[Federal Register Volume 70, Number 51 (Thursday, March 17, 2005)]
[Notices]
[Pages 13047-13049]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-5245]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
2, 2005. Once the appraisal of the records is completed, NARA will send 
a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    Fax: (301) 837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover

[[Page 13048]]

all the records of an agency or one of its major subdivisions. Most 
schedules, however, cover records of only one office or program or a 
few series of records. Many of these update previously approved 
schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Interior, Office of the Secretary (N1-48-05-2, 
10 items, 10 temporary items). Files relating to the coordination and 
enactment of regulations promulgated by the Department as well as files 
relating to the Department's compliance with the Regulatory Flexibility 
Act of 1980. Also included are electronic copies of documents created 
using electronic mail and word processing.
    2. Department of Justice, Drug Enforcement Administration (N1-170-
04-7, 15 items, 15 temporary items). System inputs, outputs, master 
files, and documentation relating to the agency's public key 
infrastructure that supports the secure electronic transmission of 
business transactions and prescriptions for controlled substances. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    3. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-04-1, 5 items, 5 temporary items). Class curricula, rosters of 
participants, and individual and instructor training records 
accumulated by the Naval Criminal Investigative Service Academy. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    4. Department of the Navy, Naval Criminal Investigative Service 
(N1-NU-04-2, 3 items, 3 temporary items). Psychological autopsy records 
prepared to assist investigators in determining cause of death. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    5. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-05-2, 5 items, 3 temporary items). Schedules of daily activities 
of the Deputy Assistant Secretary for Academic Programs. Also included 
are electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of subject files and program files.
    6. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-05-3, 6 items, 3 temporary items). American and foreign grantee 
files of the Office of Academic Exchange Programs. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of subject/project files and program files of the office director and 
general country files of the program branches.
    7. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-05-4, 5 items, 3 temporary items). Schedules of daily activities 
of the Deputy Assistant Secretary for Professional and Cultural 
Exchanges. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of subject files and program files.
    8. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-05-5, 10 items, 7 temporary items). Congressional 
correspondence, grantee files, project working files, and photograph 
files of the Office of Citizen Exchanges. Also included are electronic 
copies of records created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of subject 
files and program files of the office director and general country 
files of the program divisions.
    9. Department of State, Bureau of Educational and Cultural Affairs 
(N1-59-05-7, 10 items, 2 temporary items). Electronic copies of records 
created using electronic mail and word processing that are accumulated 
by the Cultural Property Advisory Committee. Proposed for permanent 
retention are recordkeeping copies of meeting files, request files, 
country files, subject files, program files, and report files.
    10. Department of Transportation, Federal Aviation Administration 
(N1-237-05-1, 1 item, 1 temporary item). Files relating to applications 
for passports for crewmembers.
    11. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-05-1, 3 items, 3 temporary items). Correspondence 
and related records pertaining to the award, administration, and 
payment of contracts. Records are maintained and used by Contracting 
Officer Technical Representatives for contract documentation and 
oversight activities. Also included are electronic copies of records 
created using electronic mail and word processing. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
records regardless of recordkeeping medium.
    12. Department of Transportation, Federal Motor Carrier Safety 
Administration (N1-557-05-9, 10 items, 10 temporary items). Records 
accumulated by the Office of Human Capital Assets, including annual 
award files, chronological files, reference files, and management 
survey files. Also included are electronic copies of records created 
using electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    13. Department of the Treasury, Internal Revenue Service (N1-58-05-
4, 1 item, 1 temporary item). Inadvertent Taxpayer Data Access Forms 
used to document access to taxpayer information by agency employees 
when access is not supported by direct case assignment.
    14. Department of the Treasury, Internal Revenue Service (N1-58-05-
5, 1 item, 1 temporary item). Calendars, appointment books, schedules, 
logs, and diaries of the Director of the Equal Employment Opportunity 
and Diversity Field Services. This schedule applies to records in any 
recordkeeping medium.
    15. Department of the Treasury, Internal Revenue Service (N1-58-05-
6, 3 items, 3 temporary items). Correction input and output files and 
logs for Notice Registers, which contain taxpayer information used to 
send notices to taxpayers. This schedule also

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increases the retention period for the Notice Registers, which were 
previously approved for disposal.
    16. Court Services and Offender Supervision Agency for the District 
of Columbia, Pretrial Services Agency (N1-562-05-1, 3 items, 3 
temporary items). Supervision and treatment case files for defendants 
charged with criminal offenses and awaiting case disposition in 
Washington, DC. Also included are electronic copies of documents 
created using electronic mail and word processing.
    17. Federal Energy Regulatory Commission, Agency-wide, (N1-138-05-
1, 2 items, 2 temporary items). Annual reports of personal and 
professional information from persons holding interlocking positions in 
public utilities. Also included are electronic copies of records 
created using electronic mail and word processing.

    Dated: March 10, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-5245 Filed 3-16-05; 8:45 am]
BILLING CODE 7515-01-P