protected against cryptanalysis by encrypting the 
private key and by using a shared secret algorithm to protect the 
encryption key, and the certificate authority key is stored in a 
separate, tamperproof, hardware device. Activities are audited, and 
archived information is protected from corruption, deletion, and 
modification.
    For authentication services and electronic postmark, electronic 
data is transmitted via secure socket layer (SSL) encryption to a 
secured data center. Computer media are stored within a secured, locked 
room within the facility. Access to the database is limited to the 
system administrator, database administrator, and designated support 
personnel. Paper forms are stored within a secured area within locked 
cabinets.

RETENTION AND DISPOSAL:
    1. Records related to Pending Public Key Certificate Application 
Files are added as received to an electronic database, moved to the 
authorized certificate file when they are updated with the required 
data, and records not updated within 90 days from the date of receipt 
are destroyed.
    2. Records related to the Public Key Certificate Directory are 
retained in an electronic database, are consistently updated, and 
records are destroyed as they are superseded or deleted.
    3. Records related to the Authorized Public Key Certificate Master 
File are retained in an electronic database for the life of the 
authorized certificate.
    4. When the certificate is revoked, it is moved to the certificate 
revocation file.
    5. The Public Key Certificate Revocation List is cut off at the end 
of each calendar year and records are retained 30 years from the date 
of cutoff. Records may be retained longer with customer consent or 
request.
    6. Other records in this system are retained 7 years, unless 
retained longer by request of the customer.
    Records existing on paper are destroyed by burning, pulping, or 
shredding. Records existing on computer storage media are destroyed 
according to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Senior Vice President, Chief Marketing Officer, United States 
Postal Service, 475 L'Enfant Plaza, SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    For authentication services, electronic postmarks, and digital 
certificates, inquiries should be addressed to:
    Manager, Business Development and Identity Protection Services, 
United States Postal Service, 475 L'Enfant Plaza, SW., Room 5806, 
Washington, DC 20260.
    Customers wanting to know if other information about them is 
maintained in this system of records must address inquiries in writing 
to the system manager, and include their name and address.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers.

Neva Watson,
Attorney, Legislative.
[FR Doc. 05-8444 Filed 4-28-05; 8:45 am]
BILLING CODE 7710-12-P