[Federal Register Volume 70, Number 37 (Friday, February 25, 2005)]
[Notices]
[Pages 9284-9286]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-3659]


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DEPARTMENT OF THE DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is proposing to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
March 28, 2005, unless comments are received which result in a contrary 
determination.

ADDRESSES: Department of the Army, Freedom of Information Privacy 
Division, U.S. Army Records Management and Declassification Agency, 
Attn: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, 
Alexandria, VA 22325-3905.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 428-6497.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 2, 2005, to 
the House Committee on Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, `Federal Agency Responsibilities for 
Maintaining Records About Individuals,' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).


[[Page 9285]]


    Dated: February 12, 2005.
Jeanette Owings-Ballard,
OSD Federal Register Liaison Officer, Department of Defense.
A0601-270 USMEPCOM

System Name:
    U.S. Military Entrance Processing Reporting System (March 29, 2000, 
65 FR 16568).

Changes:
System identifier:
    Delete entry and replace with ``A0601-270 USMEPCOM DoD''.

System name:
    Delete entry and replace with ``U.S. Military Processing Command 
Integrated Resources System (USMIRS).''
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``All individuals who report to a 
mobile examining team site or MEPS to be aptitudinally tested and/or 
medically examined to determine their fitness for entry into one of the 
Armed Services''

Categories of records in the system:
    Delete entry and replace with ``Various personal data, such as 
individual's name, Social Security Number, Alien Registration number, 
date and place of birth, home address and telephone number, results of 
aptitude tests, physical examination, background screening through the 
use of fingerprinting, and relevant documentation concerning 
individual's acceptance/rejection for military service.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 5013, 
Secretary of the Navy; DoD Directive 1145.2, United States Military 
Entrance Processing Command; Army Regulation 601-270/Air Force 
Regulation 33-7/Marine Corps Order P1100.75A, Military Entrance 
Processing Station (MEPS); MEPCOM Regulation 680-3, U.S. Military 
Processing Command Integrated Resources System (USMIRS); and E.O. 9397 
(SSN).''

Purpose(s):
    Delete entry and replace with ``To determine qualifications of 
applicants for the Armed Forces through aptitude testing, medical 
examination, identity verification, background screening, and 
administrative processing. Records will also be used to determine 
patterns and trends in the military population, and for statistical 
analyses.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records in file folders and 
in electronic storage media.''

Retrievability:
    Delete entry and replace with ``Individual's name, Social Security 
Number, and/or biometric images.''
* * * * *

Retention and disposal:
    Delete from entry ``records will be maintained until all 
requirement of Pub. L. 104-201 are met and until a records disposition 
is obtained from the National Archives and Records Administration''.
* * * * *
A0601-270 USMEPCOM DoD

System name:
    U.S. Military Processing Command Integrated Resources System 
(USMIRS).

System location:
    Primary location: United States Military Entrance Processing 
Command, 2834 Green Bay Road, North Chicago, IL 60064-3094. Segments 
exist at 65 military entrance processing stations in the continental 
United States, Alaska, Puerto Rico, and Hawaii. Official mailing 
addresses are published as an appendix to the Army's compilation of 
record system notices.

Categories of individuals covered by the system:
    All individuals who report to a mobile examining team site or MEPS 
to be aptitudinally tested and/or medically examined to determine their 
fitness for entry into one of the Armed Services.

Categories of records in the system:
    Various personnel data, such as individual's name, Social Security 
Number, date and place of birth, home address and telephone number, 
results of aptitude tests, physical examination, and relevant 
documentation concerning individual's acceptance/rejection for military 
service.
    Various personal data, such as individual's name, Social Security 
Number, Alien Registration number, date and place of birth, home 
address and telephone number, results of aptitude tests, physical 
examination, background screening through the use of fingerprinting, 
and relevant documentation concerning individual's acceptance/rejection 
for military service.''

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of 
the Air Force, 10 U.S.C. 5013, Secretary of the Navy; DoD Directive 
1145.2, United States Military Entrance Processing Command; Army 
Regulation 601-270/Air Force Regulation 33-7/Marine Corps Order 
P1100.75A, Military Entrance Processing Station (MEPS); MEPCOM 
Regulation 680-3, U.S. Military Processing Command Integrated Resources 
System (USMIRS); and E.O. 9397 (SSN).

Purpose(s):
    To determine qualifications of applicants for the Armed Forces 
through aptitude testing, medical examination, identity verification, 
background screening, and administrative processing. Records will also 
be used to determine patterns and trends in the military population, 
and for statistical analyses.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information is disclosed to the Selective Service System (SSS) to 
update the SSS registrant database.
    Information may also be disclosed to local and State Government 
agencies for compliance with laws and regulations governing control of 
communicable diseases.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and in electronic storage media.

Retrievability:
    Individual's name, Social Security Number, and/or biometric images.

Safeguards:
    All data are retained in locked room/compartments with access 
limited to personnel designated as having official need therefore. 
Access to computerized data is by use of a valid user ID and password 
code assigned to the individual video display terminal operator.

[[Page 9286]]

Retention and disposal:
    Each military entrance processing station retains a copy of 
reporting system source documents for each enlistee for 90 days after 
shipment. For all other applicants, each station retains, if 
applicable, a copy of the Report of Medical Examination with supporting 
documentation, the Report of Medical History, and any other reporting 
source documents, for a period not to exceed 2 years, after which they 
are destroyed. Originals or copies of documents are filed permanently 
in Official Personnel Files for acceptable applicants and transferred 
to the gaining Armed Force. Information relating to the individual's 
who become seriously ill or are injured while at MEPS, or were found 
disqualified for a condition considered dangerous to the individual's 
health if left untreated.

System manager(s) and address:
    Commander, U.S. Military Entrance Processing Command, 2834 Green 
Bay Road, North Chicago, IL 60064-3094.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
Commander, U.S. Military Entrance Processing Commander, U.S. Military 
Entrance Processing Command, 2834 Green Bay Road, North Chicago, IL 
60064-3094.
    Individual should provide the full name, Social Security Number, 
and military status or other information verifiable from the record 
itself.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Military Entrance Processing Command, 2834 Green Bay Road, North 
Chicago, IL 60064-3094.
    Individual should provide the full name, Social Security Number, 
and military status or other information verifiable from the record 
itself.
    On personal visits, individual should provide acceptable 
identification such as valid driver's license, employer identification 
card, building pass, etc.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in the 
Department of the Army Regulation 340-21; 32 CFR part 505; or may be 
obtained from the system manager.

Record source categories:
    From the individual, physicians, results of tests, Federal/State/
local law enforcement activities/agencies.

Exemptions claimed for the system:
    None.
[FR Doc. 05-3659 Filed 2-29-05; 8:45 am]
BILLING CODE 5001-06-M