[Federal Register Volume 70, Number 70 (Wednesday, April 13, 2005)]
[Notices]
[Pages 19423-19426]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-7438]


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DEPARTMENT OF EDUCATION

[CFDA Nos. 84.007, 84.032, 84.033, 84.038, 84.063, 84.069, and 84.268]


Student Assistance General Provisions, Federal Supplemental 
Educational Opportunity Grant, Federal Family Education Loan, Federal 
Work-Study, Federal Perkins Loan, Federal Pell Grant, Leveraging 
Educational Assistance Partnership, and William D. Ford Federal Direct 
Loan Programs

ACTION: Notice of deadline dates for receipt of applications, reports, 
and other records for the 2004-2005 award year.

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SUMMARY: The Secretary announces deadline dates for the receipt of 
documents and other information from institutions and applicants for 
the Federal student aid programs authorized under Title IV of the 
Higher Education Act of 1965, as amended, for the 2004-2005 award year. 
The Federal student aid programs include the Federal Perkins Loan, 
Federal Work-Study, Federal Supplemental Educational Opportunity Grant, 
Federal Family Education Loan, William D. Ford Federal Direct Loan, 
Federal Pell Grant, and Leveraging Educational Assistance Partnership 
programs.
    These programs, administered by the U.S. Department of Education 
(Department), provide financial assistance to students attending 
eligible postsecondary educational institutions to help them pay their 
educational costs.

DATES: Deadline and Submission Dates: See Tables A and B at the end of 
this notice.

Table A--Deadline Dates for Application Processing and Receipt of 
Student Aid Reports (SARs) or Institutional Student Information Records 
(ISIRs) by Institutions

    Table A provides deadline dates for application processing, 
including corrections and submission of signatures, submission of 
verification documents and, for purposes of the Federal Pell Grant 
Program, receipt by institutions of SARs or ISIRs. We simplified the 
deadline dates in Table A by using only three dates for the 2004-2005 
award year. The single date for the submission of a Free Application 
for Federal Student Aid (FAFSA) is June 30, 2005, regardless of the 
method that the applicant uses to submit the FAFSA. September 15, 2005 
is the deadline date for the submission and receipt of corrections, 
changes of addresses or schools, or requests for a duplicate SAR. 
September 23, 2005 is the deadline date for the submission and receipt 
of all other documents and materials that are specified in Table A.

Table B--Federal Pell Grant Program Submission Dates for Disbursement 
Information by Institutions

    Table B provides the earliest submission and deadline dates for 
institutions to submit Federal Pell Grant disbursement records to the 
Department's Common Origination and Disbursement (COD) System.
    In general, an institution must submit Federal Pell Grant 
disbursement records no later than 30 days after making a Federal Pell 
Grant disbursement or becoming aware of the need to adjust a student's 
previously reported Federal Pell Grant disbursement. In accordance with 
the regulations at 34 CFR 668.164, we consider that Federal Pell Grant 
funds are disbursed on the earlier of the date that the institution: 
(a) Credits those funds to a student's account in the institution's 
general ledger or any subledger of the general ledger, or (b) pays 
those funds to a student directly. We consider that Federal Pell Grant 
funds are disbursed even if an institution uses its own funds in

[[Page 19424]]

advance of receiving program funds from the Department. An 
institution's failure to submit disbursement records within the 
required 30-day timeframe may result in an audit or program review 
finding. In addition, the Secretary may initiate an adverse action, 
such as a fine or other penalty for such failure.

Other Sources for Detailed Information

    We publish a detailed discussion of the Federal student aid 
application process in the following publications:
     2004-2005 Student Guide.
     Funding Your Education.
     2004-2005 High School Counselor's Handbook.
     A Guide to 2004-2005 SARs and ISIRs.
     2004-2005 Federal Student Aid Handbook.
    Additional information on the institutional reporting requirements 
for the Federal Pell Grant Program is contained in the 2004-2005 Common 
Origination and Disbursement (COD) Technical Reference, which is 
available at the Information for Financial Aid Professionals Web site 
at: http://www.ifap.ed.gov.
    Applicable Regulations: The following regulations apply: (1) 
Student Assistance General Provisions, 34 CFR part 668 and (2) Federal 
Pell Grant Program, 34 CFR part 690.

FOR FURTHER INFORMATION CONTACT: Harold McCullough, U.S. Department of 
Education, Federal Student Aid, 830 First Street, NE., Union Center 
Plaza, room 113E1, Washington, DC 20202-5345. Telephone: (202) 377-
4030.
    If you use a telecommunications device for the deaf (TDD), you may 
call the Federal Information Relay Service (FIRS) at 1-800-877-8339.
    Individuals with disabilities may obtain this document in an 
alternative format (e.g., Braille, large print, audiotape, or computer 
diskette) on request to the program contact person listed under FOR 
FURTHER INFORMATION CONTACT.

Electronic Access to This Document

    You may view this document, as well as all other documents of this 
Department published in the Federal Register, in text or Adobe Portable 
Document Format (PDF) on the Internet at the following site: http://www.ed.gov/news/fedregister.
    To use PDF you must have Adobe Acrobat Reader, which is available 
free at this site. If you have questions about using PDF, call the U.S. 
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in 
the Washington, DC, area at (202) 512-1530.
    You may also view this document in PDF at the following site: 
http://www.ifap.ed.gov.


    Note: The official version of this document is the document 
published in the Federal Register. Free Internet access to the 
official edition of the Federal Register and the Code of Federal 
Regulations is available on GPO Access at: http://www.gpoaccess.gov/nara/index.html.


    Program Authority: 20 U.S.C. 421-429, 1070a, 1070b-1070b-3, 
1070c-1070c-4, 1071-1087-2, 1087a, and 1087aa-1087ii; 42 U.S.C. 
2751-2756b.

    Dated: April 7, 2005.
Theresa S. Shaw,
Chief Operating Officer, Federal Student Aid.

 Table A.--Deadline Dates for Application Processing and Receipt of Student Aid Reports (SARs) or Institutional
                               Student Information Records (ISIRs) by Institutions
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                                                                                           What is the deadline
             Who submits?                 What is submitted?     Where is it submitted?     date for receipt?
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Student..............................  Free Application for     Electronically to the    June 30, 2005.\1\
                                        Federal Student Aid      Department's Central
                                        (FAFSA) on the Web or    Processing System
                                        Renewal FAFSA on the     (CPS).
                                        Web.
                                       Signature Page (if       To the address printed   September 15, 2005.
                                        required).               on the signature page.
Student through an Institution.......  An electronic original   Electronically to the    June 30, 2005.\1\
                                        or Renewal FAFSA.        Department's CPS.
Student..............................  A paper original FAFSA   To the address printed   June 30, 2005.
                                        or paper Renewal FAFSA.  on the FAFSA, Renewal
                                                                 FAFSA, or envelope
                                                                 provided with the form.
Student..............................  Corrections on the Web   Electronically to the    September 15, 2005.\1\
                                        with all required        Department's CPS.
                                        electronic signatures.
Student..............................  corrections on the Web   Electronically to the    September 15, 2005.\1\
                                        needing paper            Department's CPS.
                                        signatures.
                                       Paper signatures for     To the address printed   September 15, 2005.
                                        Corrections on the Web.  on the signature.
Student through an Institution.......  Electronic corrections.  Electronically to the    September 15, 2005.\1\
                                                                 Department's CPS.
Student..............................  Paper corrections        To the address printed   September 15, 2005.
                                        (including change of     on the SAR.
                                        mailing and e-mail
                                        addresses or
                                        institutions) using a
                                        SAR.
Student..............................  Change of mailing and e- To the Federal Student   September 15, 2005.
                                        mail addresses, change   Aid Information Center
                                        of institutions, or      by calling 1-800-433-
                                        requests for a           3243.
                                        duplicate SAR.
Student..............................  SAR with an official     To the institution.....  The earlier of:
                                        expected family                                  --the student's last
                                        contribution (EFC)                                date of enrollment; or
                                        calculated by the
                                        Department's CPS (Pell
                                        Only).
                                                                                         --September 23,
                                                                                          2005.\2\
Student through CPS..................  ISIR with an official    To the institution from  The earlier of:
                                        EFC calculated by the    the Department's CPS.   --the student's last
                                        Department's CPS (Pell                            date of enrollment; or
                                        only).
                                                                                         --September 23,
                                                                                          2005.\2\
Student..............................  Valid SAR (Pell only)..  To the institution.....  Except for late
                                                                                          disbursements under 34
                                                                                          CFR 668.164(g), the
                                                                                          earlier of:
                                                                                         --The student's last
                                                                                          date of enrollment; or

[[Page 19425]]

 
                                                                                         --September 23,
                                                                                          2005.\2\
                                                                                         For late disbursements,
                                                                                          the earlier of:
                                                                                         --the timeframes
                                                                                          provided in the
                                                                                          regulations at 34 CFR
                                                                                          668.164(g)(4)(i); or
                                                                                         --September 23,
                                                                                          2005.\2\
Student through CPS..................  Valid ISIR (Pell only).  To the institution from  Except for late
                                                                 the Department's CPS.    disbursements under 34
                                                                                          CFR 668.164(g), the
                                                                                          earlier of:
                                                                                         --the student's last
                                                                                          date of enrollment; or
                                                                                         --September 23,
                                                                                          2005.\2\
                                                                                         For late disbursements,
                                                                                          the earlier of:
                                                                                         --the timeframes
                                                                                          provided in the
                                                                                          regulations at 34 CFR
                                                                                          668.164(g)(4)(i); or
                                                                                         --September 23,
                                                                                          2005.\2\
Student..............................  Verification documents.  To the institution.....  The earlier of: \3\
                                                                                         --120 days after the
                                                                                          student's last date of
                                                                                          enrollment; or
                                                                                         --September 23, 2005.
Student..............................  Valid SAR after          To the institution.....  The earlier of: \4\
                                        verification (for Pell                           --120 days after the
                                        only).                                            student's last date of
                                                                                          enrollment; or
                                                                                         --September 23,
                                                                                          2005.\2\
Student through the Department's CPS.  Valid ISIR after         To the institution from  The earlier of: \4\
                                        verification (for Pell   the Department's CPS.   120 days after the
                                        only).                                            student's last date of
                                                                                          enrollment; or
                                                                                         --September 23,
                                                                                          2005.\2\
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\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
  must be completed and accepted by 12 midnight to meet the deadline. If transmissions are started before 12
  midnight but are not completed until after 12 midnight, those transmissions will not meet the deadline. In
  addition, any transmission picked up on or just prior to the deadline date that is rejected may not be
  reprocessed because the deadline will have passed by the time the user gets the information notifying him/her
  of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
  the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its SAIG mailbox.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
  corrections are required, deadline dates for submission of paper or electronic corrections and, for a Federal
  Pell Grant, the submission of a valid SAR or valid ISIR to the institution must still be met. An institution
  may establish an earlier deadline for the submission of verification documents for purposes of the campus-
  based programs, the FFEL Program, and the Federal Direct LoanProgram.
\4\ Students completing verification while no longer enrolled will be paid based on the higher of the two EFCs.


       Table B.--Federal Pell Grant Program Submission Dates for Disbursement Information by Institutions
----------------------------------------------------------------------------------------------------------------
                                                                                         What is the earliest
            Who submits?               What is submitted?          Where is it         submission and deadline
                                                                   submitted?             date for receipt?
----------------------------------------------------------------------------------------------------------------
Institutions.......................  At least one            To the Common           Earliest Submission Dates:
                                      acceptable              Origination and        An institution may submit
                                      disbursement record     Disbursement (COD)      disbursement information
                                      must be submitted for   System using either:.   as early as June 21, 2004,
                                      each Federal Pell      --the COD Web site at:   but no earlier than:
                                      Grant recipient at      http://cod.ed.gov; or. (a) 30 calendar days prior
                                      the institution.       --the Student Aid        to the disbursement date
                                                              Internet Gateway        under the advance payment
                                                              (SAIG).                 method:
                                                                                     (b) 7 calendar days prior
                                                                                      to the disbursement date
                                                                                      under the Just-in-Time or
                                                                                      Cash Monitoring 1
                                                                                      payment methods; or
                                                                                     (c) the date of
                                                                                      disbursement under the
                                                                                      Reimbursement or Cash
                                                                                      Monitoring 2
                                                                                      payment methods.
                                                                                     Deadline Submission Dates:
                                                                                     Except as provided below,
                                                                                      an institution is required
                                                                                      to submit disbursement
                                                                                      information no later than
                                                                                      the earlier of:
                                                                                     (a) 30 calendar days after
                                                                                      the institution makes a
                                                                                      disbursement or becomes
                                                                                      aware of the need to make
                                                                                      an adjustment to
                                                                                      previously reported
                                                                                      disbursement data; or
                                                                                     (b) September 30, 2005.\1\

[[Page 19426]]

 
                                                                                     An institution may submit
                                                                                      disbursement information
                                                                                      after September 30, 2005,
                                                                                      only:
                                                                                     (a) for a downward
                                                                                      adjustment of a previously
                                                                                      reported award;
                                                                                     (b) based upon a program
                                                                                      review or initial audit
                                                                                      finding per 34 CFR 690.83;
                                                                                     (c) for reporting a late
                                                                                      disbursement under 34 CFR
                                                                                      668.164(g); or
                                                                                     (d) for reporting
                                                                                      disbursements previously
                                                                                      blocked as a result of
                                                                                      another institution
                                                                                      failing to post a downward
                                                                                      adjustment.
                                     Request for             By e-mail to:           The earlier of:
                                      administrative relief   sfa.administrative.    --a date designated by the
                                      based on a natural      [email protected].          Secretary after
                                      disaster or other                               consultation with the
                                      unusual                                         institution; or
                                      circumstances, or an                           --January 30, 2006.
                                      administrative error
                                      made by the
                                      Department.
                                     Request for             By e-mail to:           The earlier of:
                                      administrative relief   sfa.administrative.    --30 days after the student
                                      for a student \2\ who   [email protected].          reenrolls; or
                                      reenters the                                   --May 1, 2006.
                                      institution (1)
                                      within 180 days after
                                      initially withdrawing
                                      and (2) after
                                      September 15, 2005.
----------------------------------------------------------------------------------------------------------------
\1\ The deadline for electronic transactions is 11:59 p.m. on September 30, 2005. Transmissions must be
  completed and accepted by 12 midnight to meet the deadline. If transmissions are started before 12 midnight
  but are not completed until after 12 midnight, those transmissions will not meet the deadline. In addition,
  any transmission picked up on or just prior to the deadline date that is rejected may not be reprocessed
  because the deadline will have passed by the time the user gets the information notifying him/her of the
  rejection.
\2\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
Note: The COD System must accept origination data for a student from an institution before it accepts
  disbursement information from the institution for that student. Institutions may submit origination and
  disbursement data for a student in the same transmission. However, if the origination data is rejected, the
  disbursement data is rejected.

[FR Doc. 05-7438 Filed 4-12-05; 8:45 am]
BILLING CODE 4000-01-P