[Federal Register Volume 70, Number 37 (Friday, February 25, 2005)]
[Notices]
[Pages 9283-9284]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-3668]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a record system.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on March 28, 2005, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to Mrs. Eugenia Harms, Air Force Privacy Act 
Officer, AF-CIO/P, 1155 Air Force Pentagon, Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Eugenia Harms at (703) 696-6280.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 26, 2005, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).


[[Page 9284]]


    Dated: February 18, 2005.
Jeannette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
F033 AF E

System name:
    Air Force Directory Services (AFDS).

System location:
    Air Force Directory Services, HQ Standard Systems Group (SSG)/DOPP, 
201 E. Moore Drive, Building 856, Room 108, Gunter Annex, Maxwell AFB, 
AL, 36114-2014.

Categories of individuals covered by the system:
    Air Force active duty, reserve and guard members, civilian 
employees, contractors, foreign nationals, and retirees.

Categories of records in the system:
    Information includes name, Electronic Data Interchange-Personal 
Identifier (EDI-PI), Social Security Number, date of birth, gender, 
citizenship status, MAJCOM, base name, office symbol, assigned and 
attached unit/PAS, personal category code, duty assigned code, 
generational qualifier, pay plan, pay grade, rank, reservist/ANG 
category code, non-publish Status (protected airman), phone number, fax 
number, e-mail address, DoD PKI certificate.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; Air Force Instruction 
33-213, Identity Management; and E.O. 9397 (SSN).

Purpose(s):
    This database serves as broker of authoritative personnel 
identification data used by various network applications. It is used to 
consolidate and distribute data from a number of authoritative sources. 
To simplify the management of identification data elements about war 
fighters within individual application by giving systems access to near 
real time data about their users.

Routine uses of records maintained in the system including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in computer and computer output products.

Retrievability:
    Records are retrieved by a unique 10-digit identifier, Electronic 
Data Interchange-Personal Identifier (EDI-PI).

Safeguards:
    Records are accessed by person(s) responsible for servicing the 
record system in performance of their official duties and by authorized 
personnel who are properly screened and cleared for need-to-know. The 
storage area network hosting the data is located in a controlled area 
secured by an electronic entry system relying on a security token and 
PIN. Access to the automated records is controlled and limited.

Retention and disposal:
    Deleted when superseded, obsolete, or no long needed, whichever is 
later.

system manager(s) and address:
    Program Manager, Air Force Directory Services, Program Management 
Office, HQ SSG/DOP, 501 E. Moore Dr., Suite 1200H, Gunter Annex--
Maxwell AFB, AL 36114-3014.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records may contact Air Force 
Directory Services Technical Lead, 501 E. Moore Dr., Suite 1254, Gunter 
Annex--Maxwell AFB, AL 36114-3014.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records may contact Air Force Directory Services 
Technical Lead, 501 E. Moore Dr., Suite 1254, Gunter Annex--Maxwell 
AFB, AL 36114-3014, E-mail: [email protected].

Contesting records procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information is derived from Air Force Personnel Center, Global Data 
System, the Defense Manpower Data Center, and the Air Force Global 
Address List.

Exemptions claimed for the system:
    None.

[FR Doc. 05-3668 Filed 2-24-05; 8:45 am]
BILLING CODE 5001-06-M