[Federal Register Volume 70, Number 37 (Friday, February 25, 2005)]
[Notices]
[Pages 9282-9283]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-3672]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION:  Notice to add a system of records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to add a 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on March 28, 2005 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Ms. Juanita Irvin at (703) 601-4722, 
extension 110.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act of 1974, as amended, were submitted on (date), to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: February 18, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
DHA 11

System Name:
    Defense Medical Personnel Preparedness Database.

System location:
    Department of Defense, TRICARE Management Activity, 5205 Leesburg

[[Page 9283]]

Pike, Suite 1100, Falls Church, VA 22041-3238.

Categories of Individuals Covered by the System:
    Active Duty Military, Reserve, National Guard, and DoD civilian 
employees, to include non-appropriated fund employees and foreign 
nationals.

Categories of records in the system:
    Individual's name, gender, work address and telephone number, 
Social Security Number, medical training information including class 
names and class dates, and personnel readiness documentation that 
includes immunization and other health information required to 
determine an individual's fitness to perform their duties related to 
the mission of the Armed Forces and the Military Health System.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations; E.O. 12656, Assignment of 
Emergency Preparedness Responsibilities; DOD-I 1322.24, Military 
Medical Readiness Skills Training; DoD 6013.13-M, Medical Expense 
Performance Reporting System (MEPRS) for Fixed, Medical/Dental 
Treatment Facilities; DoD 5136.1-P, Medical Readiness Strategic Plan 
(MRSP); and E.O. 9397 (SSN).

Purpose(s):
    The Office of the Secretary is establishing a single Department of 
Defense electronic database that provides the preparedness of DoD 
medical personnel to meet national security emergencies.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD ``Blanket Routine Uses'' set forth at the beginning of 
OSD's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    The records are maintained in computers and computer output 
products.

Retrievability:
    Records are retrieved by individual's name and Social Security 
Number.

Safeguards:
    The records are maintained in a government-controlled facility. 
Physical access is limited to personnel with appropriate clearance and 
need-to-know. Access to computerized data is restricted by password. 
Passwords are changed periodically.

Retention and disposal:
    Maintained for as long as DoD medical personnel are active and in 
Military Health Services System. Upon death or disenrollment from 
system, records are marked for inactive file and kept an additional 
five years. Storage media containing data with personal identifiers 
will be erased (degaussed) after the five-year inactive record 
retention.

System manager(s) and address:
    Program Manager, Resources Information Technology Program Office, 
5205 Leesburg Pike, Suite 1100, Falls Church, VA 22041-3238.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the TRICARE Management Activity Privacy Office, 
5111 Leesburg Pike, Suite 810, Falls Church, VA 22041-3238.
    Requests must contain the individual's full name and Social 
Security Number.

Record access procedures:
    Individuals seeking to determine whether information about 
themselves is contained within the system should address written 
inquiries to the TRICARE Management Activity Privacy Office, 5111 
Leesburg Pike, Suite 810, Falls Church, VA 22041-3238.
    Requests must contain the individual's full name and Social 
Security Number.

Contesting record procedures:
    Individuals may request a record be amended. Correspondence should 
be sent to TRICARE Management Activity Privacy Office, 511 Leesburg 
Pike, Suite 810, Falls Church, VA 22041-3238.
    Individual must include as much information, documentation, or 
other evidence as needed to support your request to amend the pertinent 
record.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Records source categories:
    Information about individuals in the records is obtained primarily 
from DoD Pay and Personnel Systems, the Military Medical Eligibility 
System (known as the Defense Enrollment Eligibility Reporting System), 
and from personnel who work at DoD Medical facilities. Additional 
information may be obtained from DoD supervisors or DoD operational 
records.

Exemptions claimed for the system:
    None.

[FR Doc. 05-3672 Filed 2-24-05; 8:45 am]
BILLING CODE 5001-06-M