[Federal Register Volume 70, Number 37 (Friday, February 25, 2005)]
[Notices]
[Pages 9289-9290]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-3671]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
notice to its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The Navy is proposing to exempt the 
system of records to protect the objectivity or fairness of the test or 
examination process within the Naval Criminal Investigation Service.

DATES: This action will be effective on March 28, 2005, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (DNS-36), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, was submitted on January 4, 2005, to the House Committee 
on Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: February 18, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
N12410-2

System name:
    NCIS Training Academy Records.

System location:
    NCIS Training Academy, NCIS Townhouse 394 Federal Law Enforcement 
Training Center, Glynco, GA 31524-2002.

Categories of individuals covered by the system:
    Students and instructors of the Naval Criminal Investigative 
Service (NCIS) Academy.

Categories of records in the system:
    Individual Training Records: Name, Social Security Number, rank, e-
mail address, duty station address, etc.; training evaluations (grades/
scores) and indicating whether program was completed (either 
satisfactory or unsatisfactory); documentation of course completion; 
qualifications of students; waivers or exemptions requested or granted 
and verification of physical abilities (as required) either as a 
prerequisite or as a final qualification.
    Instructor Training Records: Name, Social Security Number, rank, e-
mail address, etc.; personal training history; attendance records; 
exemptions or waivers requested/granted; evaluations; qualification 
notifications; certifications; re-certifications; and verifications of 
ability.

Authority for maintenance of the system:
    10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).

Purpose(s):
    To maintain course and training demands, requirements and 
achievements; identify waivers or exemptions requested or granted, 
verify physical abilities required; document attendance and/or course 
completion, provide academic and performance evaluations and for other 
training administration requirements necessary to meet the Federal Law 
Enforcement Training Accreditation's (FLETA) requirements necessary for 
accreditation of the NCIS Training Academy.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside to DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Manual records are maintained in file cabinets under the control of 
authorized personnel during working hours. The office space in which 
the file cabinets are located is locked outside of official working 
hours. Computer terminals are located in supervised areas. Access is 
controlled by password or other user code system.

Retention and disposal:
    For student records: Retire hardcopy records to the Federal Records 
Center

[[Page 9290]]

when 4 years old. Destroy 40 years after the end of the training year.
    For instructor records: Destroy records 4 years after departure 
from Academy.

System manager(s) and address:
    Deputy Assistant Director, Training, NCIS Training Academy, NCIS 
Townhouse 394 FLETC, Glynco, GA 31524-2002.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Director, Naval Criminal Investigative Service Headquarters (Code 
00LJF), 716 Sicard Street, SE., Suite 2000, Washington Navy Yard, DC 
20388-5380.
    Written requests should include the full name, Social Security 
Number, and address of the individual and be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
Director, Naval Criminal Investigative Service Headquarters (Code 
00LJF), 716 Sicard Street, SE., Suite 2000, Washington Navy Yard, DC 
20388-5380.
    Written requests should include the full name, Social Security 
Number and address of the individual and be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; school and educational institutions, medical 
authorities, military agencies, instructors, and FLETA for instructor 
accreditation records.

Exemptions claimed for the system:
    Testing or examination material used solely to determine individual 
qualifications for appointment or promotion in the Federal or military 
service, if the disclosure would compromise the objectivity or fairness 
of the test or examination process may be exempt pursuant to 5 U.S.C. 
552a(k)(6), if the disclosure would compromise the objectivity or 
fairness of the test or examination process.
    An exemption rule for this system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 701, subpart G. For additional 
information contact the system manager.

[FR Doc. 05-3671 Filed 2-24-05; 8:45 am]
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