[Federal Register Volume 69, Number 241 (Thursday, December 16, 2004)]
[Notices]
[Pages 75349-75350]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 04-27537]



[[Page 75349]]

-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 31, 2005. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: You may request a copy of any records schedule identified in 
this notice by contacting the Life Cycle Management Division (NWML) 
using one of the following means: Mail: NARA (NWML), 8601 Adelphi Road, 
College Park, MD 20740-6001. E-mail: [email protected]. FAX: 301-
837-3698. Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-3120. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Commerce, Office of Acquisition Management (N1-40-
05-1, 1 item, 1 temporary item).
    Information concerning agency employees responsible for acquiring 
and managing goods and services. Records, which are maintained in a 
web-based system, include data concerning employees' education, 
training, contract warrants, certifications, and contact information.
    2. Department of Labor, Bureau of International Labor Affairs (N1-
174-02-4, 44 items, 16 temporary items). Program records of the Bureau, 
including files relating to such matters as international visitor 
programs, cooperative activities, technical assistance to foreign 
countries, grant programs, and immigration policy. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of such records as significant management and policy files, program 
files for major Bureau components, publications, international and 
advisory committee files, trade policy files, and research project 
files.
    3. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-19, 3 items, 3 temporary items). Records relating 
to the publication of notices in the Federal Register, including such 
records as drafts, final notices, newspaper clippings, and press 
releases. Also included are electronic copies of records created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    4. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-20, 3 items, 3 temporary items). Records relating 
to the agency's responses to internal and external audits, evaluations, 
and investigations. Included are such records as correspondence, 
position papers, work plans, studies, and tracking documents. Also 
included are electronic copies of records created using electronic mail 
and word processing. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    5. Department of Transportation, Bureau of Transportation 
Statistics (N1-398-04-23, 12 items, 12 temporary items). Reports filed 
by domestic air carriers regarding such matters as finances, freight 
losses, scheduled arrival performance, unaccommodated passengers, 
discounts, and credit extended to political candidates. Also included 
are electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed

[[Page 75350]]

disposition instructions to any recordkeeping medium.
    6. Department of Transportation, Federal Highway Administration 
(N1-406-04-5, 5 items, 3 temporary items). Electronic copies of records 
created using electronic mail and word processing that are associated 
with planning, numbering, and designating interstate highways. Also 
included are duplicate copies of these records. Recordkeeping copies of 
these files are proposed for permanent retention.
    7. National Archives and Records Administration, Government-wide 
(N1-GRS-04-4, 9 items, 9 temporary items). Addition to the General 
Records Schedules covering records accumulated by Chief Information 
Officers. Included are records relating to such matters as information 
technology program planning, enterprise architecture, IT capital 
investments, legal and regulatory compliance, the activities of 
committees, and schedules of daily activities. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    8. National Archives and Records Administration, Office of Human 
Resources and Information Services (N1-64-05-2, 4 items, 4 temporary 
items). Case files relating to information technology projects, 
including records documenting various stages of the project such as 
concept development, system testing, and approvals. Also included are 
electronic copies of records created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    9. National Archives and Records Administration, Office of the 
Federal Register (N1-64-05-3, 4 items, 4 temporary items). Inquiries 
from researchers and the general public concerning publications, 
policies, and procedures of the Federal Register and other Government 
publications. Also included are electronic copies of records created 
using electronic mail and word processing.
    10. Small Business Administration, Office of Capital Access (N1-
309-04-1, 8 items, 8 temporary items). Inputs, outputs, master files, 
and documentation associated with an electronic system which contains 
information concerning the Small Business Investment Company interim 
funding process and the New Markets Venture Capital Program. Also 
included are electronic copies of documents created using word 
processing and electronic mail.

    Dated: December 9, 2004.
Michael J. Kurtz,
Assistant Archivist for Records Services--Washington, DC.
[FR Doc. 04-27537 Filed 12-15-04; 8:45 am]
BILLING CODE 7515-01-P