[Federal Register Volume 70, Number 37 (Friday, February 25, 2005)]
[Notices]
[Pages 9389-9391]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-3618]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 11, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001, E-mail: [email protected], FAX: 301-
837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape,

[[Page 9390]]

and other media. To control this accumulation, agency records managers 
prepare schedules proposing retention periods for records and submit 
these schedules for NARA's approval, using the Standard Form (SF) 115, 
Request for Records Disposition Authority. These schedules provide for 
the timely transfer into the National Archives of historically valuable 
records and authorize the disposal of all other records after the 
agency no longer needs them to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Foreign Agricultural Service (N1-166-
02-1, 8 items, 8 temporary items). Records relating to dairy and sugar 
commodities imported into the United States. Included are such records 
as license applications, importer case files, reports used to monitor 
dairy imports, and correspondence and background information relating 
to countries under the U.S. sugar tariff rate quota. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    2. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-04-3, 66 items, 64 temporary items). Paper and 
electronic records accumulated by the National Weather Service, 
including files relating to such matters as product and service 
dissemination, water, weather, and climate prediction and verification 
models, sensors and equipment systems, configuration management, water, 
weather, and climate summaries, the compilation of maps and analyses 
used for official forecasts, forecasts and observations, facilitative 
aspects of the agency's modernization initiative, and equipment 
engineering specifications. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of records relating to the 
overall management of the agency's modernization initiative and the 
closure of offices where closure was contested.
    3. Department of Commerce, Bureau of the Census (N1-29-05-1, 1 
item, 1 temporary item). Completed questionnaires accumulated in 
connection with a 2004 overseas enumeration test and non-aggregated 
respondent data obtained from those questionnaires.
    4. Department of Defense, National Geospatial-Intelligence Agency 
(N1-537-03-5, 11 items, 10 temporary items). Geospatial contract 
specification files, map and chart correction records, and geospatial 
specification and symbols files accumulated by offices that do not have 
functional program responsibility. Also included are electronic copies 
of records created using electronic mail and word processing. 
Recordkeeping copies of geospatial specifications and symbols 
accumulated by the office assigned functional program responsibility 
are proposed for permanent retention. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    5. Department of the Interior, Office of the Secretary (N1-48-05-1, 
4 items, 4 temporary items). Copies of records provided to the 
Independent Counsel investigating a dog track in Hudson, Wisconsin. 
Records include paper copies of documents, digital images, and an 
electronic index. Also included are electronic copies of documents 
created using electronic mail and word processing.
    6. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-05-3, 3 items, 3 temporary items). Incident reports 
files containing information or allegations which are of an 
investigative nature but do not relate to a specific investigation. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    7. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-30, 4 items, 3 temporary items). Records relating 
to unpublished regulations, standards, and guidelines. Included are 
such records as draft versions of proposed regulations and guidelines, 
public and internal comments, hearing transcripts, meeting minutes, and 
other background material. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of files relating to 
published regulations, standards, and guidelines. This schedule 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    8. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-31, 4 items, 3 temporary items). Records of 
rulemaking committees relating to unpublished rules and regulations, 
including meeting notes, organizing charters, reports, and 
correspondence. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of files relating to published rules 
and regulations. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    9. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-32, 5 items, 4 temporary items). Records relating 
to the ongoing management of programs and routine projects within 
programs. Included are such records as correspondence, memorandums, 
agendas, background papers, speeches, and oversight reviews. Also 
included are electronic copies of records created using electronic mail 
and word processing. Recordkeeping copies of program management records 
held by the Director are proposed for permanent retention. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    10. Department of the Treasury, Financial Management Service (N1-
425-05-1, 37 items, 36 temporary items). Records of the Administrative

[[Page 9391]]

Programs Division relating to such matters as health and safety 
programs, records management, supply and property management, and 
facilities management. Records include project files, studies, 
correspondence, and reports. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent are recordkeeping copies of ``Fiscal Scene,'' a publication 
produced by the agency.
    11. Department of the Treasury, Financial Crimes Enforcement 
Network (N1-559-05-1, 34 items, 34 temporary items). Records relating 
to the agency's mission of providing Government-wide support for the 
detection, investigation, and prosecution of money laundering and other 
financial crimes. Included are such records as intelligence report case 
files and related electronic tracking systems, working papers, 
inspection reports, Web site content and Web site management records, 
and records relating to presentations and briefings about the agency. 
Also included are electronic copies of records created using electronic 
mail and word processing. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    12. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-05-6, 2 items, 2 temporary 
items). Chemical review case files consisting of reviews of chemical 
compounds used to support risk assessments, benefit assessments, and 
regulatory actions. Electronic copies of records created using word 
processing and electronic mail are also included.
    13. National Archives and Records Administration, Office of Human 
Resources and Information Services (N1-64-05-4, 4 items, 4 temporary 
items). Files relating to inappropriate Internet use, including reports 
identifying employees suspected of such activities. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    14. Social Security Administration, Office of the Inspector General 
(N1-47-04-2, 32 items, 29 temporary items). Audit files and related 
tracking databases, investigative files and allegations and related 
tracking databases, monetary penalty files, routine correspondence, 
budget files, procedures manuals, administrative files, and training 
records. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of such records as annual and semiannual 
reports to Congress, strategic plans, and files relating to the 
establishment of the office.
    15. Social Security Administration, Office of Disability and Income 
Security Programs (N1-47-05-1, 70 items, 70 temporary items). Claims 
files and other records accumulated pursuant to Title III, Title XVI, 
and Title XVIII, parts A and B, of the Social Security Act. Also 
included are electronic copies of records created using electronic mail 
and word processing. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.

    Dated: February 18, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-3618 Filed 2-24-05; 8:45 am]
BILLING CODE 7515-01-P