[Federal Register Volume 70, Number 8 (Wednesday, January 12, 2005)]
[Notices]
[Pages 2186-2188]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 05-575]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of

[[Page 2187]]

continuing value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 28, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001.E-mail: [email protected]. FAX: 301-837-
3698. Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-03-10, 5 items, 4 
temporary items). Records relating to research on the effects of 
potential chemical agents and/or antidotes on various species, 
including humans. Included are proposed research plans, studies, 
reports, and personal data on human volunteer subjects. Also included 
are electronic copies of documents created using electronic mail and 
word processing. Proposed for permanent retention are research studies 
on the effects of LSD on human subjects. This schedule also authorizes 
the agency to apply the proposed disposition instructions to any 
recordkeeping medium. Records relating to research studies that require 
a signed consent form from participants will be retained for 75 years.
    2. Department of the Army, Agency-wide (N1-AU-05-1, 2 items, 2 
temporary items). Family Advocacy Program records relating to 
preventive activities. Included are such records as family background 
information, screening forms, family service plans, progress notes, 
assessments, referrals, and evaluations. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    3. Department of Energy, Bonneville Power Administration (N1-305-
04-1, 6 items, 6 temporary items). Records relating to engineering and 
technical support matters. Included are such records as work orders, 
project data, and records that relate to the design and construction of 
static volt-ampere reactive compensation systems. Electronic copies of 
records created using electronic mail and word processing are also 
included.
    4. Department of Energy, Bonneville Power Administration (N1-305-
04-2, 6 items, 6 temporary items). Records relating to personal safety 
matters, including injuries, fatalities, and safety measures. Included 
are such records as safety incident investigations and reports as well 
as audits, studies, tests, and inspection reports pertaining to safety 
conditions and hazards at agency facilities. Electronic copies of 
records created using electronic mail and word processing are also 
included.
    5. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-22, 3 items, 3 temporary items.) Office 
directors' correspondence relating to work accomplishments, personnel 
needs, and other routine activities. Also included are routine non-
controlled Congressional correspondence, other incoming letters, and 
electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    6. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-28, 3 items, 3 temporary items). Copies of 
Congressional correspondence referred to agency program offices for 
reply. Also included are electronic copies of records created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    7. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-36, 3 items, 3 temporary items). Records of 
periodic audits of air carriers, including reports, correspondence, and 
memorandums. Also included are electronic copies of

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records created using electronic mail and word processing. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    8. Environmental Protection Agency, Office of Solid Waste and 
Emergency Response (N1-412-04-8, 5 items, 2 temporary items). Software 
and inputs of the National Resource Conservation and Recovery Act 
Information System, an electronic system used to record and track 
information provided by the regulated community concerning the 
generation, shipment, treatment, and disposal of hazardous wastes. 
Proposed for permanent retention are the system data, system 
documentation, and biennial reports.
    9. Executive Office of the President, Office of the United States 
Trade Representative (N1-364-00-2, 21 items, 17 temporary items). 
Electronic records and systems used throughout the agency, including 
such records as calendars and spreadsheets, a legislative referral 
tracking system, phone system listings, public reading room logs, the 
Section 301 Trade Act violations system, and a travel system. Also 
included are electronic copies created using word processing. Proposed 
for permanent retention are trade negotiation databases and a 
correspondence tracking system relating to other permanent records, 
along with related system documentation.
    10. National Skill Standards Board, Agency-wide (N1-220-04-9, 3 
items, 1 temporary item). Electronic copies of records created using 
electronic mail and word processing that relate to the Board's efforts 
regarding the development of a uniform system of voluntary workplace 
standards for American industries. Records proposed for permanent 
retention include recordkeeping copies of committee files, conference 
and presentation files, the Executive Deputy Director's subject files, 
hearings records, publications, web page records, organization and 
budget files, and video recordings of meetings, hearings, and press 
conferences.
    11. U.S. Chemical Safety and Hazard Investigation Board, Office of 
General Counsel (N1-220-04-8, 19 items, 14 temporary items). Litigation 
files, records relating to investigations, rulemaking dockets, 
chronological files, procurement solicitation reviews, inter-agency 
agreements, annual Freedom of Information Act reports, and other 
records accumulated by the General Counsel's office. Also included are 
electronic copies of records created using electronic mail and word 
processing. Recordkeeping copies of such records as legal opinions, 
orders issued by the Board, and voting records of Sunshine Act meetings 
are proposed for permanent retention. The agency will notify NARA of 
potentially permanent investigation and litigation files, which will be 
appraised on a case-by-case basis.

    Dated: January 5, 2005.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 05-575 Filed 1-11-05; 8:45 am]
BILLING CODE 7515-01-P