[Federal Register Volume 70, Number 70 (Wednesday, April 13, 2005)]
[Notices]
[Pages 19439-19440]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: E5-1716]


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DEPARTMENT OF ENERGY

Federal Energy Regulatory Commission


Notice of New System of Records

April 5, 2005.
SUMMARY: The Federal Energy Regulatory Commission (Commission or FERC), 
under the requirements of the Privacy Act of 1974, 5 U.S.C. 552a, is 
publishing a description of a new system of records.

DATES: Comments may be filed on or before 60 days after publication in 
the Federal Register.

ADDRESSES: Comments should be directed to the following address: Thomas 
R. Herlihy, Privacy Act Officer, Office of the Executive Director, 
Federal Energy Regulatory Commission, 888 First Street, NE., Room 11J-
1, Washington, DC 20426.

FOR FURTHER INFORMATION CONTACT: Thomas R. Herlihy, Office of the 
Executive Director, Federal Regulatory Commission, 888 First Street, 
NE., Washington, DC 20426; 202-502-8300.

SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C. 552a, 
requires that each agency publish a notice of the existence and 
character of each new or altered ``system of records.'' 5 U.S.C. 
552a(a)(5). This Notice identifies and describes the Commission's new 
system of records. There are no altered systems to report. A copy of 
this report has been distributed to the Speaker of the House of 
Representatives and the President of the Senate, as the Act requires.
    The new system of records does not duplicate any existing agency 
systems. In accordance with 5 U.S.C. 552a(e)(4), the Commission lists 
below the following information about this system: Name; location; 
categories of individuals on whom the records are maintained; 
categories of records in the system; authority for maintenance of the 
system; each routine use; the policies and practices governing storage, 
retrievability, access controls, retention, and disposal; the title and 
business address of the agency official responsible for the system of 
records; procedures for notification, access and contesting the records 
of each system; and the sources of the records in the system.

System Name:
    National Finance Center Payroll Personnel System (NFC).

System Location:
    Hard copies of personnel and timekeeping data, and payroll 
transactions and reports are located at the Federal Energy Regulatory 
Commission (FERC), Washington, DC 20426. Computerized data is located 
at the U.S. Department of Agriculture, National Finance Center, New 
Orleans, LA 70129.

Categories of Individuals Covered by the System:
    All employees (Senior Executive Service and non-Senior Executive 
Service, bargaining unit and non-bargaining unit) employed by the 
Federal Energy Regulatory Commission.

Categories of Records in the System:
    All official personnel action and/or payroll transaction 
information on Commission employees.

Authority for Maintenance of the System:
    5 U.S.C. 301, 2302(b)(20)(B), 2302(b)(10), 7311, 7313; Executive 
Order 10450; 5 CFR 731.103.

Routine Uses of Records Maintained in the System Including Categories 
of Users and the Purpose of Such Uses:
    To the Merit Systems Protection Board, the Office of Special 
Counsel, the Equal Employment Opportunity Commission, or the Federal 
Labor Relations Authority, in connection with functions vested in those 
agencies.
    To a Congressional office in response to an inquiry made at the 
request of that individual.
    To the Office of Management and Budget in connection with private 
relief legislation.
    In litigation before a court or in an administrative proceeding 
being conducted by a Federal agency.
    To the National Archives and Records Administration for records 
management inspections.
    To Federal agencies as a data source for management information 
through the production of summary descriptive statistics and analytical 
studies in support of the functions for which the records are 
maintained for related studies.

Policies and Practices for Storing, Retrieving, Accessing, Retaining 
and Disposing of Records in the System:
Storage:
    On paper in Official Folders located at FERC. Computerized on an 
IBM z900 mainframe with IBM Shark RAID DASD system for direct access 
storage, and STK 9840 tape silos for long term data storage which 
resides at the NFC.

Retrievability:
    Data can be retrieved by employee's social security number.

Safeguards:
    The National Finance Center is located in a secured Federal 
complex. Within this secured building, the Computer Operations Center 
is located in a controlled access room. Specific employees have been 
identified as system and database administrators having specific 
responsibilities allowing access to FERC personnel and payroll data. 
Security is embedded within the software in both the operating system 
and at the application level. Individuals not granted access rights 
cannot view or change data. The database is monitored by software 
applications that provide audits of log-ins, both successful and 
failed.
    Output documents from the system are maintained as hard copy 
documents by FERC's Human Resources Services Division and is 
safeguarded in secured cabinets located within a secured room.

System Manager and Address:
    The Federal Energy Regulatory Commission and the USDA National 
Finance Center share responsibility for system management. The first 
point of

[[Page 19440]]

contact is the Director, Resource Integration Division, Federal Energy 
Regulatory Commission, 888 First Street, NE., Washington, DC 20426.

Notification Procedures:
    Contact the Director, Resource Integration Division, Federal Energy 
Regulatory Commission.

Records Access Procedures:
    Same as notification procedures.

Contesting Record Procedures:
    Same as notification procedures. Involvement by the Office of 
Personnel Management may be necessary, as provided in the Federal 
Personnel Manual, Chapter 731.

Record Source Categories:
    USDA National Finance Center Payroll/Personnel System; the 
employee's supervisors; and the employee.

Magalie R. Salas,
Secretary.
[FR Doc. E5-1716 Filed 4-12-05; 8:45 am]
BILLING CODE 6717-01-P