[Federal Register Volume 70, Number 25 (Tuesday, February 8, 2005)]
[Notices]
[Pages 6736-6738]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-2380]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in

[[Page 6737]]

which agencies propose to destroy records not previously authorized for 
disposal or reduce the retention period of records already authorized 
for disposal. NARA invites public comments on such records schedules, 
as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 25, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means:
    Mail: NARA (NWML), 8601 Adelphi Road, College Park, MD 20740-6001.
    E-mail: [email protected].
    FAX: 301-837-3698.
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.
    Schedules Pending:
    1. Department of Defense, Office of the Secretary of Defense (N1-
330-05-1, 18 items, 11 temporary items). Paper copies of files 
accumulated by the Coalition Provisional Authority--Baghdad relating to 
policy and plans, operational and logistical support, and budget and 
finance that have been converted to an electronic format. Also included 
are electronic copies of documents created using electronic mail and 
word processing and records in all media relating to housekeeping 
activities, such as personnel management and internal office financial 
matters. Proposed for permanent retention are electronic versions of 
files relating to policy and plans, operational and logistical support, 
and budget and finance.
    2. Department of Energy, Agency-wide (N1-434-05-1, 3 items, 3 
temporary items). Case files consisting of paper or electronic records 
accumulated in connection with investigations that result in the 
debarment or suspension of contractors and grant recipients from 
contracting with or receiving assistance from the agency. Also included 
are electronic copies of records created using electronic mail and word 
processing.
    3. Department of Homeland Security, United States Secret Service 
(N1-87-05-2, 7 items, 7 temporary items). Case files relating to 
investigations of agency employees, inspection reports relating to 
agency components, and files relating to other fact finding 
investigations and special projects. Also included are electronic 
copies of records created using electronic mail and word processing.
    4. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and 
Explosives (N1-436-05-3, 3 items, 3 temporary items). Incident reports 
containing information or allegations which are of an investigative 
nature but do not relate to a specific investigation. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    5. Department of Justice, Bureau of Prisons (N1-129-05-4, 7 items, 
7 temporary items). Inputs, outputs, master files, and documentation 
associated with the Federal Prison Industries' Web-based customer 
service and sales system. Also included are electronic copies of 
records created using electronic mail and word processing.
    6. Department of Labor, Office of Labor-Management Standards (N1-
317-02-03, 33 items, 23 temporary items). General correspondence, 
reports and completed forms containing information received from labor 
organizations, financial data, employee reports, routine investigative 
files, and other records accumulated by the Office of Labor-Management 
Standards. Also included are records created using electronic mail and 
word processing. Records proposed for permanent retention include 
recordkeeping copies of program policy files, Assistant Secretary 
decision and order files, operations manuals, international labor 
reports, and significant investigative case files.
    7. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-4, 5 items, 4 temporary items). Records relating 
to organizational planning, including working papers that pertain to 
plans that were implemented and all documentation that relates to plans 
that were not. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of studies and other records that 
relate to implemented organization plans, including organization 
charts, plans, and delegations of authority. This schedule authorizes 
the agency to apply

[[Page 6738]]

the proposed disposition instructions to any recordkeeping medium.
    8. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-25, 3 items, 2 temporary items). Electronic 
copies of records created using electronic mail and word processing 
that relate to interagency and other external committees, task forces, 
and non-rulemaking workgroups. Proposed for permanent retention are 
recordkeeping copies of records that relate to committees for which the 
agency is the committee secretariat. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    9. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-26, 3 items, 2 temporary items). Electronic 
copies of records created using electronic mail and word processing 
that relate to intra-agency and other internal committees, task forces, 
and non-rulemaking workgroups. Proposed for permanent retention are 
recordkeeping copies of records that relate to committees for which the 
agency is the committee secretariat. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    10. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-27, 4 items, 3 temporary items). Working papers 
relating to management studies. Also included are electronic copies of 
records created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of management studies, 
which relate to such matters as administrative policies and procedures, 
staffing, and management improvements. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    11. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-33, 4 items, 4 temporary items). Background files 
relating to special studies and projects, including such records as 
working papers, drafts, informal notes taken at meetings, and reference 
materials. Also included are electronic copies of records created using 
electronic mail and word processing. Recordkeeping copies of studies 
and final project reports are proposed for permanent retention in 
another schedule. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    12. Department of Transportation, Bureau of Transportation 
Statistics (N1-570-04-34, 3 items, 2 temporary items). Electronic 
copies of final deliverables and reports created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of all mission-related final deliverables, products, and reports 
submitted by contractors and grantees or produced in-house. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    13. Department of the Treasury, Bureau of Engraving and Printing 
(N1-318-04-12, 8 items, 5 temporary items). Records of the Historical 
Resources Center, including administrative files and subject files that 
relate to managing the agency's collection of historical objects. Also 
included are electronic copies of records created using electronic mail 
or word processing. Proposed for permanent retention are master files 
and documentation associated with the Historical Collections Database 
as well as historical research materials, such as agency histories, 
articles, and transcripts of interviews.
    14. Environmental Protection Agency, Office of Environmental 
Information (N1-412-05-4, 7 items, 7 temporary items). Records 
accumulated in response to requests from the public to correct errors 
in information the agency distributes or disseminates, including 
requests for correction, requests for reconsideration, and electronic 
copies of records created using word processing and electronic.

    Dated: January 31, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-2380 Filed 2-7-05; 8:45 am]
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