[Federal Register Volume 70, Number 47 (Friday, March 11, 2005)]
[Notices]
[Pages 12206-12207]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-4786]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
April 11, 2005 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 1, 2005, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: March 7, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
A0040-5 DASG

System name:
    Occupational Health Records (March 27, 2003, 68 FR 14959).

Changes:
* * * * *

Categories of individuals covered by the system:
    Add to entry ``and ergonomic evaluations''.

Categories of records in the system:
    Add to entry ``gender, pay plan and grade,'' and ``ergonomic 
evaluations,'' and ``job requirements, physical demands''.
* * * * *

Purpose(s):
    Add to entry ``ergonomic recommendations and corrections''.
* * * * *

Record source categories:
    Add ``individual'' to entry.
* * * * *
A0040-5 DASG

System name:
    Occupational Health Records.

System location:
    U.S. Army Medical Command, 1216 Stanley Road, Suite 25m Fort Sam 
Houston, TX 78234-5053.
    U.S. Army Center for Health Promotion and Preventive Medicine, 5158 
Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.

Categories of individuals covered by the system:
    Active duty army, their family members, U.S. Army Reserve, National 
Guard on active duty or in drill status, U.S. Military Academy and 
Reserve Officer Training Corps cadets, when engaged in directed 
training, foreign national military assigned to Army components, 
Department of the Army civilian and non-appropriated fund personnel 
employed by the Army for whom specific occupational health examinations 
and ergonomic evaluations have been conducted and/or requested.

Categories of records in the system:
    Name, Social Security Number, date and place of birth, marital 
status, gender, pay plan and grade, dates of medical surveillance tests 
and ergonomic evaluations and their results, job requirements, physical 
demands, documents reflecting the training, experience and 
certification to work within hazardous environments, including 
personnel monitoring results and work are monitoring readings. 
Exposures to chemicals, radiation, physical environment, non-human 
primates, and similar and related documents; personnel protective 
equipment and medical programs required to limit exposure to 
environmental safety and health hazards are also included.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 5 U.S.C. 7902, Safety 
Programs; 29 U.S.C. 668, Programs of Federal Agencies; 29 CFR 1910, 
Occupational Safety and Health Standards; Army Regulation 40-5, 
Preventive Medicine; E.O. 12223, Occupational Safety Health Programs 
for Federal Employees; and E.O. 9397 (SSN).

Purpose(s):
    To maintain a permanent record of work places, training, exposures, 
medial surveillance, ergonomic recommendations and corrections, and any 
medical care provided for eligible individuals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to appropriate Government agencies 
whose responsibility falls within the occupational health statutes 
identified under `Authority' above.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

    Note: This system of records contains individually identifiable 
health information. The DoD Health Information Privacy Regulation 
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability 
and Accountability Act of 1996, applies to most such health 
information. DoD 6025.18-R may place additional procedural 
requirements on the uses and disclosures of such information beyond 
those found in the Privacy Act of 1974 or mentioned in this system 
of records notice.



[[Page 12207]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, printouts, magnetic tapes and electronic storage 
media.

Retrievability:
    By individual's name and/or Social Security Number.

Safeguards:
    Access to all records is restricted to designated individuals whose 
official duties dictate an official need to know. Information in 
automated media is further protected from unauthorized access in locked 
rooms. All individuals afforded access are given periodic orientations 
concerning sensitivity of personal information and requirement to 
prevent unauthorized disclosure.

Retention and disposal:
    Records are maintained by employing office until employee is 
separated at which time records are filed with the individual personnel 
record for 30 years. GB agent records maintain for 40 years then 
destroy.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-
6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-
6013, or to the Patient Administrator at the appropriate medical 
treatment facility.
    For ergonomic evaluations the individual should address written 
inquiries to the Commander, U.S. Army Center for Health Promotion and 
Preventive Medicine, 5158 Blackhawk Road, Aberdeen, MD 21010-5403.
    Individual must provide full name, Social Security Number, current 
address, telephone number, details of last location of record or 
employment, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief 
Information Officer, Office of the Surgeon General, U.S. Army Medical 
Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013, or 
to the Patient Administrator at the appropriate medical treatment 
facility.
    For ergonomic evaluations the individual should address written 
inquiries to the Commander, U.S. Army Center for Health Promotion and 
Preventive Medicine, 5158 Blackhawk Road, Aberdeen, MD 21010-5403.
    Individual must provide full name, Social Security Number, current 
address, telephone number, details of last location of record or 
employment, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial determination are contained in Army Regulation 
340-21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From individuals and Army Medical records and reports.

Exemptions claimed for the system:
    None.
[FR Doc. 05-4786 Filed 3-10-05; 8:45 am]
BILLING CODE 3710-08-P