[Federal Register Volume 70, Number 78 (Monday, April 25, 2005)]
[Notices]
[Pages 21181-21182]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-8197]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice to add a system of records; DTIC 01 Defense User 
Registration System (DURS).

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SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on May 25, 2005, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722, 
extension 110.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on April 19, 2005, 
to the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: April 20, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
DTIC 01

System name:
    Defense User Registration System (DURS).

System location:
    Defense Technical Information Center (DTIC), Directorate of User 
Services, Marketing and Registration Division, ATTN: DTIC-BC 
(Registration), 8725 John J. Kingman Road, Suite 0944, Fort Belvoir, VA 
22060-6218.

Categories of individuals covered by the system:
    DTIC Military and Civilian Personnel; contractor employees; 
students and employees of specifically qualifying educational 
institutions, Groups, and Programs, e.g., Historically Black Colleges, 
Universities, and Minority Institutions (HBCU/MI), Hispanic Serving 
Institutions (HSIs), and University Research Support (URS); awardees 
under the Multidisciplinary University Research Initiative (MURI); 
awardees and researchers eligible for awards under the Defense 
Experimental Program to Stimulate Competitive Research (DEPSCOR); 
designated officials and employees of foreign embassies; and members of 
Small Business Innovative Research (SBIR) Organizations/Groups.

Categories of records in the system:
    Documents relating to registration requests by individuals seeking 
access to computers, databases, products, and/or services that are 
owned or controlled by DTIC. The records contain the individual's name; 
Physical and electronic addresses; organization or company addresses; 
the last four digits of their Social Security Number; registrant 
USERIDs; password/reset questions; telephone number(s); access 
eligibility; dissemination/distribution group codes; and their personal 
and facility security clearance level (s). The record also will contain 
the government approving official's name, phone number, and email 
address. Where applicable, it will also contain contract number(s), 
contract expiration date(s), and the Military Critical Technical Data 
Agreement (MCTDA) Certification Number. The record will contain the 
dates of registration's activation, and the projected date of 
expiration.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulation; E.O. 12958, April 17, 1995; 
DOD 5200.1-R, Chapter 6; United States Security Authority North 
Atlantic Treaty Organization (USSAN) 1-69; Defense Information Systems 
Agency (DISA)Instruction 240-110-8, Chapter 8; E.O. 9397 (SSN).

Purpose(s):
    The purpose of the system is to identify individuals who apply for, 
and

[[Page 21182]]

are granted, access privileges to DTIC automated information systems, 
products, and services.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
OSD's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained on electronic storage media.

Retrievability:
    Records are electronically retrieved by name, user code, 
organization, company name, email address, and by contract number.

Safeguards:
    Automated records are maintained in controlled areas accessible 
only to authorized personnel. Entry to these areas is restricted to 
personnel with a valid requirement and authorization to enter. Physical 
entry is restricted by the use of a cipher lock. Back-up data 
maintained at each location is stored in a locked room. The system will 
complies with the DoD Information Technology Security Certification and 
Accreditation Process (DITSCAP). Access to records is restricted to 
individuals who require the data in the performance of official duties.

Retention and disposal:
    Disposition pending approval of records disposition schedule by the 
National Records and Administration Agency.

System manager(s) and address:
    The Chief, Marketing and Registration Division, DTIC-BC, 8725 John 
J. Kingman Road, Suite 0944, Fort Belvoir, VA 22060-6218.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves may address their inquiries to:
    Defense Technical Information Center; ATTN: DTIC-BC (Registration 
Team), 8725 John J. Kingman Road, Suite 0944, Fort Belvoir VA 22060-
6218, or send an email to [email protected]; or send an electronic 
facsimile to: Attn: Leader, DTIC Registration Team, DTIC-BC, at (703) 
767-9459
    Requests should contain the individual's full name, Social Security 
Number, telephone number, street address, and email address.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquires to the Privacy 
Act Officer, Defense Technical Information Center, 8725 John J. Kingman 
Road, Suite 0944, Fort Belvoir VA 22060-6218.
    Requests should contain the individual's full name, Social Security 
Number, telephone number, street address, and email address.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Information is obtained from security personnel and individuals 
applying for access to DTIC controlled access documents, information 
systems, and/or services.

Exemptions claimed for the system:
    None.

[FR Doc. 05-8197 Filed 4-22-05; 8:45 am]
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