[Federal Register Volume 70, Number 40 (Wednesday, March 2, 2005)]
[Notices]
[Pages 10076-10077]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-4031]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The Department of the Army is proposing to alter the existing 
system of records by adding a new purpose, i.e., to support the 
families of service members, and two new routine uses as follows:
    Information from these records may be disclosed to the Department 
of Veterans Affairs, and other Federal agencies in connection with 
eligibility, notification and assistance in obtaining benefits due.
    `Information from these records may be released to family members 
of injury or killed DoD personnel to aid in the settlement of the 
member's estate or other affairs.

DATES: This proposed action will be effective without further notice on 
April 1, 2005 unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information/Privacy 
Office Division, U.S. Army Records Management and Declassification 
Agency, ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 
144, Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 1, 2005, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: February 24, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
A0600-8-1c AHRC DoD

System name:
    Defense Casualty Information Processing System (DCIPS) (November 
18, 2004, 69 FR 67551).

Changes:
* * * * *

System location:
    Delete entry and replace with U.S. Army Human Resources Command, 
200 Stovall Street, Alexandria, VA 22332-0481.
    Commander, Headquarters Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703.
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130.
    Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 
3280 Russell Road, Quantico, VA 22134-5101.
* * * * *

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary 
of the Air Force; 10 U.S.C. 5043, Commandant of the Marine Corps; DoD 
Instruction 1300.18, Personnel Casualty Matters, Policies, and 
Procedures; DoD Directive 1300.22, Mortuary Affairs Policy; DoD 
Directive 1300.15, Military Funeral Support; Office of the Assistant 
Secretary of Defense Memorandum, subject: Defense Casualty Information 
Processing System, dated Oct 22, 1999; and E.O. 9397 (SSN). For a 
complete list of individual Service implementing regulations, contact 
the system manager.''

Purpose(s):
    Add to the end of the entry `and to support the families of service 
members'.

[[Page 10077]]

    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: Add two new 
paragraphs `Information from these records may be disclosed to the 
Department of Veterans Affairs, and other Federal agencies in 
connection with eligibility, notification and assistance in obtaining 
benefits due.
    Information from these records may be released to family members of 
injury or killed DoD personnel to aid in the settlement of the member's 
estate or other affairs.'
* * * * *
A0600-8-1c AHRC DoD

System name:
    Defense Casualty Information Processing System (DCIPS).

System location:
    U.S. Army Human Resources Command 200 Stovall Street, Alexandria, 
VA 22332-0481.
    Commander, Headquarters Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703.
    Commander, Navy Personal Command, 5720 Integrity Drive, Millington, 
TN 38055-3130.
    Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 
3280 Russell Road, Quantico, VA 22134-5101.

Categories of individuals covered by the system:
    Department of Defense military personnel (active component and 
reserve component) and their family members; DoD civilian personnel, 
retired service members, non-DoD civilians, and other individuals that 
are reported as casualties.

Categories of records in the system:
    Individual's name, Social Security Number, date of birth, branch of 
service, organization, duty, Army rank and military occupational 
speciality (MOS), Air Force Specialty Code (AFSC) and rank, Navy rank 
and rate, Marine Corp rank and specialty code, sex, race, religion, 
home of record, and other pertinent information; personnel records, 
correspondence with primary next of kin/secondary next of kin, 
inquiries from other agencies and individuals, DD Form 1300 (Report of 
Casualty).

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of 
the Navy; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.A.C. 5043, 
Commandant of the Marine Corps; DoD Instruction 1300.18, Personnel 
Casualty Matters, Policies, and Procedures; DoD Directive 1300.22, 
Mortuary Affairs Policy; DoD Directive 1300.15, Military Funeral 
Support; Office of the Assistant Secretary of Defense Memorandum, 
subject: Defense Casualty Information Processing System, dated Oct 22, 
1999; and E.O. 9397 (SSN). For a complete list of individual Service 
implementing regulations, contact the system manager.

Purpose(s):
    To provide DoD with a single joint military casualty information 
processing system; to provide support for the management of casualty 
and mortuary affairs by the Services Casualty and Mortuary Affairs 
Offices; to respond to inquiries; to provide statistical data 
comprising type, number, place and cause of incident to DoD Services' 
members; and to support the families of service members.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: In addition to those 
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy 
Act, these records or information contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Information from these records may be disclosed to the Department 
of Veterans Affairs, and other Federal agencies in connection with 
eligibility, notification and assistance in obtaining benefits due.
    Information from these records may be released to family members of 
injury or killed DoD personnel to aid in the settlement of the member's 
estate or other affairs.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper records in file folders and on electronic storage media.

Retrievability:
    By individual's name and/or Social Security Number or any other 
data element.

Safeguards:
    All information is restricted to a secure area in buildings that 
employ security guards. Computer printouts and magnetic tapes and files 
are protected by password known only to properly screened personnel 
possessing special authorization for access.

Retention and disposal:
    Records are permanent.

System managers and addresses:
    Commander, U.S. Army Human Resources Command, 200 Stovall Street, 
Alexandria, VA 22332-0481.
    Commander, Headquarters Air Force Military Personnel Center, 550 C 
Street W, Randolph Air Force Base, TX 78150-4703.
    Commander, Navy Personnel Command, 5720 Integrity Drive, 
Millington, TN 38055-3130.
    Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 
3280 Russell Road, Quantico, VA 22134-5101.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
appropriate system manager.
    Individual should provide full name, current address and telephone 
number, and should identify the person who is the subject of the 
inquiry by name, rank and Social Security Number or Service Number.

Record access procedures:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
appropriate system manager.
    Individual should provide full name, current address and telephone 
number, and should identify the person who is the subject of the 
inquiry by name, rank and Social Security Number or Service Number.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From casualty reports and investigations received from commander, 
medical personnel, medical examiners, and other related official 
sources.

Exemptions claimed for the system:
    None.

[FR Doc. 05-4031 Filed 3-1-05; 8:45 am]
BILLING CODE 5001-06-M